Add your latest resume to match with open positions.

444 results for Medical Executive Assistant jobs

Medical Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Spanish Medical Assistant (Temporary)Location: Los Angeles, CASchedule: Monday–Friday | 8:00 AM–5:00 PMEmployment Type: Temporary (1 year+ contract role)Position OverviewA well-established nonprofit organization serving children and families is seeking a detail-oriented healthcare professional to support health screenings, enrollment compliance, and health record management. This position plays a key role in ensuring children meet health requirements while partnering with families and healthcare providers to maintain accurate and timely documentation.Responsibilities<ul><li>Conduct hearing, vision, blood pressure, and growth screenings for children and complete follow-up screenings as needed.</li><li>Review health intake forms, medical records, and immunization documentation to ensure enrollment requirements are met.</li><li>Communicate with parents, healthcare providers, and clinics to obtain required medical and dental records.</li><li>Monitor health reports and follow up on missing or expired health requirements.</li><li>Develop and maintain health care documentation for children requiring medication or specialized health accommodations.</li><li>Enter and maintain accurate medical, dental, immunization, and health information in electronic databases.</li><li>Ensure compliance with health, safety, and program requirements while maintaining confidentiality of all records.</li><li>Provide exceptional customer service and support to families, staff, and community partners.</li></ul>
2026-07-24T00:00:00Z

Medical Secretary

Rochester, NY
onsite
Permanent / Full Time
39520 - 45760 USD / Yearly
Tess Gilmore with Robert Half is working with a client to source a Medical Secretary for their expanding team. This individual will work closely with the Practice Administrator and Office Manager to keep the day to day operations of the clinic running smoothly and efficiently. Key Responsibilities: · Directed by the Practice Administrator, gives instructions to patients as ordered by physicians· Answers all calls, greeting the caller in a professional manner.· Documents all conversations and work done on behalf of patients in the patient’s electronic health record.· May obtain preauthorization, when necessary.· May check in and out patients, collect co-pays when applicable.· Processes medication refill requests and routes to the appropriate provider· Schedules patients for appointments, imaging, and initiates referrals on the patient’s behalf as directed by the provider· Manages incoming faxes and scans outside records into the EMR when necessary · Displays consistent positive and polite approach towards patients, vendors, management, and co-workers.· Maintains clean, orderly, and organized work stations.· Reliable and flexible, keeping absences and tardiness to a minimum, acceptable standard.· Attend all staff meetings, training, and/or testing.· Resolves problems either independently or by knowing when appropriate to seek out another resource· Work varying/longer schedules when needed by the Practice
2026-08-11T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
Our client is growing, and they're looking for an experienced Executive Administrative Assistant to become a trusted partner to senior leadership.This isn't your typical administrative role. You'll serve as the right hand to executive leadership, helping coordinate high-level projects, manage competing priorities, and ensure day-to-day business operations run smoothly. The ideal candidate is proactive, polished, and thrives in an environment where no two days look the same.If you're someone who enjoys taking ownership, anticipating needs before they arise, and working alongside leadership in a collaborative environment, we'd love to hear from you.Responsibilities<ul><li>Manage complex executive calendars and coordinate meetings across multiple departments</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare presentations, meeting materials, and executive correspondence</li><li>Track confidential projects and follow up on action items</li><li>Coordinate company meetings, leadership events, and board presentations</li><li>Screen incoming communications and prioritize urgent matters</li><li>Assist with budgeting, purchasing, and administrative reporting</li><li>Support cross-functional teams with special projects</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Temporary / Contract
24 - 28 USD / Hourly
<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports</li><li>Prepare reports, presentations, agendas, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Screen calls, emails, and other correspondence, responding or escalating as appropriate</li><li>Organize and maintain files, records, and confidential documents</li><li>Support planning and execution of meetings, events, and special projects</li><li>Track deadlines, follow up on action items, and ensure timely completion of tasks</li><li>Assist with budget tracking, invoice processing, and other administrative tasks as needed</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
23 - 25 USD / Hourly
Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? Robert Half is partnering with a growing organization to find an experienced Executive Assistant to support senior leadership and help drive day-to-day business operations. This is an excellent opportunity for someone who enjoys managing multiple priorities, anticipating needs, and serving as a trusted partner to executive leadership. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft, proofread, and edit correspondence, reports, presentations, and other business documents</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders</li><li>Coordinate meetings, prepare agendas, and take meeting notes as needed</li><li>Maintain confidential information with discretion and professionalism</li><li>Assist with special projects, event planning, and office initiatives</li><li>Organize and maintain electronic and physical files</li><li>Track deadlines and ensure timely follow-up on key action items</li></ul>
2026-08-11T00:00:00Z

Executive Assistant

Springfield, MA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Executive AssistantSpringfield, MA AreaRobert Half is partnering with a respected higher education client in the Springfield market that is seeking an experienced Executive Assistant to support senior leadership in a dynamic, mission-driven environment.This is an outstanding opportunity for an administrative professional who thrives in a fast-paced setting and enjoys supporting executive operations, board activity, special events, and high-level institutional initiatives.Key Responsibilities<ul><li>Provide executive-level support including complex calendar management, meeting coordination, and travel arrangements</li><li>Prepare meeting agendas, briefing materials, and follow-up documentation for executive meetings and engagements</li><li>Serve as a key point of contact, managing internal and external communications with professionalism and discretion</li><li>Partner with board leadership support staff to coordinate trustee communications, meeting logistics, board materials, and related travel/hospitality arrangements</li><li>Coordinate event logistics with internal departments and external vendors to ensure seamless execution</li><li>Track affiliation agreements and contracts, helping manage document review, routing, follow-up, and recordkeeping</li><li>Support communication and workflow across departments,</li></ul> Qualifications<ul><li>Bachelor’s degree required</li><li>5+ years of progressive executive support experience, higher education or a nonprofit environment a plus!</li><li>Proven experience supporting executive-level communications, events, and special projects</li><li>Microsoft Office skills</li></ul> Perks & BenefitsOur client offers one of the most competitive benefits packages in the Springfield market and within their industry, along with an exceptional workplace culture.Highlights include:<ul><li>Flexibility to work from home on occasion</li><li>Family-oriented environment</li><li>Summer hours with 12:00 PM Fridays</li><li>35-hour work week</li><li>Up to 5 weeks of vacation</li><li>Office closed the week between Christmas and New Year’s</li><li>Strong culture and collaborative team atmosphere</li></ul> If you are interested in being considered for this opportunity, apply today or email your resume directly to Kelsey.Ryan@roberthalf(.com)
2026-08-05T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-08-07T00:00:00Z

Executive Assistant

Matthews, NC
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to support senior leadership in North Carolina. This contract-to-permanent opportunity is ideal for someone who excels in a fast-moving business environment and can keep executive operations organized, responsive, and efficient. The person in this role will manage priorities with sound judgment, maintain confidentiality, and help leaders stay focused on strategic objectives through strong administrative coordination. Responsibilities: • Provide dedicated administrative support to executive leadership, ensuring daily operations run smoothly and priorities remain on track. • Organize complex calendars, coordinate meetings, and adjust schedules proactively to resolve conflicts before they impact business activities. • Prepare, edit, and format detailed documents, reports, presentations, and correspondence for executive review and distribution. • Arrange business travel, build detailed itineraries, and manage related logistics for meetings and events. • Track follow-up items, deadlines, and ongoing initiatives so leadership has clear visibility into key commitments and next steps. • Act as a key point of contact for internal teams and external partners, handling communications with discretion and tact. • Safeguard sensitive information and exercise strong judgment when managing confidential business matters. • Support additional operational and administrative needs for other business leaders as priorities shift.
2026-08-06T00:00:00Z

Executive Assistant

Beverly Hills, MI
onsite
Temporary / Contract
33.65 - 33.65 USD / Hourly
We are looking for an organized and resourceful Executive Assistant to provide high-level administrative support within a services environment that values accuracy and organization in Bingham Farms, Michigan. This Long-term Contract position is well suited for someone who can stay ahead of shifting priorities, manage sensitive information with discretion, and keep executive operations running smoothly. The role also offers the opportunity to contribute to client intake activities and strengthen day-to-day office coordination as you become established in the position. Responsibilities: • Coordinate executive schedules by arranging meetings, managing appointments, and helping prioritize daily commitments. • Serve as a central point of contact for incoming calls, messages, and correspondence, ensuring timely and effective communication. • Create, organize, and maintain digital and physical records so important documents remain accurate and easy to access. • Monitor follow-up items, deadlines, and materials awaiting executive review to support efficient decision-making. • Oversee routine office support tasks, including supply management, shipping coordination, and general administrative coverage. • Assist with client intake by gathering required information, organizing documentation, and preparing materials for leadership review. • Handle special assignments and ad hoc administrative projects that support executive and office operations. • Perform administrative data entry and front-desk style support duties as needed to maintain smooth daily workflow.
2026-07-27T00:00:00Z

Executive Assistant

Newburyport, MA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong organizational judgment to daily operations. The person in this role will serve as a key partner to the President, help coordinate executive priorities, and contribute to internal communications, reporting, and special events. Responsibilities: • Manage the President’s day-to-day administrative needs, including drafting clear correspondence, preparing documents, and ensuring timely follow-through on key requests. • Support leadership initiatives by coordinating projects, organizing materials, and providing clerical and administrative assistance across a range of business priorities. • Create high-quality reports, spreadsheets, presentations, and charts while compiling leadership updates for recurring finance and board-level reporting. • Prepare and distribute internal communication materials on behalf of executive leadership, ensuring messaging is clear, accurate, and delivered on schedule. • Maintain a high level of confidentiality when handling sensitive information, executive communications, and organizational documents. • Provide oversight and guidance for front desk and reception coverage to help ensure an efficient office experience. • Plan and coordinate company and board events by securing venues, arranging catering, assembling materials, organizing support staff, and assisting on-site as needed. • Partner with organizational leadership on fundraising efforts by helping develop and execute events and activities that advance strategic goals. • Coordinate executive calendars, schedule meetings, and arrange travel logistics to support leadership effectiveness and time management.
2026-08-10T00:00:00Z

Executive Assistant

Atlanta, GA
onsite
Temporary to Hire
34 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the Office of the President in Atlanta, Georgia. This fully onsite contract-to-permanent opportunity is ideal for a candidate with relevant experience who thrives in a fast-moving environment and can keep executive priorities organized, on schedule, and well supported. The role calls for excellent judgment, strong communication skills, and the ability to manage confidential matters with care while helping leadership stay focused on strategic goals. Responsibilities: • Oversee complex executive calendars by arranging appointments, adjusting priorities, and ensuring leadership is prepared for daily commitments. • Organize meetings, conference calls, and special events, including coordinating logistics, confirming attendance, and distributing materials in advance. • Develop agendas, presentation content, briefing packets, and other documents needed to support executive decision-making and external engagements. • Manage domestic and international travel plans by securing transportation, lodging, itineraries, and related meeting arrangements while addressing changes quickly. • Prepare and submit expense documentation, including support for Concur and Concur Travel processes, with close attention to accuracy and timeliness. • Maintain organized records, correspondence, and administrative files while monitoring deadlines and following up on outstanding action items. • Act as a central point of coordination between executive leadership and internal or external stakeholders, including senior leaders, board contacts, donors, and partners. • Provide dependable office support during periods of heavy activity, travel, or executive absence to help maintain continuity across key operations. • Handle sensitive information with discretion and deliver responsive administrative support that reflects a high standard of excellence.
2026-07-27T00:00:00Z

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T00:00:00Z

Executive Assistant

Englewood, CO
onsite
Temporary / Contract
34 - 38 USD / Hourly
Executive Assistant We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This Long-term Contract position is ideal for someone who is detail oriented and excels at managing complex schedules, coordinating travel, preparing executive materials, and keeping daily operations running smoothly. The role requires strong judgment, organization, and communication skills to support both internal priorities and external interactions. You will play a key part in helping the executive office stay efficient, prepared, and responsive. Responsibilities: • Oversee a demanding executive calendar, balancing shifting priorities, multiple time zones, and critical deadlines to keep commitments organized and on track. • Arrange meeting logistics for leadership discussions, board-related sessions, and internal or external events, ensuring all details are confirmed in advance. • Create and distribute agendas, capture meeting notes, and follow through on action items so next steps are clearly documented and communicated. • Prepare the executive for meetings, calls, and events by assembling briefings, background materials, and relevant updates ahead of time. • Coordinate domestic and international travel, including flights, hotels, ground transportation, itinerary management, and required travel documentation. • Review travel changes and expense activity promptly, helping maintain accurate records and compliance with company guidelines. • Draft, edit, and format presentations, reports, correspondence, and other executive documents with a high degree of accuracy and care. • Maintain organized digital and physical records, while tracking approvals, key documents, and important deadlines to support timely execution. • Monitor incoming communications, identify urgent matters, and ensure follow-up actions are routed and completed appropriately. • Assist with leadership events, offsites, vendor coordination, and special projects that support broader operational goals.
2026-08-10T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-08-07T00:00:00Z

Executive Assistant

La Mesa, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a highly organized, proactive, Executive Assistant to provide high-level administrative support to executive leadership. This contract-to-permanent opportunity is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining the highest level of confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leadership.</li><li>Manage complex calendars, coordinate meetings, and schedule appointments.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate executive meetings, board meetings, and special events.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Maintain confidential files and sensitive information with discretion.</li><li>Serve as a liaison between executives, internal departments, clients, and external stakeholders.</li><li>Assist with office operations and special projects as assigned.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Position SummaryProvide high-level support to senior leadership through calendar management, project coordination, and confidential administrative support.Responsibilities<ul><li>Manage complex executive calendars.</li><li>Coordinate travel arrangements.</li><li>Prepare presentations and reports.</li><li>Serve as liaison between executives and stakeholders.</li><li>Support strategic projects and initiatives.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
60 - 62 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**
2026-08-11T00:00:00Z

Executive Assistant

Oregon City, OR
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role
2026-07-30T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment. Responsibilities:• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency
2026-08-11T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role will provide high-level administrative support to executive leadership and requires a professional who can manage confidential information, coordinate complex schedules, and help keep daily operations running smoothly. Key Responsibilities:<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and respond or route appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize board meetings, leadership meetings, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track deadlines, follow up on action items, and support ongoing projects</li><li>Serve as a liaison with internal teams, donors, community partners, and external stakeholders</li><li>Assist with general office coordination and special administrative projects as needed</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Trexlertown, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling for executives.</li><li>Coordinate meetings, prepare agendas, take notes, and follow up on action items.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Screen calls, emails, and correspondence, prioritizing responses as needed.</li><li>Maintain confidential records and sensitive information with a high level of professionalism.</li><li>Support special projects and assist with office operations as needed.</li></ul>
2026-07-24T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Our client is seeking a Retail Executive Assistant to provide high-level administrative and operational support to senior leadership. This role combines executive support, project coordination, reporting, and operational administration in a fast-paced environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM (flexible start time)Type: Contract-to-HirePay: $24-$28/hour Key Responsibilities:<ul><li>Manage complex calendars, meetings, and executive schedules.</li><li>Coordinate travel arrangements, meeting logistics, and leadership communications.</li><li>Prepare presentations, reports, agendas, and correspondence.</li><li>Track projects, action items, and key operational initiatives.</li><li>Support payroll administration, expense tracking, and reporting.</li><li>Collaborate with cross-functional teams including HR, Finance, IT, and Operations.</li><li>Assist with division-wide events, training programs, and employee recognition activities.</li><li>Maintain confidentiality while supporting executive leadership.</li></ul>
2026-08-07T00:00:00Z