<p><strong>Legal Administrative Assistant (Tax, Trust & Estates)</strong></p><p><strong>Position Summary</strong></p><p>This role provides comprehensive support for a high-volume practice focused on sophisticated tax planning, corporate restructuring, and wealth management. The successful candidate will oversee complex files from inception to completion, ensuring both administrative precision and high-quality document production across domestic and international legal matters.</p><p><strong>Primary Accountabilities</strong></p><p><strong>1. Specialized Document & Transactional Support</strong></p><ul><li><strong>Drafting & Preparation:</strong> Generate and edit legal correspondence and documents related to corporate reorganizations, business successions, and tax structuring.</li><li><strong>Transactional Assistance:</strong> Support the acquisition and sale of businesses, securities offerings, and trust/estate planning matters.</li><li><strong>Dispute & Disclosure:</strong> Assist with documentation for tax disputes before revenue authorities and voluntary disclosure filings.</li></ul><p><strong>2. File Lifecycle & Compliance</strong></p><ul><li><strong>End-to-End Management:</strong> Oversee complex files from initial opening to final closing, ensuring strict adherence to both digital and physical filing compliance standards.</li><li><strong>Due Diligence:</strong> Conduct essential corporate, land title, and conflict searches to ensure file integrity.</li><li><strong>Administrative Oversight:</strong> Manage time entry, maintain detailed calendars, and handle all general administrative functions.</li></ul><p><strong>3. Client & Practice Coordination</strong></p><ul><li><strong>Communication:</strong> Act as a collaborative point of contact, ensuring professional and clear communication with clients and authorities.</li><li><strong>Inbound Investment:</strong> Support matters involving inbound investment and tax considerations for non-resident clients.</li></ul>

<p><strong>Experience & Skill Requirements</strong></p><ul><li><strong>Experience:</strong> 3+ years of experience as a Legal Administrative Assistant, ideally within a Corporate or Wills & Estates practice.</li><li><strong>Technical Proficiency:</strong> Exceptional technical skills with a focus on accuracy and the ability to navigate complex search databases and electronic filing systems.</li><li><strong>Professionalism:</strong> Demonstrated ability to remain calm and positive under pressure in a high-volume environment.</li><li><strong>Key Competencies:</strong> * Sound business judgment and a high degree of discretion regarding confidential tax and financial data.</li><li>Highly organized with a proactive approach to daily task management.</li><li>Client-focused mindset with a commitment to collaborative teamwork.</li></ul><p><br></p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>Questions? Call your local office at 1.888.490.5592. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>