We are looking for a highly experienced Senior Executive Assistant to provide exceptional support to executive leadership in a fast-paced environment. In this role, you will manage complex schedules, oversee travel arrangements, and ensure seamless coordination of high-level projects and events. Your organizational skills and ability to maintain confidentiality will be critical in helping the executive team focus on strategic priorities. Responsibilities: • Manage comprehensive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for both work-related and personal needs. • Serve as the primary contact for meeting preparation, follow-ups, and ensuring all necessary materials are organized and distributed. • Handle sensitive information and communications with the utmost confidentiality and professionalism. • Support personal tasks such as scheduling medical appointments, coordinating private banking, and managing errands to optimize executive productivity. • Safeguard and effectively prioritize the executive’s calendar to maximize time efficiency. • Conduct in-depth research to assist in decision-making and provide actionable insights. • Oversee corporate communications and the planning of company-wide events, ensuring alignment with organizational goals. • Record, transcribe, and distribute meeting minutes, action items, and follow-up reports. • Coordinate and troubleshoot logistics for meetings, events, and presentations, including booking venues, preparing agendas, and arranging catering. • Review and proofread agreements and contracts to ensure accuracy and compliance with company standards.

• A minimum of 15 years of experience supporting C-suite executives in a senior administrative capacity.• Proficiency in tools such as Concur, CRM platforms, and Kronos Timekeeping System.• Demonstrated expertise in managing complex calendars and coordinating travel arrangements, handling media and publicity arrangements. • Strong skills in expense reporting and document management, including photocopying and scanning.• Exceptional organizational and multitasking abilities, with attention to detail.• Proven ability to handle confidential information with discretion and professionalism.• Experience in preparing materials for board meetings, including presentations and reports.• Excellent communication skills, both written and verbal, to interact effectively with internal and external stakeholders.This is a unique opportunity for an accomplished Executive Assistant who enjoys working at the highest level of leadership and is committed to excellence in every detail.📍 Location: Onsite, 5 days per week (local candidates only) ✈️ Travel: Some travel required

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North York, ON
onsite
Permanent
110000.00 - 125000.00 CAD / Yearly
We are looking for a highly experienced Senior Executive Assistant to provide exceptional support to executive leadership in a fast-paced environment. In this role, you will manage complex schedules, oversee travel arrangements, and ensure seamless coordination of high-level projects and events. Your organizational skills and ability to maintain confidentiality will be critical in helping the executive team focus on strategic priorities. Responsibilities: • Manage comprehensive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for both work-related and personal needs. • Serve as the primary contact for meeting preparation, follow-ups, and ensuring all necessary materials are organized and distributed. • Handle sensitive information and communications with the utmost confidentiality and professionalism. • Support personal tasks such as scheduling medical appointments, coordinating private banking, and managing errands to optimize executive productivity. • Safeguard and effectively prioritize the executive’s calendar to maximize time efficiency. • Conduct in-depth research to assist in decision-making and provide actionable insights. • Oversee corporate communications and the planning of company-wide events, ensuring alignment with organizational goals. • Record, transcribe, and distribute meeting minutes, action items, and follow-up reports. • Coordinate and troubleshoot logistics for meetings, events, and presentations, including booking venues, preparing agendas, and arranging catering. • Review and proofread agreements and contracts to ensure accuracy and compliance with company standards.
2025-08-15T18:14:09Z