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5 results for Administrative Assistant in DeLand, FL

Administrative Assistant

Maitland, FL
onsite
Temporary to Hire
18 - 21 USD / Hourly
We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization. Responsibilities:• Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.• Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.• Organize and oversee project site and office events to ensure seamless execution.• Manage incoming and outgoing mail distribution and maintain office supply inventory.• Maintain both physical and digital records in compliance with established retention guidelines.• Provide reception coverage and prepare data in various formats as needed.• Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.• Ensure audit compliance by maintaining accurate and up-to-date records.• Perform additional administrative duties as assigned to support team operations.
2026-04-29T00:00:00Z

Administrative Assistant

Orlando, FL
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a wholesale distribution organization in Orlando, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping administrative and accounting-related tasks organized and on schedule. The role combines reception coverage, clerical support, and general office coordination to help the corporate office run efficiently. Responsibilities: • Manage the front desk by answering incoming calls promptly, directing inquiries appropriately, and providing courteous assistance to callers. • Welcome guests and visitors professionally, ensuring a positive and organized arrival experience at the office. • Sort incoming mail and distribute correspondence to the appropriate departments or team members each day. • Create and maintain daily deposit tracking spreadsheets with accuracy and attention to detail. • Prepare outbound shipping documentation and labels for packages being sent to the corporate office. • Provide administrative support to the accounting team through tasks such as voucher processing assistance, document filing, and invoice distribution. • Monitor inventory levels for office and break room supplies, placing orders as needed to keep the workplace fully stocked. • Use and oversee routine office equipment, including computers, copiers, and postage systems, to support uninterrupted daily operations. • Assist with additional clerical assignments and special projects that contribute to the smooth functioning of the corporate office.
2026-05-01T00:00:00Z

Receptionist/Administrative Assistant

Orlando, FL
onsite
Permanent / Full Time
42000 - 45000 USD / Yearly
PART TIME OPENING - 4 hours/day, 5 days/ week. We are looking for a dependable Receptionist/Administrative Assistant to support daily office operations. This position serves as a key point of contact for visitors and callers while providing administrative assistance across the corporate office. The ideal candidate is organized, detail-oriented, and comfortable balancing front-desk responsibilities with clerical and accounting support. This opportunity is well suited for someone who enjoys keeping an office running smoothly and efficiently. Responsibilities:• Manage the front desk by answering incoming phone calls promptly, directing inquiries appropriately, and providing courteous assistance to callers.• Welcome guests and vendors in a courteous manner, ensuring a positive experience for everyone entering the office.• Sort, open, and distribute incoming mail and support outgoing shipments by creating carrier labels for deliveries to the corporate office.• Compile and maintain daily deposit tracking spreadsheets with a high level of accuracy and attention to detail.• Provide administrative support to the accounting team, including document filing, invoice distribution, and accounts payable-related clerical tasks.• Monitor and replenish office materials by ordering supplies and keeping shared workspaces properly stocked.• Use and maintain standard office equipment such as computers, copiers, and postage systems to support uninterrupted operations.• Maintain kitchen, break room, and storage areas so they remain organized, clean, and fully supplied.• Assist with additional office projects and general support tasks as business needs arise.
2026-04-29T00:00:00Z

Accounting Assistant

Winter Park, FL
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a dedicated Accounting Assistant to join our team in Winter Park, Florida. This long-term contract to hire position combines front-desk coordination with essential accounts payable and receivable duties. The role requires a detail-oriented approach, a strong eye for detail, and the ability to handle administrative tasks in a fast-paced office environment. Responsibilities:• Manage front-desk operations, including greeting visitors and handling incoming calls in a courteous manner.• Process vendor invoices accurately and ensure timely payments.• Reconcile corporate credit card transactions and maintain detailed financial records.• Apply client payments to appropriate accounts, ensuring accuracy and timeliness.• Maintain and update accounts payable and receivable records in accordance with company policies.• Perform check runs and ensure proper documentation is in place.• Provide administrative support, including document preparation and data entry.• Assist with general clerical duties to support the smooth operation of the office.• Collaborate with team members to resolve discrepancies or issues related to AP/AR processes.• Ensure confidentiality and discretion when handling sensitive financial information.
2026-04-29T00:00:00Z

Receptionist

Winter Park, FL
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations on a weekend schedule. This contract opportunity is ideal for someone who is comfortable using office technology, communicates professionally, and creates a welcoming experience for visitors and callers. The position requires consistent availability every Saturday and Sunday and offers the chance to grow into a longer-term role. Responsibilities: • Manage front desk activities during weekend hours and provide courteous assistance to guests, clients, and staff • Answer and direct incoming calls using a multi-line phone system while maintaining professionalism and accuracy • Welcome visitors, handle general inquiries, and ensure the reception area remains organized and presentable • Route messages promptly and communicate important information to the appropriate team members • Support basic administrative tasks such as data entry, scheduling updates, and document handling as needed • Use office systems and common workplace technology confidently to complete daily reception duties efficiently • Follow company procedures related to site access, screening, and required pre-employment compliance steps
2026-04-30T00:00:00Z