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548 results for Senior Administrative Assistant jobs

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
29 - 30 USD / Hourly
We are looking for an organized Senior Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-07-20T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z

Sr. Administrative Assistant

Dallas, TX
onsite
Temporary to Hire
32.3 - 37.4 USD / Hourly
We are looking for a Sr. Administrative Assistant to support studio leadership and help keep daily operations organized in Dallas, Texas. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a strong, service-oriented approach to administrative support. The role will partner closely with directors, operations leadership, and project teams to coordinate schedules, travel, documentation, and studio activities that keep the office running smoothly. Responsibilities: • Manage complex calendars for studio leaders, coordinating appointments, internal discussions, and priority meetings while resolving scheduling conflicts efficiently. • Arrange business travel for leadership and studio team members, including domestic and international itineraries, using approved corporate booking tools and ensuring all plans are accurate and complete. • Provide day-to-day administrative support to directors and principals by preparing correspondence, organizing meetings, and submitting expense documentation in a timely manner. • Support studio operations by coordinating team meetings, assisting with staffing-related administration, tracking financial details, collecting timecards, and helping prepare proposals and presentation materials. • Review, format, and proofread client and consultant contract documents to help ensure accuracy, consistency, and clear presentation. • Assist project and design managers with administrative coordination such as maintaining project folders, recording RFIs and submittals, setting up new job records, and distributing meeting notes. • Plan internal and external onsite meetings by reserving spaces, developing agendas, arranging refreshments, and welcoming visitors in a thoughtful manner. • Help foster a positive office environment by organizing retreats, celebrations, and team outings while monitoring the studio’s social event budget. • Maintain records for licenses, memberships, and archived project files, and provide occasional backup support for reception and other administrative team members as needed.
2026-07-24T00:00:00Z

Sr. Administrative Assistant

Rochester Hills, MI
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for a detail-oriented Senior Administrative Assistant to support operational accuracy, reporting, and cross-functional coordination for a staffing-focused organization in Rochester, Michigan. This contract position with the potential to become permanent is ideal for someone who is highly organized, comfortable working in Salesforce and Excel, and skilled at managing data integrity across multiple business processes. The person in this role will help maintain accurate job and client records, produce meaningful reports, and partner with internal teams to resolve discrepancies and improve workflows. Responsibilities: • Maintain and update job, client, and worker records in Salesforce, including domestic, international, and intercompany activity. • Review information submitted by internal teams to confirm completeness, accuracy, and alignment with established procedures before processing. • Correct record discrepancies, update status changes, and support ongoing cleanup efforts to strengthen data quality within Salesforce. • Partner with Sales, Operations, Account Management, Finance, and Payroll teams to gather missing details and ensure records support billing, payroll, invoicing, and compliance needs. • Perform recurring audits of job entries, pricing details, and related records to identify duplicates, inconsistencies, and process gaps. • Investigate data and workflow issues, document findings, and help implement preventative actions that reduce recurring errors. • Prepare recurring and on-demand reports and dashboards that track pipeline activity, staffing activity, operational trends, and key performance indicators. • Monitor onboarding and approval progress, follow up on outstanding requirements, and communicate critical staffing and job-start information to appropriate teams. • Contribute to process improvement efforts by documenting procedures, supporting training materials, and assisting with system enhancements, testing, and implementation initiatives.
2026-07-22T00:00:00Z

Sr. Administrative Assistant

Maumee, OH
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Administrative Assistant to provide high-level support to leadership in Ohio. This role is ideal for someone who excels at managing priorities, coordinating communications, and keeping administrative operations organized in a fast-moving environment. The successful candidate will play a key part in supporting executives, maintaining accurate records, and helping department activities run smoothly. Responsibilities: • Coordinate executive schedules, arrange meetings, and manage travel logistics to ensure leaders are prepared and on time. • Draft, format, and revise business correspondence, reports, presentations, and other documents with accuracy and polish. • Maintain organized and secure filing systems for sensitive records, including employee documentation and legal materials. • Act as a central point of contact between leadership, internal teams, and outside partners to support clear and timely communication. • Provide administrative support for team projects, departmental programs, and workplace events from planning through completion. • Process and monitor employee-related paperwork, time tracking, and required administrative forms with close attention to detail. • Uphold office practices that align with company policies and applicable employment regulations. • Assist with hiring support activities such as preparing job postings, coordinating candidate communication, and scheduling interviews. • Review incoming messages and requests, determine urgency, and direct follow-up actions appropriately.
2026-07-20T00:00:00Z

Sr. Administrative Assistant

Plano, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a proactive Sr. Administrative Assistant to support daily office operations in Plano, Texas. This Long-term Contract position is ideal for someone who enjoys a fast-paced, hands-on environment and takes pride in creating a welcoming, organized workplace. The role combines front-desk coordination, office services, facilities support, and administrative assistance to help the team function efficiently each day. Responsibilities: • Welcome visitors, issue guest access materials when needed, and guide them to the appropriate team members. • Manage incoming packages and courier deliveries, while preparing and coordinating outgoing shipments. • Sort and distribute mail promptly to maintain smooth internal communication across the office. • Monitor inventory for workplace supplies, refreshments, and snack items, placing orders and receiving deliveries as needed. • Maintain shared spaces by refreshing breakrooms, tidying the coffee area, and keeping conference rooms presentable throughout the day. • Provide office setup support by preparing workstations for new employees, resetting desks, and assisting with internal seating changes. • Coordinate office meal arrangements on designated days, including vendor communication, delivery setup, and post-event cleanup. • Submit facility service requests and process office-related invoices with accuracy and timeliness. • Replenish copier paper and assist with general office readiness tasks to ensure uninterrupted daily operations. • Offer backup administrative coverage for team members during absences and provide responsive support across the office as priorities shift.
2026-07-24T00:00:00Z

Sr. Administrative Assistant

Vienna, VA
onsite
Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support across several departments. This contract position with the potential to become permanent is ideal for someone who can balance competing priorities, communicate confidently with stakeholders at all levels, and keep daily operations running smoothly. The role will partner with teams spanning administrative, contract, human resources, and executive functions while handling a wide range of coordination and support activities. Responsibilities: • Coordinate complex calendars for leaders and team members across multiple departments, ensuring meetings are scheduled efficiently and priorities are managed proactively. • Arrange business travel, prepare itineraries, and support related logistics so executives and staff can travel without disruption. • Organize conference calls, meetings, and internal discussions by preparing materials, confirming attendance, and handling follow-up items. • Provide administrative support for contract, HR, and executive-related activities while maintaining accuracy and confidentiality. • Prepare, format, and update documents, presentations, spreadsheets, and correspondence using Microsoft Office applications. • Serve as a reliable point of contact for internal stakeholders, responding professionally and helping direct requests to the appropriate teams. • Track assignments, deadlines, and routine office activities to help departments stay organized and on schedule.
2026-07-24T00:00:00Z

Sr. Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support day-to-day business operations in Baton Rouge, Louisiana. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communications, and handling a wide range of administrative tasks with accuracy and care. The role also offers the chance to contribute to event planning, document preparation, and cross-functional support in a fast-paced healthcare environment. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate conference calls to keep priorities on track. • Organize domestic and/or business travel plans, including itineraries, reservations, and schedule adjustments as needed. • Prepare, format, and revise clear documents, reports, and correspondence using Microsoft Word, Excel, and Outlook. • Support internal meetings and external events by handling logistics, scheduling, and follow-up communication. • Assist with proposal and presentation materials by gathering information, formatting content, and ensuring timely completion. • Provide administrative support for sales and business development activities, including tracking tasks and preparing supporting documentation. • Maintain organized records, monitor deadlines, and help ensure smooth communication across teams and stakeholders.
2026-07-20T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency. Responsibilities: • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance. • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use. • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule. • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations. • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps. • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support. • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership. • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination. • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
2026-07-24T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-07-24T00:00:00Z

Administrative Assistant

Roswell, GA
onsite
Temporary / Contract
18 - 23 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and provide administrative support to leadership and departmental teams. The ideal candidate is highly organized, professional, and capable of managing multiple priorities while maintaining excellent customer service and communication standards. Key Responsibilities<ul><li>Provide administrative support to managers and team members.</li><li>Answer and direct incoming phone calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and conference rooms.</li><li>Prepare, edit, and distribute reports, presentations, and other business documents.</li><li>Maintain electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Coordinate travel arrangements, expense reports, and calendars as needed.</li><li>Order and maintain office supplies and equipment.</li><li>Greet visitors and provide a professional front-office experience.</li><li>Assist with special projects and departmental initiatives.</li><li>Process incoming and outgoing mail and packages.</li><li>Support onboarding activities, meeting preparation, and event coordination.</li><li>Maintain confidentiality of sensitive information.</li></ul>
2026-07-24T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activity in Cincinnati, Ohio within a small team setting. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations organized, managing records accurately, and providing front-desk support with strong attention to detail. The position offers the chance to contribute across administrative and financial tasks while building toward future growth into an Office Manager path. Responsibilities: • Welcome visitors, handle incoming calls, and serve as the primary point of contact for front-desk activity in a small office environment. • Prepare invoices, monitor payment status, and assist with account reconciliation to help maintain accurate financial records. • Enter, update, and verify operational information in spreadsheets and internal documents with a high level of accuracy. • Create and maintain organized files for customer, vendor, and production-related documentation. • Process purchase orders, keep supplier records current, and support day-to-day coordination with vendors. • Provide administrative assistance to office leadership by managing routine paperwork, reports, and general office tasks. • Support shipping logistics for customer-owned components by coordinating documentation and communication as needed. • Contribute to office continuity and long-term team success while developing toward increased responsibility in office operations.
2026-07-22T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Permanent / Full Time
34320 - 39000 USD / Yearly
Robert Half is excited to partner with a leading Commercial Real Estate company in the Buffalo, NY area on their search for an Administrative Assistant to support the company President as well as other commercial real estate professionals. This is a Direct Hire position with wage of $22 - $25 per hour, a comprehensive benefits package, and a Mon – Thur 4-day work week of approximately 30-32 hours! Responsibilities include but not limited to: <ul><li>Provide administrative support to the Company President, including calendar management, meeting coordination, correspondence, reports, presentations, expense reports, and special projects</li><li>Coordinate the administrative processing of commercial real estate listings and transactions, maintaining accurate records, documentation, deal sheets, invoices, escrow deposits, and commission information</li><li>Serve as the primary point of contact for clients, agents, vendors, and internal departments by managing phone calls, emails, visitors, mail, and providing exceptional customer service</li><li>Support commercial agents by assisting with onboarding, maintaining personnel and licensing records, monitoring license renewals, and providing day-to-day administrative assistance</li><li>Maintain organized electronic and physical filing systems, commercial forms, contact lists, office supplies, and vendor relationships to ensure efficient office operations.</li><li>Partner with Accounting, Marketing, Operations, and other departments to ensure smooth business operations, timely communication, and compliance with company procedures</li><li>Maintain strict confidentiality while managing multiple priorities in a fast-paced environment with exceptional organization, attention to detail, and professionalism</li></ul>
2026-07-09T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-13T00:00:00Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-07-24T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Ypsilanti, MI
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Assistant to support food service administration and program compliance for an education environment in Ypsilanti, Michigan. This Long-term Contract position works closely with finance and school-based teams to keep records accurate, coordinate required documentation, and help maintain smooth daily operations. The ideal candidate is comfortable working on-site, managing multiple priorities, and communicating effectively with staff, families, vendors, and public agencies. Responsibilities: • Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs. • Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance. • Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed. • Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents. • Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner. • Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams. • Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures. • Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership. • Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled. • Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration.
2026-07-19T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-07-21T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for church administration in Woodlawn, Ohio. This contract opportunity has the potential to become permanent and is ideal for someone who can manage financial and clerical tasks with accuracy while maintaining strong communication with staff, members, and guests. The role includes a mix of administrative support, record maintenance, purchasing, travel coordination, and assistance with communications and special projects. Responsibilities: • Enter weekly donation and deposit information accurately and keep financial records current. • Process invoices and ministry-related purchase requests to ensure approved expenses are paid on time. • Order office, technology, and educational materials while tracking inventory and replenishment needs. • Maintain membership and contribution records, including updates to contact details and status changes. • Provide day-to-day administrative support by answering inquiries, coordinating calendars, and assisting church leadership with office needs. • Arrange travel logistics such as airfare and lodging for staff, members, and visiting guests. • Prepare contribution summaries, tax-related forms, and custom reports to support financial administration. • Assist with mail handling, mailing list updates, certificates, bulletins, programs, and other materials for church activities and events. • Update digital communication channels, including social media, the church database, and website content as needed. • Contribute to ministry projects, event support, and other duties assigned by the Business Manager.
2026-07-24T00:00:00Z

Administrative Assistant

Sharonville, OH
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help create a welcoming environment for clients and visitors in Sharonville, Ohio. This Long-term Contract position is ideal for someone who brings strong organizational ability, clear communication, and confidence in managing front-desk and administrative tasks. The person in this role will work closely with the advisor and broader team to keep office processes running smoothly while delivering a high standard of service in both in-person and digital interactions. Responsibilities: • Welcome clients, guests, and other visitors with a courteous approach that reflects the office’s service standards. • Help deliver a positive client experience across both in-office interactions and online communication channels. • Maintain accurate records for incoming and outgoing mail in accordance with applicable federal requirements. • Coordinate the ordering and replenishment of office materials to ensure supplies remain stocked and organized. • Provide day-to-day administrative assistance to the advisor and team, including clerical and operational support. • Manage calendars, arrange meetings, and assist with scheduling needs to support efficient office workflow. • Handle routine reception and office support duties, including use of standard office equipment and general front-desk coverage.
2026-07-24T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-07-23T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential. Responsibilities<ul><li>Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.</li><li>Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication. </li><li>Manage executive and team calendars, ensuring accuracy and timely updates. </li><li>Prepare and submit expense reports, track receipts, and maintain related records. </li><li>Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications. </li><li>Support cross-functional coordination among departments to help maintain smooth business operations. </li><li>Answer phones, greet visitors, and provide general front-office support as needed. </li><li>Maintain organized electronic and physical filing systems. </li></ul>
2026-06-29T00:00:00Z