<p>A respected healthcare provider in Honolulu seeks an on-site Administrative Assistant to support clinic operations. Duties include scheduling patient appointments, handling medical records, processing billing paperwork, and collaborating with clinical staff to ensure smooth daily function. Prior healthcare or medical office experience is a plus. Preference is given to Hawaii residents, as this role is on site. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors.</li><li>Schedule appointments and manage calendars for healthcare providers.</li><li>Maintain and update medical records and patient files.</li><li>Process billing paperwork and insurance forms.</li><li>Coordinate with internal staff for smooth clinic operations.</li><li>Order and stock office supplies</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Coraopolis, Pennsylvania. This long-term contract position offers the opportunity to work in a dynamic environment within the home care industry. The ideal candidate will bring strong organizational skills and the ability to manage multiple schedules while providing essential support to both staff and clients.<br><br>Responsibilities:<br>• Coordinate and manage staff schedules to ensure proper coverage for client needs.<br>• Conduct interviews and oversee the onboarding process for new home health care staff.<br>• Handle incoming calls and inquiries, providing prompt and attentive assistance.<br>• Perform general office duties, including data entry and maintaining accurate records.<br>• Support daily administrative operations to ensure smooth workflow within the office.<br>• Address scheduling conflicts and resolve issues in a timely manner.<br>• Assist with receptionist tasks, such as welcoming visitors and managing correspondence.<br>• Collaborate with team members to enhance office efficiency and productivity.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>We are looking for an attentive Clinical Administrative Assistant to support our client's healthcare team with daily operations and exceptional patient service. This is a dynamic, multi-tasking role suited to a detail-oriented individual who thrives in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and route incoming calls, ensuring clear and professional communication at all times.</li><li>Serve as a liaison to coordinate updates, relay messages, and share information among patients and clinical staff.</li><li>Schedule clinician visits and adjust as needed, including rescheduling missed or unassigned appointments.</li><li>Maintain and update patient location, demographic data, and access status within our electronic medical records system (EMR).</li><li>Prepare, send, and distribute reports and documentation as directed.</li><li>Efficiently scan and manage patient health records and associated documents.</li><li>Coordinate admissions, track bed availability, and welcome visitors in the inpatient unit (IPU), following HIPAA compliance.</li><li>Handle continuous home care tracking, scheduling, and initial folder review during coverage periods.</li><li>Collect, compile, and tabulate necessary data for operational reporting.</li><li>Cross-train within the scheduling department and inpatient unit to provide coverage and support.</li></ul><p><br></p>
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Chattanooga, Tennessee. This direct hire, permanent position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. You will play a key role in supporting office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate department.</p><p>• Provide administrative support by managing schedules, coordinating meetings, and organizing documentation.</p><p>• Prepare expense reports with accuracy and ensure timely submission.</p><p>• Generate detailed reports and maintain records to support operational efficiency.</p><p>• Create well-designed presentations tailored to business needs.</p><p>• Assist with general office tasks, including filing, data entry, and correspondence.</p><p>• Monitor and restock office supplies as needed to maintain a functional workspace.</p><p>• Collaborate with team members to streamline administrative processes.</p><p>• Ensure confidentiality and accuracy when handling sensitive information.</p>
<p>We are looking for an experienced Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role requires a high level of organization, attention to detail, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will excel in calendar management, travel coordination, and event planning, bringing a proactive and experienced approach to their work.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive-level calendars, ensuring seamless scheduling and prioritization of appointments.</p><p>• Coordinate complex domestic and international travel arrangements, including itineraries and logistics.</p><p>• Organize and oversee high-end events, such as executive dinners and special experiences.</p><p>• Assist with project coordination, ensuring deadlines are met and deliverables are completed.</p><p>• Act as a gatekeeper to protect leadership's time and focus, aligning activities with organizational priorities.</p><p>• Learn and adapt to existing processes before recommending improvements.</p><p>• Foster collaboration in a startup-style environment, taking initiative and embracing flexibility.</p><p>• Communicate effectively with internal and external stakeholders, maintaining an experienced and detail-oriented demeanor.</p><p>• Handle confidential information with discretion and integrity.</p><p>• Provide general administrative support to ensure smooth daily operations.</p><p><br></p><p>The salary range for this position is $100,000 to $150,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision (one plan 100% covered)</p><p>401k with match</p><p>Stock options</p><p>Unlimited PTO</p><p>6 paid holidays</p>
We are looking for a highly organized and proactive Personal Executive Assistant to support a busy principal in Delray Beach, Florida. This role is multifaceted, requiring someone who is detail oriented with exceptional administrative capabilities and experience managing multiple properties. The ideal candidate will excel in handling confidential matters, coordinating logistics, and ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage the principal’s calendar, correspondence, and administrative tasks with a high degree of accuracy.<br>• Act as the primary liaison between the principal and vendors, contractors, household staff, and other stakeholders.<br>• Maintain confidentiality while overseeing sensitive matters, including medical billing and insurance claims.<br>• Track deadlines, appointments, and ongoing projects to ensure timely completion.<br>• Source, negotiate, and manage vendors for property and household needs, such as landscaping, security, and housekeeping.<br>• Conduct inspections, organize preventative maintenance, and ensure systems like pools and security are fully operational.<br>• Coordinate tenant onboarding, offboarding, and leasing efforts for residential and commercial rental properties.<br>• Review and reconcile invoices, coordinate with accounting teams, and ensure timely payments for household and property expenses.<br>• Plan and manage detailed domestic and international travel itineraries, including accommodations, transportation, and dining.<br>• Handle additional personal errands, event coordination, and anticipate the principal’s needs to streamline operations.
<p>Robert Half is partnering with a respected healthcare organization in San Diego to hire a Receptionist to support front office operations. This role is ideal for someone who delivers excellent patient care, thrives in a fast-paced clinical environment, and maintains professionalism and compassion in every interaction.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients, visitors, and families with a warm and professional demeanor.</li><li>Manage front desk check-in/check-out processes, ensuring accurate and timely patient registration.</li><li>Answer a high volume of phone calls, route messages, and provide general clinic information.</li><li>Verify insurance information, collect co-pays, and assist with billing inquiries.</li><li>Schedule and confirm patient appointments using the clinic’s EMR system.</li><li>Maintain patient confidentiality and ensure compliance with HIPAA regulations.</li><li>Assist with administrative tasks including data entry, scanning, filing, and updating patient records.</li><li>Coordinate with medical assistants, nurses, and providers to support smooth clinic operations.</li><li>Help manage incoming/outgoing mail, faxes, and medical documentation.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Westlake, Ohio. This is a fulltime permanent position with standard business hours. Someone with a strong Executive Assistant background is a MUST! </p><p><br></p><p>This role requires someone with strong attention to detail who can effectively manage administrative tasks, coordinate events, and support key stakeholders. The ideal candidate will excel in a dynamic environment, ensuring smooth operations and contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain calendars to streamline schedules effectively.</p><p>• Arrange travel plans, including booking flights, accommodations, and handling related logistics.</p><p>• Prepare and submit expense reports, ensuring accuracy and timely processing.</p><p>• Utilize systems like Concur to track receipts and manage financial details.</p><p>• Coordinate conferences and training events, handling logistics and participant arrangements.</p><p>• Serve as a point of contact for key stakeholders, ensuring efficient communication.</p><p>• Travel occasionally to support events and organizational needs as required.</p><p>• Perform personal assistance duties to support executive-level personnel.</p><p><br></p><p>They do offer a full benefits package; medical/dental/vision, paid holidays, 401K, bonus eligibility, PTO, sick days, and MORE!</p>
We are looking for a dedicated Administrative Assistant to join our team in Albany, New York. This long-term contract position offers an opportunity to contribute to a detail-oriented environment supporting critical operations related to medical conduct investigations. The ideal candidate will bring strong organizational skills and proficiency in administrative software tools to ensure smooth daily workflow.<br><br>Responsibilities:<br>• Manage incoming calls and direct inquiries to the appropriate department or individual.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Provide general reception duties, including greeting visitors and managing correspondence.<br>• Utilize Microsoft Office tools such as Word, Excel, Access, Outlook, and PowerPoint to complete administrative tasks.<br>• Coordinate multiple tasks and prioritize work effectively to meet deadlines.<br>• Handle confidential information with discretion and a high level of care.<br>• Assist in preparing reports, documents, and presentations as required.<br>• Maintain organized filing systems for easy accessibility and recordkeeping.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Ensure compliance with procedures related to detail-oriented medical conduct processes.
We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This contract position requires exceptional organizational abilities and the ability to manage schedules, communications, and logistical arrangements with the utmost attention to accuracy and discretion. Based in Lauderdale Lakes, Florida, this role offers an opportunity to contribute to key administrative operations while upholding the mission and values of the organization.<br><br>Responsibilities:<br>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Act as a liaison between executives and internal teams, external stakeholders, and third-party contacts.<br>• Coordinate and prepare board and committee meetings, including recording minutes and maintaining governance records.<br>• Maintain and oversee confidential files and documentation, ensuring compliance with organizational and legal standards.<br>• Conduct research, compile data, and create reports to support senior executives in decision-making processes.<br>• Facilitate licensure applications and credentialing processes, consulting with legal counsel to ensure compliance.<br>• Arrange travel logistics, such as flight bookings, hotel accommodations, and detailed itineraries for executives and board members.<br>• Assist in drafting, proofreading, and managing correspondence to ensure clear and precise communication.<br>• Support special projects and audits by collecting data and generating reports.<br>• Utilize collaboration tools and software to streamline administrative processes and communication.
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>A well-established general contracting firm with over four decades of experience is seeking a<strong> Part Time Accounting Clerk / Administrative Assistant</strong> to join its dynamic office team. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting multiple departments in a fast-paced environment. <strong>This is a part time and in office role, between 25-30 hours a week. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations including answering and routing calls</li><li>Handle incoming and outgoing mail, including certified and priority shipments</li><li>Assist with accounts payable tasks such as filing invoices and preparing checks</li><li>Support payroll processing and reporting, including certified payroll submissions</li><li>Prepare job folders and generate reports for project management</li><li>Coordinate subcontractor documentation including waivers and W9s</li><li>Maintain vendor records and follow up on outstanding documentation</li><li>Assist with badging and compliance tasks for field personnel</li><li>Organize and archive financial and project files at year-end</li><li>Track and file job applications and resumes</li><li>Order and manage office supplies</li><li>Perform general clerical duties and support special projects as needed</li></ul><p><br></p><p><strong>SALARY RANGE: </strong>$22.00 - $24.00 per hour</p><p><br></p><p><strong>BENEFITS OFFERED:</strong></p><p>- Healthcare Benefits: Medical, Dental, and Vision</p><p>- Other Insurance: Life insurance</p><p>- Retirement Plan: What type – 401K plan</p><p>- PTO: 2 weeks paid time off</p>
We are looking for a dedicated Administrative Assistant to join our healthcare team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting staff, and delivering excellent service. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure seamless office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Maintain accurate records and perform data entry with attention to detail.<br>• Greet visitors and serve as the first point of contact for the organization.<br>• Coordinate schedules and assist with meeting arrangements.<br>• Organize and maintain office supplies and ensure availability for staff.<br>• Compile reports and provide clerical support to various departments.<br>• Handle correspondence and communication in a timely and efficient manner.<br>• Support team members with ad hoc tasks as needed.
We are looking for an experienced Administrative Assistant to join our team in Memphis, Tennessee. This is a fully onsite, long-term contract position within the healthcare industry, offering an excellent opportunity to support a diverse and collaborative team. The role involves managing administrative tasks for a group of team members, ensuring seamless daily operations.<br><br>Responsibilities:<br>• Coordinate and manage calendars for multiple team members, ensuring schedules are optimized and conflicts are avoided.<br>• Arrange travel accommodations and process reimbursement requests for staff members.<br>• Provide administrative support to approximately 35 team members, with a primary focus on eight key personnel.<br>• Handle inbound calls and ensure prompt and attentive communication with internal and external stakeholders.<br>• Organize and maintain records, ensuring accuracy and accessibility for the team.<br>• Assist with scheduling meetings and appointments, ensuring all logistics are handled efficiently.<br>• Support the team by performing data entry tasks and maintaining updated information in relevant systems.<br>• Act as a receptionist when needed, greeting visitors and managing front desk responsibilities.<br>• Foster a friendly and cooperative work environment by collaborating effectively with team members.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.
<p>We are looking for a detail-oriented Part-Time Administrative Assistant to join a client in the healthcare industry in Kansas City, Kansas. This long-term contract position offers an excellent opportunity to contribute to the smooth operation of our office by managing a variety of administrative tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure the efficient handling of daily responsibilities. Shifts available are as follows:</p><p>-1: M,TU,TH,F- 6:45am-12pm, W- 9am-2pm</p><p>-2: M,TU,TH,F- 12pm-5:15pm, W- 2pm-7pm</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, ensuring all tasks are completed accurately and on time.</p><p>• Handle inbound calls professionally, addressing inquiries and directing them to the appropriate departments.</p><p>• Perform general office duties, including organizing files and maintaining records.</p><p>• Manage data entry tasks with precision, ensuring information is accurate and up-to-date.</p><p>• Greet visitors and patients warmly, assisting with check-in procedures and providing necessary information.</p><p>• Utilize Microsoft Excel to create, update, and analyze spreadsheets for reporting purposes.</p><p>• Work with Microsoft Office Suites to draft correspondence, schedule appointments, and prepare presentations.</p><p>• Maintain a clean and organized reception area, fostering a welcoming environment for guests.</p><p>• Collaborate with team members to ensure seamless office operations and communication.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Miami Beach, Florida. In this long-term contract position, you will play a vital role in ensuring efficient front desk operations while providing exceptional support to both staff and patients. This role requires strong organizational skills and the ability to handle administrative tasks with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome patients upon arrival and assist them with the check-in process.<br>• Maintain an organized and tidy reception and front desk area.<br>• Address patient inquiries regarding appointments and instructions with clarity and professionalism.<br>• Collect payments and ensure patient information is accurately updated.<br>• Manage patient files, perform basic record-keeping, and support staff with administrative tasks.<br>• Prepare charts and collaborate with the team on various office tasks.<br>• Keep track of office supplies and ensure medical inventory is well-organized.<br>• Adhere to organizational policies to safeguard patient confidentiality and privacy.
<p>We are looking for a motivated Tax Administrative Assistant to join our team in Utica, New York. This is a contract-to-permanent position offering a competitive hourly rate and benefits, including medical, dental, and vision coverage as well as paid time off. The role involves supporting tax preparation services while serving as the first point of contact for clients, making attention to detail and excellent communication skills essential. Ideal candidates should have prior experience in the financial field and be ready to contribute during the busy tax season.</p><p><br></p><p>Responsibilities:</p><p>• Assist in preparing and organizing individual tax returns, including reviewing tax documents for accuracy.</p><p>• Serve as the primary point of contact for clients, ensuring a welcoming and detail-oriented experience.</p><p>• Utilize CRM systems to manage client data efficiently and maintain accurate records.</p><p>• Work closely with the team to ensure all required tax forms, such as 1099s, are completed and submitted on time.</p><p>• Provide administrative support for tax-related tasks, including document filing and data entry.</p><p>• Collaborate with financial advisors to address client inquiries and ensure smooth operations during tax season.</p><p>• Stay up-to-date on tax regulations and procedures to provide informed support.</p><p>• Manage scheduling and communication for client appointments, especially during peak tax periods.</p><p>• Assist in transitioning responsibilities as the office ownership changes and adapt to evolving processes.</p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly.</p><p>• Perform accurate data entry and maintain organized records for administrative purposes.</p><p>• Coordinate events, including charity and community initiatives, to support organizational goals.</p><p>• Assist with general office duties, such as scheduling, filing, and maintaining supplies.</p><p>Some experience with marketing </p><p>• Serve as the first point of contact for visitors, providing excellent reception and support.</p><p>• Collaborate with team members to execute fundraising and philanthropic activities.</p><p>• Manage calendars and appointments to ensure efficient scheduling.</p><p>• Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management.</p><p>• Prepare reports and presentations to assist with decision-making processes.</p><p>• Contribute to the planning and execution of community and healthcare-related events.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. This role involves providing comprehensive administrative support while ensuring efficient operations and excellent customer service. The ideal candidate will be comfortable navigating the Tenderloin area to perform tasks such as mail runs and will possess strong computer and interpersonal skills.<br><br>Responsibilities:<br>• Manage a caseload of 60-90 units, supporting individuals with diverse needs including mental health challenges, substance abuse issues, and medical conditions.<br>• Conduct outreach visits, perform needs assessments, and deliver case management services to tenants to promote housing stability and improve their quality of life.<br>• Assist tenants in securing benefits, making rent payments, and addressing unit habitability concerns.<br>• Organize and host tenant community events, fostering a supportive and engaging environment.<br>• Refer tenants to appropriate services and ensure successful follow-through with these connections.<br>• Collaborate with hotel staff and property management teams to address tenant concerns and maintain a positive living environment.<br>• Respond to tenant crises with de-escalation techniques and provide necessary intervention.<br>• Maintain accurate and confidential tenant records, ensuring compliance with organizational standards.<br>• Participate in agency-wide initiatives, such as program recertification and income verification.<br>• Support staff and tenants during check disbursement days, ensuring smooth operations.
<p>Robert Half is seeking a Legal Assistant for a busy and growing plaintiff personal injury law firm. This is a full-time, in-office role with an excellent opportunity for long-term growth and advancement. The position is located in Santa Barbara, CA (100% on site) and pays $75,000-$90.000 per year with excellent benefits (100% paid for employee).</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• E-file documents in both state and federal courts</p><p><br></p><p>• Draft, edit, and format correspondence, pleadings, and legal documents</p><p><br></p><p>• Maintain and organize physical and digital client files</p><p><br></p><p>• Calendar deadlines, hearings, depositions, and appointments</p><p><br></p><p>• Communicate with clients, courts, insurance adjusters, and medical providers</p><p><br></p><p>• Prepare case files for depositions, hearings, mediations, and settlement conferences</p><p><br></p><p>• Propound and serve written discovery</p><p><br></p><p>• Notice and coordinate depositions, mediations, and arbitrations</p><p><br></p><p>• Assist with trial preparation including trial binders, exhibit lists, and logistics</p><p><br></p><p>• Coordinate with expert witnesses (scheduling, records, communication, etc.)</p><p><br></p><p>• Provide general administrative and legal support to attorneys and case managers</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (ONSITE)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience <em>prior </em>to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters and draft memos, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school. There is a comprehensive training, which takes six months. Due to this paid training and time investment, the position will not consider candidates who have taken the LSAT.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is <strong>onsite</strong>.</p><p><br></p><p>Pay is $24/hour-$27/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><strong><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></strong></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
