Our client, a private family holding office is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chair and Vice Chair within a transitioning, multi-entity environment. The organization is evolving from an operating business structure into a long-term family holding platform. This role will primarily provide EA/PA-level support to two senior family principals, while working collaboratively with an existing Executive Assistant who supports the CEO. This position requires a calm, capable professional who thrives in a high-trust, fast-paced environment and is comfortable managing both business and personal coordination responsibilities. Key Responsibilities: Principal Support• Provide dedicated day-to-day EA/PA support to the Chair and Vice Chair• Manage diaries, meetings, and competing priorities with strong attention to detail• Anticipate needs and proactively manage scheduling conflicts• Draft and manage correspondence as required Calendar, Travel & Logistics• Coordinate complex calendars and appointments• Arrange travel itineraries (flights, accommodation, ground transport)• Prepare briefing materials and ensure principals are well prepared• Track confirmations, RSVPs, and key deadlines Property & Personal Coordination• Liaise with property managers and external vendors across multiple residential properties• Coordinate household logistics and services as required• Maintain organized records relating to properties, services, and renewals Collaboration & Office Support• Work closely with the existing Executive Assistant to ensure seamless coverage• Provide occasional back-up support to the CEO’s EA when required• Maintain organized files, contact databases, and key documentation• Support broader administrative projects as needed

Required Experience• 3+ years’ experience in an Executive Assistant or Personal Assistant role• Experience supporting senior leaders or principals• Strong organizational skills and excellent follow-through• High level of discretion and professionalism• Confident communicator with internal and external stakeholders Personal Attributes• Proactive, adaptable, and resourceful• Comfortable in a family-led, relationship-driven environment• Calm under pressure and able to manage shifting priorities• Team-oriented with a collaborative mindset• Seeking a long-term opportunity within a stable, evolving organization• Primarily office-based, with some flexibility as required If this sounds like the role is for you, please apply today! Please reference job number 05060-0013384189 in all correspondence.

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Vancouver, BC
onsite
Permanent
80000.00 - 90000.00 CAD / Yearly
Our client, a private family holding office is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chair and Vice Chair within a transitioning, multi-entity environment. The organization is evolving from an operating business structure into a long-term family holding platform. This role will primarily provide EA/PA-level support to two senior family principals, while working collaboratively with an existing Executive Assistant who supports the CEO. This position requires a calm, capable professional who thrives in a high-trust, fast-paced environment and is comfortable managing both business and personal coordination responsibilities. Key Responsibilities: Principal Support• Provide dedicated day-to-day EA/PA support to the Chair and Vice Chair• Manage diaries, meetings, and competing priorities with strong attention to detail• Anticipate needs and proactively manage scheduling conflicts• Draft and manage correspondence as required Calendar, Travel & Logistics• Coordinate complex calendars and appointments• Arrange travel itineraries (flights, accommodation, ground transport)• Prepare briefing materials and ensure principals are well prepared• Track confirmations, RSVPs, and key deadlines Property & Personal Coordination• Liaise with property managers and external vendors across multiple residential properties• Coordinate household logistics and services as required• Maintain organized records relating to properties, services, and renewals Collaboration & Office Support• Work closely with the existing Executive Assistant to ensure seamless coverage• Provide occasional back-up support to the CEO’s EA when required• Maintain organized files, contact databases, and key documentation• Support broader administrative projects as needed
2026-02-24T17:38:42Z