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2 results for Administrative Assistant in Phoenix, AZ

Receptionist

Phoenix, AZ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Receptionist to support daily front office operations and create a welcoming, organized environment for employees, visitors, and business partners in Phoenix, Arizona. This Long-term Contract position is ideal for someone who enjoys balancing customer-facing responsibilities with administrative support and office coordination. The role offers the opportunity to contribute across mail handling, supply management, event support, and project-related documentation while helping the workplace run smoothly each day. Responsibilities: • Welcome guests, answer general inquiries, and provide courteous front desk support to ensure a positive experience for visitors and staff. • Keep shared office spaces, including reception and break room areas, neat, stocked, and ready for daily use. • Monitor inventory levels for workplace supplies and promotional materials, and coordinate replenishment as needed. • Arrange meal orders for office gatherings and assist with planning internal celebrations and special events. • Prepare birthday cards, support office decorating for employee recognition, and help organize small culture-building activities. • Sort, distribute, and send mail, packages, and deliveries while maintaining shipping and postage equipment. • Oversee incoming and outgoing shipment preparation and ensure packages are processed accurately and on time. • Coordinate bid-related correspondence for multiple project leaders, tracking communications from initiation through completion. • Provide administrative assistance to project coordination staff with work orders, purchase orders, and change documentation, and support additional assignments from leadership as needed.
2026-07-23T00:00:00Z

Paralegal

Phoenix, AZ
onsite
Permanent / Full Time
78000 - 98000 USD / Yearly
We are looking for a skilled Paralegal to support insurance defense matters in Phoenix, Arizona. This position plays a central role in helping attorneys manage litigation from case intake through resolution, with a strong focus on organization, accuracy, and timely execution. The ideal candidate is comfortable handling detailed legal documentation, coordinating case activity, and working effectively in a fast-paced services environment. Responsibilities: • Support attorneys throughout insurance defense litigation, from the early stages of a claim through trial preparation and appeal-related matters. • Maintain active case files, track key deadlines, and help ensure all pleadings, motions, and supporting materials are prepared and organized accurately. • Conduct legal and factual research using recognized research platforms and summarize findings for attorney review. • Draft, revise, and format litigation documents, correspondence, discovery materials, and other case-related filings. • Prepare materials for depositions, hearings, mediations, and trials, including exhibits, witness files, and document binders. • Communicate with clients, witnesses, experts, opposing counsel, and court personnel to coordinate case activity and gather necessary information. • Review records and supporting documentation, including medical materials and case chronologies, to assist with litigation strategy and file development. • Manage electronic filing and document handling within court systems and internal case management tools while preserving accuracy and confidentiality.
2026-07-01T00:00:00Z