7 Results for Office Manager Jobs in Youngstown, OH

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Office Manager

Gibsonia, PA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment. The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly. Location: Gibsonia, PASchedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PMWork Arrangement: Fully onsiteEmployment Type: Contract-to-hireCompensation: $28-$30/hourStart Date: ASAPDress Code: Business casual (nice jeans acceptable) Free parking available Occasional local travel and attendance at trade shows may be required, including occasional weekend events Valid driver's license and insurability required Responsibilities:Law Firm Support (approximately 70%)<ul><li>Process, organize, and calendar incoming legal mail and documents</li><li>Manage and maintain CRM and practice management systems</li><li>Create templates and assist with data organization and system maintenance</li><li>Prepare, process, and maintain legal and administrative documents</li><li>Manage invoicing and payment-related administrative tasks</li><li>Monitor company email inboxes and ensure communications are routed and followed up on appropriately</li><li>Coordinate administrative workflows and maintain accurate records</li><li>Assist with marketing initiatives and social media content management</li></ul>Roofing Company Support (approximately 30%)<ul><li>Answer and direct incoming calls</li><li>Maintain and update customer information within the CRM system</li><li>Monitor and respond to online reviews and customer feedback</li><li>Coordinate with external marketing partners regarding advertising and promotional efforts</li><li>Provide general administrative support to office operations</li><li>Represent the company at occasional trade shows and community events</li></ul>
2026-10-01T00:00:00Z

Office Manager

West Middlesex, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Job Title: HR Office CoordinatorJob Type: Contract-to-Hire, Part-TimeSchedule: 15-20 hours per week, flexible hours on Tuesday, Wednesday, and ThursdayWork Location: West Middlesex, PAPay: $15-$20/hour Responsibilities Human Resources Support:Provide administrative support to HR processes and employee programs, maintaining a high level of accuracy, confidentiality, and responsiveness.Maintain organized electronic employee documentation, including scanning, uploading, filing, and auditing records as appropriate.Assist with HR employee initiatives, engagement activities, reporting, and other administrative processes.Assist with general HR tasks as needed.Performs other duties as assigned within the scope of responsibilities and requirements of the jobPerforms Essential Job Functions and Duties with or without reasonable accommodation Office Management:Serve as a visible and approachable resource for employees, helping foster a positive, connected, and engaging workplace experience.Serve as the primary owner and point of contact for day-to-day office operations, proactively identifying needs and ensuring the workplace is organized, professional, functional, and welcoming.Anticipate office needs and independently coordinate solutions, escalating issues appropriately while minimizing disruption to employees and business operations.Manage relationships with property management, office vendors, and service providers, including cleaning, equipment, supplies, catering, deliveries, and other workplace services; monitor service quality and ensure issues are resolved promptly.Coordinate incoming and outgoing mail, deliveries, shipping, and other office logistics.Maintain meeting rooms, common areas, and shared spaces to ensure they consistently reflect a professional and welcoming workplace.Partner with the West Middlesex Events Committee and HR to plan, coordinate, and execute employee engagement activities, celebrations, events, and recognition initiatives.Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.Proactively identify opportunities to strengthen employee engagement, connection, and office culture and independently bring forward ideas and recommendations.
2026-10-07T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Office Manager to oversee daily administrative operations and help create an organized, efficient workplace. This position supports the office through front-desk coordination, supply management, and financial administrative tasks while ensuring employees and visitors receive attentive, helpful assistance. The ideal candidate is highly organized, attentive to detail, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities: • Direct day-to-day office activities to keep operations running smoothly and efficiently. • Welcome visitors, answer incoming calls, and serve as the first point of contact for the office. • Monitor inventory levels, purchase office materials, and ensure essential supplies are always available. • Coordinate with vendors and service providers to support office needs and maintain a functional work environment. • Process invoices and assist with accounts payable activities in an accurate and timely manner. • Maintain organized administrative records, files, and office documentation for easy access and compliance. • Support leadership with scheduling, correspondence, and general administrative coordination as needed.
2026-09-30T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide reliable administrative and front-desk support for a Contract position in Pennsylvania. This role is well suited for someone who enjoys helping an office stay organized, creating a positive first impression for visitors, and managing day-to-day clerical work with accuracy. The ideal candidate will contribute to smooth daily operations by coordinating communications, maintaining records, and assisting with routine office tasks. Responsibilities: • Greet visitors, answer inbound calls, and serve as the first point of contact for general front-desk needs. • Scan, file, and organize documents so office records remain accurate, current, and easy to retrieve. • Complete administrative support tasks such as data entry, copying, sorting mail or correspondence, and preparing routine paperwork. • Help keep daily office activities on track by providing consistent clerical assistance across the team. • Maintain orderly common office areas and support a welcoming environment for staff and guests. • Monitor incoming information and route messages or documents to the appropriate contacts in a timely manner.
2026-10-06T00:00:00Z

Accounting Manager

Warrandale, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Accounting Manager to support financial operations for multiple subsidiary entities on a contract to hire basis. This position will lead core accounting activities, strengthen reporting accuracy, and help ensure timely completion of monthly and annual financial deliverables. The ideal candidate brings strong knowledge of general ledger accounting, manufacturing cost analysis, and team leadership within a deadline-driven environment. Responsibilities:• Direct the month-end close for several entities, ensuring financial results are completed accurately and on schedule.• Maintain oversight of general ledger activity, trial balance integrity, journal entry review, and supporting account analysis.• Prepare and distribute recurring financial reports, while investigating notable shifts in performance and explaining key monthly results.• Review balance sheet reconciliations and resolve outstanding items in partnership with staff responsible for account preparation.• Develop and assess reserve calculations for areas requiring judgment, including obsolete inventory exposure, uncollectible accounts, and similar balances.• Lead accounts receivable and cash application activities, monitor collection trends, and evaluate customer credit risk and appropriate credit limits.• Manage accounts payable workflows, including invoice processing, payment execution, and timely response to vendor questions or discrepancies.• Analyze manufacturing cost performance by reviewing standard costing, production variances, and opportunities to improve operational efficiency and unit costs.• Support tax- and compliance-related activities, including audit coordination, applicable income and sales tax matters, and adherence to accounting controls and regulatory requirements.
2026-10-07T00:00:00Z

Executive Assistant

Hudson, OH
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support daily administrative operations. This Long-term Contract position offers consistent hours in a business-casual environment that values attention to detail and is ideal for someone who can keep schedules on track, manage travel logistics, and provide reliable executive support. The person in this role will help create structure for leadership priorities while handling a wide range of coordination tasks with accuracy and discretion. Responsibilities: • Manage executive calendars, prioritize appointments, and keep schedules aligned with business needs. • Arrange domestic and/or business travel, including itineraries, bookings, and related logistics. • Coordinate meetings by preparing schedules, confirming attendees, and organizing key details in advance. • Provide day-to-day administrative support through document handling, correspondence, and general office coordination. • Track deadlines, follow up on action items, and help ensure leadership commitments are completed on time. • Maintain discretion and confidentiality while supporting executive-level activities and communications.
2026-10-01T00:00:00Z

Receptionist

Warren Nt, OH
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
Job Title: Administrative Assistant / ReceptionistLocation: Warren, OHJob Type: Full-Time, Contract-to-HirePay Rate: $15-$17/hourSchedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season We are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow. Responsibilities:• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.• Scan records and other paperwork accurately to support bookkeeping and administrative needs.• Enter payment, check, and invoice details into internal records with a high degree of accuracy.• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.• Prepare payroll checks and assist with routine clerical tasks that support the broader team.• Pick up office or inventory-related orders when needed to help maintain daily operations.
2026-10-06T00:00:00Z

7 results for Office Manager in Youngstown, OH