Office Administrator - 12 MONTH CONRACT MATERNITY LEAVE We are seeking a highly organized and detail-oriented Office Administrator with Bookkeeping Experience to join our team. This role combines front desk responsibilities with essential bookkeeping tasks, including accounts receivable (AR) backup, accounts payable (AP), credit card receipts, logistics paperwork for shipments, and employee timecard/timesheet support. The ideal candidate will have excellent customer service skills, proficiency in bookkeeping software, and the ability to multitask in a fast-paced office environment. Key Responsibilities Reception Duties:<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and other inquiries efficiently.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Schedule and coordinate appointments, meetings, and office events.</li></ul>Accounts Payable (AP):<ul><li>Review and process vendor invoices using the 3-way matching process (matching purchase orders, receipts, and invoices).</li><li>Verify invoice accuracy, resolve discrepancies, and obtain necessary approvals before processing payments.</li><li>Maintain vendor records and ensure timely payments while adhering to company policies.</li><li>Reconcile vendor statements and assist in resolving outstanding balances or disputes.</li></ul>Accounts Receivable (AR) & Backup Support:<ul><li>Serve as a backup for the AR team by assisting with billing and payment processing as needed.</li><li>Monitor outstanding receivables and follow up on overdue accounts.</li><li>Assist in preparing AR reports and reconciling discrepancies.</li></ul>Support for Logistics with Cross-border Shipments:<ul><li>Prepare and process shipping documentation, including Bills of Lading (BOLs), packing slips, and customs paperwork.</li><li>Working together with internal departments (operations, customer service, and shipping) to ensure smooth deliveries and provide high level of customer service experience</li><li>Maintain accurate records of shipping transactions and ensure compliance with company and regulatory requirements.</li><li>Assist in resolving shipping discrepancies or delays by coordinating with carriers and vendors.</li></ul>Employee Timecards/Timesheets & Payroll Support:<ul><li>Data entry for hourly employees timesheet for payroll processing</li><li>Tracking sick days, sales trip, and vacation requests in company calendar</li></ul>

Qualifications:<ul><li>High school diploma or equivalent (Associate’s degree or certification in accounting, business administration, or logistics preferred).</li><li>2+ years of experience in a receptionist or administrative role with AR and AP experience.</li><li>Proficiency in bookkeeping software (Sage 50 is preferred but not necessary) and Microsoft Office Suite (Word, Excel, Outlook).</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication and customer service abilities.</li><li>A teamplayer, respectful and able to roll off the sleeves whenever required.</li><li>Eligible to work in Canada.</li></ul>Work Environment and Benefit:<ul><li>100% in-office at headquarters (Maple Ridge)</li><li>Supportive and Collaborative Work Environment</li><li>Extended Health & Dental Coverage</li><li>Vision Care</li><li>Paid Time Off (Vacation, and Holidays)</li><li>Retirement Savings Plan (after one year)</li></ul>If this sounds like the role is for you, please apply today! Please reference job number 05150-0013284368 in all correspondence.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/ca/en/terms">Robert Half’s Terms of Use</a>.

Maple Ridge, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Office Administrator - 12 MONTH CONRACT MATERNITY LEAVE We are seeking a highly organized and detail-oriented Office Administrator with Bookkeeping Experience to join our team. This role combines front desk responsibilities with essential bookkeeping tasks, including accounts receivable (AR) backup, accounts payable (AP), credit card receipts, logistics paperwork for shipments, and employee timecard/timesheet support. The ideal candidate will have excellent customer service skills, proficiency in bookkeeping software, and the ability to multitask in a fast-paced office environment. Key Responsibilities Reception Duties:<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and other inquiries efficiently.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Schedule and coordinate appointments, meetings, and office events.</li></ul>Accounts Payable (AP):<ul><li>Review and process vendor invoices using the 3-way matching process (matching purchase orders, receipts, and invoices).</li><li>Verify invoice accuracy, resolve discrepancies, and obtain necessary approvals before processing payments.</li><li>Maintain vendor records and ensure timely payments while adhering to company policies.</li><li>Reconcile vendor statements and assist in resolving outstanding balances or disputes.</li></ul>Accounts Receivable (AR) & Backup Support:<ul><li>Serve as a backup for the AR team by assisting with billing and payment processing as needed.</li><li>Monitor outstanding receivables and follow up on overdue accounts.</li><li>Assist in preparing AR reports and reconciling discrepancies.</li></ul>Support for Logistics with Cross-border Shipments:<ul><li>Prepare and process shipping documentation, including Bills of Lading (BOLs), packing slips, and customs paperwork.</li><li>Working together with internal departments (operations, customer service, and shipping) to ensure smooth deliveries and provide high level of customer service experience</li><li>Maintain accurate records of shipping transactions and ensure compliance with company and regulatory requirements.</li><li>Assist in resolving shipping discrepancies or delays by coordinating with carriers and vendors.</li></ul>Employee Timecards/Timesheets & Payroll Support:<ul><li>Data entry for hourly employees timesheet for payroll processing</li><li>Tracking sick days, sales trip, and vacation requests in company calendar</li></ul>
2025-08-20T21:34:09Z