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728 results for Administrative Assistant in Yardi
- St. Louis, MO
- remote
- Temporary / Contract
- - USD / Hourly
- <p><strong>Human Resource Assistant</strong></p><p>Are you passionate about helping teams thrive and ensuring smooth HR operations? Our company is actively seeking a Human Resource Assistant to support our HR department with a variety of administrative and employee-focused tasks.</p><p><strong>Key Responsibilities:</strong></p><p>· Assist with recruiting, onboarding, and orientation activities</p><p>· Maintain accurate employee records and HR databases</p><p>· Support benefits administration and leave tracking</p><p>· Respond to employee inquiries and provide exceptional service</p><p>· Prepare HR documents, reports, and correspondence</p><p>· Help organize staff events, meetings, and training sessions</p><p>· Ensure confidentiality and compliance with HR policie</p><p><strong>Why Join Us?</strong></p><p>· Competitive compensation and benefits</p><p>· Opportunities for professional development and career growth</p><p>· Collaborative and supportive team environment</p><p>· Exposure to a variety of HR functions</p><p>Ready to elevate your HR career? Submit your resume today to join our team and make a difference!</p><p>Please apply online or through our Robert Half app</p><p><br></p>
- 2026-11-06T14:33:45Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25.00 - 25.00 USD / Hourly
- <p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
- 2026-11-10T17:53:45Z
- White Plains, NY
- onsite
- Permanent / Full Time
- 90000.00 - 105000.00 USD / Yearly
- <p><strong>Mid-sized law firm</strong> located in <strong>Westchester, NY</strong> is seeking a <strong>Litigation Legal Assistant </strong>to support its thriving <strong>Commercial Real Estate Litigation Practice</strong>. The ideal candidate will have <strong>5+ years of prior law firm experience </strong>and strong working knowledge of NYS litigation practices. The group handles a broad range of <strong>commercial and personal disputes, including real estate, zoning and land use, title, finance, corporate, business transaction, estate, and telecommunications-related matters</strong>. The Litigation team represents clients in federal and state courts, before municipal, administrative, regulatory, and governmental agencies, and in alternative dispute resolution proceedings. This role is ideal for a legal assistant with strong litigation support experience, excellent organizational skills, and an interest in complex commercial real estate disputes. This is an in-office role.</p><p> </p><p><br></p>
- 2026-10-21T14:28:45Z
- Downtown Miami, FL
- onsite
- Temporary to Hire
- - USD / Hourly
- Entry-Level Office Clerk / Accounts Payable Assistant Location: Downtown Miami, FL Industry: Legal Job Description A law office in Downtown Miami is seeking an entry-level Office Clerk to assist with daily administrative tasks and basic accounts payable functions. This is a great opportunity for someone looking to gain experience in a detail oriented legal office environment. The ideal candidate is organized, dependable, detail-oriented, and comfortable handling multiple tasks. Strong computer skills and a willingness to learn are essential. Responsibilities: Provide general administrative and clerical support to the office. Assist with accounts payable, including invoice entry, processing payments, and maintaining accurate records. Review invoices and supporting documentation for accuracy. Assist with expense tracking and basic account reconciliations. Maintain and organize files, documents, and records. Enter data into spreadsheets and accounting systems. Assist with scanning, copying, filing, and other office duties.
- 2026-10-27T20:14:06Z
- Palm Desert, CA
- remote
- Temporary / Contract
- 23.00 - 23.80 USD / Hourly
- <p>We are looking for an experienced administrative team member to serve as the primary on-site support resource for a retail property in California. This Long-term Contract position offers a highly visible, customer-facing opportunity focused on coordinating daily office activities, supporting property operations, and building strong working relationships with tenants and service providers. The role requires someone who is comfortable working independently while staying closely aligned with remote management and on-site maintenance support.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities for the property, ensuring records, correspondence, and office tasks are handled accurately and on schedule.</p><p>• Review and process operational documents such as invoices, service agreements, purchase orders, and related paperwork in support of site activities.</p><p>• Coordinate with outside vendors for services including maintenance and landscaping, helping organize visits, meetings, and follow-up actions.</p><p>• Perform routine walks of the property to observe site conditions and communicate issues or updates to the appropriate team members.</p><p>• Serve as a key point of contact for tenants by responding to questions, providing updates, and delivering a high level of customer service.</p><p>• Work in partnership with the on-site Maintenance Technician to support operational needs and help resolve property-related concerns.</p><p>• Maintain productive relationships with tenants, vendors, and other stakeholders to support smooth daily operations.</p><p>• Balance multiple assignments at once while meeting deadlines and maintaining attention to detail in a fast-paced environment.</p>
- 2026-11-12T20:28:44Z
- Cincinnati, OH
- onsite
- Temporary to Hire
- 23.00 - 25.00 USD / Hourly
- We are looking for a detail-oriented Project Assistant to join our team in Cincinnati, Ohio in an onsite contract-to-permanent role. This position blends high-volume document handling with project coordination, making it ideal for someone who enjoys both process-driven work and cross-functional collaboration. You will play a key role in maintaining accurate records, supporting client-related workflows, and helping operational initiatives stay organized and on schedule.<br><br>Responsibilities:<br>• Process, scan, upload, and categorize client files in accordance with established procedures and service expectations.<br>• Review incoming documentation for accuracy, completeness, and compliance, and address missing or inconsistent information when needed.<br>• Safeguard sensitive information by following privacy standards, records policies, and security protocols at all times.<br>• Monitor turnaround times, quality metrics, and daily output, escalating issues that may affect deadlines or client commitments.<br>• Assist with audit readiness activities, documentation reviews, and ongoing efforts to improve operational accuracy and efficiency.<br>• Maintain project schedules, task trackers, meeting notes, and status updates to support smooth execution across initiatives.<br>• Coordinate meetings by organizing agendas, documenting key decisions, and following up on assigned next steps.<br>• Provide clear updates to clients, internal stakeholders, and leadership regarding progress, risks, and milestone changes.<br>• Support onboarding activities, workflow enhancements, training coordination, and operational technology-related projects.
- 2026-11-09T17:33:44Z
- Coatesville, PA
- onsite
- Temporary / Contract
- 29.00 - 30.00 USD / Hourly
- We are looking for an Accounting Assistant to support day-to-day finance operations for a Long-term Contract position based in Coatesville, Pennsylvania. This role is well suited for someone who enjoys balancing payables, receivables, and routine accounting tasks in a fast-paced environment. The position begins with a hybrid schedule in December and moves to fully onsite work starting in January, offering the opportunity to contribute to a busy accounting team during an extended assignment.<br><br>Responsibilities:<br>• Manage a high volume of vendor invoices each week, ensuring accurate coding, matching, and timely entry into the accounting system.<br>• Support payment processing activities, including preparation of weekly check runs and maintenance of vendor records.<br>• Handle accounts receivable tasks by generating customer invoices, updating client account details, and following up on outstanding balances.<br>• Enter purchase order information and maintain organized financial documentation to support daily accounting operations.<br>• Assist with general accounting activities such as account review, transaction support, and routine financial administration.<br>• Perform bank reconciliations and help verify that recorded transactions align with account activity.<br>• Contribute to finance-related administrative work tied to ongoing organizational changes and evolving accounting processes.
- 2026-11-05T16:44:06Z
- Miami, FL
- onsite
- Temporary / Contract
- 24.00 - 26.00 USD / Hourly
- <p>🚨 <strong>We're Hiring! Audit Assistant | Robert Half Consultant Program</strong> 🚨</p><p><br></p><p>I'm looking for a highly organized and detail-oriented <strong>Audit Assistant</strong> to join our <strong>Robert Half Consulting Team!</strong></p><p>📍 <strong>Location: Downtown Miami | Hybrid</strong></p><p><br></p><p>This opportunity is ideal for an accounting professional who enjoys working with documentation, financial records, and audit coordination.</p><p>The role will focus on <strong>supporting the internal team during an external audit conducted by a government agency</strong>, ensuring requested information is properly gathered, organized, and submitted.</p><p><br></p><p>🔎 <strong>Key areas of experience we're looking for:</strong></p><p>✅ <strong>Audit Documentation Support</strong> – Gathering, reviewing, and organizing financial records and supporting documentation requested by external auditors.</p><p>✅ <strong>Audit Request Coordination</strong> – Tracking requests, following up with internal departments, and ensuring timely delivery of required information.</p><p>✅ <strong>Financial Record Review</strong> – Reviewing invoices, transactions, reconciliations, and other accounting records for completeness and accuracy.</p><p>✅ <strong>Document Management</strong> – Maintaining organized audit files and tracking outstanding documentation.</p><p>✅ <strong>Internal Team Collaboration</strong> – Working closely with accounting, finance, and other departments to obtain documentation and resolve missing information.</p><p>✅ <strong>Excel & Accounting Systems</strong> – Strong Excel skills and the ability to navigate accounting software and retrieve financial information.</p><p><br></p><p>🌟 <strong>Why join our Consultant Program?</strong></p><p>As a Robert Half consultant, you'll be a <strong>full-time employee of Robert Half</strong>, with opportunities to support different organizations, gain exposure to unique projects, and expand your accounting experience.</p><p><br></p><p>📩 <strong>Interested or know someone who might be a great fit?</strong> Send me your resume to Cristina.Arguello@roberthalf</p>
- 2026-11-06T15:18:44Z
- Santa Rosa, CA
- onsite
- Permanent / Full Time
- 72000.00 - 95000.00 USD / Yearly
- We are looking for an experienced Legal Secretary to support a civil litigation practice in California. This role is ideal for a highly organized, detail-oriented individual who can manage court-related documentation, maintain critical deadlines, and communicate effectively with attorneys, clients, and external parties. The successful candidate will bring strong knowledge of filing procedures, calendaring requirements, and document preparation standards in a fast-paced legal environment.<br><br>Responsibilities:<br>• Manage day-to-day communication with clients, opposing counsel, court personnel, and internal team members to keep matters moving efficiently.<br>• Prepare, revise, and format legal documents in accordance with applicable court rules and filing standards.<br>• Draft litigation materials such as pleadings and discovery documents under attorney direction.<br>• Submit documents through electronic filing systems and complete physical court filings when required for state and federal matters.<br>• Maintain organized electronic case records, monitor litigation databases, and ensure firm procedures are followed consistently.<br>• Track and calculate filing dates and other key deadlines using local, state, federal, and appellate rules.<br>• Coordinate attorney schedules by managing court appearances, meetings, and case-related deadlines.<br>• Arrange litigation logistics, including depositions, inspections, and other case events, while keeping stakeholders informed of upcoming obligations.<br>• Provide administrative and trial preparation support throughout all stages of civil litigation and assist colleagues with coverage as needed.
- 2026-10-27T19:54:07Z
- Boston, MA
- onsite
- Permanent / Full Time
- 70000.00 - 110000.00 USD / Yearly
- We are looking for a highly organized Legal Assistant to support a busy litigation team. This permanent, on-site position plays an important role in keeping matters organized, court deadlines on track, and attorneys prepared for each stage of the litigation process. The ideal candidate brings strong law firm experience, excellent judgment, and the ability to manage both legal and administrative work with accuracy and care.<br><br>Responsibilities:<br>• Prepare, revise, and proofread pleadings, correspondence, and other litigation documents to ensure accuracy, consistency, and proper formatting.<br>• Maintain organized case files and discovery materials so attorneys can access critical information efficiently throughout each matter.<br>• Coordinate electronic and court-related filings, including service of documents, while monitoring filing requirements and deadlines.<br>• Manage attorney calendars by scheduling hearings, depositions, meetings, and other case-related commitments.<br>• Track key litigation dates and follow up proactively to help the team meet court deadlines and internal priorities.<br>• Support day-to-day case administration by organizing client records, drafting routine communications, and handling document distribution.<br>• Serve as a reliable point of contact with courts, clients, and opposing counsel regarding scheduling, filings, and general case logistics.<br>• Work closely with attorneys and internal staff to promote smooth case progression and high-quality client service.
- 2026-11-12T18:58:44Z
- Willis, TX
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for a detail-oriented Marketing Assistant to support regional marketing efforts in Willis, Texas through a Contract assignment. This position helps connect day-to-day promotional activities with broader marketing goals by coordinating campaigns, organizing materials, and keeping lead information accurate and actionable. The role also partners closely with sales and global marketing contacts to support launches, events, reporting, and content preparation across multiple markets.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support for local marketing activities, ensuring schedules, documentation and tasks align with campaign plans and sales priorities.</li><li>Assist with campaign administration by tracking inquiries, maintaining customer records, organizing information and preparing status updates.</li><li>Liaise with global marketing teams to coordinate campaign materials, manage requests and ensure approved content is adapted for local use.</li><li>Assist with preparing, formatting, updating and organizing documents, including technical articles, customer case studies, product information and testimonials.</li><li>Maintain accurate lead and opportunity records in Salesforce, ensuring customer details are updated and inquiries are assigned to the appropriate teams.</li><li>Compile and maintain campaign reports, tracking lead activity, engagement, pipeline updates and results.</li><li>Provide administrative support to sales teams by coordinating requests, updating product information and maintaining sales documentation.</li><li>Assist with the organization and logistics of product launches, trade shows, customer events and promotional activities, including coordinating materials and schedules.</li><li>Gather, organize and maintain customer feedback, market information and competitor updates for internal reporting and distribution to global teams.</li><li>Maintain and organize marketing files and shared resources, including brochures, presentations, images, videos and sales templates, ensuring documents are current and comply with brand guidelines.</li></ul>
- 2026-10-21T21:24:07Z
- Walnut Creek, CA
- onsite
- Temporary to Hire
- 25.00 - 35.00 USD / Hourly
- <p>Legal Secretary</p><p>We are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T& E), estate planning, or probate is a plus</li></ul><p>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.</p><p><br></p>
- 2026-11-05T17:28:45Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for a Project Assistant to support on-site project activities in a services environment. This is a Contract position focused on coordinating school site walkthroughs, assisting with third-party audit preparation, and helping keep project timelines organized. The ideal candidate is detail-oriented, comfortable working in a business setting, and able to contribute to construction-related project support tasks with accuracy and care.<br><br>Responsibilities:<br>• Coordinate on-site school walkthrough activities and help ensure visits are organized efficiently.<br>• Support third-party audit efforts by gathering, preparing, and organizing required project documentation.<br>• Maintain project schedules and track key milestones to help keep assignments on time.<br>• Assist with construction project administration by monitoring task progress and communicating updates to stakeholders.<br>• Scan, file, and manage records so project information remains accurate and accessible.<br>• Provide general project coordination support for daily on-site operations.<br>• Help identify scheduling conflicts or documentation gaps and escalate issues when needed.
- 2026-11-11T18:18:40Z
- Vienna, VA
- onsite
- Temporary / Contract
- 20.00 - 21.00 USD / Hourly
- <p>We are seeking a detail-oriented HR Assistant to support daily human resources operations and provide administrative assistance across HR functions. This role helps ensure smooth onboarding, accurate employee records management, and timely support for HR programs and initiatives.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist with onboarding and new hire paperwork</li><li>Maintain employee files and HR records</li><li>Support benefits administration and payroll coordination</li><li>Schedule interviews and assist with recruitment activities</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Prepare reports, letters, and other HR-related documentation</li><li>Help coordinate training sessions and employee programs</li><li>Provide general administrative support to the HR team</li></ul><p><br></p>
- 2026-11-03T19:18:48Z
- Emeryville, CA
- remote
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- <p>Our client, a well-established plaintiff-side labor and employment law firm, is seeking a Legal Assistant to join its collaborative team. This position offers the opportunity to support attorneys representing labor unions and employees in a variety of workplace, public sector, and labor-related matters.</p><p><br></p><p>The ideal candidate is eager to take on substantive legal work while also assisting with the day-to-day support responsibilities that help keep matters moving efficiently. This is a contract-to-hire opportunity with conversion based on performance, fit, and business needs.</p><p><br></p><p>The candidate will be expected to report on-site in Emeryville for the first 90 days, and then transition to a hybrid schedule.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support attorneys handling labor and employment disputes, grievance matters, administrative proceedings, and civil litigation</li><li>Draft correspondence, pleadings, discovery requests and responses, subpoenas, and other legal documents</li><li>Conduct legal, factual, and public records research</li><li>Assist with document collection, review, organization, and production</li><li>Prepare exhibits, hearing binders, arbitration materials, and case files</li><li>Track deadlines and maintain case calendars</li><li>Coordinate filings with courts, administrative agencies, and related entities</li><li>Communicate with clients, union representatives, opposing counsel, and third parties regarding case-related matters</li><li>Assist with witness interviews, case preparation, and hearing or trial support</li><li>Provide administrative and secretarial support as needed, including scheduling, document formatting, expense processing, and file management</li></ul>
- 2026-10-30T22:43:45Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- <p>Robert Half Legal is partnering with a reputable large law firm that's seeking a Litigation Legal Assistant with at least 3-5+ years of experience to support attorneys handling medical malpractice and insurance defense litigation. The Litigation Legal Assistant will partner closely with attorneys to keep cases moving, ensure deadlines are met, and deliver polished, trial‑ready work product. This position is paying between $65-85K plus an annual bonus. In addition, the firm offers a flexible hybrid WFH schedule and comprehensive benefits package including M/D/V, PTO, 401(k) + match, LT/ST Disability, Life Insurance, pre-tax commuter benefits, and more. </p><p> </p><p><strong><u>Litigation Legal Assistant Responsibilities:</u></strong></p><ul><li>Assist with filings, service, and deadlines; liaise with clients, experts, vendors, and opposing counsel</li><li>Maintain attorney calendars for depositions, hearings, and court appearances</li><li>Coordinate depositions end‑to‑end (parties, court reporters, interpreters, videographers)</li><li>Issue and track notices, subpoenas, and confirmations; manage logistics, exhibits, and calendar entries</li><li>Track, collect, and organize medical and billing records; follow up on outstanding requests</li><li>Create indexed sets and<strong> </strong>summaries/chronologies highlighting key treatment, providers, gaps, and damages</li><li>Maintain case files (physical/electronic), indexes, and discovery databases</li><li>Assist with trial preparation including organizing trial binders (witness, exhibit, motions, jury instructions)</li><li>Identify and vet experts; manage engagement letters and conflicts</li><li>Prepare and send expert materials (pleadings, records, discovery, demonstratives)</li></ul><p><br></p><p><strong>How to Apply:</strong></p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
- 2026-10-12T14:03:57Z
- Atlanta, GA
- remote
- Temporary to Hire
- 35.00 - 40.00 USD / Hourly
- <p><strong>Overview</strong></p><p>We are seeking an experienced, customer-focused IT Support Specialist to support attorneys, legal assistants, and business professionals in a fast-paced law firm environment. This role is responsible for resolving hardware, software, Microsoft 365, and legal technology issues while delivering exceptional customer service and supporting the adoption of new technologies.</p><p>The ideal candidate will have strong experience with <strong>Microsoft 365, iManage Cloud, Litera products, Windows endpoint support, and legal technology platforms</strong>. Prior law firm experience is required.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide remote and onsite technical support to attorneys, legal assistants, and business professionals.</li><li>Troubleshoot hardware, software, endpoint devices, plugins, peripherals, networking, VPN, Wi-Fi, and connectivity issues.</li><li>Manage incidents and service requests through the ticketing system, escalating when appropriate.</li><li>Support Microsoft 365 applications, identity services, collaboration tools, Microsoft Copilot, MFA, device enrollment, user access, and account administration.</li><li>Perform basic Azure AD/Active Directory administration, including password resets and user account support.</li><li>Configure, deploy, maintain, and troubleshoot Windows laptops and desktops.</li><li>Support legal technology platforms including <strong>iManage Cloud, Litera products, BigHand, Docket Enterprise, DocuSign, Adobe Acrobat Pro, and Harvey AI</strong>.</li><li>Assist attorneys and staff with document management, document creation, workflow tools, and software integrations.</li><li>Coordinate with software vendors to troubleshoot and resolve application issues.</li><li>Create and maintain technical documentation, knowledge base articles, ticket notes, and support procedures.</li><li>Participate in technology rollouts, office upgrades, and continuous process improvement initiatives.</li></ul>
- 2026-11-06T15:23:43Z
- Tonawanda, NY
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p><strong>Robert Half Permanent Placement</strong> is excited to partner with a stable, privately backed manufacturing company on their search for a <strong>Manufacturing Accounting Assistant</strong> to join their team. In this role, you will support a collaborative accounting group with a blend of accounts receivable, reporting, analysis, month-end close, budgeting support, and broader manufacturing accounting responsibilities. This is a fully <strong>in-office</strong> position that offers strong long-term growth potential, including the opportunity to expand your responsibilities and develop into a broader accounting role over time. Starting salary is <strong>$60K-$75K </strong>and includes a comprehensive benefits package.</p><p><br></p><p><strong>Responsibilities include but are not limited to:</strong></p><p><br></p><p>• Generate customer invoices and post incoming payments</p><p> • Reconcile daily bank activity and help ensure accuracy of cash reporting</p><p> • Communicate with customers regarding past due balances and support collections efforts</p><p> • Produce daily reporting related to bank activity, sales margins, and production efficiency</p><p> • Assist with month-end close, including account reconciliations, variance analysis, and monthly reporting</p><p> • Provide backup support for accounts payable activities and help resolve escalated issues</p><p> • Support the annual budgeting process and gain exposure to financial planning activities</p><p> • Assist with annual physical inventory processes</p><p> • Identify opportunities for automation, process improvement, and increased efficiency</p><p> • Represent the finance team on cross-functional projects and initiatives</p>
- 2026-11-09T18:13:45Z
- Boulder, CO
- onsite
- Temporary / Contract
- 21.00 - 23.00 USD / Hourly
- We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods.<br>• Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times.<br>• Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule.<br>• Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion.<br>• Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation.<br>• Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise.<br>• Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management.<br>• Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
- 2026-11-02T13:43:36Z
- Wheaton, IL
- onsite
- Permanent / Full Time
- 45000.00 - 55000.00 USD / Yearly
- We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment.<br><br>Responsibilities:<br>• Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner.<br>• Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently.<br>• Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations.<br>• Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments.<br>• Enter and update information in office systems with a high level of accuracy and attention to detail.<br>• Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed.<br>• Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes.<br>• Provide additional administrative and legal support tasks as priorities shift within the office.
- 2026-10-19T13:24:04Z
- Piedmont, SC
- onsite
- Temporary to Hire
- 19.00 - 22.00 USD / Hourly
- We are looking for a Marketing Assistant to join a non-profit organization in Piedmont, South Carolina on a contract basis with the potential for a permanent role. This role offers the opportunity to contribute to outreach efforts by supporting campaigns, coordinating communications, and turning marketing data into useful insights. The ideal candidate will be comfortable managing multiple projects, assisting with events, and helping strengthen engagement across email, direct marketing, and social media channels.<br><br>Responsibilities:<br>• Review marketing data and prepare reports that highlight performance trends, audience response, and campaign results<br>• Assist with the development and distribution of marketing communications across digital and traditional channels<br>• Help coordinate email outreach and direct marketing initiatives to support organizational goals<br>• Support social media activity by scheduling content, monitoring engagement, and helping maintain brand consistency<br>• Contribute to event logistics and promotional efforts to increase attendance and community awareness<br>• Work with internal stakeholders to keep marketing activities organized, on schedule, and aligned with priorities
- 2026-11-11T19:13:44Z
- Bethesda, MD
- onsite
- Permanent / Full Time
- 110000.00 - 135000.00 USD / Yearly
- <p><strong>Assistant Controller | Bethesda, MD 4 days/week | $110-135K+10% bonus potential</strong></p><p>A growing real estate organization is seeking an <strong>Assistant Corporate Controller</strong> to support the VP of Accounting in overseeing corporate accounting operations and strengthening the financial foundation of the business.</p><p>This is an excellent opportunity for a hands-on accounting leader who wants to make an impact across <strong>financial reporting, accounts payable, payroll, treasury, internal controls, and team development</strong>. The role is ideal for someone who enjoys improving processes, developing staff, and providing financial insight that supports business growth.</p><p>Key Responsibilities</p><p><strong>Corporate Financial Reporting</strong></p><ul><li>Support monthly, quarterly, and annual close for the corporate entity and consolidated financial statements</li><li>Help deliver timely, accurate financial reporting to leadership, lenders, and stakeholders</li><li>Review financial results and investigate unusual activity</li><li>Ensure compliance with GAAP and internal accounting policies</li><li>Assist with general ledger management, chart of accounts, and consolidations</li><li>Support budgeting and forecasting</li></ul><p><strong>Accounts Payable</strong></p><ul><li>Oversee invoice processing, coding, approvals, and vendor payments</li><li>Ensure timely disbursements and maintain strong vendor relationships</li><li>Strengthen AP controls, workflows, and segregation of duties</li><li>Identify automation and process improvement opportunities</li><li>Support accruals, reconciliations, and month-end close</li></ul><p><strong>Payroll</strong></p><ul><li>Help oversee accurate, timely payroll processing, including multi-state and hourly/salaried populations</li><li>Ensure compliance with payroll tax regulations and wage laws</li><li>Partner with Human Resources on benefits, deductions, and employee changes</li><li>Maintain payroll controls and approval processes</li><li>Support payroll entries, reconciliations, and reporting</li></ul><p><strong>Treasury & Cash Management</strong></p><ul><li>Assist with cash management, liquidity forecasting, and banking relationships</li><li>Monitor cash positions, funding needs, and covenant compliance</li><li>Support funding and disbursement processes</li><li>Identify cash risks and recommend corrective actions</li><li>Assist with debt administration and lender coordination</li></ul><p><strong>Internal Controls, Leadership & Partnership</strong></p><ul><li>Help maintain strong controls across AP, Payroll, and Treasury</li><li>Recommend improvements to policies, procedures, and governance</li><li>Support audit and tax reporting activities</li><li>Help coach and develop team members across AP, Payroll, and Treasury</li><li>Foster accountability, collaboration, and continuous improvement</li><li>Partner closely with Accounting leadership, Asset Management, Human Resources, and Tax</li><li>Communicate risks proactively and offer practical solutions</li></ul><p>This role offers the chance to help build a stronger, more scalable accounting organization while gaining visibility across leadership, operations, and finance.</p>
- 2026-10-29T16:48:41Z
- Fresno, CA
- onsite
- Permanent / Full Time
- 110000.00 - 140000.00 USD / Yearly
- <p>Tyler Houk (Practice Director) at Robert Half is looking for an Assistant Controller to join a real estate development organization in Fresno, California. In this role, you will help lead day-to-day accounting operations, maintain reliable financial records, and produce accurate reporting that supports sound business decisions. This position is ideal for an experienced accounting specialist who brings strong construction industry knowledge, attention to detail, and the ability to manage complex financial activity with confidence.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the recording of financial activity and maintain accounting records that are complete, accurate, and prepared in a timely manner.</p><p>• Review ledger entries and reconcile subledgers to the general ledger across key areas such as payables, receivables, cash, payroll, equipment, and job costing.</p><p>• Prepare monthly and annual financial statements, variance analyses, and expenditure reports to support leadership review and planning.</p><p>• Evaluate costs, revenue trends, commitments, and obligations to help forecast financial performance and identify areas requiring corrective action.</p><p>• Strengthen internal accounting controls, maintain a well-structured chart of accounts, and ensure expenses are coded correctly across departments and projects.</p><p>• Lead the month-end close process for assigned accounts, including detailed reconciliations for balance sheet and income statement accounts with proper documentation.</p><p>• Administer core accounting functions including accounts payable, accounts receivable, payroll support, fixed assets, revenue accounting, and general ledger activity.</p><p>• Coordinate audit support for internal, external, and compliance reviews by organizing records and responding to documentation requests.</p><p>• Partner with the accounting team, operational departments, and external vendors to improve reporting accuracy, cost control, and financial consistency.</p><p>• Handle special assignments from leadership while safeguarding confidential financial and business information.</p>
- 2026-10-16T17:43:39Z
- Baton Rouge, LA
- onsite
- Permanent / Full Time
- 70000.00 - 90000.00 USD / Yearly
- <p>We are looking for a highly organized legal support specialist to contribute to complex corporate, real estate, and finance matters in downtown Baton Rouge, LA. This position supports attorneys through all stages of transactional work, from document preparation and due diligence coordination to closing execution and post-closing follow-up. The ideal candidate brings strong judgment, attention to detail, and the ability to keep multiple time-sensitive matters moving efficiently in a demanding legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, edit, and proofread a broad range of transactional materials, including agreements, financing documents, leases, entity records, and closing-related paperwork.</p><p>• Coordinate transactions from opening to completion by building closing checklists, monitoring outstanding items, organizing signature packages, and assembling final binders.</p><p>• Track deadlines and deal progress closely, keeping attorneys informed of pending tasks, missing documents, and upcoming milestones.</p><p>• Maintain accurate electronic and physical matter files, including document repositories and data rooms, in alignment with firm and client requirements.</p><p>• Oversee document execution workflows by circulating signature pages, managing electronic signing tools, and confirming proper release and storage of completed documents.</p><p>• Communicate with clients, opposing counsel, lenders, title representatives, and other external parties to support scheduling, document exchange, and transaction flow.</p><p>• Handle business entity filings, status certificate requests, and related submissions with state agencies and other regulatory bodies.</p><p>• Support due diligence efforts by collecting, organizing, indexing, and reviewing materials needed for active transactions.</p><p>• Assist with administrative legal processes such as conflict checks, matter intake documentation, engagement materials, billing support, and attorney scheduling or travel coordination when needed.</p><p><br></p><p>Our client is a well-established firm and known for taking excellent care of their team. We have made multiple placements with them and our candidates love working there! If you have 7+ years of strong legal assistant and/or paralegal experience, this could be an excellent career move for you! For confidential consideration, please apply directly and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!</p>
- 2026-11-02T21:23:39Z
- Jacksonville, FL
- onsite
- Temporary / Contract
- 19.00 - 24.00 USD / Hourly
- <p>We are looking for a highly organized, fully-onsite Project Assistant to support construction operations in Jacksonville, Florida. This Long-term Contract position is fully on-site and will play an important role in coordinating schedules, documentation, and project administration for active commercial construction work. The ideal candidate brings strong administrative experience, the ability to manage multiple priorities, and confidence working with project teams, subcontractors, vendors, and customers in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Able to work in our Jacksonville, Florida offices fully- onsite Monday through Friday</p><p>• Coordinate project documentation by preparing purchase orders, change documentation, and proposal-related materials while keeping records accurate and up to date.</p><p>• Support contract administration by reviewing subcontractor agreements, requesting insurance documentation, and tracking required notices for contract-based work.</p><p>• Manage outgoing project communication, including written correspondence and follow-up activities, to help keep timelines and deliverables on track.</p><p>• Assist with permitting and inspection coordination by obtaining status updates and monitoring progress for ongoing construction projects.</p><p>• Prepare and submit project submittal packages, track approvals, and follow through with vendors or stakeholders to prevent delays.</p><p>• Respond to customer service requests, organize the required paperwork, coordinate dispatch activities, and monitor each request through completion.</p><p>• Maintain well-organized project files by scanning, filing, and managing construction documents for both active and larger contract jobs.</p><p>• Track labor hours by employee and job number, compile weekly timesheet information, and provide accurate records to accounting for processing.</p><p>• Review supplier invoices for completeness and prepare them for owner approval while supporting additional office and notary-related tasks as needed.</p>
- 2026-11-10T23:33:43Z