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3 results for Administrative Assistant in Phoenix, AZ

Administrative Assistant

Scottsdale, AZ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support senior leadership on a short-term Contract assignment based in Scottsdale, Arizona. This role is ideal for someone who brings strong administrative judgment, discretion with confidential materials, and the ability to keep priorities organized in a fast-moving environment. The position follows a hybrid schedule with in-office collaboration on Tuesdays and Thursdays, and it is expected to begin next week for an approximately one-month duration. Responsibilities: • Provide direct administrative support to executive-level stakeholders, helping manage day-to-day coordination and priority handling. • Transfer and organize information accurately between internal systems while maintaining strong attention to detail. • Handle confidential and sensitive records with discretion and care. • Support office and reception-related activities, including communication routing and general administrative coverage as needed. • Respond to inbound calls and inquiries in a timely and attentive manner. • Maintain orderly documentation, update records, and assist with data entry tasks tied to the project scope. • Work closely with internal teams during scheduled in-office days to ensure smooth progress and timely completion of assignments.
2026-09-11T00:00:00Z

Office Manager

Scottsdale, AZ
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations and serve as the primary front office contact for the team. This Long-term Contract position combines office coordination, vendor and subcontractor compliance, and employee support to help the business run efficiently. The role also works closely with operational leaders and corporate partners to keep communication, documentation, and administrative processes on track. Responsibilities:• Oversee day-to-day office activities, maintain an orderly workplace, and coordinate the purchase and tracking of supplies and administrative resources.• Provide front desk coverage by managing incoming communication, directing inquiries appropriately, and supporting local leaders with a wide range of administrative needs.• Review subcontractor and vendor records to confirm required documents are complete, including insurance materials, tax forms, agreements, and safety-related paperwork, before work begins.• Support payment controls by verifying compliance status prior to releasing checks and withholding disbursements when documentation is incomplete.• Coordinate new employee administration, collect onboarding forms, and help ensure weekly time submissions are accurate and delivered on schedule for payroll processing.• Manage warranty and maintenance requests by documenting homeowner concerns, assigning issues to the appropriate team members, monitoring progress, and following up on resolution status.• Maintain clear and organized records for office administration, compliance files, accounting support activities, and warranty case history for future reference.
2026-09-02T00:00:00Z

Paralegal

Phoenix, AZ
onsite
Permanent / Full Time
78000 - 98000 USD / Yearly
We are looking for a skilled Paralegal to support insurance defense matters in Phoenix, Arizona. This position plays a central role in helping attorneys manage litigation from case intake through resolution, with a strong focus on organization, accuracy, and timely execution. The ideal candidate is comfortable handling detailed legal documentation, coordinating case activity, and working effectively in a fast-paced services environment. Responsibilities: • Support attorneys throughout insurance defense litigation, from the early stages of a claim through trial preparation and appeal-related matters. • Maintain active case files, track key deadlines, and help ensure all pleadings, motions, and supporting materials are prepared and organized accurately. • Conduct legal and factual research using recognized research platforms and summarize findings for attorney review. • Draft, revise, and format litigation documents, correspondence, discovery materials, and other case-related filings. • Prepare materials for depositions, hearings, mediations, and trials, including exhibits, witness files, and document binders. • Communicate with clients, witnesses, experts, opposing counsel, and court personnel to coordinate case activity and gather necessary information. • Review records and supporting documentation, including medical materials and case chronologies, to assist with litigation strategy and file development. • Manage electronic filing and document handling within court systems and internal case management tools while preserving accuracy and confidentiality.
2026-08-27T00:00:00Z