We are looking for a dedicated Executive Assistant to provide contract support to the President of our organization during a transitional period. This is a short-term contract position based in North York, Ontario, and offers an excellent opportunity to contribute to the smooth operation of a non-profit organization. The ideal candidate will assist with essential administrative tasks and ensure continuity in day-to-day operations. Responsibilities: • Manage scheduling and coordinate meetings using tools such as Cisco Webex Meetings and calendar management systems. • Process invoices and maintain accurate financial records through platforms like ADP and Concur. • Support travel arrangements and expense reporting for the President. • Handle document management tasks, including photocopying, scanning, and filing. • Provide CRM updates and assist with data entry to ensure records are up to date. • Facilitate communication and coordination between the President and other members of the C-Suite. • Monitor and track timekeeping using Kronos Timekeeping System. • Assist with basic administrative tasks to maintain operational efficiency during the transition period. • Ensure all tasks are completed promptly to support the organization's needs. • Adapt quickly to new systems and processes as required.

• Proven experience in administrative support roles, preferably within non-profit or corporate environments. • Proficiency in tools such as ADP, Concur, Cisco Webex Meetings, and Kronos Timekeeping System. • Strong organizational and time management skills to handle multiple priorities effectively. • Ability to manage calendars and schedule meetings with a high level of accuracy. • Familiarity with CRM platforms and data entry processes. • Excellent communication skills to liaise with various stakeholders, including C-Suite executives. • Attention to detail in handling financial records, invoices, and expense reporting. • Flexibility to adapt quickly to a short-term role and learn new systems or processes as needed.

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North York, ON
remote
Temporary
- CAD / Hourly
We are looking for a dedicated Executive Assistant to provide contract support to the President of our organization during a transitional period. This is a short-term contract position based in North York, Ontario, and offers an excellent opportunity to contribute to the smooth operation of a non-profit organization. The ideal candidate will assist with essential administrative tasks and ensure continuity in day-to-day operations. Responsibilities: • Manage scheduling and coordinate meetings using tools such as Cisco Webex Meetings and calendar management systems. • Process invoices and maintain accurate financial records through platforms like ADP and Concur. • Support travel arrangements and expense reporting for the President. • Handle document management tasks, including photocopying, scanning, and filing. • Provide CRM updates and assist with data entry to ensure records are up to date. • Facilitate communication and coordination between the President and other members of the C-Suite. • Monitor and track timekeeping using Kronos Timekeeping System. • Assist with basic administrative tasks to maintain operational efficiency during the transition period. • Ensure all tasks are completed promptly to support the organization's needs. • Adapt quickly to new systems and processes as required.
2025-09-16T12:38:56Z