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3536 results for Office Manager in Yardi
- Plano, TX
- onsite
- Permanent / Full Time
- 120000.00 - 160000.00 USD / Yearly
- <p>We are looking for an experienced Oracle Supply Chain Developer to design, enhance, and support enterprise supply chain applications. This position will partner closely with solution architects, business stakeholders, and technical teams to deliver solutions supporting supply planning, demand forecasting, inventory, manufacturing, and order fulfillment.</p><p><br></p><p>The ideal candidate will have strong hands-on experience with Oracle E-Business Suite R12, particularly ASCP and Demantra, along with advanced PL/SQL development skills and experience supporting complex ERP environments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop, customize, and support Oracle EBS R12 supply chain applications.</li><li>Build technical solutions supporting supply planning, demand planning, forecasting, inventory, manufacturing, and order fulfillment.</li><li>Configure and enhance ASCP, Demantra, APS, GOP, and related Oracle Supply Chain modules.</li><li>Provide production support, troubleshoot application issues, and resolve data or integration-related problems.</li><li>Develop and maintain SQL and PL/SQL programs, interfaces, reports, workflows, and data conversions.</li><li>Maintain data quality and ensure accurate movement of information between ERP applications and integrated systems.</li><li>Develop and support integrations using ODI, OIC, or comparable ETL/middleware technologies.</li><li>Partner with Supply Chain, IT, Operations, and Finance teams to translate business requirements into technical solutions.</li><li>Participate throughout the development lifecycle, including requirements analysis, fit-gap assessments, design, development, testing, UAT, deployment, and support.</li><li>Create technical documentation, solution specifications, and support materials.</li><li>Work within an Agile environment and participate in sprint planning, stand-ups, retrospectives, and other Agile activities.</li></ul><p><br></p><p><br></p>
- 2026-10-28T16:34:07Z
- Santa Clarita, CA
- onsite
- Temporary / Contract
- 22.00 - 22.00 USD / Hourly
- <p>We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Santa Clarita, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, handling office communications, and keeping records and documents well managed. The role requires strong attention to detail, dependable follow-through, and the ability to assist with a range of clerical tasks in a busy office setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors professionally and provide front-desk support to ensure smooth day-to-day office operations.</p><p>• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Scan, organize, and maintain paper and digital documents with accuracy and care.</p><p>• Perform a variety of administrative tasks such as filing, data entry, and general office coordination.</p><p>• Support staff with routine clerical work to help maintain an efficient and organized workplace.</p>
- 2026-11-11T17:13:46Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 160000.00 - 185000.00 USD / Yearly
- <p><em>The salary range for this position is $160,000 - $185,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p>Fall is here! Let’s get you into a role with a company that will ensure you get to enjoy the sweater weather.</p><p><br></p><p><strong><u>Job Description: </u></strong></p><p>• Program Management: Develop and apply best-practice tools and processes for risk assessment, change control, due diligence, and integration. Prepare timely status reports, ensuring data accuracy and timely input from workstreams. </p><p>• Integration Leadership: Lead end-to-end M& A integration efforts, from due diligence through post-close execution. </p><p>• Strategic Alignment: Ensure acquired companies align with our strategic priorities and long-term goals. </p><p>• Synergy Realization: Identify, track, and deliver cost savings, revenue opportunities, and operational efficiencies. Monitor deal performance and synergy realization in partnership with Corporate Development and Markets Finance vs. deal model. </p><p>• Change & Cultural Management: Drive communication, employee engagement, and cultural integration to foster a unified organization. </p><p>• Operational Alignment: Oversee onboarding/offboarding of systems, tools, and processes, ensuring smooth Day 1 and phased transitions. </p><p>• Cross-Functional Collaboration: Partner with Finance, Legal, HR, IT, and Markets leadership to ensure timely and comprehensive execution. </p><p>• Performance Tracking: Monitor progress against deal models, earnouts, and incentive structures; report status updates to leadership. </p><p>• Sales & Pipeline Integration: Coordinate integration of sales and pipeline systems, tracking progress of M& A and high-value recruits vs. pro forma. </p><p>• Continuous Improvement: Capture lessons learned from integrations to refine processes and improve future outcomes. </p><p>• Ad hoc Support: Provide analysis and execution support across Corporate Development, FP& A, Markets Finance, and the Office of the CFO. </p><p> </p><p> </p>
- 2026-10-27T17:04:05Z
- Bloomington, MN
- onsite
- Temporary / Contract
- 18.00 - 20.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a detail-oriented Data Entry Clerk to support daily administrative and data management functions. This role is responsible for accurately entering, updating, and maintaining information across company systems while ensuring a high level of accuracy and confidentiality. The ideal candidate is organized, dependable, and comfortable working with large volumes of data.</p><p><br></p><p>Key Responsibilities</p><ul><li>Enter, update, and maintain records in company databases and software systems.</li><li>Review data for accuracy, completeness, and consistency.</li><li>Verify and correct discrepancies in documents and records.</li><li>Process forms, applications, invoices, and other business documents.</li><li>Organize and maintain electronic and physical records.</li><li>Generate routine reports and assist with data tracking activities.</li><li>Respond to internal requests for information and documentation.</li><li>Support administrative and clerical projects as needed.</li><li>Maintain confidentiality of sensitive company and employee information.</li></ul><p><br></p>
- 2026-11-03T21:38:42Z
- Conshohocken, PA
- onsite
- Permanent / Full Time
- 170000.00 - 180000.00 USD / Yearly
- We are looking for an Artificial Intelligence (AI) Engineer to help turn promising AI concepts into reliable, scalable solutions used across the business. This role works closely with technology, product, and operational teams in Conshohocken, Pennsylvania to guide practical delivery decisions, strengthen production AI systems, and ensure solutions are secure, governable, and useful for everyday workflows. The ideal candidate combines hands-on engineering depth with strong judgment, enabling teams and stakeholders to move from experimentation to measurable business impact.<br><br>Responsibilities:<br>• Collaborate with cross-functional technology and product teams to advance AI initiatives from early testing into stable production environments while aligning with existing ownership across the organization.<br>• Design, build, and support production-ready AI systems, while providing technical guidance and mentorship to other engineers contributing to delivery efforts.<br>• Define and improve the end-to-end productionization process for AI solutions, including system architecture, model evaluation, performance optimization, cost management, observability, and continuous iteration.<br>• Embed AI capabilities into operational workflows so that teams gain practical adoption, improved efficiency, and stronger output quality rather than isolated proof-of-concept results.<br>• Apply responsible AI practices that support healthcare-oriented expectations around privacy, security, governance, and model oversight without slowing delivery unnecessarily.<br>• Assess third-party platforms, vendors, and integration approaches to identify scalable options and avoid tools that create fragmented or short-term solutions.<br>• Drive automation opportunities across content and compliance-related processes to create more efficient and differentiated delivery capabilities.<br>• Contribute technical expertise during client discussions, proposals, and new business efforts by clearly representing what can be built and delivered in real-world timelines.<br>• Engage confidently with client and internal stakeholders across IT, brand, medical, and agency functions, translating technical considerations into practical business decisions.<br>• Help non-technical users adopt AI tools by promoting governed, accessible solutions that fit the needs of teams beyond engineering.
- 2026-11-03T14:03:41Z
- Denver, CO
- onsite
- Permanent / Full Time
- 120000.00 - 150000.00 USD / Yearly
- <p>Commercial Litigation Attorney</p><p><br></p><p>Our client, a DTC based commercial litigation firm seeks a 3+ years insurance defense attorney with complex commercial litigation experience, with an emphasis on insurance-related and construction-defect litigation. The ideal candidate will have experience drafting coverage analyses, bad faith, investigating/defending first- and third-party claims, drafting motions, pleadings, complaints, and attending depositions and court hearings in both state and federal court. Excellent researching, writing, and independent thinking skills are essential. Candidates must be prepared to assume primary responsibility for all aspects of the matters on which they work, from pre-litigation analysis and client recommendations through trial and appeal. Trial experience, experience with case management from start through trial, superior drafting of motions/pleadings experience are required for this position. The firm offers a generous salary, health insurance, 401 (k) plan and benefits package commensurate with experience will be provided. Interested applicants with these qualifications are invited to submit a cover letter, resume, salary requirements and writing sample. Licensed attorneys with top grades need only apply. If you are qualified for this position, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
- 2026-11-03T05:04:26Z
- Englewood, CO
- onsite
- Permanent / Full Time
- 125000.00 - 155000.00 USD / Yearly
- We are looking for an experienced People and Talent Business Partner to join our team in Englewood, Colorado. In this role, you will play a pivotal part in shaping onboarding programs, driving talent development initiatives, and enhancing employee relations to support organizational success. This position offers an exciting opportunity to collaborate with leaders and employees to foster a culture of growth, accountability, and operational excellence.<br><br>Responsibilities:<br>• Design and implement structured onboarding programs tailored to individual departments, ensuring clear performance expectations and operational success from the outset.<br>• Develop and manage 30-60-90 day success plans to align employee goals with business objectives and measurable outcomes.<br>• Collaborate with leadership to ensure seamless cultural integration and clarity in role expectations.<br>• Monitor and analyze onboarding metrics, including productivity timelines, early performance trends, and retention data, to drive continuous improvements.<br>• Create and maintain career development frameworks and competency models that align with business functions and promote employee growth.<br>• Facilitate quarterly talent review processes, conducting formal evaluations to assess performance and development progress.<br>• Provide coaching and guidance to leaders on organizational effectiveness, team dynamics, leadership strategies, and change management.<br>• Support performance management initiatives by advising on leadership behaviors and fostering sustainable team performance.<br>• Address employee relations matters with professionalism, ensuring compliance with HR policies and fostering a positive work environment.<br>• Utilize HR systems and data to optimize processes and improve overall employee experience.
- 2026-10-23T15:34:03Z
- Windsor, CO
- onsite
- Permanent / Full Time
- 135000.00 - 180000.00 USD / Yearly
- We are looking for an experienced Controller to lead accounting operations and provide strong financial oversight for a construction-focused business in Windsor, Colorado. This role will guide the monthly close, strengthen internal controls, and deliver accurate reporting that supports sound business decisions. The ideal candidate brings deep knowledge of project-based accounting, financial planning, and cash management, along with the ability to partner effectively with operations and executive leadership.<br><br>Responsibilities:<br>• Establish and refine accounting policies, procedures, and internal control practices to support compliance, accuracy, and operational efficiency.<br>• Direct the monthly close process, including review of journal entries, account reconciliations, and bank reconciliations, while ensuring deadlines are consistently met.<br>• Prepare and deliver financial results in accordance with corporate accounting standards and applicable reporting requirements.<br>• Lead construction accounting activities by overseeing work-in-progress reporting, revenue recognition, job cost tracking, and percentage-of-completion forecasting.<br>• Collaborate with project managers and operational leaders to validate cost data, improve forecast reliability, and raise concerns related to margin erosion or cost overruns.<br>• Manage cash flow activity by monitoring receipts, disbursements, and collections to maintain a healthy liquidity position.<br>• Coordinate annual external audit support and respond to supplemental audit requests related to tax, insurance, projects, benefits, and sales tax matters.<br>• Supervise core finance functions such as accounts receivable, accounts payable, general ledger, job costing, contract administration, and fixed asset accounting.<br>• Provide monthly performance analysis through dashboards and reporting that highlight profitability, labor productivity, expense trends, cash conversion, and areas for operational improvement.<br>• Support budgeting, forecasting, ad hoc financial analysis, and the effective use of Sage and related tools to enhance reporting quality, controls, and data integrity.
- 2026-10-30T20:48:45Z
- Falls Church, VA
- onsite
- Permanent / Full Time
- 70000.00 - 85000.00 USD / Yearly
- <p>My client is looking to bring on a Senior Staff Accountant. They are a well established, well-known hositality group. This role is well suited to an accounting specialist with strong attention to detail, sound judgement, strong analytical ability, and a careful approach to financial accuracy. The individual in this position will help maintain reliable reporting, support period-end close activities, and contribute to continuous improvement across accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily general ledger activity and help drive the monthly, quarterly, and annual close cycle to completion on schedule.</p><p>• Prepare financial reports and supplemental schedules, then evaluate results to highlight notable trends, variances, and areas requiring follow-up.</p><p>• Complete reconciliations for bank accounts and key balance sheet and income statement accounts, investigating exceptions and resolving issues promptly.</p><p>• Record and post journal entries to ensure accounting transactions are captured accurately and supported by appropriate documentation.</p><p>• Maintain schedules for prepaid items, fixed assets, accrued liabilities, and intercompany balances to keep records current and complete.</p><p>• Compare actual performance against budget and forecast targets, providing meaningful financial analysis to support management decisions.</p><p>• Assist with annual audit activities by compiling requested schedules, answering inquiries, and supplying supporting documentation.</p><p>• Prepare required filings such as sales tax, business license, and other compliance-related reports in a timely and accurate manner.</p><p>• Review account activity for accuracy and adherence to accounting standards while recommending process enhancements and stronger internal controls.</p><p>• Partner with cross-functional teams and use advanced Excel tools, including PivotTables and lookup formulas, to analyze data and support special projects.</p>
- 2026-10-30T20:38:46Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 22.80 - 24.00 USD / Hourly
- We are looking for a detail-oriented SR. Office Services Associate to join our team in a Contract position. This role supports daily office operations with a strong focus on front-of-house service, print and copy production, mail handling, and document intake in a corporate environment. The ideal candidate brings a customer-first mindset, stays organized under pressure, and can manage multiple service requests while maintaining accuracy and confidentiality.<br><br>Responsibilities:<br>• Provide front desk and front-of-house support by assisting visitors, employees, and clients with responsiveness.<br>• Process print, copy, scanning, and document intake requests in accordance with established service procedures and quality expectations.<br>• Handle incoming and outgoing mail services, ensuring timely sorting, distribution, and delivery of materials.<br>• Review service requests and job instructions for completeness before starting work to reduce delays and errors.<br>• Track assignments through appropriate logs and maintain accurate records for office services activity.<br>• Organize daily tasks by urgency and service deadlines, escalating concerns when timing or job requirements may be impacted.<br>• Perform routine quality checks on completed work and help maintain high standards across team output.<br>• Replenish paper, toner, and other supplies, and resolve basic equipment issues to keep operations running smoothly.<br>• Follow client-site policies and internal service standards while using materials and equipment efficiently and safely.
- 2026-11-09T16:53:43Z
- Melville, NY
- onsite
- Temporary / Contract
- 71.25 - 82.50 USD / Hourly
- We are looking for an SAP Master Data Solution Specialist to support master data strategy and execution for a manufacturing environment in Brooklyn, New York. This Contract position is ideal for a consultant who brings strong experience in SAP master data management, data governance, and S/4HANA Cloud delivery. The role will partner with cross-functional stakeholders to improve data integrity, streamline processes, and support scalable ERP operations.<br><br>Responsibilities:<br>• Lead the design, configuration, and support of SAP master data solutions aligned with business and operational needs.<br>• Collaborate with functional and business teams to define master data standards, ownership models, and governance practices.<br>• Monitor data quality issues, investigate root causes, and drive corrective actions to improve accuracy and consistency across systems.<br>• Support end-to-end master data lifecycle activities, including creation, maintenance, validation, and process optimization.<br>• Contribute to SAP S/4HANA Cloud initiatives by translating business requirements into practical master data solutions.<br>• Facilitate workshops and working sessions with stakeholders to gather requirements, resolve issues, and align on implementation priorities.<br>• Apply SAP Activate and Agile delivery methods to manage tasks, support project milestones, and adapt to evolving business needs.<br>• Assist with Fiori-based processes and embedded analytics capabilities to enhance visibility into master data performance and usage.
- 2026-10-20T19:18:43Z
- Olathe, KS
- onsite
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- We are looking for a detail-focused Data Entry Clerk to join a contract assignment in Olathe, Kansas. In this contract role, you will help maintain accurate business records, process high volumes of information, and provide day-to-day administrative support in a busy office setting. This opportunity is well suited for someone who learns new systems quickly, stays organized under deadlines, and takes pride in producing precise work. The initial assignment is expected to last 4-8 weeks with the possibility of extension based on project needs.<br><br>Responsibilities:<br>• Input contract details, customer records, and related documentation into company databases with a high level of accuracy.<br>• Check entered information for completeness and correct inconsistencies by coordinating with internal team members.<br>• Prepare, sort, and maintain files and documents to support digital record organization and retrieval.<br>• Assist with routine clerical and administrative activities that help the office operate efficiently.<br>• Track and update records consistently to support progress throughout the assignment.<br>• Follow up on missing, unclear, or incomplete information to keep data processing moving forward.<br>• Contribute to project-based tasks connected to the implementation of a new software system.<br>• Complete assigned work within established timelines while maintaining strong attention to detail.
- 2026-11-06T14:23:44Z
- Prairie Village, KS
- onsite
- Permanent / Full Time
- 55000.00 - 75000.00 USD / Yearly
- We are looking for a skilled and detail-oriented Paralegal to join our team in Prairie Village, Kansas. In this role, you will provide essential support in civil litigation defense, insurance defense, and other legal matters such as employment and construction litigation. This is an excellent opportunity for someone with a strong background in litigation and case management to contribute to a dynamic legal team.<br><br>Responsibilities:<br>• Conduct thorough legal research and assist with drafting documents related to civil litigation defense, insurance defense, and other legal matters.<br>• Manage discovery processes, including organizing and reviewing evidence, and preparing responses.<br>• Support attorneys in trial preparation by gathering materials, coordinating witness schedules, and drafting trial briefs.<br>• Maintain and update case files using case management software to ensure accurate record-keeping.<br>• Analyze insurance coverage issues and prepare reports or summaries for attorney review.<br>• Collaborate with attorneys to identify case strategies and ensure efficient workflow.<br>• Communicate effectively with clients, witnesses, and other parties involved in legal proceedings.<br>• Monitor deadlines and ensure all filings and submissions are completed in a timely manner.<br>• Assist in preparing contracts and other legal documents related to employment and construction litigation.<br>• Stay informed about changes in laws and regulations relevant to the practice areas.
- 2026-10-19T19:53:43Z
- Saint Louis, MO
- onsite
- Permanent / Full Time
- 50000.00 - 80000.00 USD / Yearly
- We are looking for a skilled and detail-oriented Paralegal to join our team in Saint Louis, Missouri. In this role, you will support attorneys in various aspects of insurance defense litigation, including discovery, trial preparation, and civil case management. This position offers an excellent opportunity to work in a collaborative and fast-paced legal environment.<br><br>Responsibilities:<br>• Assist attorneys with discovery processes, including document review and organization.<br>• Support civil litigation efforts by drafting pleadings, motions, and other legal documents.<br>• Prepare trial materials such as exhibits, case files, and witness lists.<br>• Manage case-related data using case management software to ensure accurate and efficient handling.<br>• Review and analyze medical records to support insurance defense cases.<br>• Conduct legal research and compile findings to aid in case strategy.<br>• Coordinate with clients, witnesses, and other parties involved in litigation.<br>• Organize and maintain case files, ensuring all documentation is up-to-date.<br>• Monitor deadlines and ensure compliance with court requirements.
- 2026-10-19T19:48:45Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 98000.00 - 131000.00 USD / Yearly
- <p><strong>For additional information about this opportunity, feel free to connect with Jennifer Fukumae via LinkedIn or email.</strong></p><p> </p><p>Robert Half is partnering with a well-established and highly respected Wealth Management firm in San Francisco to identify an experienced Client Service Associate (Operations Manager) to lead a team. This is an outstanding opportunity for a proven leader who enjoys developing people, driving operational excellence, and delivering an exceptional client experience.</p><p><strong>In this role, you will oversee daily branch operations while leading a team of Client Service Associates</strong>. You'll partner closely with branch leadership to optimize workflows, improve operational efficiency, and ensure compliance with industry regulations. The ideal candidate is a collaborative leader who thrives in a fast-paced environment, enjoys coaching and mentoring others, and is committed to providing white-glove service to clients.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Lead, mentor, and develop a team of Client Service Associates, fostering a collaborative and high-performing culture.</li><li>Oversee daily branch operations to ensure efficiency, accuracy, and an exceptional client experience.</li><li>Monitor team performance, identify opportunities for process improvement, and implement operational best practices.</li><li>Partner with branch leadership on strategic initiatives, resource planning, and operational execution.</li><li>Ensure compliance with FINRA, SEC, and firm policies while maintaining operational excellence.</li><li>Manage branch workflows, priorities, and operational resources to support business objectives.</li><li>Build strong relationships with Financial Advisors, clients, and executive-level stakeholders through professional and effective communication.</li><li>Support hiring, onboarding, coaching, and ongoing development of team members.</li><li>Assist with budget oversight and branch operational planning.</li></ul>
- 2026-10-16T13:04:08Z
- Salem, OR
- onsite
- Permanent / Full Time
- 115000.00 - 130000.00 USD / Yearly
- <p><strong>Kristin Wasson</strong> is looking for an experienced purchasing leader to oversee procurement strategy and strengthen supply continuity for operations near Salem, Oregon. This role is responsible for guiding sourcing decisions, improving cost performance, and building reliable supplier partnerships that support production goals. The ideal candidate brings a strong background in procurement, sound commercial judgment, and the ability to lead teams while managing complex market conditions.</p><p><br></p><p>Responsibilities:</p><p>• Lead the overall purchasing function, setting strategic direction that supports operational performance, cost control, and dependable material availability.</p><p>• Direct sourcing and procurement activities across key spend categories while overseeing supplier agreements and negotiations.</p><p>• Build and maintain strong vendor partnerships to improve service levels, reduce risk, and create long-term supply chain resilience.</p><p>• Analyze market conditions, commodity trends, and supplier performance to inform buying strategies and protect business continuity.</p><p>• Establish disciplined contract management, purchase order oversight, and procurement controls to ensure accuracy, compliance, and financial accountability.</p><p>• Identify and execute cost-saving initiatives through strategic sourcing, supplier optimization, and process improvement efforts.</p><p>• Lead, mentor, and develop purchasing team members, creating clear expectations and strengthening overall department capability.</p>
- 2026-10-15T21:34:02Z
- Santa Ana, CA
- onsite
- Permanent / Full Time
- 70000.00 - 90000.00 USD / Yearly
- We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.<br><br>Responsibilities:<br>• Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.<br>• Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.<br>• Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.<br>• Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.<br>• Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.<br>• Manage document handling and file organization within the firm’s document management platform and other office technologies.<br>• Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.<br>• Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- 2026-11-06T19:58:47Z
- Fremont, CA
- onsite
- Permanent / Full Time
- 80000.00 - 100000.00 USD / Yearly
- We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment.<br><br>Responsibilities:<br>• Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately.<br>• Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward.<br>• Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations.<br>• Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required.<br>• Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished.<br>• Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance.<br>• Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues.<br>• Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing.<br>• Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management.<br>• Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
- 2026-11-05T16:28:46Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 83500.00 - 85000.00 USD / Yearly
- <p>Texas based law firm is looking for a detail-oriented Litigation Legal Assistant to support attorneys in a fast-paced legal environment in Dallas, Texas. This role is well suited for someone who can balance administrative precision with strong communication and organizational skills. The ideal candidate will help keep legal matters on track by managing documents, deadlines, billing support, and day-to-day attorney coordination.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and refine legal documents, letters, and other case-related materials while maintaining accurate records in the document management system.</p><p>• Handle client billing support by reviewing charges, organizing billing information, and processing submissions within established deadlines.</p><p>• Respond to information requests from attorneys and clients by gathering details, conducting basic research, and communicating clearly.</p><p>• Record attorney time entries and verify timesheet accuracy, making updates and corrections as needed.</p><p>• Track court dates, filing deadlines, and other critical milestones to help ensure timely follow-through on legal matters.</p><p>• Arrange business travel and related logistics for assigned attorneys when required.</p><p>• Maintain orderly electronic and paper filing systems to support efficient access to legal and administrative records.</p><p>• Assist with new matter intake by preparing conflict checks, opening files, and assembling engagement-related documentation, including waiver materials.</p><p>• Support audit response preparation, expense reimbursement processing, and attorney compliance or business development activities as assigned.</p><p>Why hold back? You're so ready to move forward! Email your resume directly to --</p><p>rosemarie,jones< at >roberthalf.< com ></p><p><br></p>
- 2026-10-22T22:28:47Z
- Stanford, CA
- onsite
- Permanent / Full Time
- 125000.00 - 150000.00 USD / Yearly
- We are looking for an experienced Paralegal to support a collaborative legal team serving a major academic and healthcare environment in California. This role offers broad exposure to litigation support, records-related matters, and legal operations while partnering closely with attorneys across a wide range of issues. The ideal candidate brings strong judgment, discretion, and comfort with legal technology, along with the ability to manage sensitive information and shifting priorities in a fast-paced setting.<br><br>Responsibilities:<br>• Partner with attorneys on litigation matters by organizing case materials, tracking deadlines, and supporting day-to-day case progress.<br>• Assist with subpoena responses, records requests, and related document coordination while helping maintain accuracy and confidentiality.<br>• Contribute to discovery efforts by coordinating document collection, review workflows, and production activities across legal matters.<br>• Prepare materials for hearings, depositions, and trial-related activities, ensuring files and supporting documents are complete and accessible.<br>• Help manage legal holds, e-discovery tools, and case management systems to improve consistency and efficiency in legal operations.<br>• Coordinate projects involving university and healthcare stakeholders, keeping communications organized and workstreams moving forward.<br>• Handle confidential and sensitive information with a high level of integrity, sound judgment, and discretion.<br>• Support the refinement of legal processes and procedures by identifying practical improvements in how matters are tracked and managed.
- 2026-10-22T18:28:45Z
- Plymouth, MN
- onsite
- Permanent / Full Time
- 55000.00 - 75000.00 USD / Yearly
- <p>We are excited to be partnering with an organization in the NW Metro looking to add a Corporate Paralegal/Legal Administrative Assistant to their team. This role offers a blend of legal support, compliance administration, licensing coordination, and project management responsibilities, providing the opportunity to make a direct impact while working alongside an experienced and collaborative leadership team.</p><p><br></p><p>The ideal candidate will bring 1-2+ years of experience in a law firm or corporate legal environment, along with strong organizational skills and a proactive approach. Experience supporting corporate, transactional, compliance, or regulatory matters is preferred.</p><p><br></p><p><strong>Overview of Responsibilities:</strong></p><ul><li>Provide administrative and organizational support to the legal and compliance team, including coordinating meetings, maintaining records, preparing correspondence, and managing confidential documentation.</li><li>Assist with compliance, regulatory, and licensing activities, including audits, monitoring efforts, reporting processes, renewals, registrations, and tracking legislative or regulatory updates.</li><li>Support privacy, risk management, and quality assurance initiatives, including records requests, incident reporting, and compliance-related follow-up.</li><li>Partner with internal teams to support recruiting efforts through interview coordination, career fair support, and other hiring-related activities.</li><li>Other administrative duties as assigned.</li></ul>
- 2026-10-20T17:58:48Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000.00 - 90000.00 USD / Yearly
- <p>A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.</p><p>Responsibilities</p><ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul><p><br></p><p><br></p>
- 2026-10-19T15:38:45Z
- Chatsworth, CA
- onsite
- Temporary / Contract
- 21.00 - 22.00 USD / Hourly
- <p>We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.</p><p>• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.</p><p>• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.</p><p>• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.</p><p>• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.</p><p>• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.</p>
- 2026-10-14T19:23:49Z
- San Diego, CA
- onsite
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p>Our client is seeking a skilled and adaptable <strong>HR Generalist</strong> to support a broad range of human resources functions, including employee relations, onboarding, benefits administration, compliance, HRIS updates, and performance management. This role is ideal for a detail-oriented professional who enjoys balancing administrative responsibilities with employee-facing support in a fast-paced environment.</p><p><br></p><p>The ideal candidate is organized, proactive, and able to build strong working relationships while helping ensure HR processes run smoothly and in compliance with company policies and employment regulations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support day-to-day HR operations across employee lifecycle activities, including onboarding, offboarding, and employee documentation</li><li>Assist with benefits administration, open enrollment support, and employee questions related to HR policies and procedures</li><li>Maintain and update employee records in the HRIS while ensuring data accuracy and confidentiality</li><li>Partner with managers and employees to address employee relations matters and escalate issues as needed</li><li>Help administer performance management processes and support training and development initiatives</li><li>Assist with compliance reporting, policy updates, and adherence to federal, state, and local employment regulations</li><li>Support recruiting coordination, interview scheduling, and new employee onboarding activities</li><li>Prepare HR reports, track key metrics, and assist with special projects as assigned</li></ul>
- 2026-11-04T17:53:45Z
- Detroit, MI
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p>We are looking for a detail-oriented Legal Assistant to support a busy litigation practice in Detroit, Michigan. This role works closely with a team of 3 to 4 attorneys, helping keep matters organized, deadlines on track, and court submissions prepared accurately. The ideal candidate brings prior experience in civil litigation and is comfortable handling both federal and state court filing requirements in an in-office environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative and case support for 3 to 4 attorneys handling litigation matters.</p><p>• Prepare, format, proofread, and submit legal documents for filing in both federal and state courts.</p><p>• Maintain attorney calendars by tracking hearings, court deadlines, meetings, and other case-related commitments.</p><p>• Organize case files, correspondence, pleadings, and supporting materials to ensure matters remain current and accessible.</p><p>• Coordinate filing activities through electronic court systems while confirming accuracy, timing, and compliance with court rules.</p><p>• Assist with litigation workflow by managing documents, monitoring due dates, and following up on pending case items.</p>
- 2026-11-13T08:09:01Z