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20 results for Property Management Assistant in Woodbridge, NJ

Property Manager
  • Somerset, NJ
  • onsite
  • Temporary / Contract
  • 25.65 - 29.7 USD / Hourly
  • We are looking for a Property Manager to oversee daily operations, resident relations, leasing support, and compliance activities for assigned communities in Somerset, New Jersey. This Long-term Contract position is suited for a service-driven, detail-oriented individual who can balance operational priorities, financial awareness, and regulatory accuracy in a real estate development environment. The role works closely with site leadership to maintain well-run properties, support residents and prospects, and help ensure files, inspections, and property services remain organized and up to standard.<br><br>Responsibilities:<br>• Oversee day-to-day property operations by coordinating resident services, site activities, and administrative tasks across assigned buildings.<br>• Support leasing performance by assisting with prospect follow-up, application processing, renewals, and resident retention efforts.<br>• Maintain compliant and audit-ready resident documentation, including annual recertifications, renewals, and file reviews for housing program requirements.<br>• Partner with maintenance teams to track work orders, schedule repairs, and help ensure service requests are completed promptly and effectively.<br>• Assist with inspections, vendor coordination, and follow-up activities to keep properties operating efficiently and in good condition.<br>• Provide responsive customer service to residents, applicants, vendors, and community partners by addressing questions, concerns, and support needs in a timely manner.<br>• Monitor operational and financial details at the property level, helping leadership maintain strong occupancy, service standards, and overall site performance.<br>• Use property management systems to update records, track leasing and compliance activity, and support accurate reporting.
  • 2026-05-05T00:00:00Z
Property Manager
  • Rockaway, NJ
  • onsite
  • Permanent / Full Time
  • 60000 - 75000 USD / Yearly
  • <p>We are seeking a highly organized and proactive Property Manager to oversee the daily operations of a multi‑state commercial real estate portfolio. This Property Manager will act as the central point of contact for tenants and vendors, manage property operations remotely, ensure compliance, support lease administration, and respond to property emergencies. The ideal Property Manager is detail‑oriented, systems‑driven, and capable of independently managing multiple properties and priorities.</p><p><br></p><p>Responsibilities</p><p>·      Manage day‑to‑day operations as Property Manager for a multi‑state commercial property portfolio.</p><p>·      Serve as the command‑center Property Manager, coordinating all property operations and activities.</p><p>·      Source, vet, and oversee third‑party vendors as Property Manager, including janitorial, repair, and construction services.</p><p>·      Verify vendor work completion as Property Manager using digital tools such as photos, videos, and tenant sign‑offs prior to invoice approval.</p><p>·      Act as the primary tenant contact as Property Manager via phone, text, and email.</p><p>·      Document all tenant communications, service requests, and resolutions in Notion and Yardi as Property Manager.</p><p>·      Ensure all properties meet regulatory, life safety, and insurance requirements as Property Manager.</p><p>·      Support lease administration as Property Manager, including renewals, enforcement of lease terms, and move‑in/move‑out coordination.</p><p>·      Collaborate with finance as Property Manager to review invoices, track billables, and assist with outstanding balances.</p><p>·      Serve as the on‑call Property Manager for property emergencies, ensuring tenant safety and asset protection.</p><p>·      Maintain system accuracy and real‑time reporting in Yardi and Notion as Property Manager.</p><p>·      Travel to assigned properties as needed to support Property Manager responsibilities.</p>
  • 2026-04-22T00:00:00Z
Property Manager
  • Jersey City, NJ
  • onsite
  • Temporary / Contract
  • 18 - 22 USD / Hourly
  • <p>We are seeking an Assistant Property Manager to support a luxury residential property with 625 units. This is a hands-on, resident-facing role covering a maternity leave (3–6 months). The ideal candidate will be organized, customer service-oriented, and experienced with property management systems.</p><p><br></p><p>- Manage move-ins and move-outs, including elevator scheduling</p><p>- Review and process Certificates of Insurance (COIs)</p><p>- Oversee amenity reservations (approve/decline availability)</p><p>- Ensure units are move-in ready</p><p>- Send parking and storage agreements via DocuSign</p><p>- Handle roommate removal forms (training provided)</p><p>- Run background checks</p><p>- Provide day-to-day support to residents and property operations</p>
  • 2026-05-08T00:00:00Z
Property Manager
  • Orange, NJ
  • onsite
  • Temporary to Hire
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for an Assistant Property Manager to support operations near Orange, New Jersey through a contract opportunity with the potential for a permanent position. In this role, you will help drive strong occupancy, oversee leasing and compliance activities, and contribute to a well-managed living environment for residents. This position is well suited for someone who combines property management experience with strong attention to detail, resident service skills, and the ability to coordinate effectively across day-to-day site operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leasing activities for available apartments, guide applicants through qualification steps, and complete move-in documentation accurately and on schedule.</p><p>• Manage applicant waitlists by reviewing records regularly, removing outdated entries, and assisting prospective residents with the application process through online tools.</p><p>• Monitor occupancy trends closely and take timely action to support high unit utilization through outreach, follow-up, and local marketing efforts.</p><p>• Prepare and maintain leases, renewals, recertifications, and resident files in both digital and physical formats to support compliance and audit readiness.</p><p>• Coordinate with residents, subsidy partners, and third-party payers to secure required documentation, confirm payment commitments, and ensure rent-related records are accurate.</p><p>• Support the oversight of maintenance requests, unit turnovers, inspections, and preventive services to help keep work on schedule and communities operating safely.</p><p>• Conduct regular property walks to identify appearance, safety, or maintenance concerns and escalate issues that require attention.</p><p>• Handle resident transfers, accommodation requests, and general concerns with professionalism while promoting a positive living experience.</p><p>• Work closely with internal teams and external partners to improve property performance, share effective practices, and support broader operational goals.</p>
  • 2026-05-04T00:00:00Z
Property Manager
  • Keansburg, NJ
  • onsite
  • Temporary / Contract
  • 28.5 - 33 USD / Hourly
  • We are looking for an Assistant Property Manager to support day-to-day operations for a residential portfolio in New Jersey. This Long-term Contract opportunity is ideal for someone who can balance occupancy goals, regulatory compliance, resident relations, and property administration with strong attention to detail. In this role, you will help keep communities fully leased, documentation organized for review readiness, and maintenance coordination aligned with company standards while delivering a detail-oriented experience to residents, partners, and vendors.<br><br>Responsibilities:<br>• Manage applicant waitlists by regularly reviewing and updating records, assisting prospective residents with online pre-application steps, and keeping lead information current.<br>• Oversee leasing administration from application through move-in, including explaining eligibility criteria, preparing lease documents, and completing required onboarding paperwork.<br>• Monitor vacancy trends closely and take timely action to support occupancy targets through follow-up, outreach, and leasing activity.<br>• Coordinate lease renewals, annual income recertifications, and related documentation for applicable housing programs, ensuring records remain complete and audit-ready in both digital and paper files.<br>• Guide residents through recertification or portal-based processes when additional support is needed and maintain clear communication throughout each step.<br>• Work with housing agencies and subsidy partners to track approvals, confirm tenant payment obligations, and follow up on deposits or initial rent commitments from third parties.<br>• Support the Property Manager with daily site operations, including resident transfers, accommodation requests, and resolution of community concerns.<br>• Partner with maintenance teams by tracking work orders, unit turns, inspections, and preventive service timelines, while reporting property issues identified during routine site walks.<br>• Promote strong presentation standards across the community by monitoring curb appeal and assisting with marketing efforts for available units, including market-rate apartments when assigned.<br>• Collaborate with internal departments and colleagues to improve service delivery, share effective practices, and contribute to broader operational goals.
  • 2026-05-07T00:00:00Z
Property Manager
  • Montclair, NJ
  • onsite
  • Temporary / Contract
  • 28.5 - 33 USD / Hourly
  • <p>We are looking for a Property Manager to oversee daily operations for assigned properties near Montclair, New Jersey. This is a Contract position is suited for someone who is detail oriented and can balance resident service, leasing support, compliance oversight, and operational coordination in a fast-paced real estate environment. The role works closely with on-site teams, vendors, and residents to help maintain strong property performance, timely issue resolution, and organized documentation.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the day-to-day management of assigned properties, helping to keep operations running efficiently and residents well supported.</p><p>• Coordinate leasing-related activities and contribute to occupancy goals by assisting with prospect follow-up, resident communication, and general property presentation.</p><p>• Support building operations by tracking work orders, inspections, and service requests to help ensure timely completion and quality outcomes.</p><p>• Maintain organized resident documentation, including records tied to renewals, annual recertifications, and compliance review processes.</p><p>• Review files for completeness and accuracy so that resident records remain current, thorough, and prepared for audits.</p><p>• Partner with the Property Manager to monitor property performance, address operational concerns, and help maintain service standards across the community.</p><p>• Communicate effectively with residents, vendors, business partners, and prospective tenants to resolve questions and deliver a positive experience.</p><p>• Assist in coordinating maintenance activity and follow up on outstanding issues to support safe, well-maintained properties.</p>
  • 2026-05-01T00:00:00Z
Assistant Property Manager
  • New York, NY
  • onsite
  • Temporary to Hire
  • 30.4 - 32 USD / Hourly
  • <p>We are looking for an Assistant Property Manager to support day-to-day operations for residential properties in New York, New York. This contract position has the potential to become permanent and is ideal for someone who enjoys balancing resident service, administrative coordination, and property-related documentation in a fast-moving environment. The role works closely with management, residents, board members, and vendors to help keep building operations organized, responsive, and efficient.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a primary administrative contact for residents, homeowners, and shareholders, delivering timely and attentive support.</p><p>• Respond to questions, concerns, and service requests while escalating urgent matters to the appropriate property management lead.</p><p>• Coordinate resident communications, building notices, and logistics for community meetings and annual events.</p><p>• Maintain organized records for property operations, including governing documents, leases, financial files, and meeting materials.</p><p>• Assist with invoice tracking, payment requests, account documentation, and follow-up with vendors on billing-related matters.</p><p>• Schedule meetings, arrange shared spaces, and support board and management team communications and conference logistics.</p><p>• Track amenity usage and related records, helping ensure accurate billing and proper documentation for resident services.</p><p>• Work with board members, contractors, auditors, and internal teams to support smooth property administration and ongoing projects.</p><p>• Contribute to reporting and administrative processes related to property financial and tax documentation as needed.</p><p>• Perform additional operational and administrative duties that support the broader property management team.</p>
  • 2026-05-07T00:00:00Z
Residential Leasing Assistant
  • Parsippany, NJ
  • onsite
  • Permanent / Full Time
  • 48000 - 50000 USD / Yearly
  • <p><strong>Leasing Consultant</strong></p><p>Our client is seeking a motivated Residential Leasing Assistant to support a multi‑property residential portfolio in a fast‑paced environment. This role is focused on guiding prospective residents through the leasing process while also supporting day‑to‑day property operations and delivering an excellent resident experience in compliance with Fair Housing standards.</p><p><strong>Key responsibilities include:</strong></p><ul><li>Conducting in‑person and virtual apartment tours, responding to inquiries, and following up on leads to drive occupancy.</li><li>Assisting with rental application preparation, reviewing income documentation, and ensuring accuracy prior to screening.</li><li>Coordinating move‑in requirements, including payments, utilities, renter’s insurance, and lease documentation.</li><li>Supporting new residents during move‑in and assisting current residents with lease‑related questions, transfers, and general inquiries.</li><li>Collaborating with maintenance and property teams to facilitate access, service requests, and daily operations.</li><li>Providing front‑office support by greeting walk‑ins, answering phones, and assisting the leasing team as needed.</li></ul><p><br></p>
  • 2026-04-30T00:00:00Z
Property Accounting Manager
  • Sayreville, NJ
  • onsite
  • Permanent / Full Time
  • 140000 - 150000 USD / Yearly
  • <p>140,000 - 150,000</p><p><br></p><p>benefits</p><ul><li>bonus</li><li>profit sharing</li><li>401k</li></ul><p><br></p><p>A regional commercial and industrial real estate company in Sayreville seeks a Property Accounting Manager with five plus years of experience in real estate accounting. Experience with CAM, leases, and Yardi is required. The Property Accounting Manager will be responsible for:</p><p>• Performing monthly closings</p><p>• Preparing financial statements for various properties</p><p>• Reviewing leases and contracts</p><p>• Analysis and accounting for CAM charges</p><p>• Preparing and reviewing budgets for commercial and industrial properties</p><p>• Performing special projects for the corporate controller</p><p> </p><p>This is a newly created opportunity due to expansion. The company offers an excellent bonus, profit sharing and 401k plan.</p><p>To apply, email a resume in a Word format. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity.</p>
  • 2026-04-20T00:00:00Z
Accounting Assistant
  • Langhorne, PA
  • onsite
  • Temporary to Hire
  • 0 - 0 USD / Yearly
  • We have a new opportunity for an Accounting Assistant for a possible contract to hire opportunity in Langhorne. This role is 100% on-site and will begin immediately. Experience and education in accounting is required in order to be considered for this opportunity. <br><br>Core Responsibilities<br>Accounting &amp; Transaction Support<br>- Enter and maintain financial and transactional data with a high degree of accuracy<br>- Process vendor invoices and billing documents in accordance with established procedures<br>- Record daily transactions, ensuring proper coding and supporting documentation<br>- Assist with month-end close activities, including preparation and review of entries<br><br>Reconciliation &amp; Documentation<br>- Reconcile transactions against source documents and internal records<br>- Identify discrepancies and escalate issues for resolution<br>- Maintain organized, audit-ready files and documentation<br><br>Accounts Payable / Accounts Receivable Support<br>- Assist with tracking payments and outstanding items<br>- Maintain accurate customer and vendor records<br>- Support AP/AR functions as assigned<br><br>Systems &amp; Data Integrity<br>- Ensure accuracy and consistency across accounting systems<br>- Run routine reports to support financial review<br>- Collaborate with internal teams to verify transactional data<br>- Support continuous improvement of processes and documentation<br><br><br>Candidate Requirements<br>Required<br>- Associate’s degree in Accounting, Business, or a related field (or equivalent experience)<br>- 1–3 years of experience in accounting support, data entry, AP, or AR<br>- Proficiency in Microsoft Excel<br>- Experience working with accounting or ERP systems<br>- Strong attention to detail and high level of organization<br>- Ability to manage multiple priorities and meet deadlines<br>- Proven ability to handle confidential information appropriately<br><br>Preferred<br>- Experience using ERP platforms such as SAP, Oracle, or similar<br>- Bachelor’s degree in Accounting or Finance<br><br><br>Ideal Candidate Profile<br>The ideal candidate is:<br>- Highly organized and detail-focused<br>- Process-driven with strong follow-through<br>- Comfortable working on-site in a structured, deadline-driven environment<br>- Reliable, consistent, and committed to accuracy<br><br>For immediate consideration please call Christine at the Trevose office of Robert Half, 215-244-1870
  • 2026-05-01T00:00:00Z
Facilities Assistant
  • New York, NY
  • onsite
  • Temporary / Contract
  • 21.375 - 26 USD / Hourly
  • We are looking for a Facilities Assistant to provide on-site operational and administrative support for a Contract assignment in New York, New York. This role will help keep day-to-day facilities activities running smoothly by coordinating vendors, managing documentation, and supporting workplace services. The ideal candidate brings prior facilities experience, strong organizational skills, and confidence handling high-volume administrative tasks in a fast-paced office environment.<br><br>Responsibilities:<br>• Provide broad administrative support for facilities operations, ensuring requests, records, and daily tasks are handled accurately and efficiently.<br>• Process invoices and assist with payment-related activities while maintaining organized documentation and timely follow-up.<br>• Serve as a point of contact for external agencies and internal partners to support smooth communication across facilities matters.<br>• Assist with mail services and work closely with the mailroom team to help maintain dependable distribution and delivery processes.<br>• Coordinate visits from service providers and other vendors, including scheduling, access support, and on-site logistics.<br>• Work with building management to confirm certificates of insurance are received and properly tracked for vendor compliance.<br>• Create purchase orders and support related procurement activities for facilities needs.<br>• Use ticketing and facilities systems to monitor requests, update status information, and help resolve workplace issues promptly.
  • 2026-05-08T00:00:00Z
Property Accountant
  • White Plains, NY
  • onsite
  • Permanent / Full Time
  • 80000 - 100000 USD / Yearly
  • <p>We are seeking a detail-oriented Property Accountant to join our team in White Plains, NY. The individual in this position will be responsible for preparing and maintaining accurate financial records related to commercial and mixed-use properties. Key duties include managing billing, journal entries, and reconciliations, as well as collaborating with other team members to generate financial insights and reports. Experience with the Yardi system is required, and the role also involves supporting budget processes and audit preparation.</p>
  • 2026-04-27T00:00:00Z
Property Accountant
  • Rockville Centre, NY
  • onsite
  • Permanent / Full Time
  • 75000 - 85000 USD / Yearly
  • We are looking for a skilled Property Accountant to manage the financial operations of real estate properties in Rockville Centre, New York. This role requires expertise in property accounting, financial reporting, and the use of Yardi software to ensure accurate and efficient accounting practices. The ideal candidate will bring strong analytical skills and the ability to collaborate effectively with property management teams.<br><br>Responsibilities:<br>• Oversee the complete accounting cycle for assigned properties, including accounts receivable, accounts payable, and general ledger maintenance.<br>• Prepare monthly financial statements, variance analyses, and property budgets to provide clear insights into property performance.<br>• Collaborate with property management teams to review financial data, address discrepancies, and ensure accurate reporting.<br>• Process tenant billings, manage security deposit accounting, and handle common area maintenance (CAM) reconciliations.<br>• Maintain organized and accurate property records in Yardi, ensuring proper documentation and coding.<br>• Assist with annual audits, tax packages, and external reporting requirements.<br>• Monitor cash flow, support collection efforts, and produce monthly financial reports for ownership groups and management.<br>• Respond to financial inquiries from property managers, tenants, and vendors in a timely manner.<br>• Ensure adherence to internal controls, company policies, and general accounting standards.
  • 2026-05-05T00:00:00Z
Property Accountant
  • New York, NY
  • onsite
  • Temporary / Contract
  • 36.4135 - 42.163 USD / Hourly
  • We are looking for an experienced Property Accountant to join a real estate organization in New York, New York. This Long-term Contract opportunity is ideal for someone who is detail oriented and can manage complex property portfolios, maintain accurate financial reporting, and contribute strong accounting support in a fast-paced environment. The role offers a hybrid schedule and requires someone who is comfortable working independently while collaborating closely with a larger accounting team.<br><br>Responsibilities:<br>• Oversee full-cycle accounting activities for a high-volume portfolio of real estate assets, including more complex and financially detailed assignments.<br>• Lead monthly close processes by preparing journal entries, tracking prepaids and accruals, and ensuring timely completion of reporting requirements.<br>• Analyze profit and loss statements to identify variances, confirm accuracy, and support informed financial review.<br>• Manage property-level accounts payable and accounts receivable functions while maintaining organized and accurate records.<br>• Maintain the general ledger for assigned properties and ensure transactions are recorded in accordance with accounting standards.<br>• Partner with internal accounting and property management teams to resolve issues, answer financial questions, and provide dependable operational support.<br>• Prioritize multiple deadlines effectively and take initiative in addressing accounting matters with minimal oversight.
  • 2026-05-08T00:00:00Z
Property Accountant
  • White Plains, NY
  • onsite
  • Permanent / Full Time
  • 80000 - 100000 USD / Yearly
  • <p>A well‑established, privately held real estate firm is seeking a <strong>Property Accountant</strong> to support its portfolio of <strong>residential properties</strong>. This is a stable, long‑tenured environment that values accuracy, consistency, and hands‑on accounting experience.</p><p><br></p><p><strong><u>Qualified Property Accountants can apply by sending your resume to joe.ciavardini@roberthalf</u></strong></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare monthly financial statements for residential properties</li><li>Maintain general ledger activity, journal entries, and bank reconciliations</li><li>Record rent, CAM, and operating expenses; review variance explanations</li><li>Support month‑end close and year‑end audit requests</li><li>Work closely with property management to resolve discrepancies</li></ul><p><strong>Requirements</strong></p><ul><li>Prior <strong>property accounting experience</strong> within residential real estate</li><li>Strong preference for <strong>Yardi or MRI</strong> (hands‑on experience required)</li><li>Solid understanding of transactional, detail‑oriented accounting</li><li>Reliable, disciplined professional comfortable in a traditional work environment</li></ul><p>This role is ideal for a property accountant who values stability, clear processes, and a focused residential portfolio.</p>
  • 2026-04-24T00:00:00Z
Property Accountant
  • Woodbury, NY
  • onsite
  • Permanent / Full Time
  • 85000 - 120000 USD / Yearly
  • <p>We are looking for a skilled Property Accountant to manage the financial activities of our commercial property portfolio. This role requires expertise in financial reporting, budgeting, lease administration, and compliance with accounting standards. The ideal candidate will bring a strong background in commercial property accounting and advanced proficiency in Yardi software.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review monthly, quarterly, and annual financial statements for commercial properties, including detailed income statements and balance sheets.</p><p>• Develop and monitor property budgets and forecasts, ensuring alignment with financial goals.</p><p>• Administer lease agreements by accurately recording lease terms, rents, and related expenses in Yardi software.</p><p>• Maintain and reconcile general ledger accounts while resolving discrepancies to ensure accurate financial records.</p><p>• Implement internal control measures to safeguard assets and maintain regulatory compliance.</p><p>• Perform variance analyses to identify cost-saving opportunities and enhance property performance.</p><p>• Act as the point of contact for tenants on financial matters, addressing inquiries and resolving billing issues professionally.</p><p>• Participate in special financial projects and provide insights to support broader business objectives.</p>
  • 2026-05-04T00:00:00Z
Property Accountant
  • Rye, NY
  • onsite
  • Permanent / Full Time
  • 90000 - 130000 USD / Yearly
  • We are looking for a Property Accountant to support the financial operations of a portfolio of commercial real estate assets in Rye, New York. This role offers the opportunity to contribute across day-to-day accounting, period-end reporting, and portfolio-level financial analysis while working with multiple property and investment structures. The ideal candidate brings a strong foundation in real estate accounting, attention to detail, and the ability to manage reporting obligations accurately and efficiently.<br><br>Responsibilities:<br>• Oversee assigned portions of the monthly, quarterly, and year-end close process, preparing key financial statements and related supporting documentation.<br>• Compile recurring financial reports for lenders and joint venture stakeholders, ensuring submissions are timely, complete, and accurate.<br>• Record and review journal entries for routine and non-routine transactions, including accruals, amortization activity, and account reclassifications.<br>• Analyze operating results against budgets and prior reporting periods, highlighting material variances and explaining notable changes.<br>• Maintain the integrity of the general ledger through reconciliations, transaction reviews, and consistent bookkeeping practices.<br>• Prepare audit support schedules and detailed work papers to facilitate internal and external review activities.<br>• Develop footnotes and supplemental reporting schedules used in quarterly and annual corporate filing packages.<br>• Support accounting activities tied to acquisitions and dispositions, including entity setup, transaction entries, and closing documentation.<br>• Partner with internal departments and external parties to onboard newly acquired properties or joint ventures and establish accurate accounting records.<br>• Recommend process improvements that strengthen reporting quality, operational efficiency, and overall accounting accuracy.
  • 2026-04-27T00:00:00Z
Property Accountant
  • New York, NY
  • onsite
  • Permanent / Full Time
  • 80000 - 120000 USD / Yearly
  • • Partner with the Property Manager / Project Manager to ensure accuracy of journal entries and general ledger across one or multiple projects.<br>• Oversee outsourced accounting team responsible for accounts payable, accounts receivable and bank reconciliations, including training, review of deliverables, and communication of feedback.<br>• Coordinate and prepare lease administration as follows: Set up new leases in accounting system, prepare tenant billings, set up tenant recovery profile/pool.<br>• Prepare operating and tax expense reconciliations (true-ups) as required per governing documents (leases, management agreement, etc.).<br>• Record journal entries to the general ledger and ensure records are kept in compliance with GAAP or other basis of accounting.<br>• Perform month-end close procedures including preparation and/or review of account reconciliations.<br>• Maintain job cost ledger for development projects and ensure costs are properly coded<br>• Assist in Property and Hines Annual Plan/Budget/Projection preparation process by preparing revenue projections and variance analysis for certain accounts, generating reports and preparing budget package.<br>• Maintain reporting and budgeting calendars for Property Management team.<br>• Prepare information for various audits (e.g. external, internal, tenant), as needed.<br>• Prepare monthly/quarterly financial statements and supporting schedules working closely with Property/Project Manager to ensure accuracy.<br>• Assist in the setup of new projects with guidance from Accounting Manager. This could include setting up the property in JDE (or similar software), opening bank accounts, preparing rent start letters and assisting with acquisition accounting schedules/entries (FAS 141/142 purchase accounting, straight-line rent, revenue models).<br>• Carry out the proper procedures to ensure internal controls are being met.
  • 2026-05-04T00:00:00Z
Leasing Administrator
  • Parsippany, NJ
  • onsite
  • Permanent / Full Time
  • 50000 - 55000 USD / Yearly
  • <p>Our client is seeking a detail‑oriented Leasing Administrator to support a multi‑community residential portfolio in a fast‑paced, high‑volume environment. This role focuses on application processing, lease administration, renewals, and day‑to‑day support of the onsite leasing team while delivering a positive experience for both prospects and residents.</p><p><br></p><p><strong>Key responsibilities include:</strong></p><ul><li>Reviewing and processing rental applications, verifying income and supporting documentation, and identifying inconsistencies.</li><li>Preparing and distributing electronic lease agreements and monthly lease renewals, ensuring accuracy and compliance.</li><li>Coordinating application deadlines, lease execution, and move‑in requirements including utilities, insurance, and required forms.</li><li>Supporting and guiding leasing consultants, assisting with training, workflow coordination, and daily office operations.</li><li>Responding to resident and applicant inquiries and assisting with lease changes such as roommate additions or removals.</li><li>Providing administrative support to property management and maintenance teams as needed.</li></ul><p><br></p>
  • 2026-04-30T00:00:00Z
Property Associate (PM)
  • East Rutherford, NJ
  • onsite
  • Temporary / Contract
  • 28.5 - 33 USD / Hourly
  • <p>We are looking for a detail-oriented Property Associate (PM) to support day-to-day administrative and financial operations for an on-site property management team near Lyndhurst, New Jersey. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination, tenant communication, and accounting-related tasks in a busy commercial property environment. The role works closely with managers, tenants, vendors, and contractors to keep documentation organized, maintain service standards, and help ensure smooth property operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support to property management leadership and help coordinate routine office activities for the site.</p><p>• Maintain organized records for leases, contracts, correspondence, reports, insurance documents, and payment-related files to support accurate property documentation.</p><p>• Monitor certificates of insurance for tenants and contractors and follow up as needed to keep records current and compliant.</p><p>• Process accounts payable by entering invoice details, assigning appropriate coding, and routing items for approval before payment.</p><p>• Assist with accounts receivable activities, including preparing delinquency notices, generating aging reports, and supporting tenant account follow-up.</p><p>• Prepare written tenant communications, service-related forms, and other business correspondence requested by management.</p><p>• Coordinate tenant move-ins and move-outs by gathering approvals, authorizations, and required supporting paperwork.</p><p>• Support budget preparation efforts and help the team meet internal audit and property management compliance requirements.</p><p>• Handle office support functions such as mailing packages, managing supply levels, collecting vendor W-9 forms, and completing other assigned administrative duties.</p>
  • 2026-05-08T00:00:00Z