14 Results for Administrative Coordinator Jobs in Woodbury, MN

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Administrative Coordinator

Edina, MN
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support daily business operations in Minneapolis, Minnesota. This Contract position is ideal for someone who excels at managing schedules, handling communications, and keeping administrative activities running smoothly. The role requires strong attention to detail, professionalism, and the ability to coordinate multiple priorities in a fast-paced environment. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to ensure efficient use of time and resources.• Handle incoming calls professionally, direct inquiries appropriately, and provide timely administrative support.• Arrange travel plans and related logistics, including itineraries and scheduling details.• Maintain accurate records, documents, and correspondence using Microsoft Office applications.• Assist with day-to-day administrative operations to help maintain an organized and productive work environment.
2026-10-09T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-21T00:00:00Z

Arbitration Coordinator

St Louis Park, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-10-02T00:00:00Z

Human Resources Coordinator

Eagan, MN
onsite
Temporary / Contract
30 - 35 USD / Hourly
Position OverviewWe are seeking a professional and organized Human Resources Coordinator to support a variety of HR functions within a fast-paced environment. This role will assist with recruiting, onboarding, employee records management, benefits administration, and day-to-day HR operations. The ideal candidate is detail-oriented, possesses strong communication skills, and enjoys working with both employees and leadership teams. Key Responsibilities<ul><li>Support recruitment efforts by coordinating interviews, scheduling meetings, and communicating with candidates.</li><li>Assist with onboarding activities, including new hire paperwork, orientation scheduling, and system updates.</li><li>Maintain accurate employee records and ensure compliance with company policies and procedures.</li><li>Respond to employee inquiries regarding benefits, policies, payroll, and other HR-related matters.</li><li>Assist with benefits enrollment, changes, and documentation.</li><li>Prepare HR reports, track employee data, and maintain confidential information.</li><li>Coordinate employee training, engagement initiatives, and company events.</li><li>Support performance management and employee relations processes as needed.</li><li>Assist with policy updates, compliance tracking, and HR audits.</li><li>Partner with internal departments to ensure efficient HR operations.</li></ul>
2026-09-25T00:00:00Z

Human Resources (HR) Coordinator

Apple Valley, MN
remote
Temporary / Contract
30 - 40 USD / Hourly
Position OverviewRobert Half is partnering with a Twin Cities based organization that is currently forming a new joint venture and seeking an organized and detail-oriented Human Resources Coordinator to support day-to-day HR operations. This role will assist with employee leave administration, new hire onboarding, employee records management and retention, compliance activities, and general HR administration while helping create a positive employee experience. Ideal candidate must be able to work in a fast paced organization that is continually changing and evolving, and be able to commit for a minimum of 90 days. Responsibilities<ul><li>Coordinate new hire onboarding and ensure required paperwork is completed accurately.</li><li>Provide administrative support for daily HR activities.</li><li>Maintain and update employee records and HR documentation.</li><li>Monitor background checks and support pre-employment processes.</li><li>Prepare HR forms, letters, and employment-related documentation.</li><li>Ensure confidential employee information is handled appropriately.</li><li>Partner with internal teams to resolve employee data and record issues.</li><li>Support HR projects, process improvements, and compliance initiatives.</li><li>Provide excellent customer service to employees and internal stakeholders.</li></ul>
2026-09-24T00:00:00Z

Project Coordinator

Wayzata, MN
onsite
Temporary / Contract
20 - 22 USD / Hourly
Project Coordinator IILocation: Hybrid Wayzata, MNJob Type: 6 Month Contract, Potential ExtensionOverviewWe are seeking a highly organized and proactive Project Coordinator II to support infrastructure technology and security-related initiatives across multiple business environments. This individual will play a key role in coordinating assessment and remediation activities, tracking project progress, managing stakeholder communication, and ensuring accountability across complex cross-functional workstreams.The ideal candidate thrives in fast-paced environments, brings structure to ambiguity, and is skilled at keeping initiatives moving forward by proactively identifying risks, dependencies, and gaps before they become roadblocks.Key Responsibilities<ul><li>Coordinate project activities across technical and business teams to ensure assessments, remediation efforts, and related initiatives remain on track.</li><li>Maintain project plans, action trackers, remediation logs, schedules, and status reports.</li><li>Track project activities, findings, risks, dependencies, decisions, and action items through completion.</li><li>Ensure action owners are identified, deadlines are established, and follow-up occurs consistently.</li><li>Coordinate discovery and information-gathering activities to support project objectives.</li><li>Identify missing information, unresolved issues, project risks, and dependencies that could impact timelines or deliverables.</li><li>Schedule and facilitate project meetings, working sessions, stakeholder discussions, and status reviews.</li><li>Document decisions, action items, owners, and next steps with clear follow-through.</li><li>Collaborate with technical subject matter experts to understand requirements and translate them into trackable project activities.</li><li>Monitor progress across multiple workstreams and proactively escalate blockers, risks, or overdue actions.</li><li>Prepare concise project status updates highlighting accomplishments, upcoming work, risks, decisions, and areas requiring leadership attention.</li><li>Support the development of consistent project processes, documentation standards, and reporting practices.</li></ul>
2026-10-07T00:00:00Z

Project Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a Project Coordinator to support the successful execution of projects from initial intake through final completion in Minneapolis, Minnesota. This role works closely with the Project Manager to keep assignments organized, maintain accurate project information, and ensure timely communication across teams and clients. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and committed to delivering accurate, high-quality work in a fast-paced environment. Responsibilities: • Partner with the Project Manager to coordinate project activities from kickoff through completion, helping keep timelines, deliverables, and documentation on track. • Gather project details, assist with estimate requests, and share pricing or scope information with the Project Manager for review and follow-up. • Monitor project progress against approved estimates and flag discrepancies so adjustments can be addressed promptly. • Create and maintain job tickets for print-related work when needed, ensuring production requirements are documented correctly. • Communicate project updates, change requests, and emerging issues to the Project Manager while keeping records and system information current. • Maintain complete and accurate project files, including status updates, specifications, approvals, and related correspondence. • Review proofs for color, content accuracy, registration, and part number correctness before submitting them for internal or client approval. • Coordinate press checks with customers and internal stakeholders when required to support quality standards and project expectations. • Contribute to a collaborative, safety-conscious work environment by following workplace policies and supporting team-wide operational standards.
2026-10-06T00:00:00Z

Recruiting Coordinator

Bloomington, MN
onsite
Temporary / Contract
26 - 36 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring efforts for a range of positions. This position focuses on building strong candidate pipelines, coordinating interviews, and helping deliver a smooth and organized hiring experience. The ideal candidate is detail-oriented, comfortable managing recruiting tools, and confident engaging with applicants throughout the early stages of the talent acquisition process. Responsibilities:• Source prospective candidates through multiple platforms • Review incoming resumes and applications to identify individuals whose backgrounds align with open opportunities.• Conduct initial phone outreach and screening conversations.• Coordinate and schedule interviews between candidates, recruiters, and hiring managers.• Maintain accurate candidate records and activity updates within the applicant tracking system.• Partner with the talent acquisition team to support recruiting activity.• Help create a positive candidate experience by providing timely follow-up, organized scheduling, and clear communication.
2026-10-09T00:00:00Z

Administrative Assistant

Northfield, MN
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Coordinator to support daily office operations and assist a leadership team in a fast-paced, professional environment. This role is responsible for coordinating administrative activities, supporting internal communications, and helping ensure smooth day-to-day business operations. The ideal candidate is highly organized, adaptable, and enjoys being a key resource for both leadership and employees. Key Responsibilities<ul><li>Provide administrative support to leadership and various departments across the organization.</li><li>Coordinate meetings, manage schedules, and reserve conference rooms or shared spaces.</li><li>Assist with company events, employee recognition programs, community initiatives, and other internal activities.</li><li>Prepare documents, perform data entry, maintain records, and support special projects.</li><li>Draft and distribute internal communications and correspondence.</li><li>Order office and operational supplies while monitoring inventory levels.</li><li>Assist with invoice processing, expense tracking, and general administrative accounting support.</li><li>Maintain accurate documentation and assist with recordkeeping activities.</li><li>Utilize internal systems to enter information, coordinate activities, and support workflow processes.</li><li>Perform a variety of additional administrative duties as needed to support business objectives.</li></ul>
2026-10-08T00:00:00Z

Provider Demographic Coordinator

Minnetonka, MN
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a Provider Demographic Coordinator to support high-volume provider data operations in Minnetonka, Minnesota. This is a Contract position focused on maintaining accurate demographic information across multiple systems so that claims administration, reporting, and provider records remain current and reliable. The ideal candidate brings strong analytical ability, careful attention to detail, and the confidence to work independently while partnering effectively with internal teams. Success in this role requires sound judgment, process discipline, and the ability to adapt quickly in a production-driven environment. Responsibilities: • Enter, update, and validate provider demographic information across designated databases within established turnaround expectations. • Review incoming requests for completeness and accuracy, then interpret details appropriately for correct data setup in multiple systems. • Maintain current provider records by processing changes promptly to support dependable claims activity and accurate network reporting. • Partner with internal departments to resolve data questions, clarify requests, and ensure demographic information reflects business and regulatory needs. • Identify discrepancies or downstream risks related to demographic entries and communicate potential impacts before issues affect members or providers. • Investigate data-related errors, apply corrective actions, and help preserve high quality standards within a fast-paced production setting. • Follow detailed procedures and operational guidelines while managing competing priorities and meeting volume-based performance goals. • Contribute to ongoing process improvement efforts by sharing observations, supporting documentation updates, and assisting with knowledge transfer or training as needed.
2026-09-29T00:00:00Z

Benefits Coordinator

Bloomington, MN
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a detail-oriented and organized Benefits Coordinator to support the administration of employee benefits programs and provide exceptional service to employees regarding their benefit offerings. This role will assist with enrollments, benefits-related inquiries, record maintenance, and coordination with vendors to ensure a smooth and positive employee experience.This position is ideal for an administrative professional who enjoys working with people, managing details, and supporting HR and benefits functions in a fast-paced environment. Key Responsibilities<ul><li>Assist with the administration of employee benefit programs, including medical, dental, vision, life insurance, and retirement plans.</li><li>Process benefit enrollments, changes, and terminations accurately and in a timely manner.</li><li>Respond to employee questions regarding eligibility, coverage, claims, and benefit options.</li><li>Support open enrollment activities, employee communications, and benefits education initiatives.</li><li>Maintain accurate employee benefit records and documentation.</li><li>Coordinate with benefit carriers, vendors, and internal departments to resolve benefit-related issues.</li><li>Review benefits data for accuracy and assist with audits and reporting.</li><li>Ensure confidentiality of employee information and compliance with company policies.</li><li>Provide administrative support for HR projects and initiatives as needed.</li></ul>
2026-09-28T00:00:00Z

Administrative Staff - Executive

Boston, MA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an experienced Executive Administrative specialist to support senior leadership within an investment advisory environment. This long-term contract opportunity requires a highly organized individual who can manage shifting priorities, streamline executive operations, and maintain clear communication across teams and time zones. The role is primarily on-site four days per week and offers the chance to contribute in a visible, high-impact capacity with potential for longer-term growth. Responsibilities: • Provide dedicated, anticipatory administrative support to executive leaders, helping manage daily priorities and ensuring critical activities stay on track. • Oversee complex scheduling needs by coordinating calendars, arranging meetings, reserving space, and preparing materials that enable productive discussions and informed decisions. • Organize domestic and international travel plans, including multi-stop itineraries, and respond quickly to changes while minimizing disruption to executive schedules. • Process expense reports and invoices with accuracy, monitor outstanding items, and follow through to ensure timely completion. • Partner with colleagues across multiple teams and global locations to coordinate requests, share updates, and maintain smooth day-to-day operations. • Draft, format, and refine presentations, correspondence, and meeting documents using Microsoft 365 tools to support executive communication needs. • Handle sensitive business information with sound judgment and a high level of confidentiality. • Identify opportunities to improve administrative workflows and create more efficient coordination processes for leadership support.
2026-10-09T00:00:00Z

Human Resources (HR) Administrator

Newport, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support day-to-day administrative operations for a retail environment in Newport, Minnesota. This is a Contract position focused on maintaining accurate records, preparing HR documents, and keeping files, trackers, and packets organized for efficient department use. The ideal candidate is comfortable handling repetitive tasks with accuracy, communicating with internal teams, and ensuring information is entered and stored correctly across digital systems. Responsibilities: • Maintain and update HR trackers, spreadsheets, and department records to ensure information remains current and accurate. • Prepare, complete, print, and distribute HR forms and information packets for employees, visitors, and internal stakeholders. • Organize paper and digital files by creating folders, applying clear naming conventions, and improving document structure for easier access. • Enter personnel and administrative data into designated systems while checking for completeness and accuracy. • Serve as a front-desk point of contact for basic HR administrative needs, including providing packets or directing questions appropriately. • Coordinate with internal team members to gather missing information, confirm document details, and support timely processing. • Manage a high volume of routine documentation tasks, including letters and case-related updates, with consistency and attention to detail. • Use tools such as Microsoft Teams, SharePoint, and spreadsheets to support file management, communication, and administrative workflow.
2026-10-08T00:00:00Z

Production Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Production Coordinator to support efficient manufacturing operations in Minneapolis, Minnesota. This role oversees planning activities that keep materials, schedules, and shipping commitments aligned with customer expectations. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate across sales, production, and vendor partners in a fast-paced environment. Responsibilities: • Partner with the sales team to translate customer orders into production plans, timelines, and executable schedules for fixtures and display projects. • Build and maintain master production schedules that sequence work accurately and support on-time shipment commitments. • Review project specifications, capacity constraints, and labor needs to determine the most effective manufacturing approach for each job. • Verify material availability, account for supplier lead times, and incorporate purchasing needs into the overall production plan. • Prepare and distribute required production documents, reports, and order-related records for internal teams and external partners. • Coordinate workflow across departments by aligning fabrication, assembly, installation, and related operations with established priorities. • Create and maintain bills of materials and identify the tools and equipment needed to complete each project successfully. • Collaborate with supervisors, shop floor leaders, and vendors to monitor project status, address delays, and adjust schedules when conditions change. • Participate in daily production meetings, update planning documents, and track progress to improve operational efficiency and delivery performance. • Follow workplace safety expectations and contribute to a collaborative, inclusive environment that supports continuous improvement.
2026-10-07T00:00:00Z

14 results for Administrative Coordinator in Woodbury, MN