Add your latest resume to match with open positions.
95 results for Assistant Property Manager in Yardi
- Del Mar, CA
- onsite
- Temporary / Contract
- 27.00 - 32.00 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to leadership and assist with day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and coordination skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, property managers, and department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain records, filing systems, contracts, and property-related documentation</li><li>Coordinate internal meetings, prepare agendas, and track follow-up items</li><li>Assist with vendor communication, invoice processing, and service scheduling</li><li>Answer and route calls, emails, and inquiries in a professional and timely manner</li><li>Support office operations, including supply management, mail distribution, and general administrative tasks</li><li>Coordinate travel arrangements, expense reporting, and special projects as needed</li><li>Help ensure smooth communication between property management staff, tenants, vendors, and corporate teams</li></ul><p><br></p>
- 2026-11-11T18:33:44Z
- San Mateo, CA
- remote
- Temporary / Contract
- 27.00 - 33.00 USD / Hourly
- <p><strong>Commercial Property Administrator</strong></p><p>Our client is seeking a dynamic and organized Commercial Property Administrator to join their property management team. This is an excellent opportunity for a polished, customer-focused professional who enjoys balancing administrative responsibilities with client-facing interaction. In this role, the Commercial Property Administrator will support the day-to-day operations of commercial properties while also conducting property tours for prospective tenants, clients, and business partners. The ideal candidate will bring strong organizational skills, a professional presence, and the ability to build positive relationships with tenants, vendors, and stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong></p><ul><li>Manage daily administrative operations for commercial properties, including correspondence, file maintenance, lease documentation, and reporting</li><li>Coordinate maintenance requests, repairs, and vendor scheduling to support smooth property operations</li><li>Liaise with tenants, contractors, and vendors to address issues and ensure timely follow-up</li><li>Track rent collections, service charges, and other property-related financial activity</li><li>Assist with lease renewals, tenant communications, and compliance-related documentation</li></ul><p><strong>Property Tours and Client Engagement</strong></p><ul><li>Conduct property tours for prospective tenants, clients, and stakeholders</li><li>Showcase available spaces, amenities, and neighborhood highlights in a professional and engaging manner</li><li>Answer questions regarding leasing terms, property features, and related processes</li><li>Support prospective tenants through the leasing process by providing clear property and documentation guidance</li></ul><p><strong>Customer Service and Relationship Management</strong></p><ul><li>Build and maintain strong relationships with tenants, vendors, and prospective clients</li><li>Respond promptly to tenant concerns and escalate issues when appropriate</li><li>Deliver a high level of service to ensure a positive tenant and visitor experience</li></ul><p><strong>Marketing and Leasing Support</strong></p><ul><li>Assist with marketing materials, digital content updates, and property communications</li><li>Support leasing efforts by maintaining knowledge of available space and market activity</li></ul>
- 2026-11-12T23:53:44Z
- Carmel, CA
- onsite
- Permanent / Full Time
- 80000.00 - 95000.00 USD / Yearly
- <p>We are looking for a service-oriented real estate specialist to oversee residential properties while contributing to leasing activity across a broader mixed portfolio in Carmel, California. This position blends hands-on property oversight with tenant and owner communication, offering the opportunity to support both day-to-day operations and new leasing opportunities. The ideal candidate is organized, experienced, and comfortable managing a variety of priorities in a relationship-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily operations for a portfolio that includes primarily residential assets along with select commercial properties, ensuring smooth property performance and responsive service.</p><p>• Arrange repairs, coordinate with vendors, and address maintenance concerns in a timely manner to protect property condition and tenant satisfaction.</p><p>• Lead residential leasing efforts by scheduling tours, guiding prospective tenants through available spaces, and supporting the rental process from inquiry to occupancy.</p><p>• Assist with commercial leasing activities by preparing for showings, communicating with prospects, and helping move opportunities forward.</p><p>• Build strong working relationships with property owners, tenants, and service partners by serving as a reliable and detail-oriented point of contact.</p><p>• Contribute to growth initiatives by helping identify management opportunities and supporting efforts to bring new properties into the portfolio.</p><p>• Provide attentive service to clients who expect a high level of professionalism, discretion, and follow-through.</p><p>• Manage multiple lease arrangements, stakeholder expectations, and property types while maintaining accuracy and attention to detail.</p><p>• Travel within the local area for site visits, property tours, and time-sensitive situations that require in-person support.</p><p><br></p><p>Posted by Director of Staffing Scott G. Moore (Apply here and connect on LinkedIn!)</p>
- 2026-10-27T18:49:17Z
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 30.00 - 32.00 USD / Hourly
- We are looking for a Property Administrator to support affordable housing communities in Pittsburgh, Pennsylvania. This is a Contract position centered on leasing coordination, occupancy support, and accurate administration of voucher and resident documentation. The role is well suited for someone who can manage compliance-sensitive processes while providing timely, attentive service to applicants, residents, and partner agencies.<br><br>Responsibilities:<br>• Guide prospective residents through the leasing process, including inquiries, application follow-up, and move-in coordination.<br>• Prepare, review, and process housing voucher paperwork to ensure accuracy and alignment with program requirements.<br>• Maintain organized waiting lists, monitor applicant progress, and communicate status updates and next steps promptly.<br>• Help improve occupancy levels by promoting available units, arranging tours, and assisting with placement activities.<br>• Keep resident and applicant files complete, current, and compliant with affordable housing and property management standards.<br>• Collaborate with on-site staff, residents, and outside organizations to address documentation, eligibility, and occupancy matters.<br>• Track unit availability and support turnover preparation so apartments are ready for incoming residents.<br>• Handle administrative duties related to daily property operations, reporting, and compliance support.
- 2026-11-09T16:53:43Z
- New Orleans, LA
- onsite
- Temporary / Contract
- 21.00 - 23.00 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support day-to-day property operations for a Contract position based in New Orleans, Louisiana. This opportunity is ideal for someone who enjoys keeping maintenance activities organized, coordinating with vendors and internal teams, and helping properties stay ready for prospective residents. The role offers a hands-on environment where initiative, strong communication, and sound administrative judgment will make a visible impact.<br><br>Responsibilities:<br>• Coordinate maintenance requests from intake through completion, ensuring timely follow-up with staff, residents, and external service providers.<br>• Organize preventive service plans and maintain tracking tools to help routine property upkeep stay on schedule.<br>• Support apartment readiness for showings by confirming units are presentable and necessary preparations are completed.<br>• Manage key control procedures by improving or maintaining an organized access system for property operations.<br>• Purchase maintenance supplies and materials while keeping records of usage, costs, and related operational needs.<br>• Monitor labor allocation, including maintenance and billable hours, to help support accurate reporting and scheduling.<br>• Maintain checklists and service documentation to promote consistency across recurring maintenance activities.<br>• Assist with administrative setup and coordination related to maintenance call handling preferences and service workflows.
- 2026-10-30T20:58:47Z
- Bronx, NY
- onsite
- Temporary / Contract
- 24.70 - 28.60 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a residential property portfolio in New York. This is a Contract position suited for someone who can balance tenant communication, collections support, scheduling, and records management in a fast-paced property management environment. The ideal candidate will work closely with accounting, maintenance, and site teams to keep resident matters organized, documented, and moving forward. Success in this role requires strong follow-through, detail orientation, and confidence using property management systems such as Yardi.<br><br>Responsibilities:<br>• Support rent collection efforts by preparing delinquency notices, organizing mailing documentation, and making routine outreach calls regarding outstanding balances.<br>• Coordinate with residents and internal teams to address tenant-related concerns and ensure issues are routed to the appropriate department.<br>• Arrange repair appointments, follow up on pending service needs, and help track required maintenance activity.<br>• Monitor move-out activity by assisting with inspection follow-up and maintaining an accurate weekly report of upcoming and completed vacancies.<br>• Oversee administrative tracking for parking payments, parking agreements, and renewal activity to help maintain current records.<br>• Work with the maintenance team to document and follow the status of court-mandated repairs and Section 8-related repair items.<br>• Review subsidy payment activity each month and note any interruptions, discrepancies, or suspensions requiring attention.<br>• Maintain accurate tenant legal records in Yardi, including correspondence, payment updates, court dates, and deadline reminders.<br>• Provide front-office administrative support by managing files, entering data, preparing forms, answering inquiries, and maintaining calendars and appointments.<br>• Handle resident interactions with a courteous, detail-oriented, and service-focused approach while following Fair Housing requirements at all times.
- 2026-10-20T20:58:47Z
- La Jolla, CA
- onsite
- Temporary / Contract
- 28.00 - 30.00 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide senior-level administrative support to property management leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate travel and appointments</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents</li><li>Maintain office records, filing systems, and property-related documentation</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Assist with invoice tracking, expense reporting, and vendor communication</li><li>Coordinate meetings, events, and office logistics</li><li>Support lease administration, work order documentation, and other property management processes</li><li>Track deadlines, follow up on action items, and help ensure timely completion of projects</li><li>Assist with special projects and additional administrative duties as needed</li></ul>
- 2026-11-11T18:38:43Z
- Springfield, MA
- onsite
- Temporary / Contract
- 18.59 - 20.10 USD / Hourly
- <p>We’re seeking an organized and customer-focused <strong>Property Administrator</strong> to support the daily operations of commercial or residential properties. This role is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly. You’ll work closely with property management teams to support tenant communication, maintenance coordination, records management, and office operations. Based on general knowledge.</p><p><br></p><p><strong>What you’ll do:</strong></p><ul><li>Support the property management team with administrative tasks, reporting, and tenant communications. Based on general knowledge.</li><li>Respond to tenant inquiries and help coordinate service and maintenance requests. Based on general knowledge.</li><li>Maintain property files, lease documents, insurance records, and vendor information. Based on general knowledge.</li><li>Assist with invoices, rent tracking, purchase orders, and basic accounts payable/receivable processes. Based on general knowledge.</li><li>Help coordinate move-ins, move-outs, leasing documents, and renewals. Based on general knowledge.</li><li>Support general office operations, scheduling, and special projects as needed. Based on general knowledge.</li></ul><p><strong>What we’re looking for:</strong></p><ul><li>Administrative or property management experience preferred. Based on general knowledge.</li><li>Strong organizational, communication, and multitasking skills. Based on general knowledge.</li><li>Proficiency with Microsoft Office; property management software experience is a plus. Based on general knowledge.</li><li>A detail-oriented, customer-service mindset with the ability to work both independently and on a team. Based on general knowledge.</li></ul><p><strong>Why this role stands out:</strong></p><ul><li>Opportunity to build experience in property management and real estate operations. Based on general knowledge.</li><li>Broad exposure to tenant relations, leasing support, maintenance coordination, and financial processes. Based on general knowledge.</li><li>Collaborative role with variety and growth potential. Based on general knowledge.</li></ul><p><br></p><p>Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</p>
- 2026-11-12T21:28:52Z
- Dallas, TX
- onsite
- Temporary to Hire
- 29.69 - 34.38 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support residential operations in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating maintenance activity, keeping service records accurate, and providing responsive communication to residents and service partners. The person in this role will help ensure repair requests are handled efficiently, scheduled appropriately, and completed to established quality expectations.<br><br>Responsibilities:<br>• Oversee the full lifecycle of maintenance requests, from initial intake through scheduling and completion, while aligning assignments with property location, service type, and resident availability.<br>• Maintain accurate records in the property management platform so that work order status, service history, and reporting data remain current and reliable.<br>• Evaluate incoming repair needs, determine urgency, and dispatch field technicians or external service providers based on priority and scope of work.<br>• Communicate with residents to arrange service appointments, confirm access details, and provide timely updates regarding scheduled maintenance.<br>• Review finished maintenance jobs to verify work quality, completion standards, and adherence to company expectations.<br>• Coordinate with vendors and contractors to obtain pricing, secure materials, and schedule outsourced repairs when additional support is required.<br>• Track supply and spare-part availability to help prevent service delays and support upcoming maintenance needs.<br>• Respond to urgent maintenance situations by adjusting schedules and coordinating prompt action to address emergency issues.
- 2026-11-11T15:38:41Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T16:08:40Z
- Clackamas, OR
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- <p>We are looking for a highly organized Personal Assistant to provide discreet, high-level support to ownership in Clackamas, Oregon. This position combines executive assistance with hands-on coordination across residences, properties, travel planning, vendors, and special projects. The ideal candidate is proactive, detail-oriented, and comfortable managing competing priorities while maintaining confidentiality and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, coordinate scheduling priorities, and ensure ownership is prepared for meetings, appointments, and time-sensitive commitments.</p><p>• Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics, while adjusting plans as needs change.</p><p>• Oversee day-to-day coordination for residences and properties by communicating with service providers, monitoring work, and helping maintain smooth operations.</p><p>• Serve as a central contact for vendors, contractors, and external partners, ensuring follow-through, timely updates, and high service standards.</p><p>• Support the organization of recreational assets and related activities by handling scheduling, maintenance coordination, and logistical details.</p><p>• Prepare for executive meetings by confirming agendas, organizing materials, tracking action items, and following up on outstanding tasks.</p><p>• Assist with personal and business-related projects by managing timelines, gathering information, and driving completion of key deliverables.</p><p>• Handle sensitive information with discretion while providing dependable administrative support tailored to ownership’s preferences and priorities.</p>
- 2026-10-29T16:53:44Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment.<br><br>Responsibilities:<br>• Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures.<br>• Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts.<br>• Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment.<br>• Support property administration by preparing documents, updating records, and maintaining organized files for routine operations.<br>• Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use.<br>• Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations.<br>• Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner.<br>• Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
- 2026-11-04T18:48:43Z
- Glendale, CA
- remote
- Temporary / Contract
- 26.13 - 30.25 USD / Hourly
- <p>Position Overview</p><p>We are seeking a highly organized, proactive, and self-directed <strong>Operations Coordinator</strong> to support a growing real estate company specializing in residential rental properties, property renovations, and design-build projects throughout Los Angeles.</p><p><br></p><p>This is a hands-on operational support position, rather than a traditional Executive Assistant role. The ideal candidate will have experience in real estate, property management, or construction operations and be comfortable independently managing multiple priorities, coordinating vendors and contractors, and ensuring tasks are completed from start to finish.</p><p>The position is primarily remote, with occasional local property visits as needed.</p><p><br></p><p>Key Responsibilities</p><ul><li>Coordinate property inspections, scheduling, and follow-up activities across multiple residential properties.</li><li>Communicate with vendors, contractors, and service providers regarding maintenance, repairs, renovations, and project timelines.</li><li>Monitor ongoing construction and renovation projects, track outstanding tasks, and follow up to ensure timely completion.</li><li>Support leasing activities, including coordinating property showings, tenant communications, and related documentation.</li><li>Gather, organize, and maintain property records, financial documentation, and supporting materials for refinancing and operational needs.</li><li>Maintain organized records of property activities, vendor communications, project updates, and outstanding action items.</li><li>Proactively communicate with internal stakeholders regarding project status, scheduling changes, and operational priorities.</li><li>Identify potential delays or issues and independently coordinate solutions.</li><li>Assist with general real estate operations and special projects as needed.</li><li>Conduct occasional local property visits to coordinate inspections, vendors, or project-related activities.</li></ul><p><br></p>
- 2026-11-06T19:13:46Z
- Kansas City, MO
- onsite
- Temporary / Contract
- 17.10 - 19.80 USD / Hourly
- We are looking for a detail-focused Administrative Assistant to support resident application activities in Kansas City, Missouri. This Long-term Contract position offers the chance to contribute to a fast-paced housing environment by coordinating applicant documentation, maintaining accurate records, and assisting prospective residents through each stage of the screening process. The ideal candidate brings strong customer service skills, sound judgment when handling sensitive information, and the ability to stay organized while managing multiple priorities.<br><br>Responsibilities:<br>• Review incoming housing applications and confirm that all required forms and supporting materials have been submitted correctly.<br>• Validate applicant information by checking income details, employment records, rental background, and other eligibility-related documentation.<br>• Perform background and reference screening in alignment with established housing guidelines and organizational standards.<br>• Maintain organized applicant files and enter information accurately into office and property management records.<br>• Track waitlists and available units to help support timely placement and occupancy coordination.<br>• Communicate with applicants regarding document requests, application progress, and next steps in a clear and organized manner.<br>• Apply Fair Housing standards and internal policies consistently throughout the selection and approval process.<br>• Partner with leasing and property teams to support smooth applicant processing and a positive resident onboarding experience.<br>• Deliver courteous front-office and administrative support, including data entry, inbound call handling, and general receptionist duties as needed.
- 2026-11-06T20:13:43Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 23.00 - 25.00 USD / Hourly
- <p>A leading public relations firm located in Hollywood is seeking a polished and professional Office Administrator to join its team on a contract to hire basis. This role is ideal for someone who thrives in a supportive environment, enjoys exceeding expectations, and can confidently manage a busy office while interacting with senior-level executives. The ideal candidate is highly organized, able to multitask and problem-solve under pressure, and brings strong event planning skills with exceptional attention to detail. This role requires full-time on-site presence and serves as a key point of contact for office operations. The Office Administrator will help ensure the smooth day-to-day running of the office, with responsibilities that may include:</p><ul><li>Providing front desk and reception coverage by welcoming employees and visitors and offering assistance as needed.</li><li>Learning and supporting building safety procedures, participating in emergency response efforts, assisting with drills, and maintaining emergency supplies.</li><li>Coordinating with property management regarding office maintenance and arranging repairs when needed.</li><li>Supporting onboarding activities for new hires, including office tours, employment verification processes, and general troubleshooting.</li><li>Updating office materials and internal documents, including directories, signage, and employee resources.</li><li>Monitoring and maintaining office and kitchen supplies, including company materials, food, beverages, utensils, and cleaning items.</li><li>Coordinating maintenance and servicing of office equipment and appliances.</li><li>Recommending improvements to office services and operations where appropriate.</li><li>Assisting executives with expense reports and travel arrangements as requested.</li><li>Providing administrative and financial support to office leadership and staff, such as vendor setup and purchase order submission.</li><li>Managing incoming, outgoing, and internal mail services.</li><li>Helping maintain the cleanliness and organization of the office.</li><li>Assisting with planning office events, employee engagement activities, celebrations, and catering coordination.</li><li>Building strong working relationships with staff, IT support, vendors, and building management.</li><li>Participating in team-building efforts and supporting employee engagement and sustainability initiatives.</li></ul>
- 2026-11-10T18:38:43Z
- Marina, CA
- onsite
- Temporary / Contract
- 30.00 - 32.00 USD / Hourly
- We are looking for a welcoming and dependable Property Administrator to support onsite leasing and property operations in California. This contract position is ideal for someone who enjoys working with people, staying organized, and creating a positive experience for prospective tenants and visitors. The role combines front-facing customer support with administrative coordination and requires someone who is comfortable being active throughout the day. You will work closely with the sales and leasing team to help keep daily activities running smoothly.<br><br>Responsibilities:<br>• Welcome visitors and prospective tenants in a friendly and detail-oriented manner, ensuring they are connected with the appropriate sales or leasing representative.<br>• Coordinate and schedule appointments for tours, consultations, and follow-up meetings while maintaining accurate daily calendars.<br>• Lead property tours for prospective tenants, highlighting community features and answering general questions about the site.<br>• Provide light hospitality support by preparing refreshments such as bottled water and snacks for guests during visits and meetings.<br>• Assist with administrative assignments, including organizing information, tracking requests, and supporting day-to-day office operations.<br>• Gather pricing details and vendor quotes as needed to support property-related projects and operational needs.<br>• Follow direction from the onsite sales team to help manage guest flow, appointment readiness, and leasing support activities.<br>• Remain active and mobile throughout the property during the workday, including frequent walking between office and tour locations.
- 2026-10-26T23:13:45Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 40.00 - 45.00 USD / Hourly
- <p>Robert Half Legal is partnering with a highly regarded midsize full-service law firm in Los Angeles to identify a Real Estate Legal Assistant for its busy and sophisticated Real Estate practice.</p><p><br></p><p>This is an excellent contract-to-hire opportunity to join a collaborative legal team known for handling complex commercial real estate transactions in an entrepreneurial, client-focused environment. The Real Estate Legal Assistant will provide essential support to attorneys and paralegals in the Real Estate Department, while also assisting the Corporate team as needed.</p><p><br></p><p>Position Overview</p><p>The ideal candidate will have substantial experience supporting commercial real estate transactions, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced law firm environment. This individual will play a key role in keeping transactions organized, on schedule, and moving efficiently from inception through closing. The firm strongly prefers candidates located in the Los Angeles area who can work on-site or in a hybrid capacity. However, highly qualified candidates with extensive commercial real estate transaction experience will also be considered for a fully remote arrangement.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare, format, proofread, and revise transactional documents, correspondence, and closing materials.</li><li>Maintain transaction timelines, critical date checklists, and Outlook calendars to ensure all deadlines are met.</li><li>Coordinate the collection, organization, and delivery of signature pages and executed documents to clients, lenders, and title companies.</li><li>Assist with the preparation and organization of closing binders and transaction files.</li><li>Track outstanding items and support overall transaction management from opening through closing.</li><li>Prepare and process expense reimbursements, check requests, and related administrative documentation.</li><li>Manage document execution through DocuSign and other electronic signature platforms.</li><li>Handle document production, including complex formatting, redlining, and use of firm templates and macros.</li><li>Coordinate document deliveries via FedEx, GLS, messenger, courier, and other service providers.</li><li>Maintain electronic and physical matter files, including document management within NetDocuments.</li><li>Schedule and coordinate meetings, conference calls, and appointments.</li><li>Provide backup support to the Corporate Department Transaction Coordinator.</li><li>Assist with business entity formations, foreign qualifications, and related corporate filings.</li><li>Order good standing certificates, certified filings, and other corporate records from state agencies.</li><li>Provide limited executive and administrative support as needed.</li></ul>
- 2026-11-05T22:08:41Z
- Wilmington, NC
- onsite
- Permanent / Full Time
- 90000.00 - 100000.00 USD / Yearly
- <p>Robert Half is looking for an Assistant Controller to support the financial operations of our clients growing organization. This role is ideal for a detail-oriented accounting specialist who thrives in a hands-on environment and can balance day-to-day financial oversight with thoughtful analysis. The position offers the opportunity to partner with leadership, strengthen reporting accuracy, and help guide sound business decisions.</p><p><br></p><p>Responsibilities:</p><p>• Lead the preparation and review of monthly, quarterly, and year-end financial statements, ensuring complete and accurate reporting.</p><p>• Oversee accounts payable and accounts receivable activities, including reconciliations, issue resolution, and maintenance of clean financial records.</p><p>• Assist with budgeting efforts by compiling financial data, tracking results, and identifying variances against forecasted performance.</p><p>• Analyze lease terms and related financial components such as rent changes, tenant improvement allowances, and recoverable operating costs.</p><p>• Partner with property management teams to improve lease-related accounting practices and support accurate tenant invoicing.</p><p>• Prepare schedules, records, and supporting materials for audits while serving as a point of coordination for external audit requests.</p><p>• Work alongside the Controller and senior leadership to deliver financial insight that supports planning and operational decision-making.</p><p>• Mentor entry-level accounting team members by offering guidance, reviewing work, and encouraging strong collaboration across the department.</p><p><br></p><p>For immediate consideration please apply or contact directly Steve Fields at 919-787-8226</p>
- 2026-11-04T19:28:46Z
- Miami Beach, FL
- onsite
- Temporary to Hire
- - USD / Hourly
- We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office.<br><br>Responsibilities:<br>• Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records.<br>• Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness.<br>• Coordinate general office support activities to help ensure smooth day-to-day operations.<br>• Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed.<br>• Maintain orderly administrative processes and help track important information, documents, and follow-up items.
- 2026-11-06T21:53:45Z
- La Jolla, CA
- onsite
- Temporary to Hire
- 23.00 - 25.00 USD / Hourly
- <p>We are looking for a Property Administrator to support leasing and day-to-day property operations for a property management organization in San Diego. This contract-to-permanent position is ideal for someone who combines strong resident service skills with solid administrative follow-through, financial accuracy, and clear, detail-oriented communication. The role will help coordinate leasing documentation, maintain property records, assist with occupancy tracking, and contribute to a positive experience for prospective and current residents.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate leasing paperwork, prepare rental and move-in documents, and help ensure resident files are complete, accurate, and processed on schedule.</p><p>• Support application intake and review by confirming required information, tracking approvals, and communicating next steps as directed by property leadership.</p><p>• Perform or assist with move-in and move-out inspections, document unit condition thoroughly, and capture photographs to support property records.</p><p>• Accept rent payments and service-related requests when assigned, while maintaining accurate documentation and timely follow-up.</p><p>• Monitor model units and vacant apartments regularly to help keep them presentable and ready for tours.</p><p>• Maintain leasing activity records, availability reports, traffic logs, and vacancy updates to support weekly reporting on occupancy and outstanding balances.</p><p>• Gather market intelligence from competing properties and summarize rental comparisons to strengthen local leasing and pricing strategies.</p><p>• Promote available units by staying informed on floor plans, pricing, availability, unit features, and approved marketing materials for outreach efforts.</p><p>• Assist with special projects and operational tasks, including vendor coordination and other property-related support needs as requested by management.</p><p>• Uphold fair housing standards and applicable landlord-tenant requirements, and escalate any compliance concerns promptly through the proper channels.</p>
- 2026-11-06T23:38:44Z
- Fort Worth, TX
- onsite
- Permanent / Full Time
- 115000.00 - 135000.00 USD / Yearly
- We are looking for an Assistant Controller to help lead the accounting function for a commercial real estate organization in Fort Worth, Texas. This onsite role partners closely with the Controller to support accurate financial reporting, strengthen day-to-day accounting operations, and guide a high-performing team. The ideal candidate brings strong technical accounting expertise, prior leadership experience, and a solid background in property or commercial real estate accounting.<br><br>Responsibilities:<br>• Guide the daily workflow of the accounting team, provide coaching, and support staff development to maintain strong performance and accountability.<br>• Examine and authorize accounting activity across payables, disbursements, cash activity, and other financial transactions to promote accuracy and compliance.<br>• Oversee receivables processes, including tenant invoicing, recurring charges, collections activity, and account updates, while helping evaluate reserves for uncollectible balances.<br>• Interpret lease documents and ensure amendments, renewals, terminations, and related billing data are properly reflected in accounting records.<br>• Prepare and review journal entries, balance sheet reconciliations, and supporting schedules to facilitate monthly, quarterly, and annual close cycles.<br>• Produce financial statements, management reporting packages, and executive-level schedules that provide timely insight into operating results.<br>• Assist with annual budgeting by building schedules, updating leasing assumptions, and contributing to the review of forecast inputs.<br>• Maintain accounting policies, internal controls, and process documentation, while identifying opportunities to improve reporting quality and operational efficiency.<br>• Serve as a dependable backup to the Controller during absences, peak periods, and year-end audit activities, including responding to audit support requests.
- 2026-10-15T18:33:46Z
- Atlanta, GA
- remote
- Temporary / Contract
- 26.00 - 29.00 USD / Hourly
- <p>We are looking for a detail-oriented Property Associate to support daily operations for a commercial property team in Atlanta, Georgia. This contract to hire opportunity is ideal for someone with administrative experience, strong tenant service skills, and a working knowledge of property management accounting tasks. In this role, you will help keep office operations organized, coordinate with tenants and vendors, and contribute to accurate financial and operational reporting.</p><p><br></p><p>Responsibilities:</p><p>• Deliver responsive support to tenants by addressing questions, managing service requests, and helping drive timely resolution of building-related concerns.</p><p>• Provide day-to-day administrative assistance to the property management team through record maintenance, document preparation, database updates, and general office coordination.</p><p>• Handle routine financial activities such as processing invoices, supporting accounts payable and accounts receivable tasks, tracking certificates of insurance, and assisting with bookkeeping-related work.</p><p>• Partner with vendors and internal contacts to oversee work orders and help ensure maintenance and repair services are completed on schedule.</p><p>• Contribute to monthly reporting by gathering data, preparing summaries, and organizing property performance information for leadership and clients.</p><p>• Assist with lease administration duties, including move-in coordination, file management, and communication with tenants and stakeholders.</p><p>• Support tenant engagement efforts by helping organize building announcements, events, and other initiatives that improve the occupant experience.</p><p>• Provide additional office coverage when needed, including front desk support, mail handling, and other operational tasks that keep the property running smoothly.</p><p>• Carry out other assigned duties necessary to support property operations, client commitments, and compliance with local requirements.</p>
- 2026-10-28T19:23:41Z
- Menlo Park, CA
- onsite
- Permanent / Full Time
- 200000.00 - 250000.00 USD / Yearly
- <p><strong>Anisa Henry is a Direct-Hire</strong> Recruiter with Robert Half <strong>Financial Services, </strong>specializing in roles within<strong> Finance & Accounting </strong>across the<strong> Bay Area. </strong>Happy to connect with professionals in the space, even if you’re just curious about the market.</p><p> </p><p>✨ Assistant Controller</p><p>📍 Menlo Park, CA (Hybrid)</p><p>🏢 Family Office + Alternative Investments</p><p>💰 Competitive Base + Bonus + Great Benefits</p><p><br></p><p><strong>The Opportunity</strong></p><p>Join a sophisticated investment organization as an <strong>Assistant Controller</strong>, supporting both investment and real estate accounting. This highly visible role offers broad exposure across private investments, property operations, financial reporting, and process improvement, with a strong focus on automation and accounting excellence.</p><p><br></p><p><strong>Key areas of responsibility include:</strong></p><ul><li>Investment and partnership accounting</li><li>Real estate and property accounting</li><li>Financial reporting and consolidations</li><li>Month-end close and cash planning</li><li>Process improvement, automation, and AI initiatives</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Oversee accounting and reporting for private investments, including capital activity, valuations, reconciliations, and K-1 reporting.</li><li>Manage property and real estate accounting, including budgets, operating expenditures, capital projects, and entity consolidations.</li><li>Support monthly and annual close activities, financial reporting, cash forecasting, and tax-related filings.</li><li>Partner with investment, finance, and operational teams to drive reporting accuracy and business insights.</li><li>Strengthen internal controls, improve accounting processes, and leverage technology and AI tools to enhance efficiency and scalability.</li></ul><p><strong>For fastest consideration, reach out to <u>Anisa Henry via email or LinkedIn</u>.</strong></p>
- 2026-11-12T21:53:43Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 18.00 - 21.00 USD / Hourly
- <p>Our client is looking for a <strong>Property Coordinator</strong> to join their team on a contract basis! </p><p><br></p><p>Are you a highly organized professional who enjoys keeping operations running smoothly and providing exceptional customer service? We are seeking a <strong>Property Coordinator</strong> to support a busy property management team in the Cedar Rapids area. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys working with tenants, vendors, and internal stakeholders.</p><p>Key Responsibilities</p><ul><li>Coordinate day-to-day property operations and administrative activities</li><li>Serve as a primary point of contact for tenants, residents, vendors, and visitors</li><li>Track and coordinate maintenance requests, work orders, and vendor services</li><li>Assist with lease administration, renewals, and tenant communications</li><li>Maintain accurate property records, files, and documentation</li><li>Process invoices, receipts, and other property-related paperwork</li><li>Prepare reports, spreadsheets, and correspondence as needed</li><li>Support occupancy tracking, move-ins, move-outs, and general office operations</li><li>Help ensure a positive tenant experience through timely communication and follow-up</li></ul><p><br></p>
- 2026-10-29T20:54:05Z
- Santa Barbara, CA
- onsite
- Temporary to Hire
- 22.50 - 24.00 USD / Hourly
- We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment.<br><br>Responsibilities:<br>• Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts.<br>• Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues.<br>• Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate.<br>• Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections.<br>• Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed.<br>• Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines.<br>• Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail.<br>• Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems.<br>• Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
- 2026-10-21T15:58:44Z