71 Results for Medical Executive Assistant Jobs

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Executive Assistant

Middlesex, NJ
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul>Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul>
2026-11-06T17:44:06Z

Executive Assistant

Greenwood Village, CO
onsite
Temporary / Contract
42.00 - 45.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This long-term contract position is ideal for someone who thrives in a fast-moving environment, brings strong judgment to shifting priorities, and can balance day-to-day executive support with coordination of broader initiatives. The role will primarily support the Chief People Officer while also assisting finance leadership, requiring a collaborative approach, strong communication, and the ability to stay ahead of competing demands. Responsibilities: • Manage complex executive calendars, resolve scheduling conflicts, and ensure leadership time is aligned with key business priorities. • Support the Chief People Officer as the primary executive partner while also providing calendar and administrative assistance to the Chief Financial Officer and Vice President of Finance. • Prepare agendas, organize materials, capture meeting notes, and distribute follow-up actions to keep teams informed and accountable. • Coordinate senior leadership meetings, offsite sessions, and board-related activities, including logistics, venue arrangements, catering, presentation formatting, and related event details. • Track milestones, deliverables, and status updates for strategic initiatives so leaders can monitor progress and maintain momentum on key objectives. • Draft and organize executive communications by gathering input from stakeholders, synthesizing information, and preparing materials for leadership review. • Arrange occasional executive travel and confirm itineraries, schedules, and supporting details are accurate and well communicated. • Partner closely with other executive assistants to share coverage, maintain continuity during absences, and contribute to a highly collaborative support model. • Use tools such as Microsoft Office and project tracking platforms to manage schedules, documents, action items, and ongoing administrative workflows.
2026-10-28T20:33:42Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35.00 - 45.00 USD / Hourly
Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November–December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, project coordination, and coverage for other administrative staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with exceptional organizational skills, independent judgment, and the ability to manage competing priorities with discretion. Full-time availability (40 hours/week) is preferred, but qualified part-time candidates will also be considered. Key Responsibilities<ul><li>Provide senior-level executive and administrative support within a fast-paced, highly confidential legal environment.</li><li>Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and accommodate competing leadership demands.</li><li>Coordinate communications with senior university leadership, internal departments, attorneys, and external stakeholders.</li><li>Draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents.</li><li>Support project coordination and administrative workflows, including tracking deadlines, action items, and follow-up across departments.</li><li>Maintain confidential records, electronic files, and document management systems, ensuring discretion when handling sensitive or privileged information.</li><li>Provide administrative coverage for other Office of Legal Affairs staff during absences.</li></ul>
2026-10-22T19:33:45Z

Personal/Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for an experienced and proactive Personal/Executive Assistant to support a family office in Tampa, Florida. This on-site role blends personal support with office coordination, requiring someone who can stay ahead of priorities, manage shifting schedules, and maintain a high level of discretion. The ideal candidate is highly organized, confident using Microsoft Office, and comfortable handling sensitive matters with care. Responsibilities:• Coordinate personal and business calendars for key stakeholders, ensuring appointments, meetings, and schedule changes are accurately tracked in Outlook.• Arrange medical visits and related logistics, including completion of necessary forms and follow-up on prescription availability and refills.• Prepare and distribute daily schedules with relevant meeting details, timing, and supporting information.• Handle incoming calls for the family office and serve as an attentive first point of contact for visitors and inquiries.• Draft, organize, and manage correspondence, documents, and general administrative materials with accuracy and confidentiality.• Run occasional errands and provide hands-on support for time-sensitive personal and office-related needs.• Assemble presentation materials to support meetings, property reviews, and potential investment discussions.• Support meeting readiness by organizing materials, confirming logistics, and helping ensure executives are prepared for upcoming commitments. This is a permanent opportunity. Please apply to Jane Gearhart if interested!
2026-10-20T13:58:45Z

Executive Assistant

Hayward, CA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership within a healthcare organization in Hayward, California. This Long-term Contract position calls for a highly experienced, detail-oriented individual who can manage complex scheduling, executive communications, meeting coordination, and board-related activities with discretion and accuracy. The ideal candidate will help keep leadership operations organized, support strategic initiatives, and ensure important priorities move forward efficiently. Responsibilities: • Provide dedicated administrative support to executive leadership, managing daily priorities and ensuring smooth coordination of leadership activities. • Oversee complex calendars, arrange travel, process expense documentation, and handle executive correspondence with care and attention to detail. • Prepare meeting agendas, presentation materials, reports, and follow-up notes to support informed decision-making and effective leadership communication. • Coordinate internal meetings, external engagements, retreats, and leadership events while managing logistics and schedule changes efficiently. • Maintain organized executive records, contracts, governance files, and key organizational documents in accordance with internal standards. • Track action items, deadlines, project milestones, and leadership commitments, escalating concerns when timelines or deliverables are at risk. • Support cross-functional initiatives by coordinating meetings, gathering information, and assisting with reports and materials tied to strategic priorities. • Serve as a key point of contact for board-related administration, including scheduling meetings, preparing board packets, recording minutes, and maintaining governance documentation. • Facilitate communication with board members, executives, community partners, and external stakeholders while upholding a high degree of confidentiality. • Contribute to board onboarding, annual governance processes, committee administration, and special planning sessions as needed.
2026-11-06T18:43:44Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
33.00 - 35.00 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to executive leadership. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle sensitive information with discretion, and serve as a key partner in supporting day-to-day operations. The ideal candidate is detail-oriented, adaptable, and passionate about contributing to an organization that makes a meaningful impact in the community. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism</li><li>Serve as a liaison between executives, board members, staff, donors, and external stakeholders</li><li>Coordinate board meetings, committee meetings, and special events, including scheduling, materials preparation, and follow-up</li><li>Maintain confidential records and handle sensitive information with discretion</li><li>Track deadlines, manage priorities, and ensure timely completion of key initiatives</li><li>Support internal communications and assist with special projects as needed</li><li>Help streamline administrative processes and improve office efficiency</li></ul>
2026-11-04T17:33:45Z

Executive Assistant

Azusa, CA
onsite
Temporary to Hire
32.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders. Responsibilities: • Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently. • Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule. • Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly. • Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups. • Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders. • Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized. • Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials. • Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned. • Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures. • Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
2026-10-27T15:54:07Z

Administrative Assistant

Boulder, CO
remote
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO!
2026-10-29T21:58:43Z

Executive Assistant

La Grange, IL
onsite
Permanent / Full Time
110000.00 - 130000.00 USD / Yearly
On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. Compensation: $110k-$130k plus a 10%-12% bonus Hybrid 3 days in office 2 days wfh Medical, Dental, Vision, PTO, Sick, 401kOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Partner closely with senior leadership to anticipate needs, manage priorities• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. • Support board and committee activities by coordinating schedules, and preparing materials.• Organize leadership meetings, executive offsites, and organizing agendas.• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.• Manage incoming correspondence and requests.• Expense reports.
2026-11-02T17:08:48Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
A healthcare company is looking for an Administrative Assistant to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve. Key Responsibilities:• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-11-06T22:43:42Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-11-06T14:48:43Z

Office Manager

Coeur D’alene, ID
onsite
Permanent / Full Time
52000.00 - 60000.00 USD / Yearly
A growing and established organization is seeking a highly organized and professional Senior Administrative Coordinator to support company leadership and contribute to the efficient day-to-day operations of the business. This role is ideal for an experienced administrative professional who enjoys being a trusted resource, managing priorities independently, and serving as a key point of coordination across departments. The ideal candidate is proactive, detail-oriented, and capable of handling a wide variety of administrative, operational, and project-based responsibilities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to leadership and internal teams.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate projects and follow up on action items to ensure deadlines are met.</li><li>Maintain and organize electronic and physical records and company documentation.</li><li>Assist with planning company meetings, events, and team functions.</li><li>Serve as a point of contact for clients, vendors, and business partners.</li><li>Track contracts, licenses, insurance certificates, and other business-critical documents.</li><li>Support onboarding efforts and administrative aspects of employee lifecycle processes.</li><li>Assist with accounts payable administration, expense reports, and vendor coordination as needed.</li><li>Identify opportunities to improve office processes and administrative workflows.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support special projects and cross-functional initiatives as assigned.</li></ul>BENEFITS OFFERED:<ul><li>SALARY RANGE: $52,000-$60,000</li><li>Healthcare Benefits: Medical Dental Vision</li><li>Retirement Plan: Simple IRA</li><li>PTO: 2 weeks paid time off</li></ul>
2026-10-30T22:33:45Z

Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30.00 - 40.00 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-29T15:28:44Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23.00 - 24.00 USD / Hourly
Are you an organized professional who enjoys helping others and keeping operations running smoothly? A busy healthcare organization in Honolulu is seeking an Administrative Assistant to support daily office functions and provide outstanding customer service. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808.531.0800. Responsibilities:<ul><li>Answer and route incoming phone calls professionally and courteously</li><li>Greet patients, visitors, and vendors</li><li>Schedule appointments and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Manage filing systems and maintain accurate records</li><li>Assist with data entry and general office administration</li><li>Coordinate meetings and provide administrative support to staff</li></ul>
2026-10-29T01:43:44Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T18:28:47Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-05T00:03:57Z

Administrative Assistant

Durham, NC
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a healthcare-focused organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate information flow across the office. The role will involve handling communications, maintaining records, and assisting with routine clerical tasks that help the team operate efficiently. Responsibilities: • Manage day-to-day administrative activities to keep office functions running smoothly and efficiently. • Respond to incoming calls in a courteous and attentive manner, directing inquiries to the appropriate contacts. • Welcome visitors and provide front-desk support while maintaining a well-organized office environment. • Enter, update, and review information in office records with a strong focus on accuracy and timeliness. • Prepare, organize, and maintain documents, files, and other administrative materials for team use. • Coordinate general office support tasks such as scheduling, correspondence, and routine follow-up activities.
2026-11-05T15:44:03Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T15:18:40Z

Corporate Paralegal/Legal Administrative Assistant

Plymouth, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
We are excited to be partnering with an organization in the NW Metro looking to add a Corporate Paralegal/Legal Administrative Assistant to their team. This role offers a blend of legal support, compliance administration, licensing coordination, and project management responsibilities, providing the opportunity to make a direct impact while working alongside an experienced and collaborative leadership team. The ideal candidate will bring 1-2+ years of experience in a law firm or corporate legal environment, along with strong organizational skills and a proactive approach. Experience supporting corporate, transactional, compliance, or regulatory matters is preferred. Overview of Responsibilities:<ul><li>Provide administrative and organizational support to the legal and compliance team, including coordinating meetings, maintaining records, preparing correspondence, and managing confidential documentation.</li><li>Assist with compliance, regulatory, and licensing activities, including audits, monitoring efforts, reporting processes, renewals, registrations, and tracking legislative or regulatory updates.</li><li>Support privacy, risk management, and quality assurance initiatives, including records requests, incident reporting, and compliance-related follow-up.</li><li>Partner with internal teams to support recruiting efforts through interview coordination, career fair support, and other hiring-related activities.</li><li>Other administrative duties as assigned.</li></ul>
2026-10-20T17:58:48Z

Data entry

Pleasanton, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Medical Administrator to support daily front-office and clinical coordination activities for a healthcare team in Pleasanton, California. This Long-term Contract position is ideal for someone who can balance patient-facing service with accurate administrative work in a fast-paced medical setting. The role focuses on keeping scheduling, insurance review, and patient flow organized while helping maintain reliable documentation and communication across the office. Responsibilities:• Coordinate patient visit calendars by arranging, confirming, and adjusting appointments as needed.• Review coverage details and confirm active insurance benefits before scheduled services.• Secure required pre-service approvals by working with payers and completing authorization requests.• Welcome patients upon arrival, manage registration steps, and support an efficient checkout process.• Prepare patients for visits by escorting them to exam areas and capturing vital signs accurately.• Maintain electronic health records and update charts to ensure information is complete and current.• Respond to incoming calls professionally, answer routine questions, and direct issues to the appropriate staff.• Assist with billing-related administrative tasks and provide support for other office duties as assigned.
2026-11-06T00:38:44Z

Administrative Assistant

Elyria, OH
onsite
Permanent / Full Time
37000.00 - 37500.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office activities and help keep order fulfillment running smoothly in Elyria, Ohio. This position combines administrative coordination with hands-on support for preparing and shipping smaller product orders. The ideal candidate is comfortable using computers and Excel, works well independently, and maintains accuracy in a fast-paced service environment. Responsibilities:• Coordinate routine office support tasks to help maintain efficient day-to-day operations.• Process smaller product requests such as banners, drapes, and promotional materials with close attention to detail.• Gather ordered items, organize them for dispatch, and package shipments securely.• Prepare outgoing deliveries through shipping platforms, including FedEx, UPS, and ensure packages are sent accurately and on time.• Track quantities and verify order information using basic calculations to maintain inventory and shipping accuracy.• Enter and update order-related information in computer systems and portal-based software.• Provide general administrative assistance, including data entry, reception coverage, and support for inbound communications.• Provide customer support and communication in regard to all facets of the orders
2026-11-06T20:48:47Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-16T12:58:42Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a healthcare organization in Oakland, California. This Contract position is ideal for someone who is highly organized, communicates clearly, and can keep administrative activities moving efficiently in a fast-paced environment. The role will handle a broad range of clerical and coordination tasks while helping maintain accurate records, timely communication, and dependable office support. Responsibilities: • Create and format business documents such as correspondence, summaries, reports, and internal forms using standard office applications. • Prepare outgoing materials by assembling packets, making copies, processing mailings, and completing routine documentation with accuracy. • Receive, sort, and distribute incoming mail, deliveries, and office supplies to support smooth day-to-day operations. • Manage calendars and arrange meetings by confirming attendees, sharing agendas or supporting materials, and coordinating meeting logistics such as refreshments. • Monitor administrative aspects of projects and compile status information into organized progress reports when needed. • Respond to routine inquiries and written communication in a detail-oriented manner based on established guidance. • Maintain orderly filing systems and ensure office records are current, accessible, and properly organized. • Provide front-office and general administrative support, including data entry, call handling, and other assigned duties as business needs change.
2026-11-04T00:33:44Z

Administrative Assistant

Bloomington, MN
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support front-office operations and administrative processes within a service-focused organization. This role serves as a key point of contact for clients, visitors, and community members, providing administrative support, coordinating intake activities, and ensuring a positive experience for those seeking information or assistance. The ideal candidate is organized, professional, and comfortable managing multiple priorities in a fast-paced environment. This position combines customer service, scheduling, record management, and general administrative responsibilities to support daily operations. Responsibilities<ul><li>Serve as the first point of contact for incoming calls, emails, and visitors.</li><li>Respond to general inquiries and help connect individuals with appropriate resources, services, or team members.</li><li>Coordinate intake and onboarding-related administrative activities, including collecting information and maintaining documentation.</li><li>Schedule appointments, meetings, orientations, and other program-related activities.</li><li>Prepare routine correspondence, reports, and other administrative documents.</li><li>Monitor shared communication channels and respond to inquiries in a timely manner.</li><li>Support office operations through filing, data entry, document management, and other administrative tasks.</li><li>Build positive relationships with clients, visitors, and internal stakeholders while delivering excellent customer service.</li><li>Assist with special projects and other duties as assigned.</li></ul>
2026-11-05T15:28:42Z

Administrative Services Assistant

Cookeville, TN
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for an Administrative Services Assistant to support TennCare billing activities for the Tennessee Department of Health’s Division of Laboratory Services in Cookeville, Tennessee. This Long-term Contract position focuses on sustaining accurate day-to-day billing operations while helping strengthen workflows, documentation, and reporting across the revenue cycle. The person in this role will work with internal teams and external partners to resolve billing issues, improve process efficiency, and support ongoing operational effectiveness. Responsibilities: • Enter TennCare billing encounter information accurately and within required deadlines to maintain consistent processing. • Record payments, adjustments, and write-offs while keeping revenue records organized and current. • Maintain provider and billing account information, including address updates and supporting data accuracy. • Prepare recurring billing reports and assemble documentation needed for tracking, reconciliation, and review. • Investigate claim denials, payment variances, and other billing exceptions to help resolve outstanding issues. • Reconcile billing activity against remittance details and financial records to confirm completeness and accuracy. • Document procedures, manual tasks, and process steps to support compliance, consistency, and staff reference. • Partner with laboratory, finance, procurement, informatics, and outside contacts to address billing concerns and improve coordination. • Assist with workflow assessments, testing activities, and implementation support for process enhancements and future billing solutions.
2026-10-19T20:24:07Z

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