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383 results for Sr Administrative Assistant in Yardi
- Binghamton, NY
- onsite
- Temporary / Contract
- 17.00 - 18.00 USD / Hourly
- <p>We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.</p><p>• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.</p><p>• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.</p><p>• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.</p><p>• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.</p><p>• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.</p><p>• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.</p><p>• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.</p><p>• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.</p><p>• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.</p>
- 2026-10-18T09:48:43Z
- Dallas, TX
- onsite
- Temporary / Contract
- 31.66 - 36.66 USD / Hourly
- <p>We are looking for a highly organized Personal Assistant to provide hands-on support with daily personal and administrative tasks in Dallas, Texas. This Long-term Contract opportunity is ideal for someone who is detail oriented, resourceful, and comfortable managing a mix of scheduling, communication, travel coordination, and lifestyle-related requests. The role also includes front-desk style support on a part-time basis, requiring strong judgment, strong English communication skills, and the ability to keep priorities moving smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate domestic and international travel plans, including transportation, lodging, itineraries, and related reservations.</p><p>• Manage personal scheduling by arranging appointments, confirming meetings, and organizing social engagements such as dinners and special events.</p><p>• Handle incoming calls in a courteous and efficient manner, taking messages, screening inquiries, and responding when appropriate.</p><p>• Oversee a variety of personal errands, including time-sensitive pickups, deliveries, and service-related tasks such as dry cleaning.</p><p>• Provide part-time receptionist support by greeting visitors, maintaining an orderly front-facing environment, and assisting with general communications.</p><p>• Keep calendars, reminders, and daily priorities organized to ensure personal and administrative matters are completed efficiently.</p><p>• Support day-to-day executive assistance needs tied to personal life management while maintaining discretion and attention to detail.</p>
- 2026-10-22T20:23:43Z
- East Hanover, NJ
- onsite
- Temporary to Hire
- 25.00 - 35.00 USD / Hourly
- <p>We are looking for a dependable Office Assistant to support daily administrative operations for a growing pharmaceutical organization in Whippany, New Jersey. This Contract to permanent position is ideal for someone who enjoys keeping an office running smoothly while assisting leaders and internal teams with coordination, communication, and documentation. The role offers broad exposure across office administration, employee support, and operational activities, making it a strong fit for a highly organized individual who can manage shifting priorities with care and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee routine office activities to maintain an organized, efficient, and well-run workplace environment.</p><p>• Provide administrative support to company leadership, including calendar coordination, meeting logistics, travel planning, and follow-up on assigned projects.</p><p>• Arrange meeting spaces, prepare materials for internal gatherings, and help coordinate company events and cross-functional activities.</p><p>• Track office supply levels, place orders as needed, and assist with purchasing and expense-related documentation.</p><p>• Receive, sort, and distribute mail and deliveries while serving as a point of contact for incoming calls and general inquiries.</p><p>• Assist with onboarding and offboarding tasks, maintain employee records, and respond to routine questions related to policies, benefits, and administrative processes.</p><p>• Support business operations by helping with purchase order processing, shipment coordination, inventory documentation, and reimbursement-related activities.</p><p>• Monitor designated business and compliance inboxes, route messages to the appropriate teams, and contribute to accurate, timely internal communication.</p><p>• Help maintain business information across communications channels, including support for website updates and other administrative reporting needs.</p>
- 2026-10-28T20:33:42Z
- Milford, MA
- remote
- Temporary / Contract
- 60.00 - 65.00 USD / Hourly
- <p>We are looking for an experienced SAP Concur T& E Admin to support travel and expense operations for a client environment on a remote basis. This Long-term Contract position is ideal for a detail-oriented candidate who can translate business needs into practical Concur solutions while maintaining reliable system performance and user support. The role focuses on administration, configuration, and enhancement of Concur Travel and Expense, with close attention to process efficiency, policy alignment, and technical quality.</p><p><br></p><p>Responsibilities:</p><p>• Administer and maintain SAP Concur Travel and Expense modules to support daily business operations and system reliability.</p><p>• Gather operational needs from stakeholders and convert them into clear business requirement documentation for system updates and enhancements.</p><p>• Configure Concur settings, workflows, policies, and approval structures to align with organizational travel and expense requirements.</p><p>• Develop and support client-side scripting solutions to improve functionality, usability, and process automation within the platform.</p><p>• Manage configuration changes through controlled procedures, ensuring accuracy, consistency, and minimal disruption to users.</p><p>• Partner with business and technical teams to define implementation roadmaps for new features, process improvements, and ongoing platform optimization.</p><p>• Troubleshoot system issues, investigate root causes, and coordinate resolutions related to Concur Expense and Concur Travel.</p><p>• Provide administrative support, testing coordination, and documentation for system updates, enhancements, and related initiatives.</p>
- 2026-10-30T18:18:44Z
- Palm Desert, CA
- remote
- Temporary / Contract
- 23.00 - 23.80 USD / Hourly
- <p>We are looking for an experienced administrative team member to serve as the primary on-site support resource for a retail property in California. This Long-term Contract position offers a highly visible, customer-facing opportunity focused on coordinating daily office activities, supporting property operations, and building strong working relationships with tenants and service providers. The role requires someone who is comfortable working independently while staying closely aligned with remote management and on-site maintenance support.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities for the property, ensuring records, correspondence, and office tasks are handled accurately and on schedule.</p><p>• Review and process operational documents such as invoices, service agreements, purchase orders, and related paperwork in support of site activities.</p><p>• Coordinate with outside vendors for services including maintenance and landscaping, helping organize visits, meetings, and follow-up actions.</p><p>• Perform routine walks of the property to observe site conditions and communicate issues or updates to the appropriate team members.</p><p>• Serve as a key point of contact for tenants by responding to questions, providing updates, and delivering a high level of customer service.</p><p>• Work in partnership with the on-site Maintenance Technician to support operational needs and help resolve property-related concerns.</p><p>• Maintain productive relationships with tenants, vendors, and other stakeholders to support smooth daily operations.</p><p>• Balance multiple assignments at once while meeting deadlines and maintaining attention to detail in a fast-paced environment.</p>
- 2026-11-12T20:28:44Z
- West Chester, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>Major Responsibilities</p><p>· Serve as a primary point of contact for customers, visitors, vendors, and employees</p><p>· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member</p><p>· Maintain a welcoming, organized, and professional office environment</p><p>· Assist with routine financial tasks, including:</p><ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul><p>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized</p><p>· Assist with general data entry, filing, recordkeeping, and other office administration as needed</p><p>· Communicate with customers and vendors regarding invoices, payments, and general questions</p><p>· Support the team with day-to-day administrative needs and special projects</p><p>· Maintain confidentiality and demonstrate sound judgment when handling company and financial information</p>
- 2026-10-26T16:13:48Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 35.00 - 43.00 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This short-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
- 2026-11-09T16:58:43Z
- Saddle Brook, NJ
- onsite
- Temporary / Contract
- 21.00 - 22.00 USD / Hourly
- <p>We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.</p><p>• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.</p><p>• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.</p><p>• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.</p><p>• Support updates to websites and internal tracking systems to ensure information remains current and accessible.</p><p>• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.</p><p>• Research market activity and compile findings into client-ready reports and other business development deliverables.</p><p>• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.</p>
- 2026-11-01T11:13:43Z
- Melville, NY
- onsite
- Temporary / Contract
- 60.00 - 65.00 USD / Hourly
- <p>We are looking for an Assistant Controller to join a real estate and property organization on a Contract basis. This role will support core accounting operations, help maintain accurate financial records, and contribute to timely monthly reporting. The position is well suited for a hands-on accounting specialist who is comfortable analyzing balances, improving documentation, and working across multiple areas of the close process.</p><p><br></p><p>Responsibilities:</p><p>• Lead key activities within the monthly close cycle, ensuring entries, reconciliations, and supporting schedules are completed accurately and on time.</p><p>• Prepare and review bank and balance sheet reconciliations, investigating discrepancies and resolving outstanding items promptly.</p><p>• Produce financial reports and supporting analyses to highlight trends, explain fluctuations, and support management decision-making.</p><p>• Perform variance analysis across accounts and reporting periods to identify unusual movements and confirm the integrity of financial data.</p><p>• Maintain general ledger accuracy by reviewing account activity, validating classifications, and supporting adjustments where needed.</p><p>• Assist with insurance-related accounting and other real estate industry matters, including reconciliation work tied to organizational entities and property activity.</p><p>• Strengthen accounting operations by creating clear process documentation and participating in reviews of internal controls.</p><p>• Use advanced Excel functions to organize data, reconcile accounts, and prepare reporting schedules.</p><p>• Support accounting workflows within Yardi or similar property accounting platforms, including reconciliation and reporting tasks as needed.</p>
- 2026-11-04T21:23:46Z
- Austin, TX
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- We are looking for an experienced Legal Assistant to support attorneys in a dynamic services environment in Austin, Texas. This role is ideal for someone who brings strong law firm experience, excellent judgment, and the ability to keep complex schedules, documents, and priorities moving efficiently. The successful candidate will play a key part in day-to-day practice support while handling sensitive information with a high level of professionalism and discretion.<br><br>Responsibilities:<br>• Manage attorney schedules, coordinate meetings, oversee travel arrangements, and help maintain organized communication across calendars and inboxes.<br>• Track assignments, deadlines, and ongoing priorities to keep legal work progressing smoothly with limited oversight.<br>• Draft, revise, format, and review legal documents, client correspondence, presentations, and other practice-related materials for accuracy and professionalism.<br>• Support matter intake activities by coordinating conflict checks, opening files, and maintaining organized document records.<br>• Assist with billing processes, budget tracking, client-related financial coordination, and alternative fee arrangement administration.<br>• Serve as a liaison among attorneys, clients, and internal teams to ensure timely communication and efficient follow-through.<br>• Contribute to business development efforts by helping prepare presentation materials, supporting client events, and updating relationship management databases.<br>• Handle confidential information with discretion while applying sound judgment in daily administrative and legal support activities.<br>• Use legal technology and productivity tools to streamline workflows, including support for filings and document management tasks.<br>• Provide additional administrative assistance and project support as practice needs evolve.
- 2026-11-05T18:53:43Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>We're working with a Beverly Hills based fashion company who are looking for an office assistant to support their team during an upcoming project. </p><p>You'll assist in the mailroom, help to set up events, restock supplies and help with filing and scanning. </p><p>This is an on-site role mon-fri 8am-5pm</p>
- 2026-11-06T23:04:08Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 150000.00 - 160000.00 USD / Yearly
- <p><em>The salary range for this position is $150,000 - $160,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Independently lead workstreams on deals from $10M to $400M EV, serving as the primary driver for assigned areas of financial due diligence</li><li>Directly manage Analysts and Senior Analysts, providing guidance, oversight, and feedback to ensure quality and timely deliverables</li><li>Serve as primary point of contact for specific diligence areas, interacting regularly with clients, management teams, and private equity sponsors</li><li>Engage with clients and PE deal teams to deliver actionable insights, influencing deal terms and strategic decisions</li><li>Contribute to business development and proposal efforts, including drafting scopes of work, pricing, and pitch materials</li><li>Serve as interim finance leadership (e.g., Assistant Controller, FP& A lead) during integrations, standups, and standalone CFO Services engagements</li><li>Gain exposure to tax diligence, purchase accounting, post-close reconciliations, and more</li><li>Assist in executing and leading strategy and operations consulting engagements</li><li>Join a lean team where your voice matters and your development is prioritized</li></ul><p>What You’ll Do</p><ul><li>Lead small FDD and other engagements, and be a key contributor on larger, more complex projects</li><li>Review and refine analyses prepared by junior staff, ensuring accuracy, consistency, and clarity in all work products</li><li>Synthesize financial findings into client-ready deliverables, presenting clear narratives supported by rigorous analysis</li><li>Manage client and target communications, responding promptly to requests and proactively addressing issues</li><li>Assist in scoping and budgeting new engagements, providing input based on prior experience and understanding of client needs</li><li>Collaborate with legal counsel on purchase agreements; provide inputs for earnouts, TSAs, etc.</li><li>Build or review LBO models and valuation bridges to support client negotiations and IC materials</li><li>Lead and execute in post-close activities, including opening balance sheet setup, ASC 805 entries, and reporting processes</li></ul><p><br></p>
- 2026-10-23T15:08:42Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T17:58:45Z
- Sarasota, FL
- onsite
- Temporary / Contract
- 28.00 - 40.00 USD / Hourly
- We are looking for a detail-oriented Grant Admin to support a mission-focused healthcare foundation in Sarasota, Florida. This Contract position will manage grant accounting and administrative activities tied to a large portfolio of community-focused funding, helping maintain accurate financial records and strong compliance practices. The role partners with internal departments, finance professionals, and external grant recipients to oversee documentation, payments, and reporting. This is an excellent opportunity for someone who enjoys hands-on work, cross-functional collaboration, and purpose-driven financial stewardship.<br><br>Responsibilities:<br>• Review incoming grant materials and help coordinate the evaluation process to ensure submissions are complete, organized, and ready for decision-making.<br>• Maintain accurate tracking of restricted funding activity, including balances, allocations, and usage across multiple grants and programs.<br>• Reconcile grant-related financial records on a regular basis and resolve discrepancies in partnership with finance and program stakeholders.<br>• Process purchase orders, payment requests, and related supporting documentation in accordance with approved budgets and internal controls.<br>• Monitor grant spending against awarded amounts to help confirm funds are used appropriately and within established guidelines.<br>• Prepare and organize financial and administrative reports that reflect grant activity, outcomes, and compliance requirements.<br>• Collaborate with hospital teams, grant recipients, and foundation leadership to support timely communication and strong recordkeeping.<br>• Assist with oversight of high-volume grant operations, contributing to the administration of approximately $200 million in grant activity.<br>• Support grant-related accounting processes and, when needed, contribute to workflow updates or system-related administrative tasks tied to financial operations.
- 2026-10-28T14:44:07Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 26.60 - 28.00 USD / Hourly
- We are looking for an Administrative Coordinator to provide high-level operational and administrative support in Los Angeles, California. This Long-term Contract position will contribute to fundraising coordination, donor relations support, executive calendar management, and day-to-day business operations within a mission-focused environment. The ideal candidate brings strong organizational judgment, excellent follow-through, and the ability to manage multiple priorities with accuracy and discretion.<br><br>Responsibilities:<br>• Maintain accurate donor and constituent information within the organization’s donor database and update records in a timely manner.<br>• Handle donation-related workflows, including gift entry, acknowledgment preparation, and follow-up correspondence with supporters.<br>• Monitor fundraising activity by compiling data on pledges, sponsorships, and campaign performance for reporting purposes.<br>• Research prospective donors and funding opportunities to support development planning and outreach efforts.<br>• Coordinate complex calendars, schedule meetings, and assist senior leadership with changing priorities and logistics.<br>• Prepare briefing materials, meeting documents, and background information for donor engagement and fundraising discussions.<br>• Support the planning and execution of fundraising events, internal meetings, and cross-department initiatives.<br>• Manage travel arrangements, expense documentation, records, and other administrative processes to keep operations running smoothly.
- 2026-11-07T00:33:44Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 33.25 - 38.50 USD / Hourly
- We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail.<br><br>Responsibilities:<br>• Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently.<br>• Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones.<br>• Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs.<br>• Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination.<br>• Step in to provide coverage during planned absences, helping preserve consistent executive support across the group.<br>• Coordinate meal arrangements such as team lunches and handle limited office support activities as needed.<br>• Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
- 2026-11-09T22:04:08Z
- San Antonio, TX
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>The Executive Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating communications, organizing meetings, and handling confidential information. This role serves as a trusted partner to executives, ensuring efficient daily operations and supporting strategic business initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.</p><p>Key Responsibilities</p><p>Executive Support</p><ul><li>Manage complex calendars, appointments, and travel arrangements for executives.</li><li>Coordinate and prepare meeting agendas, presentations, reports, and other business documents.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Act as a liaison between executives, employees, clients, and external stakeholders.</li><li>Maintain executive schedules and ensure timely follow-up on critical tasks and deadlines.</li></ul><p>Administrative Operations</p><ul><li>Organize meetings, conferences, and special events, including logistics and catering arrangements.</li><li>Prepare expense reports, process invoices, and monitor departmental budgets as assigned.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and transportation.</li><li>Maintain electronic and physical filing systems while ensuring document accuracy and confidentiality.</li><li>Support office operations and assist with administrative projects as needed.</li></ul><p>Communication & Relationship Management</p><ul><li>Draft, proofread, and edit correspondence, presentations, reports, and meeting materials.</li><li>Facilitate communication between departments and leadership teams.</li><li>Welcome and assist visitors, clients, and business partners professionally.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul><p>Project Coordination</p><ul><li>Track project milestones, deliverables, and action items.</li><li>Assist with planning and execution of company initiatives and executive priorities.</li><li>Conduct research, gather data, and prepare reports to support decision-making.</li><li>Coordinate cross-functional activities and ensure timely completion of assigned projects.</li></ul>
- 2026-11-11T16:48:44Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- Administrative Coordinator <br> Do you enjoy helping people during some of life's most important moments? Are you a customer-focused detail oriented who takes pride in providing exceptional service, staying organized, and making a meaningful impact every day? Description of the Position: <br> We are seeking a compassionate and detail-oriented Administrative Coordinator to support daily operations in a funeral home setting. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, and can provide outstanding administrative and customer support with professionalism, empathy, and discretion. <br> Responsibilities: <br> Serve as the first point of contact for families, visitors, and incoming inquiries Manage 20-30 phone calls and 20-30 emails daily Provide exceptional customer service with professionalism, empathy, and attention to detail Support front desk operations and day-to-day office activities Prepare, scan, file, and maintain accurate records and documentation Coordinate schedules, appointments, and administrative tasks Utilize Microsoft Outlook, Word, and Excel for daily operations Assist with vendor communications and special office projects Maintain strict confidentiality when handling sensitive information Collaborate with team members to support changing priorities and business needs Provide dependable administrative support to ensure smooth daily operations Deliver a welcoming and compassionate experience for families and guests in a funeral home setting
- 2026-11-10T19:34:11Z
- Austin, TX
- onsite
- Permanent / Full Time
- 85000.00 - 110000.00 USD / Yearly
- We are looking for an Executive Assistant to support company founders and help maintain a highly organized, responsive workplace in Austin, Texas. This position combines executive support, travel coordination, office operations, and daily administrative oversight in a fast-paced environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to keep priorities moving smoothly when schedules and business needs shift quickly.<br><br>Responsibilities:<br>• Coordinate and optimize complex calendars for multiple founders, balancing competing priorities, preventing scheduling conflicts, and preserving uninterrupted time for high-value work.<br>• Arrange complete domestic and international travel plans, including transportation, lodging, itineraries, and rapid adjustments when plans change unexpectedly.<br>• Oversee day-to-day office operations by managing facilities needs, maintaining common areas, tracking supplies, and working with service providers to keep the workplace running effectively.<br>• Manage incoming and outgoing shipments, including packages, parts, and hardware, while ensuring items are recorded accurately and delivered to the appropriate recipients.<br>• Process expense submissions, organize receipts, and handle routine administrative tasks with precision, confidentiality, and consistency.<br>• Prepare materials and logistics for meetings, coordinate onsite visits, and support team gatherings and offsite events that strengthen collaboration.<br>• Work closely with the Chief of Staff to support leadership priorities, maintain operational cadence, and respond quickly to evolving business needs.
- 2026-10-22T15:48:44Z
- San Mateo, CA
- remote
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- <p><strong>Contract Opportunity Through Robert Half</strong></p><p><strong>Make a Meaningful Impact Behind the Scenes</strong></p><p><br></p><p>Looking for an administrative role where your organization, professionalism, and people skills truly matter?</p><p><br></p><p>Robert Half is partnering with a respected organization seeking an Administrative Support Specialist to help keep day-to-day operations running smoothly during a busy season. This role is perfect for someone who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in creating a welcoming, organized experience for clients and visitors. While this opportunity is based within a funeral services organization, the role itself is centered on customer service, office administration, communication, and operational support. You'll be the person helping ensure important details don't get missed, visitors feel supported, and the office stays organized during times when professionalism and compassion matter most.</p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Serve as a primary point of contact for visitors, clients, vendors, and team members</li><li>Manage 20-30 daily phone calls and email inquiries</li><li>Schedule, coordinate, and track administrative activities</li><li>Scan, organize, and maintain confidential files and documentation</li><li>Support office projects and operational initiatives</li><li>Coordinate with vendors and internal departments to keep operations running efficiently</li><li>Maintain accurate records and databases</li><li>Provide exceptional customer service in a professional office environment</li></ul>
- 2026-11-11T22:14:03Z
- Wixom, MI
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- We are looking for an experienced Administrative Coordinator to support daily business operations and provide high-level administrative assistance in Wixom, Michigan. This position is ideal for an organized individual who can manage competing priorities, keep schedules organized, and ensure important activities move forward smoothly. The role also requires strong communication skills, sound judgment, and the ability to handle confidential information with care.<br><br>Responsibilities:<br>• Coordinate domestic and international travel plans, including transportation, accommodations, itineraries, visa-related needs, and supporting trip details.<br>• Manage calendars, schedule appointments and meetings, and help keep business commitments and project timelines on track.<br>• Review schedules for conflicts, communicate updates quickly, and help ensure changes are handled efficiently.<br>• Prepare meeting materials such as agendas, correspondence, presentations, summaries, and related documentation.<br>• Capture meeting notes, document key decisions and action items, and follow up with stakeholders to support timely completion.<br>• Monitor incoming communications, identify urgent or high-priority matters, and direct them to the appropriate parties for response.<br>• Maintain organized and confidential records, files, reports, databases, and financial documents in both electronic and physical formats.<br>• Process business transactions such as invoices, purchase orders, billing records, and expense documentation with accuracy and timeliness.<br>• Support departmental and cross-functional projects by helping coordinate schedules, documentation, and progress tracking.<br>• Recommend improvements to administrative processes, communication flow, and overall office efficiency.
- 2026-11-02T19:28:45Z
- Davenport, IA
- onsite
- Temporary to Hire
- 21.00 - 25.00 USD / Hourly
- <p><strong>Are you the person who catches the details others miss and keeps everything running smoothly?</strong> Check out this Administrative Specialist – Safety & Compliance – opportunity! </p><p><br></p><p>We're looking for a detail-oriented, resourceful Administrative Specialist to support the Safety and Compliance functions of an established, multi-location organization in Davenport.</p><p><br></p><p>This is a great opportunity for someone who enjoys working with data, learning new systems, solving problems, and managing a variety of responsibilities. You'll play an important role in keeping records accurate, deadlines on track, and operations running efficiently.</p><p><br></p><p>Prior Safety or DOT experience isn't required. Strong administrative skills, Excel proficiency, and a willingness to learn are what matter most!</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Maintain accurate employee, training, and compliance records across multiple systems.</li><li>Work extensively in Excel to update spreadsheets, manage formulas, reconcile information, and identify discrepancies.</li><li>Coordinate driver documentation, certifications, training records, and other compliance-related activities.</li><li>Track deadlines, follow up on outstanding items, and communicate with employees and managers across multiple locations.</li><li>Assist with safety programs, reporting, and general administrative support.</li><li>Manage competing priorities, respond to incoming requests, and help keep day-to-day activities organized.</li></ul><p><br></p><p><strong>Why You'll Love This Opportunity</strong></p><ul><li><strong>Meaningful work: </strong>Your attention to detail helps support employee safety and operational compliance.</li><li><strong>Variety and visibility: </strong>Collaborate with people across multiple departments and locations.</li><li><strong>Opportunity to grow: </strong>Build specialized knowledge, take ownership of important processes, and become a trusted resource within the organization.</li></ul><p><br></p><p>If you're someone who takes pride in getting the details right, enjoys figuring things out, and likes being the person others can count on, we'd love to hear from you. Apply today! Connect with our team at (563) 359-7535 today to learn more and discuss your short- and long-term goals! </p>
- 2026-11-03T23:04:13Z
- College Park, MD
- onsite
- Permanent / Full Time
- 123000.00 - 135000.00 USD / Yearly
- <p>My client is a larger non-profit organization that is searching for an Assistant Controller. This person will report directly into the Controller and will manage 3 reports. They will want a candidate that exhibits longevity in their previous roles, proven management experience, and hands on operational accounting experience. </p><p><br></p><p>Assistant Controller </p><p><strong>Nonprofit Organization | Multi-Entity Environment</strong></p><p>We are seeking a strong nonprofit Assistant Controller to support and oversee day-to-day accounting operations within a mid-sized to large, multi-entity organization. This role is ideal for a hands-on accounting leader with deep nonprofit experience, a proven ability to manage teams, and a stable career history demonstrating long-term commitment and progression.</p><p><br></p><p>Position Overview</p><p>The Assistant Controller will play a critical role in managing operational accounting functions while supporting accurate, timely financial reporting across multiple entities. This individual will work closely with senior finance leadership and serve as a hands-on manager responsible for maintaining strong internal controls, driving process improvements, and mentoring accounting staff. The position requires both technical strength and steady leadership within a complex nonprofit environment.</p><p>Key Responsibilities</p><ul><li>Oversee and actively participate in day-to-day operational accounting, including general ledger management, journal entries, account reconciliations, and month-end and year-end close</li><li>Support consolidated reporting and accounting activity across multiple entities or affiliated organizations</li><li>Ensure compliance with GAAP and nonprofit accounting standards</li><li>Manage and review payroll, AP, AR, and cash management activities as applicable</li><li>This person will act as the backup to AP and Payroll; they will handle the processing. </li><li>Prepare or oversee audit schedules and serve as a key point of contact during annual financial audits</li><li>Maintain and strengthen internal controls, accounting policies, and procedures</li><li>Lead, develop, and mentor accounting staff, with responsibility for workload management, performance feedback, and team development</li><li>Partner with senior finance leadership on process improvements, system enhancements, and special projects</li></ul><p><br></p>
- 2026-10-23T15:54:06Z
- Davenport, IA
- onsite
- Temporary / Contract
- 16.00 - 22.00 USD / Hourly
- <p><strong>Administrative Operations Assistant</strong></p><p><br></p><p><strong>You don't need years of experience — or experience in this industry — to be successful in this role.</strong></p><p><br></p><p>A well-established Quad Cities organization is looking for an <strong>up-and-coming administrative professional</strong> with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.</p><p>Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills.</p><p><br></p><p>In any case, this organization is interested in <strong>potential, learning ability and initiative — not simply finding someone who already checks every box.</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>You'll join an administrative team that is intentionally being built around <strong>cross-training, shared knowledge and development</strong>.</p><p>Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.</p><p>Responsibilities may include:</p><ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul><p>Why This Opportunity Is Different</p><p>The organization isn't simply looking for another person to complete a fixed list of administrative tasks.</p><p>They're building a <strong>cross-trained administrative team with greater depth and opportunity for development</strong>. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance.</p><p><br></p><p>There isn't a predetermined next title or guaranteed promotion. There <strong>is</strong> a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start.</p><p><br></p><p>If you've ever thought:</p><p><strong>“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”</strong></p><p>...this may be worth exploring.</p>
- 2026-11-06T21:28:43Z
- Northbrook, IL
- onsite
- Temporary to Hire
- 24.70 - 28.60 USD / Hourly
- We are looking for an organized Administrative Coordinator to support daily operations for a financial services team in Northbrook, Illinois. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing communication, scheduling, and administrative priorities in a fast-paced environment. The role requires strong attention to detail, professionalism in handling inbound inquiries, and the ability to keep calendars, documents, and workflows running smoothly.<br><br>Responsibilities:<br>• Manage daily administrative activities to keep team operations organized and on schedule.<br>• Respond to inbound calls professionally, direct inquiries appropriately, and relay accurate information in a timely manner.<br>• Coordinate calendars, schedule meetings, and help resolve conflicts across multiple priorities.<br>• Prepare, update, and organize documents, correspondence, and shared materials using standard office tools.<br>• Support project tracking and follow-up activities to help deadlines, meetings, and action items stay on course.<br>• Create effective visual or presentation materials with tools such as Canva and assist with AI-enabled administrative tasks when needed.<br>• Maintain orderly Outlook inbox and calendar management practices to improve communication flow and responsiveness.
- 2026-11-11T18:38:43Z