<p><strong>On behalf of our client, a reputable organization within the not-for-profit sector, we are hiring a Part-Time Administrative Assistant.</strong></p><p><br></p><p>This role will provide essential day-to-day operational and communications support to ensure the organization’s internal functions and external engagement run smoothly. The ideal candidate will bring strong administrative coordination skills and a proactive, detail-oriented approach to supporting meetings, events, digital communications, and front-line member service. This is a multifaceted role suited for someone who thrives in a collaborative and mission-driven environment.</p><p><br></p><p>Key Responsibilities </p><p>● Scheduling meetings with multiple internal and external attendees</p><p>● Preparing agendas for review, taking attendance and minutes, and drafting meeting materials using existing templates</p><p>● Proactively preparing meeting logistics for in person or virtual meetings</p><p>● Act as a first point of contact for the organization’s central email and phone line including answering general inquiries or forwarding the inquiry to the appropriate party</p><p>● Complete filing of documents electronically in an organized manner</p><p>● Upkeep spreadsheet database and inventory, and complete basic website content updates</p><p>● Use DocuSign to circulate agreements for signing and follow up with signatories</p><p>● Assist with the preparation of the Annual General Meeting</p><p>● Drafting and preparing business correspondence, emails, forms, notices, etc</p><p>● Booking and coordination of volunteers and staff schedules for meetings or events</p><p>● Tracking of alternative time off. </p><p>● Assist with onboarding orientation of new staff and season team members</p><p>● Draft e-newsletters for review.</p><p>● Supporting the Executive Director as needed with other tasks </p>

<p>Excellent verbal and written English communication skills </p><p>Excellent attention to detail in a fast-paced environment </p><p>Excellent interpersonal skills, tact, and confidentiality </p><p>Able to work with minimal supervision or in a team </p><p>Technologically adept and able to learn new software such as DocuSign and Mailchimp </p><p>Proficient in Excel and Word; Google Docs, Drive, Sheets & Calendar; Canva, and Zoom skills </p><p>Able to attend meetings or events including some evenings and/or weekends</p><p>Previous administrative, writing or customer service experience or training preferred </p><p>Bonus Skills (Not Required) Excellent verbal and written Mandarin, Korean, Cantonese OR Farsi</p>

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