We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an excellent opportunity to support daily office operations and contribute to a collaborative work environment. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming calls professionally and ensure accurate routing or resolution of inquiries.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Support day-to-day administrative office functions, including scheduling and correspondence.<br>• Assist in accounts payable processes, ensuring timely and accurate submissions.<br>• Maintain a welcoming reception area while managing receptionist duties.<br>• Coordinate and prioritize tasks to meet deadlines and ensure smooth office operations.<br>• Collaborate with team members to improve administrative workflows and efficiency.<br>• Prepare reports, documents, and presentations as needed.<br>• Manage office supplies inventory and place orders when required.<br>• Provide exceptional customer service to internal and external stakeholders.
We are looking for a detail-oriented Administrative Assistant to join our team in Tempe, Arizona. This Contract-to-permanent position offers an excellent opportunity to contribute to the daily operations of a dynamic organization within the transport industry. The ideal candidate will excel in administrative tasks, communication, and organizational skills, ensuring the seamless functioning of the department.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.<br>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.<br>• Perform accurate data entry to maintain up-to-date records and documentation.<br>• Handle receptionist duties, including greeting visitors and maintaining a welcoming environment.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Assist in scheduling meetings and coordinating calendars for team members.<br>• Prepare reports and presentations as needed, utilizing strong attention to detail.<br>• Collaborate with other departments to ensure efficient communication and workflow.<br>• Monitor and order office supplies to maintain adequate inventory levels.<br>• Support risk-related administrative tasks as directed by the supervisor.
<p>We are seeking a highly organized and professional Bilingual Administrative Assistant to join our growing team in Phoenix, AZ. The ideal candidate will be fluent in English and Spanish, possess excellent communication skills, and demonstrate proficiency in Microsoft Office software. This is a temp-to-hire position, offering an excellent opportunity for career growth in a fast-paced and dynamic environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to various departments, including managing office communications, scheduling appointments, and maintaining company records.</li><li>Serve as the first point of contact for internal and external communications, including answering phones and responding to email inquiries, in both English and Spanish.</li><li>Prepare and edit correspondence, reports, and presentations using <strong>Microsoft Office Suite</strong> (Word, Excel, PowerPoint, and Outlook).</li><li>Coordinate and schedule meetings, including arranging meeting materials and preparing agendas.</li><li>Assist with filing, data entry, and maintaining both electronic and hard copy records in an organized and confidential manner.</li><li>Translate documents and communications as needed to ensure effective bilingual communication.</li><li>Manage office supplies inventory and place orders as required.</li><li>Support other administrative tasks as needed to ensure smooth operations of the office.</li></ul>
We are looking for an experienced Executive Assistant to join our team on a contract basis in Mesa, Arizona. This role is ideal for a highly organized and proactive individual who excels in managing schedules, coordinating travel, and supporting executive-level operations. Your expertise will play a vital role in ensuring seamless day-to-day activities and high-level meeting coordination.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring meetings, appointments, and events are scheduled accurately and efficiently.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Support executive meetings by preparing agendas, documents, and taking minutes as needed.<br>• Act as a liaison between executives and internal teams, ensuring clear communication and follow-ups.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and prioritize tasks to ensure timely execution of responsibilities.<br>• Provide administrative support, including drafting correspondence and maintaining records.<br>• Troubleshoot scheduling conflicts and provide solutions to maintain workflow efficiency.<br>• Coordinate logistics for events or off-site meetings as required.
