We are looking for a detail-oriented Administrative Assistant to support the advancement department in Grand Rapids, Michigan. This role involves a variety of administrative tasks, including database management, reporting, and donor communication, all aimed at enhancing departmental operations. As a Long-term Contract position, this opportunity offers stability and the chance to contribute meaningfully to organizational goals.<br><br>Responsibilities:<br>• Maintain and improve database systems to ensure accurate and up-to-date records of donors and constituents.<br>• Perform routine data hygiene tasks to enhance database integrity and reliability.<br>• Develop processes for tracking scholarships and create stewardship reports for scholarship representatives.<br>• Generate and distribute regular reports on donor contributions and benchmarking metrics.<br>• Support executive-level reporting needs, including preparing materials for leadership teams and institutional reviews.<br>• Conduct donor research using specialized tools and provide detailed reports as needed.<br>• Manage departmental administrative tasks such as correspondence, file organization, and invoice processing.<br>• Collaborate with the business office on budget reconciliation and tracking financial records.<br>• Ensure timely communication with donors through event invitations, newsletters, and acknowledgment letters.<br>• Record and process donor gifts promptly, ensuring receipts are issued within 24-48 hours.
<p>We are looking for a detail-oriented Administrative Assistant to join a great, local Non-profit team in Lansing, Michigan. This is a Contract to permanent position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks effectively. The ideal candidate will bring excellent communication abilities and a commitment to supporting staff and clients in a detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to multiple team members, ensuring smooth daily operations.</p><p>• Answer inbound calls in a courteous manner and assist with inquiries or direct them to appropriate staff.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office environment.</p><p>• Draft, format, and compile various documents, reports, and communications as required.</p><p>• Utilize Microsoft Office Suite to create spreadsheets, presentations, and other essential documents.</p><p>• Organize and prioritize assignments to meet deadlines and support organizational goals.</p><p>• Maintain confidentiality while handling sensitive information and interacting with clients.</p><p>• Assist individuals with diverse backgrounds and abilities, ensuring clear communication and respectful service.</p>
We are seeking a highly organized and reliable Temporary Administrative Assistant to provide immediate on-site, full-time support to our Development and Operations teams.<br>Full on-site M-F 9am - 5pm pay is up to $23/hr<br>Key Responsibilities:<br>● Data Management: Accurately digitize physical sign-in sheets and enter data into Excel spreadsheets and the organization's database to ensure student and donor records are current.<br>● Donor Correspondence: Manage high-volume mailings, including performing mail merges, printing acknowledgement letters, stuffing envelopes, and applying postage.<br>● Event Preparation: Support the fundraising team in preparing for events: <br>Tasks include:<br>○ Creating and printing nametags and place cards.<br>○ Tracking RSVPs and dietary restrictions in the database.<br>○ Assembling event materials, centerpieces, and gift bags.<br>○ Ordering and organizing event supplies.<br>● General Office Support: Assist with filing, scanning documents, answering phones, and maintaining general office organization during the busy event season.<br>● Other Duties: Perform other administrative tasks as assigned to ensure the success of the event and daily operations.<br>Qualifications & Requirements:<br>● Experience: Previous experience in an office administrative or data entry role is a plus.<br>● Tech Proficiency: Strong skills in Microsoft Office Suite (Excel, Word) are required. Comfort with mail merges is highly preferred.<br>● Database Familiarity: Experience with Little Green Light (LGL) or similar CRM databases is a plus.<br>● Attention to Detail: Ability to perform repetitive tasks (such as data entry and mailings) with high accuracy and efficiency.<br>● Reliability: Punctuality and consistent attendance are essential for this role.
<p>We are seeking a highly organized and detail-oriented <strong>Legal Secretary</strong> for a prominent law firm in the Lansing area. This position provides comprehensive administrative and legal support to a team of attorneys specializing in <strong>corporate law and litigation</strong>. The ideal candidate will have a strong understanding of legal procedures, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong></p><ul><li>Prepare, revise, and format legal documents including correspondence, contracts, pleadings, discovery, and corporate filings.</li><li>Maintain attorneys’ calendars, schedule appointments, court dates, and meetings.</li><li>Coordinate travel arrangements and prepare expense reports.</li><li>Screen and direct incoming calls, emails, and other communications.</li><li>Open and maintain client files both electronically and in hard copy.</li><li>Perform data entry, filing, scanning, and general office tasks.</li><li>File legal documents with courts via electronic filing systems (e-filing) in compliance with state and federal court rules.</li><li>Track litigation deadlines including hearings, discovery, and filing dates.</li><li>Prepare and organize exhibits, trial binders, and other court documents.</li><li>Coordinate with court personnel, opposing counsel, and clients regarding litigation matters.</li><li>Assist with the preparation and filing of corporate documents such as articles of incorporation, bylaws, board minutes, and resolutions.</li><li>Maintain corporate records and track key compliance dates.</li><li>Support transactional work such as due diligence and document organization for mergers, acquisitions, and other corporate transactions.</li></ul><p><br></p>
Job Details<br>Description<br>Company:<br>We are more than a supply chain solutions provider—we are a trusted partner to some of the world's leading automotive, heavy-duty, and powersports OEMs. As a certified minority-owned business, we deliver customized services in packaging, logistics, and compliance with a focus on innovation, quality, and customer success.<br>With a global network, high-touch service, and a relentless commitment to quality, we are the go-to partner for companies seeking to streamline operations, reduce costs, and accelerate growth. Join us and be part of a team that's passionate about making supply chains smarter, and partnerships stronger.<br>Opportunity:<br>Are you ready to make a real impact of people, culture and business success? Join our team as an HR Specialist and become a trusted partner to managers and employees, driving engagement, growth, and operational excellence!<br><br>Responsibilities:<br> Strategic HR Partnership: Collaborate with business leaders to support staffing, training, and performance initiatives. Apply HR processes and tools to help achieve business goals.<br> Employee Relations: Resolve employee concerns, support conflict resolution, and ensure compliance with employment regulations. Be the go-to resource for HR policy questions and exit interviews.<br> Data & Analytics: Prepare reports on turnover, engagement, and retention. Share insights and recommendations to boost employee engagement and productivity.<br> Change Management: Help implement new policies and processes. Gather feedback and support continuous improvement across the organization.<br> Communication & Influence: Build trust by communicating HR policies clearly and listening actively. Foster positive relationships with employees and managers.<br> Coaching & Development: Guide managers on people practices, promote a culture of learning, and help employees access training and career development resources.<br> Talent Management: Coordinate recruiting efforts, deliver New permanent Orientation, and support onboarding and leadership training.<br> Culture & Engagement: Organize engagement and recognition events, promote survey participation, and help deliver culture programs.<br> Benefits Administration: Assist with benefits updateS, claims, and leave tracking. Support open enrollmentiänd provide information on financial benefit plans.<br> Market & Industry Awareness: Stay informed on labor trends and help implement HR initiatives aligned with organizational priorities.<br> Financial Acumen: Track headcount and compensation changes, supporting effective management of peoplerelated costs.<br> Problem Solving: Resolve basic HR issues and escalate complex matters to senior team members. Regulatory & Compliance: Ensure adherence to internal guidelines, quality management, and safety requirements.<br>Your Contributions:<br> Experience:<br>0 3+ years in HR or related field Education:<br> Degree in HR, Business, or related discipline preferred<br> Skills & Behaviors:<br> Strategic thinking & business acumen o Strong communication & relationship-building o Data literacy & analytical mindset o Problem-solving & adaptability o Growth-oriented and collaborative approach
<p>Full job description</p><p>Robert Half is seeing a dynamic Talent Acquisition Specialist to join our clients Hauman Resources team! In this role, you will manage the recruitment process for all open positions, from sourcing and screening candidates to conducting interviews and extending job offers. You will be instrumental in ensuring a smooth, efficient, and positive candidate experience while helping us build a diverse, talented workforce that aligns with our organizational goals.</p><p><br></p><p><br></p><p>ESSENTIAL FUNCTIONS</p><p><br></p><p>Manage the full-cycle recruitment process, including sourcing, interviewing, extending offers, and the background check process.</p><p>Develop and implement creative sourcing strategies to attract a diverse pool of qualified candidates. Review resumes, conduct phone screenings, and assess candidate qualifications.</p><p>Schedule and facilitate interviews with candidates and hiring managers, ensuring smooth communication and timely follow-up.</p><p>Collaborate with hiring managers to understand staffing needs and ensure alignment between recruitment strategies and organizational goals.</p><p>Present and discuss job offers with candidates, ensuring a positive experience and adherence to company policies.</p><p>Oversee background checks and other pre-employment screenings, ensuring timely completion and adherence to company guidelines.</p><p>Utilize applicant tracking systems (ATS) and HR software to track candidate progress, maintain accurate records, and generate recruitment reports. Ensure compliance with all applicable laws and organizational policies.</p><p>Represent the company at career fairs and networking events to build a strong candidate pipeline.</p><p>Partner with staffing agencies to fulfill temporary staffing needs as necessary.</p><p>Manage candidate expectations regarding offer details, start dates, and the onboarding process to ensure smooth transitions.</p><p>Collect and submit all new hire paperwork, ensuring timely and accurate processing.</p><p>Support diversity recruitment initiatives and ensure fair, equitable hiring practices across all levels of the organization. Work with the EEO Officer to ensure hiring practices are in line with the Equal Employment Opportunity Plan.</p><p>Stay up-to-date with the latest recruitment trends and industry best practices to improve sourcing strategies.</p><p>Assist in the development and implementation of recruitment policies and procedures in line with organizational goals and compliance requirements.</p><p>Performs other duties as assigned.</p><p><br></p><p><br></p>
