<p>Are you an organized and detail-oriented professional who thrives in a fast-paced environment? Our client in the <strong>construction industry</strong> is seeking an experienced <strong>Construction Administrative Assistant</strong> to join their team. This role is perfect for someone who enjoys supporting multiple stakeholders, managing documents, and keeping projects running smoothly.</p><p>Responsibilities:</p><ul><li>Coordinate and schedule meetings with clients and project teams (book boardrooms, arrange refreshments, prepare required materials).</li><li>Provide daily administrative support to the Construction and Property/Project Managers on tenders, bid analysis, and subcontract agreements.</li><li>Assist the Contract Accountant with contract preparation, invoicing, and related documentation.</li><li>Manage contract execution, subcontractor submissions, and digital archiving in SharePoint, Fieldwire, and other platforms.</li><li>Communicate with contractors, distribute Master Terms, and follow up on required documents.</li><li>Collect and track contractor safety paperwork (Certificates of Insurance, WSIB, Health & Safety policies, etc.).</li><li>Deliver professional front-line customer service while ensuring smooth day-to-day office operations</li></ul><p><br></p>

<p>Requirements:</p><ul><li>5–7 years of general office administration experience (construction industry experience an asset).</li><li>Strong written and verbal communication skills.</li><li>Intermediate proficiency in <strong>Microsoft Outlook, Word, and Excel</strong>.</li><li>Highly organized, proactive, and able to manage multiple priorities with minimal supervision.</li><li>Professional attitude, strong customer service skills, and a team-oriented mindset.</li><li>Ability to adapt quickly in a dynamic and fast-paced environment.</li><li>Familiarity with construction terminology is a plus.</li></ul><p><br></p>

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