<p>We are looking for an experienced Senior Administrative Assistant to join our Inspections team on a long-term contract basis. This role is based in the Greater Philadelphia Region and offers an excellent opportunity to contribute to a dynamic organization. The ideal Senior Administrative Assistant candidate will excel at managing schedules, maintaining records, and ensuring operations run smoothly.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the daily scheduling, routing, and tracking of inspection activities across the portfolio.</p><p>• Coordinate with inspectors to optimize appointment times and ensure efficient access.</p><p>• Schedule and reschedule inspections as necessary to accommodate changes and meet deadlines.</p><p>• Compile detailed reports and monitor compliance benchmarks within the organization.</p><p>• Maintain and update database records and spreadsheets to ensure accuracy.</p><p>• Support the preparation of monthly inspection metrics and summaries for supervisors.</p><p>• Follow up with property owners and residents to address outstanding issues and ensure timely communication.</p><p>• Handle sensitive and confidential information with discretion.</p><p>• Assist with special projects and organizational initiatives as needed.</p><p>• Perform additional administrative tasks as requested to support team operations.</p>
<p>Are you the type of person who loves staying ahead of the curve, keeping things organized, and helping leaders shine? We’re looking for a Senior Administrative Assistant who brings upbeat energy, strong communication skills, and a passion for supporting busy teams.</p><p><br></p><p>What You’ll Do</p><ul><li>Manage calendars, appointments, and schedules with confidence and ease</li><li>Coordinate meetings, prepare agendas, and organize supporting materials</li><li>Assist leadership with daily tasks, project updates, and follow‑ups</li><li>Prepare polished correspondence, reports, spreadsheets, and presentations</li><li>Support office operations, ordering supplies, organizing documents, and improving workflows</li><li>Serve as a point of contact for internal and external communications</li><li>Handle sensitive information with discretion and professionalism</li><li>Keep the office environment upbeat, organized, and running like a well-oiled machine</li></ul><p><br></p>
<p>Join our fast-paced corporate environment as a Bilingual Senior Administrative Assistant! We are seeking a skilled professional fluent in English and Spanish, with proven experience supporting executive teams and office operations. This position will support senior leaders, manage complex calendars, coordinate communications across teams, and ensure seamless day-to-day operations in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars, travel, and department communications.</p><p>• Prepare bilingual reports, presentations, and correspondence.</p><p>• Handle confidential documents.</p><p>• Coordinate leadership meetings and agendas.</p><p>• Serve as bilingual point of contact for clients and teams.</p><p><br></p>
<p>Our client is seeking a dedicated Senior Administrative Assistant to support their leadership and office operations. This role is ideal for an experienced administrative professional who excels in managing multifaceted priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives and managers, including complex calendar management, meeting and event coordination, and travel arrangements.</li><li>Prepare and review reports, presentations, and correspondence; assist with document management and project tracking.</li><li>Serve as a primary point of contact for internal and external communication, ensuring timely flow of information.</li><li>Maintain confidential files and records, including contracts, compliance documents, and sensitive business information.</li><li>Assist with onboarding new staff and supporting cross-functional project teams.</li><li>Identify opportunities to improve workflows and administrative processes within the team or department.</li></ul><p><br></p>
<p>At Robert Half, we specialize in connecting skilled administrative professionals with industry-leading organizations. Our client is seeking a Senior Administrative Assistant to provide advanced support to management and help drive operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate executive travel</li><li>Prepare correspondence, presentations, reports, and other documents</li><li>Assist with confidential projects and support high-level decision makers</li><li>Oversee workflow automation and contribute to process improvements</li><li>Organize and prioritize requests for leadership; anticipate needs proactively</li><li>Support event planning, cross-functional projects, and team collaboration</li><li>Liaise between executives and internal/external stakeholders</li><li>Maintain accurate records, files, and databases</li></ul><p><br></p>
<p>Are you a highly organized administrative professional with bilingual skills? Our company is seeking a Bilingual Senior Administrative Assistant to support our International NGO client and help drive efficient business operations.</p><p>Responsibilities:</p><p>• Coordinate meetings, travel, and project timelines.</p><p>• Draft bilingual reports, memos, and communications.</p><p>• Support grant reporting and compliance documentation.</p><p>• Assist with data management and workflow tracking.</p><p>• Serve as liaison between global teams and headquarters.</p>
<p>Our client, a mission-driven non-profit organization in San Diego, CA is seeking a reliable and highly organized Senior Administrative Assistant to provide advanced support for their leadership team. The ideal candidate will help foster an efficient, collaborative, and positive environment while ensuring the day-to-day operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings, including board sessions, donor events, and community initiatives.</li><li>Prepare, proofread, and distribute correspondence, reports, grant proposals, and presentations for internal and external stakeholders.</li><li>Support the planning and execution of fundraising activities, volunteer programs, and outreach events.</li><li>Maintain meticulous records of donor information, budgets, and compliance documentation.</li><li>Serve as a liaison between executives, staff, volunteers, donors, and external partners.</li><li>Assist with the onboarding of new staff and volunteers, maintaining updated records in HR and program databases.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Contribute to process improvements, leveraging digital tools and nonprofit-specific platforms.</li><li>Monitor office supply levels, coordinate vendor services, and help ensure a welcoming office environment.</li><li>Coordinate travel arrangements and logistics for staff and leadership attending conferences or outreach activities.</li></ul><p><br></p>
<p>We are looking for a dedicated Senior Administrative Assistant to join our team in Norwood, Ohio. In this role, you will oversee key administrative tasks and provide high-quality support to tenants and staff at industrial properties. This is a Contract to permanent position, offering an excellent opportunity for detail-oriented growth and development.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming tenant inquiries, addressing concerns such as maintenance issues and service requests promptly.</p><p>• Prepare and manage contracts, ensuring accuracy and compliance with company standards.</p><p>• Utilize property management software to track payments and follow up on late or incorrect rent payments.</p><p>• Maintain office supplies inventory, ensuring the office is well-stocked and organized.</p><p>• Process staff work hours, tenant invoices, expense reports, and meter readings for review and approval.</p><p>• Coordinate with accounting for tenant billbacks, check requests, and expense management.</p><p>• Respond to urgent matters, prioritizing tasks effectively to meet tenant and operational needs.</p><p>• Support property management with administrative tasks, ensuring smooth day-to-day operations.</p><p>• Communicate effectively with tenants and vendors to resolve issues and maintain positive relationships.</p>
<p>Our client, a leading institution in the education sector, is seeking a proactive and highly organized Senior Administrative Assistant to provide comprehensive support to their leadership and academic teams. This is an excellent opportunity for an experienced administrative professional to make an impact in a collaborative, mission-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including managing complex calendars, coordinating meetings, and preparing agendas and materials for leadership.</li><li>Draft and edit correspondence, presentations, and reports for internal and external audiences.</li><li>Serve as a liaison between faculty, staff, students, and external partners, fostering clear communication and collaboration.</li><li>Coordinate the logistics of special events, conferences, and academic programs.</li><li>Maintain confidential records and manage sensitive information with discretion.</li><li>Assist with financial processes such as budget tracking, invoices, and expense reporting.</li><li>Support special projects and initiatives led by leadership.</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Dumfries, Virginia. This contract-to-permanent position offers an excellent opportunity to support organizational operations through efficient administrative practices and coordination. The role requires a proactive individual who excels at managing schedules, overseeing projects, and handling travel arrangements.<br><br>Responsibilities:<br>• Coordinate and maintain calendars to ensure seamless scheduling and time management.<br>• Organize and oversee project timelines, ensuring tasks are completed accurately and on schedule.<br>• Arrange domestic and international travel, including bookings and itineraries.<br>• Support daily operational functions, contributing to the smooth running of all activities.<br>• Review and evaluate documents to ensure accuracy and compliance.<br>• Facilitate conference calls and meetings, ensuring effective communication and documentation.<br>• Assist in preparing and exporting-importing documents as needed.<br>• Collaborate with team members to address administrative needs and resolve challenges.<br>• Maintain organized records and files for easy accessibility.<br>• Provide high-level administrative support to leadership and staff.
<p>We are looking for a detail-oriented Senior Administrative Assistant to join our team in Florence, KY. In this role, you will take on diverse responsibilities, including tenant communication, contract preparation, and administrative support for property management tasks. This contract-to-permanent position offers an opportunity to contribute to a dynamic environment while developing your skills in customer service and office operations.</p><p><br></p><p>Responsibilities:</p><p>• Handle tenant calls regarding property concerns, such as maintenance issues or urgent situations.</p><p>• Prepare and review contracts, ensuring accuracy and compliance with company standards.</p><p>• Utilize software platforms, such as Yardi, to track payment statuses and input payment information.</p><p>• Follow up with tenants on late or incorrect payments, coordinating with the accounting department for resolution.</p><p>• Maintain office supplies inventory to ensure the workspace is well-stocked and functional.</p><p>• Manage and process timesheets for maintenance staff, tenant bill-back invoices, and expense reports.</p><p>• Conduct monthly meter readings for properties and prepare check requests for approval.</p><p>• Prioritize and address urgent tenant requests while managing ongoing administrative tasks.</p><p>• Collaborate with team members to support efficient property management operations.</p>
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
<p>The Executive Assistant provides high-level administrative and operational support to senior executives within a financial services organization. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, highly regulated environment. The Executive Assistant serves as a trusted partner to leadership, supporting business operations, client interactions, and confidential financial matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate internal and external meetings, including client and board meetings</li><li>Handle sensitive and confidential financial, client, and regulatory information</li><li>Serve as a primary point of contact between executives, clients, and internal teams</li><li>Track deadlines, action items, and follow up to ensure timely completion</li><li>Support compliance with internal policies and financial regulations</li><li>Organize and maintain accurate records, files, and documentation</li><li>Assist with special projects and ad hoc initiatives as needed</li></ul>
<p>The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative and operational support to executives and senior leaders within our company. This professional role requires strong organizational, communication, and technical skills to proactively manage executive schedules, projects, and priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination and supporting strategic initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and travel arrangements for executives.</li><li>Facilitate meetings, prepare agendas, coordinate logistics, and draft meeting minutes as required.</li><li>Prepare, review, and distribute confidential correspondence, presentations, and reports.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reports, procurement requests, and executive documentation.</li><li>Support workflow automation initiatives and leverage digital tools to streamline business processes.</li><li>Maintain files, records, and databases according to company policies.</li><li>Monitor and prioritize incoming communications and requests.</li><li>Coordinate special projects and assist with cross-functional process improvements.</li><li>Uphold discretion and confidentiality in all matters related to the executive office.</li></ul><p><br></p>
<p>Executive Administrative Assistant </p><p><br></p><p><br></p><p>The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. </p><p><br></p><p><br></p><p>Essential Functions of the Job:</p><p><br></p><p>• Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment </p><p><br></p><p>• Maintain positive and approachable atmosphere.</p><p><br></p><p>• Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business.</p><p><br></p><p>• Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. </p><p><br></p><p>• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business.</p><p><br></p><p>• Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies.</p><p><br></p><p>• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives.</p><p><br></p><p>• Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner.</p><p><br></p><p>• Perform general administrative duties as required.</p><p><br></p><p>• Other duties as assigned by supervisor.</p><p><br></p><p><br></p><p><br></p>
<p>We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support our lead underwriter in a wholesale brokerage specializing in property & casualty and excess & surplus lines. This role is ideal for candidates with a P& C license and direct industry experience, including knowledge of excess & surplus lines and wholesale brokerage operations. You will provide advanced administrative support, managing documentation for insurance policies, handling internal email inboxes, and assisting underwriters by setting up new submissions and learning company systems. This is an internally-focused role with substantial collaboration across underwriting teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up new policy submissions and manage internal documentation workflows</li><li>Request loss runs, order inspections, and maintain accurate tracking of all related communications</li><li>Communicate and coordinate with underwriters internally, minimal to no direct client interaction</li><li>Handle internal email inbox and ensure timely responses using corporate templates</li><li>Assist lead underwriter by alleviating administrative tasks, allowing focus on core underwriting duties</li><li>Maintain strict organization and attention to detail with all aspects of policy documentation</li><li>Learn and utilize company systems with support from corporate training</li><li>Work with internal teams to ensure receipt, distribution, and archiving of policy documents</li><li>Use MS Office Suite for documentation, tracking, reporting, and daily administrative tasks</li><li>Support compliance with internal workflows and industry guidelines</li></ul><p><br></p>
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
<p>Our client, a leading construction firm in La Jolla CA is seeking a highly skilled Senior Executive Assistant to provide comprehensive administrative support to executive leadership. This role requires a experienced professional adept at managing complex priorities, ensuring operational efficiencies, and representing the firm both internally and externally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full spectrum of executive-level administrative tasks, including intricate calendar management, scheduling meetings across multiple projects, and coordinating extensive travel arrangements.</li><li>Prepare, review, and finalize presentations, reports, contracts, compliance documents, and correspondence for clients, partners, and internal teams.</li><li>Serve as a primary point of contact between executives, staff, clients, vendors, and subcontractors, ensuring effective and professional communication.</li><li>Support project management operations by tracking deadlines, scheduling site visits and inspections, and assisting with permitting documentation.</li><li>Coordinate and help facilitate company events, executive meetings, safety trainings, and milestone celebrations.</li><li>Handle confidential information and sensitive documentation with utmost discretion and professionalism.</li><li>Identify and drive process improvements through adoption of technology and workflow automation within administrative functions.</li><li>Assist in onboarding new team members, maintaining updated records, and ensuring compliance with company and industry standards.</li></ul>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul><p><br></p>
<p>A growing construction and development company in San Marcos is seeking a proactive <strong>Executive Assistant</strong> to support executive leadership and operational teams. This role combines traditional executive support with project coordination and requires someone who is comfortable working in a fast-paced, deadline-driven environment. The Executive Assistant will play a key role in keeping leadership organized and ensuring smooth communication across departments and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and schedules</li><li>Coordinate internal and external meetings with project managers, vendors, and clients</li><li>Prepare reports, meeting agendas, and executive summaries</li><li>Assist with contract documentation, change orders, and project files</li><li>Track deadlines, permits, and compliance documentation</li><li>Support leadership with follow-ups and task coordination</li><li>Maintain organized digital and physical records</li><li>Serve as a communication bridge between office and field teams</li></ul>
<p>Are you a proactive, detail-driven professional who loves keeping leaders organized, prepared, and operating at full speed? Our client in Clive is seeking an <strong>Executive Assistant</strong> who can bring efficiency, polish, and top-tier support to their executive team. If you thrive in a fast-paced environment and enjoy being the go‑to person behind the scenes, this could be your next big move!</p><p><br></p><p>Responsibilities:</p><p>Manage complex calendars, schedule meetings, and coordinate executive logistics</p><p>Prepare reports, presentations, agendas, and meeting materials</p><p>Handle confidential information with the utmost professionalism</p><p>Coordinate travel arrangements and expense reporting</p><p>Serve as a primary point of contact for internal and external stakeholders</p><p>Support special projects, research tasks, and corporate initiatives</p><p>Anticipate executive needs and proactively resolve issues before they arise</p><p><br></p><p>If you are looking to take the next step in your customer service journey, please apply today! Please call 515.706.4974 or go to our Robert Half website.</p>
<p>We are seeking a highly experienced <strong>Senior Executive Administrative Assistant</strong> to provide dedicated, high-level support to C-Suite leadership. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate executive needs in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to C-Suite executives, including complex calendar management, meeting coordination, and travel arrangements</li><li>Serve as a trusted gatekeeper, managing priorities, communications, and confidential information with discretion</li><li>Prepare executive-level correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including board meetings and executive sessions</li><li>Act as a liaison between executives and internal teams, clients, and external partners</li><li>Track action items, follow up on deliverables, and ensure deadlines are met</li><li>Maintain organized filing systems (digital and physical) and support records management</li><li>Assist with special projects and ad hoc executive initiatives as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
