<p>We are looking for an organized and detail-oriented <strong>part-time Administrative Assistant</strong>! This hybrid position requires one day per week in the office in Louisville, Kentucky, to handle tasks such as reviewing incoming mail and documents. The role offers flexibility, with an expected workload of 10-20 hours per week. The Administrative Assistant is a <strong>contract to hire opportunity.</strong></p><p><br></p><p>Responsibilities:</p><p>• Sort and review incoming mail and documents to ensure proper handling and processing.</p><p>• Perform administrative duties using Microsoft Word (80%) and Excel (20%) to draft, edit, and organize documents.</p><p>• Assist with general clerical tasks such as filing, data entry, and record-keeping.</p><p>• Provide ongoing administrative support to ensure smooth office operations.</p><p>• Collaborate with team members to address workflow needs and meet deadlines.</p><p>• Maintain accurate and organized records for easy retrieval and reference.</p><p>• Manage and prioritize tasks effectively to optimize time and resources.</p><p>• Ensure confidentiality and security of sensitive information handled during day-to-day activities.</p><p>• Communicate professionally with internal and external stakeholders as needed.</p>
<p>We are currently seeking a proactive and organized Administrative Assistant to support daily operations in a dynamic office environment. This contract-to-hire opportunity is ideal for someone who enjoys multitasking, thrives in a fast-paced setting, and is passionate about providing excellent administrative support.</p><p>Responsibilities:</p><ul><li>Manage incoming calls, emails, and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office organization</li><li>Assist with onboarding and other HR-related tasks</li><li>Order office supplies and coordinate facility needs</li><li>Support team members and leadership with various administrative duties</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Louisville, Kentucky. This role requires a highly organized individual to support the maintenance department with administrative tasks, including managing time and attendance records. The position offers a dynamic work environment, with the potential to transition into a permanent role based on performance.<br><br>Responsibilities:<br>• Maintain accurate records of employee time and attendance, ensuring compliance with organizational policies.<br>• Perform data entry tasks with precision, updating and managing payroll systems such as ADP.<br>• Provide administrative support to the maintenance department, including scheduling and document preparation.<br>• Organize and manage office files, ensuring easy access to important documents.<br>• Communicate effectively with team members and other departments to relay information and resolve issues.<br>• Assist in the preparation of reports and presentations as needed.<br>• Monitor office supplies and coordinate orders to ensure a well-functioning workspace.<br>• Handle inquiries and correspondence professionally, maintaining a high level of customer service.<br>• Support onboarding processes for new hires, including documentation and orientation scheduling.
<p>If you are detailed and highly-skilled, there is an opening at a growing, dynamic firm for an <strong>Executive Assistant</strong>! This Executive Assistant will maintain various administrative duties for executive management. Located in the Louisville, Kentucky area, this position is ideal for Executive Assistants seeking <strong>contract to hire employment!</strong> The hours for the Executive Assistant are <strong>Monday - Friday, 8am-5pm onsite</strong>.</p><p> </p><p><u>What you get to do every day:</u></p><p>• Manage calendar and book travel arrangements</p><p>• Answer phones</p><p>• Postage tracking and office supply ordering</p><p>• Scheduling of equipment</p><p>• Compose, prepare and/or edit correspondence</p><p>• Organize & maintain files and records</p><p>• Send out initial paperwork to potential clients</p><p>• Expense tracking and reporting</p>
<p>We are looking for a dedicated Facilities Assistant to join our team in Louisville, Kentucky. This Contract-to-Permanent position offers an excellent opportunity to support and maintain the functionality and safety of facilities. The role involves working closely with maintenance teams and property coordinators to ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the daily maintenance and operational tasks required to keep facilities running efficiently.</p><p>• Coordinate with vendors and contractors for repair work, ensuring timely and quality service delivery.</p><p>• Monitor building systems such as electrical, plumbing, and HVAC to identify and address issues promptly.</p><p>• Oversee rental property management duties, including scheduling inspections and ensuring compliance with regulations.</p><p>• Maintain detailed records of maintenance activities, service requests, and facility upgrades.</p><p>• Support the implementation of facilities management policies and procedures.</p><p>• Respond to urgent maintenance requests or emergencies to ensure minimal disruption.</p><p>• Perform routine inspections to identify potential safety hazards and recommend corrective actions.</p><p>• Collaborate with team members to improve processes and optimize facility performance.</p><p>• Ensure adherence to health and safety standards across all facilities.</p>
We are looking for an experienced Assistant Controller to join our team in Louisville, Kentucky. In this role, you will assist the Controller in managing the organization’s accounting operations, ensuring accurate financial reporting, compliance with regulations, and supporting audits. This position offers an opportunity to contribute to the financial health and efficiency of the company while collaborating with a dynamic team.<br><br>Responsibilities:<br>• Oversee daily accounting functions, including general ledger management, accounts receivable, sales and use tax, and fixed asset tracking.<br>• Assist in preparing monthly, quarterly, and annual financial statements to ensure timely and accurate reporting.<br>• Ensure compliance with tax regulations, company policies, and industry standards.<br>• Support the budgeting and forecasting processes to align financial planning with organizational goals.<br>• Provide mentorship and guidance to accounting staff, reviewing work for accuracy and timeliness.<br>• Analyze financial data to deliver insights that drive strategic decision-making.<br>• Identify and implement process improvements to enhance operational efficiency and system functionality.<br>• Manage cash flow forecasting, project tracking, and reconciliation of sales and use tax.<br>• Serve as a backup to the Controller, stepping in when necessary to ensure continuity of operations.
About the job<br>The Assistant Controller is responsible for assisting with month-end closing, quarterly and annual financial reporting and controls around financial reporting; fixed asset accounting; bank compliance reporting; tax reporting, and treasury functions. This includes the development of processes, policies and controls to ensure the integrity and accuracy of external financial reporting. The candidate must also be equipped with strong project management and communication skills (both verbal and written) and have a desire and proven ability to work in a team environment.<br><br>Essential Functions<br>• Prepare and post journal entries and reconcile various balance sheet accounts monthly.<br>• Perform Bank reconciliations for assigned bank accounts.<br>• Maintain daily treasury function.<br>• Assist with running month-end close process.<br>• Maintain fixed assets company-wide including tracking additions, disposals and construction in progress.<br>• Prepares the fixed asset tax depreciation and roll forward for the quarter and annually for tax consultants.<br>• Assists in managing internal and external audits.<br>• Preparation of non-GAAP reconciliations.<br>• Liaison with Company’s independent accountants.<br>• Maintain effective internal controls over financial reporting to ensure compliance with Sarbanes-Oxley.<br>• Perform various ad hoc analyses.<br>Minimum Qualifications<br>• Bachelor’s Degree in Accounting, Finance or a related major<br>• Minimum of five years of experience in financial reporting;<br>• Thorough and up to date knowledge of U.S. GAAP and SEC reporting requirements;<br>• Exceptional problem-solving, decision-making and analytical skills. Ability to drive decisions in a highly collaborative culture ensuring that the motivation is around doing what is best for the business;<br>• Strong communication skills, both written and verbal, and relationship-building skills; must have the presence and communication skills to establish credibility across the organization at all levels, including external constituents such as the external auditors;<br>• Commands and inspires trust with all constituents. His/her unquestioned integrity must be respected throughout the company. Detail-oriented and "roll-up-your-sleeves" attitude;<br>• Excellent PC skills – primarily Excel, Word and PowerPoint;<br>• Well-organized, confident, self-aware, decisive and creative;<br>• Ability to work with set deadlines<br><br>Preferred Qualifications<br>• CPA preferred<br>• Experience in Oracle Fusion.<br>• Experience in a manufacturing or distribution environment desirable.<br>• Experience in a corporate environment desirable.
<p>We have an opening for a contract Executive Assistant at a company in New Albany, IN! It is essential that this role be filled by someone experienced and highly-skilled, and ready to maintain various administrative duties for executive management. If you're looking for work as an Executive Assistant, this contrat role could be ideal for you! The hours for the Executive Assistant are onsite, Monday - Friday, 8am-5pm. </p><p><br></p><p>Responsibilities of the Executive Assistant:</p><p>- Support C suite executives (CEO, CFO, COO, etc)</p><p>- Presentation and meeting management in Microsoft Teams</p><p>- Manage and submit monthly expense reports</p><p>- Organize and coordinate meeting arrangements</p><p>- Calendar management using Microsoft Outlook</p><p>- Making sure material is presentation ready for board meetings</p><p>- Handle incoming calls - Order lunches for events</p>
