<p>This position is responsible for coordinating the day-to-day activities of field technicians and 3rd party installation partners. This position will support project managers as requested with on-time and on scope installations.</p><p><br></p><p><strong>Responsibilities/Essential Functions:</strong></p><p>· Coordinate and schedule installations based on product readiness, customer construction schedule/timeline, and installer availability.</p><p>· Schedule projects efficiently to meet contract agreements and maximize use of internal and 3rd party field technicians' capacity.</p><p>· Monitor and update the schedule in real-time to account for cancellations, delays, or emergencies.</p><p>· Collaborate with sales, warehouse, and operations teams to ensure all prerequisites (permits, equipment, site access, etc.) are met before the install</p><p>· Collaborate with PM and Installation Manager to ensure all prerequisites (site coordination, project photos and checklists reviews, etc.) are met before the install.</p><p>· Schedule appropriate equipment for installation job from Sunbelt, LGH, etc.</p><p>· Coordinate the shipment of toolboxes between installations.</p><p>· Track installer availability, time off, and capacity.</p><p>· Maintain accurate records of completed and pending installations.</p><p>· Use scheduling and CRM systems (Schedule It, Salesforce, Business Central, etc.) to create and schedule jobs, and file and organize photos and checklists.</p><p>· Identify and report scheduling conflicts, inefficiencies, or resource shortages.</p><p>· Provide exceptional customer service through clear and timely communication.</p>
We are looking for an experienced Senior Administrative Coordinator to join our team in Baltimore, Maryland. This contract position involves supporting a group of attorneys by managing complex schedules and assisting with legal matters. The ideal candidate will excel in administrative organization and demonstrate a strong understanding of legal processes.<br><br>Responsibilities:<br>• Organize and maintain attorneys' calendars, ensuring efficient scheduling and coordination of meetings and appointments.<br>• Collaborate with attorneys and paralegals to provide timely assistance on legal cases and documentation.<br>• Support case management tasks, including tracking deadlines and maintaining accurate records.<br>• Utilize case management software to streamline workflows and ensure proper organization of legal files.<br>• Assist in discovery processes by preparing, reviewing, and managing relevant legal documents.<br>• Communicate effectively with internal teams and external stakeholders to facilitate legal operations.<br>• Handle litigation-related administrative tasks with attention to detail and accuracy.<br>• Ensure timely preparation and submission of legal documentation in accordance with deadlines.<br>• Identify and resolve scheduling conflicts to optimize team productivity.<br>• Maintain confidentiality and professionalism when handling sensitive legal information.
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
<p><strong>Patient Services Representative / Front Desk Administrator (Non-Clinical)</strong></p><p><strong>Position Overview</strong></p><p>We are seeking a highly organized, friendly, and professional <strong>Patient Services Representative</strong> to support a fast-paced, high-volume healthcare setting. This role is <strong>non-clinical</strong> and focuses on front-desk operations, patient assistance, and administrative support. The ideal candidate thrives in a busy environment, delivers excellent customer service, and works well as part of a collaborative care team.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist patients and visitors in a high foot-traffic setting with professionalism and empathy</li><li>Manage patient check-in and check-out processes using <strong>Epic</strong></li><li>Verify patient demographics, insurance information, and appointment details</li><li>Answer and route incoming phone calls; respond to patient inquiries promptly and courteously</li><li>Schedule, confirm, and update appointments as needed</li><li>Maintain accurate documentation and ensure compliance with HIPAA and confidentiality standards</li><li>Serve as a key communication link between patients, providers, and internal departments</li><li>Support general administrative duties including scanning, filing, and data entry</li><li>Collaborate with team members to ensure smooth daily operations and positive patient experiences</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Experience working in a <strong>front desk or patient-facing healthcare environment</strong></li><li><strong>Epic front desk/registration experience required</strong></li><li>Strong communication and interpersonal skills</li><li>Excellent customer service mindset with the ability to remain calm under pressure</li><li>Ability to manage multiple priorities in a fast-paced, high-volume setting</li><li>Strong attention to detail and organizational skills</li><li>Team-oriented, dependable, and professional</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Prior experience in ambulatory care, hospital, or outpatient settings</li><li>Familiarity with medical terminology and insurance verification processes</li></ul><p><strong>Why Join Us</strong></p><ul><li>Be part of a patient-centered team making a daily impact</li><li>Dynamic, people-focused work environment</li><li>Opportunity to use your Epic and customer service skills in a meaningful way</li></ul><p><br></p>
We are looking for a detail-oriented Legal Secretary to join our team on a contract basis in Baltimore, Maryland. The ideal candidate will handle front desk responsibilities, manage client intake processes, and ensure smooth communication between clients and legal services. This position requires excellent organizational skills and a proactive approach to supporting the office's daily operations.<br><br>Responsibilities:<br>• Serve as the primary front desk representative, welcoming clients and addressing initial inquiries.<br>• Conduct thorough intake processes for potential new clients, gathering necessary information to determine service suitability.<br>• Assess client needs and direct them to appropriate resources, including referrals to other legal firms when necessary.<br>• Input client data accurately into legal management software, ensuring records are up-to-date.<br>• Manage calendars efficiently to support scheduling and appointments for the office.<br>• Provide dictation support and assist in preparing legal correspondence and documents.<br>• Deliver exceptional customer service to clients, ensuring a thorough and welcoming experience.<br>• Collaborate with team members to streamline office workflows and maintain operational efficiency.
<p>We are seeking a proactive and detail-oriented Junior IT Recruiter to support high-volume hiring during a large-scale vendor-to-FTE conversion and upcoming IT hiring initiatives. This role will support full-cycle recruiting for technical and IT support roles while also providing administrative and onboarding assistance. The ideal candidate brings experience working in fast-paced environments, excellent communication skills, and a passion for connecting technology professionals with meaningful opportunities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support full-cycle recruiting for IT positions, including sourcing, screening, coordinating interviews, and facilitating offers</li><li>Assist with high-volume vendor-to-FTE conversion hiring initiatives</li><li>Manage candidate pipelines within Workday, ensuring data accuracy and timely workflow progression</li><li>Coordinate and support onboarding activities; greet and assist new hires onsite every Monday</li><li>Represent the organization at citywide and department-hosted hiring events, including a major hiring event in March</li><li>Maintain strong candidate communication to ensure an exceptional hiring experience</li><li>Partner with HR leadership and hiring managers to understand staffing needs and priorities</li><li>Track recruiting metrics and contribute to continuous improvement initiatives</li><li>Support diversity, equity, and inclusion hiring goals and best practices</li><li>Assist with scheduling, documentation, eligibility verification, and other recruiting operations tasks</li></ul><p><strong>Required Qualifications</strong></p><ul><li>3+ years of IT recruiting experience</li><li>Experience supporting full-cycle recruiting in a fast-paced, high-volume environment</li><li>Strong administrative, organizational, and process management skills</li><li>Experience using Workday Recruiting or similar applicant tracking systems</li><li>Excellent verbal and written communication skills with comfort in public-facing interactions</li><li>Ability to work onsite every Monday; flexibility for hybrid schedule otherwise</li></ul><p><br></p>
<p>A wellness organization is in need of an Office Manager to handle standard administrative tasks, including scheduling, filing, and setting up organizational systems. This role will also involve planning and coordinating events, sourcing venues, ordering supplies, and managing decorations. (this is a very small portion) In addition to administrative duties, the position will require communication with staff, managing timesheets, and addressing HR-related tasks, like reaching out to staff regarding expired certifications or licenses. The position will really focus on administrative work, scheduling, and potentially taking meeting minutes, while also collaborating with two virtual team members. Their value system is important, they are bought into the people they are serving, they really want to make sure that person is going to vibe with the agency and the passion, their executive director is extremely passionate, and they want this candidate to be the same.</p>
<p>We are looking for a dedicated Legal Assistant to join a boutique law firm in Baltimore, Maryland. This role offers the opportunity to work closely with a team of attorneys in a collaborative and fast-paced environment. The ideal candidate will play a vital role in ensuring the efficient operation of legal processes and supporting the team with essential administrative and legal tasks.</p><p><br></p><p>While this role will primarily support litigation, there will be opportunity to assist in the corporate group as well.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain court calendars, including scheduling hearings, depositions, and client meetings.</p><p>• Organize and oversee both physical and electronic files to ensure accessibility and accuracy.</p><p>• Draft and prepare preliminary versions of legal documents such as pleadings, motions, and subpoenas.</p><p>• Coordinate discovery processes and assist in trial preparation to support attorneys effectively.</p><p>• Handle electronic filing tasks for legal documents in compliance with court requirements.</p><p>• Schedule and coordinate depositions, hearings, and meetings with clients and other parties.</p><p>• Proofread legal documents to ensure precision and adherence to formatting standards.</p><p>• Facilitate document management processes and ensure proper organization and storage.</p><p>• Utilize NetDocuments or similar systems to manage legal data efficiently.</p>
We are looking for an experienced Litigation Paralegal to support our legal team in Baltimore, Maryland. In this long-term contract role, you will play a vital part in managing civil litigation cases, ensuring the smooth execution of discovery processes, and assisting attorneys with trial preparation. If you have a strong background in case management and a proactive approach to client communication, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and manage the e-filing of legal documents, including motions and discovery materials.<br>• Organize case pleadings and maintain accurate and up-to-date file systems.<br>• Schedule depositions and other key case-related events while managing attorney calendars effectively.<br>• Provide comprehensive support in trial preparation, ensuring all necessary materials and information are readily available.<br>• Draft and review discovery requests, responses, and legal pleadings.<br>• Communicate professionally with clients to address concerns and provide updates on case progress.<br>• Utilize case management software to track deadlines, progress, and case details.<br>• Assist attorneys with calendar management, scheduling meetings, and tracking critical dates.<br>• Collaborate with the legal team to ensure timely and efficient handling of litigation matters.<br>• If familiar with Needles or Neos software, apply this expertise to streamline case management processes.
A well-known credit union is seeking multiple Customer Service Representatives to assist their call center! <br><br>Essential Duties and Responsibilities:<br><br>• Handle a large volume of inbound and outbound telephone calls while providing courteous and personal service. <br>• Take ownership of every member interaction supporting first call resolution. <br>• Provide accurate, valid and complete information by using the correct procedures and available tools. <br>• Follow communication procedures, guidelines and policies. <br>• Handle member complaints, providing appropriate solutions. <br>• Adhere to established security procedures when verifying members prior to addressing their call. <br>• Carefully review member profile on core data and workflow computer system to reference member sales or service records to identify any previous issues that might assist with resolving their call. <br>• Analyze member needs, match services and loan products as needed, and promote automated services. Refer new accounts, new suffixes, and complete applications for automated services based on member needs. <br>• Provide detailed information to members on all Credit Union promotions and special account offerings.<br>• Respond to members’ questions; resolve both financial and non-financial account discrepancies. <br>• Update member records with details of the call and the response. <br>• Meet specific, measurable service goals and handle multiple call queues. <br>• Adhere to and uphold all policies and procedures of the credit union. <br>• Correct errors on member’s accounts; calculate penalties and dividends, when required. <br>• Review account memos to ensure they are current and applicable.
<p><strong> Administrative Assistant</strong> role is to provide support services to the Church, all church activities, and oversee the specific activities of the church office. A primary function of the role is to provide a welcoming, confidential, friendly, and positive environment for all members and visitors.</p><p> </p><p><strong>Duties and Responsibilities: </strong></p><p>· Warmly greet all incoming visitors, staff, and members. Create a friendly and welcoming work environment.</p><p>· Maintain an orderly and clean office and filing system.</p><p>· Manage church’s schedule, accounting for all religious holidays, pastor’s appointments, and events in the church facilities.</p><p>· Work closely with Lead pastor; gathering information, creating reports, helping with the coordination of wedding/funeral plans, and other areas of ministry as the need arises.</p><p>· Maintain membership records by routinely updating member information</p><p>· Help with the preparation and updating of the weekly church bulletin announcements and Power Point.</p><p>· Prepare worship Manuals for each service.</p><p>· Assist the weekly counting teams with any questions they may have, providing them any monies that arrive through the church office, and then reconciling their count.</p><p>· Organize, maintain, monitor, and order office supplies as needed.</p><p>· Maintains the church face book page and updates with the church’s weekly bulletins, and events.</p><p>· Recruit, schedule and assign volunteers to help with the various ministry tasks in the church office.</p><p><br></p><p><br></p><p> </p>
<p>We are looking for a detail-oriented Legal Secretary join our client in Baltimore, Maryland. This Contract/Project based position offers an exciting opportunity to support daily operations and contribute to the efficiency of the workplace. The ideal candidate will excel in multitasking, communication, and organization while providing high-quality administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, ensuring prompt and courteous communication while directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks, maintaining the integrity of records and databases.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a positive first impression.</p><p>• Organize and maintain office files, documents, and supplies to support smooth day-to-day operations.</p><p>• Assist in scheduling meetings, appointments, and coordinating logistics.</p><p>• Collaborate with team members to support various administrative functions and projects.</p><p>• Monitor and order office supplies to ensure adequate inventory levels.</p><p>• Prepare reports, presentations, and correspondence as needed.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Support the Operations Manager with administrative tasks and other duties as assigned.</p>
<p>We are seeking a highly organized, detail-driven Accounting Clerk to join our Development team in Harrisburg, PA. This role is ideal for a proactive professional who enjoys working with financial data, donor relations, and administrative operations in a fast-paced, mission-driven environment. You’ll play a key role in ensuring financial accuracy while supporting meaningful donor engagement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily mail operations for the Development department, including sorting, opening, and preparing deposits</li><li>Process and record donations across all payment methods, ensuring precise entry and validation in Raiser’s Edge</li><li>Prepare and submit invoices to Accounts Payable to support timely and accurate payments</li><li>Maintain confidential records and databases, safeguarding donor and constituent information with care and accuracy</li><li>Coordinate estate documentation by working with legal, financial, and insurance professionals to obtain required materials</li><li>Draft professional correspondence and donor acknowledgments, ensuring timely and thoughtful communication</li><li>Oversee office supply management and collaborate with vendors to support department needs</li><li>Support development events, assisting with scheduling, logistics, and administrative coordination</li><li>Serve as a liaison between the department and external vendors for outreach initiatives</li><li>Provide general administrative support to Development staff as needed</li></ul>
<p>We are currently working with one of our international clients on their search for a Transportation Manager with strong knowledge of freight modes and transportation analytics. The Transportation Manager is responsible for planning, coordinating, and overseeing the efficient transportation of goods and materials. This role ensures timely delivery, cost control, regulatory compliance, and continuous improvement of transportation operations while maintaining strong relationships with carriers, drivers, and internal stakeholders. The ideal Transportation Manager for this role should have the ability to resolve delivery issues, service disruptions, and escalations in a timely manner.</p><p><br></p><p>Primary Duties</p><p>· Schedule and supervise shipments</p><p>· Collaborate with team members on best practices</p><p>· Assist with shipment investigations</p><p>· Monitor and manage budgets</p><p>· Coordinate routine repair services for required vehicles</p><p>· Resolve complaints and address inquiries</p><p>· Analyze and research cost effective shipping methods</p><p>· Ensure compliance with transportation regulations</p><p>· Provide training and mentoring</p>
<p>We are looking for a skilled Grants Manager to join our team in Baltimore, Maryland. This long-term contract position offers a hybrid schedule, combining in-office work with remote flexibility. The ideal candidate will bring expertise in grant accounting, compliance management, and community-focused programs, playing a vital role in supporting and guiding grantees throughout the grant lifecycle.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee the documentation and compliance processes for various grants to ensure all requirements are met.</p><p>• Provide direct support to grantees, including assisting with paperwork, addressing concerns, and delivering training on documentation needs.</p><p>• Collaborate with teams to draft agreements, review contracts, and ensure proper procedures are followed.</p><p>• Manage grant balances, monitor expenditures, and ensure accountability.</p><p>• Work closely with internal teams to address requests and maintain smooth communication between stakeholders.</p><p>• Evaluate and reject incorrect submissions while guiding grantees on proper protocols.</p><p>• Assist with program leadership by contributing to the development and implementation of community-focused initiatives.</p><p>• Maintain records and prepare reports to track progress and adherence to grant guidelines.</p><p><br></p>
We are looking for a dedicated and detail-oriented Paralegal to join our Medical Malpractice Department in Baltimore, Maryland. This role requires someone with strong organizational skills and a deep understanding of legal processes related to medical malpractice cases. You will play a vital role in supporting attorneys by managing case files, conducting research, and coordinating with clients and experts to ensure the smooth progression of cases.<br><br>Responsibilities:<br>• Investigate case details and gather medical records, reviewing clinical documents to identify key issues and complexities.<br>• Organize and maintain case files, monitor deadlines, and coordinate schedules for hearings, depositions, and court appearances.<br>• Draft and prepare legal documents, including discovery requests, pleadings, subpoenas, motions, and correspondence.<br>• Assist with trial preparation by organizing exhibits, compiling witness lists, and arranging demonstrative materials.<br>• Extract, summarize, and chronologize medical records to identify relevant facts and standard-of-care issues.<br>• Communicate with hospitals, clinics, and billing departments to obtain necessary records and documentation.<br>• Conduct thorough legal and medical research to support case strategies.<br>• Coordinate and prepare expert witnesses, including scheduling, communication, and briefing on case details.<br>• Serve as the primary liaison for clients, healthcare providers, court personnel, insurers, and opposing counsel.<br>• Handle other assigned tasks to ensure efficient case management.
We are looking for an experienced Product Manager to join our team in Baltimore, Maryland. In this role, you will lead product innovation and lifecycle management, ensuring alignment with brand strategy and market demands. This position requires a proactive individual who excels in cross-functional collaboration and is passionate about delivering impactful solutions that meet consumer and business needs.<br><br>Responsibilities:<br>• Develop and manage a product innovation roadmap that leverages consumer insights, market trends, competitive analysis, and strategic brand direction.<br>• Lead the Stage-Gate process for product innovation, ensuring cross-functional teams are aligned and projects are executed on schedule.<br>• Work closely with the Brand Marketing team to integrate product innovation into the overarching brand strategy.<br>• Oversee all stages of the product lifecycle, including concept development, research, pricing, packaging design, commercialization, launch, and ongoing optimization.<br>• Collaborate with teams across R& D, Finance, Supply Chain, and Science to create formulations, packaging, and claims that meet consumer expectations, profitability goals, and regulatory requirements.<br>• Analyze market trends, consumer behavior, and competitive activity to refine product strategies and achieve business objectives.<br>• Monitor post-launch product performance, utilizing data analysis to identify opportunities for improvement and rationalization.<br>• Partner with marketing and sales teams to design go-to-market strategies, develop pricing models, and create marketing assets to drive product growth.<br>• Work with Training teams to create educational materials for internal and external audiences, enhancing product knowledge and engagement.
We are looking for an experienced Bookkeeper to join our team in Timonium, Maryland. This Contract to permanent position offers an opportunity to contribute to vital accounting operations, including accounts payable, accounts receivable, and financial recordkeeping. The ideal candidate will have strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Process and record invoices, ensuring accuracy and proper authorization for payment.<br>• Manage vendor relationships by addressing inquiries and resolving payment discrepancies.<br>• Schedule and execute payments to vendors while maintaining compliance with company policies.<br>• Reconcile accounts and maintain accurate financial records for auditing purposes.<br>• Assist with sales tax filings, ensuring timely submission and adherence to regulations.<br>• Process employee reimbursements and petty cash transactions in a timely manner.<br>• Monitor receivables, apply incoming payments to correct accounts, and reconcile daily bank activities.<br>• Prepare cash position reports to forecast funding needs and maintain financial stability.<br>• Support month-end and year-end closing activities, including adjustments and reconciliations.<br>• Participate in accounting and finance projects, including audits and process improvement initiatives.
<p>We are looking to hire a Contracts Administrator for an established company in Maryland.</p><p><br></p><p>The Contracts Administrator is responsible for overseeing, reviewing, and managing all contractual documentation for a real estate/construction company. This role involves preparing, negotiating, and finalizing sales, purchase, leasing, and government contracts to support business goals. The Contracts Administrator ensures compliance with corporate standards and legal requirements, coordinates with internal teams and clients, and maintains organized contract records for seamless accessibility. The ideal candidate will bring extensive experience in contract administration, construction or leasing contracts, and a high level of organizational skill and customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and finalize sales and purchase contracts, construction contracts, and leasing agreements</li><li>Ensure that all contracts align with corporate guidelines and legal standards per construction law.</li><li>Review contract terms and conditions, identifying any discrepancies, and working to resolve these before contract finalization.</li><li>Negotiate contract terms and conditions with clients, subcontractors, and vendors to reach mutually beneficial agreements.</li><li>Communicate effectively with internal and external stakeholders to resolve conflicts or questions regarding contract terms.</li><li>Work closely with the Director of Customer & Process Excellence and the Chief Operating Officer (COO) on contract terms, final terms, and schedule of values to ensure alignment with company objectives and financial targets.</li><li>Maintain a meticulous filing system for all contractual paperwork, ensuring compliance with federal, state, and company documentation requirements.</li><li>Conduct periodic reviews of contracts and track contract deadlines, amendments, and renewals to ensure timely action.</li><li>Review contracts for accuracy, verifying that all terms comply with legal standards and client requirements.</li><li>Utilize Super Legal AI or other legal (approved) AI tools as a supplement to analyze contracts, streamline repetitive tasks, generate legal insights, and support data informed decision-making.</li><li>Edit and submit contracts for client review, ensuring accurate use of legal terminology and clear language for client understanding.</li><li>Work closely with sales teams, project managers, and operations teams to ensure that contract requirements are understood and met.</li><li>Provide outstanding service to clients and internal teams by promptly addressing questions and ensuring a seamless contract process.</li></ul><p><br></p><p> Our client offers compressive benefits including medical coverage, PTO, retirement savings, profit sharing, PTO and more.</p><p><br></p><p><strong><em>Qualified candidates should directly apply and connect with Amy Hyman Baum on LinkedIn. Direct messages can be sent via LI messenger or to the email found on Amy' LinkedIn page. Be sure to include an updated resume.</em></strong></p>
