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16 results for Property Management Assistant in Woodbridge, NJ

Property Manager

Newark, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Property Manager to oversee residential communities in Newark, New Jersey, within the real estate development sector. This Long-term Contract opportunity calls for a detail-oriented individual who can balance occupancy performance, regulatory compliance, resident satisfaction, and day-to-day property operations. The ideal candidate will bring a strong background in affordable and mixed-housing administration, maintain organized records, and collaborate effectively with residents, vendors, and internal teams. Responsibilities: • Drive leasing activity for available units by managing applicant pipelines, keeping waiting lists current, and supporting prospective residents through the application process. • Coordinate move-ins, lease documentation, renewals, and resident onboarding while clearly explaining eligibility guidelines, lease obligations, and program requirements. • Monitor occupancy trends on a regular basis and take timely action to support high utilization levels across assigned properties. • Maintain compliance for subsidized and regulated housing programs by completing recertifications on schedule and preserving accurate, audit-ready files in both digital and physical formats. • Build and maintain productive relationships with housing partners, subsidy administrators, and third-party payors to ensure timely documentation and payment follow-through. • Support overall property operations by tracking maintenance requests, unit turnovers, inspections, and preventive service schedules, escalating concerns when standards or deadlines are at risk. • Conduct routine property walks to identify appearance, safety, or maintenance issues and help preserve a strong resident experience and quality presentation. • Address resident matters such as transfers, accommodation requests, and general concerns with responsiveness and sound judgment. • Review market conditions for applicable units, adjust pricing strategies when needed, and assist with marketing efforts to strengthen leasing results. • Work closely with cross-functional teams to advance operational goals, share effective practices, and deliver consistent service across the portfolio.
2026-06-09T00:00:00Z

Property Manager

Newark, NJ
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a Property Manager to support residential communities in Newark, New Jersey within the real estate development sector. This Long-term Contract opportunity is suited for a detail-oriented individual who can balance occupancy goals, regulatory compliance, resident relations, and day-to-day property operations. The role requires strong coordination across leasing, recertifications, maintenance follow-up, and partner communications to help keep communities well managed, fully documented, and resident-focused. Responsibilities: • Oversee leasing activity for available units by managing applicant pipelines, guiding prospects through qualification steps, and completing move-in documentation accurately and on schedule. • Keep waitlists current and usable by reviewing records regularly, removing outdated entries, and assisting applicants with submission steps through the resident portal. • Monitor occupancy performance closely and take timely action to support high utilization across assigned properties through outreach, follow-up, and local marketing efforts. • Administer lease agreements, renewals, and annual income recertifications for applicable housing programs while maintaining complete and audit-ready resident files in both digital and paper formats. • Support residents during recertification and tenancy-related processes, including transfers, accommodation requests, and general issue resolution with care and attention to detail. • Coordinate with subsidy administrators, housing partners, and third-party payers to confirm tenant payment obligations, security deposit arrangements, and required rent portion documentation. • Review market conditions for any market-rate inventory, recommend pricing updates when appropriate, and promote available units to strengthen leasing results and renewal outcomes. • Partner with maintenance and site operations teams to track work orders, preventive service, inspections, and unit turnovers, escalating concerns when timelines or quality standards are at risk. • Conduct regular property walks to identify appearance, safety, and maintenance issues, helping preserve curb appeal and overall asset condition. • Work closely with the Property Manager and cross-functional teams to support community operations, share effective practices, and contribute to broader company objectives.
2026-06-09T00:00:00Z

Assistant Property Manager

Monmouth Junction, NJ
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Assistant Property Manager to support daily operations for residential communities in South Brunswick, New Jersey. This Long-term Contract position is ideal for a property management specialist with strong attention to detail who can balance leasing performance, regulatory compliance, resident support, and coordination with maintenance teams. The role plays a key part in keeping occupancy strong, records organized, and resident experiences positive across assigned properties. Responsibilities:• Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process.• Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents.• Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities.• Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters.• Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met.• Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats.• Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments.• Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio.• Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations.• Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up.
2026-06-15T00:00:00Z

Assistant Property Manager

Somerset, NJ
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are seeking a contract Assistant Property Manager with LIHTC knowledge responsible for supporting day-to-day property operations, resident relations, leasing administration, and compliance activities within affordable housing communities. <ul><li>Support daily property operations and assist the Property Manager with site activities.</li><li>Respond to resident questions, concerns, and service requests in a professional and timely manner.</li><li>Assist with leasing administration, including applications, move-ins, renewals, and lease documentation.</li><li>Process applicant and resident paperwork and maintain accurate tenant files.</li><li>Support LIHTC compliance activities, including income certifications, recertifications, and file reviews.</li><li>Help calculate rents and verify documentation to support affordable housing program compliance.</li><li>Maintain organized records and prepare reports as needed for management and compliance purposes.</li><li>Coordinate with maintenance staff to help ensure work orders and property issues are addressed.</li><li>Monitor occupancy activity and assist with efforts to support leasing and retention goals.</li><li>Communicate with residents, vendors, and team members to support smooth property operations.</li></ul>
2026-06-09T00:00:00Z

Property Accounting Manager

Sayreville, NJ
onsite
Permanent / Full Time
140000 - 150000 USD / Yearly
140,000 - 150,000 benefits<ul><li>bonus</li><li>profit sharing</li><li>401k</li></ul> A regional commercial and industrial real estate company in Sayreville seeks a Property Accounting Manager with five plus years of experience in real estate accounting. Experience with CAM, leases, and Yardi is required. The Property Accounting Manager will be responsible for:• Performing monthly closings• Preparing financial statements for various properties• Reviewing leases and contracts• Analysis and accounting for CAM charges• Preparing and reviewing budgets for commercial and industrial properties• Performing special projects for the corporate controller This is a newly created opportunity due to expansion. The company offers an excellent bonus, profit sharing and 401k plan.To apply, email a resume in a Word format. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity.
2026-05-26T00:00:00Z

Property Accountant - Affordable Housing

Long Island City, NY
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for a dedicated Property Accountant to join our team in Long Island City, New York. This role involves managing the financial aspects of a portfolio of affordable housing properties, ensuring compliance, and preparing detailed financial reports. The ideal candidate will play a crucial role in maintaining the financial health of each property and collaborating with various stakeholders to support overall operations. Responsibilities:• Monitor compliance with regulatory agreements, lender requirements, and project contracts across all subsidiary entities.• Evaluate and manage relationships with third-party property management companies, ensuring performance aligns with organizational goals.• Oversee tax compliance and exemptions for entities while maintaining accurate records and databases for entity dissolution when necessary.• Prepare and review quarterly financial statements, annual reports, audits, and submissions required by government agencies, lenders, and syndicators.• Ensure proper allocation and usage of reserves in accordance with partnership agreements and regulatory guidelines.• Collaborate with the Senior Controller to develop annual operating budgets and analyze monthly operational expenses and rental income for trends or discrepancies.• Verify insurance coverage meets lender and regulatory requirements, addressing any gaps as needed.• Coordinate resolution of property violations, such as building codes, elevator, or boiler issues, in partnership with facilities and third-party management.• Develop and implement policies and procedures for property accounting and asset management to optimize operational efficiency.• Assist in the financial analysis of leased properties as required.
2026-06-03T00:00:00Z

Lease Admin Analyst

Toms River, NJ
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Lease Admin Analyst to support lease administration activities for a portfolio of properties in a remote capacity while aligned to business hours serving the client. This is a Long-term Contract opportunity for someone who can manage lease-related records, review invoices, respond to landlord questions, and maintain accurate documentation throughout the lease lifecycle. The role is well suited to someone who understands lease terms, financial workflows, and the importance of data accuracy across systems such as Salesforce. You will play a key part in keeping lease information current, processing related transactions, and supporting day-to-day administration with a high level of accountability. Responsibilities:• Administer lease records from initial documentation through amendments, renewals, notices, and ongoing file maintenance.• Review incoming invoices and supporting documents, verify charges against lease terms, and coordinate payment processing within established workflows.• Address landlord inquiries by researching lease details, resolving discrepancies, and providing timely, accurate follow-up.• Maintain and update lease data in Salesforce and related databases to ensure complete, current, and reliable records.• Perform quality checks on lease abstractions, critical dates, square footage details, addresses, and financial terms to support data integrity.• Route lease documents, notices, and approvals to the appropriate stakeholders while tracking status and required next steps.• Reconcile lease-related financial information, including rent obligations and other payment items, to help ensure accurate administration.• Support lease administration reporting and documentation needs using Microsoft Office tools and internal systems.• Assist with process-related updates or system workflow changes as needed within lease administration activities.
2026-05-28T00:00:00Z

Property Accountant

Bridgewater, NJ
onsite
Temporary / Contract
31 - 33 USD / Hourly
We are looking for a Residential Real Estate Accountant to support the financial operations of a portfolio of residential properties in New Jersey. This Long-term Contract position is ideal for an accounting specialist who can manage day-to-day property accounting with accuracy, maintain strong tenant and vendor communication, and contribute to timely financial reporting. The role will partner closely with property management and accounting leadership to keep records current, resolve issues efficiently, and deliver reliable month-end and year-end results. Real Estate Accountant Responsibilities:• Oversee the accounting activity for an assigned group of residential properties, ensuring general ledger records and supporting transactions remain accurate and up to date.• Manage receivables by coordinating with on-site staff to collect required lease documentation, following up on tenant balances, and addressing billing questions or discrepancies.• Prepare tenant renewal-related financial documents, complete move-out accounting, and issue final disposition documentation with appropriate backup.• Support collections efforts by monitoring outstanding balances, encouraging timely payment, and coordinating legal actions with external counsel when needed.• Review invoices for coding, accuracy, and completeness, then process payments according to due dates and property cash availability.• Maintain effective vendor relationships by responding to payment concerns, resolving invoice issues, and assisting with utility or submeter billing review when applicable.• Reconcile security deposit accounts and bank accounts on a monthly basis, post journal entries, and investigate variances against budget and prior periods during close.• Produce year-end financial statements and supporting schedules for tax preparation, including accounting for capital improvement activity across the portfolio.• Collaborate with the accounting manager, property managers, and cross-functional teams to provide timely reporting, answer financial questions, and serve as a resource on accounting matters.• Perform additional accounting and portfolio support duties as business needs require.
2026-05-28T00:00:00Z

Property Accountant

White Plains, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are seeking a detail-oriented Property Accountant to join our team in White Plains, NY. The individual in this position will be responsible for preparing and maintaining accurate financial records related to commercial and mixed-use properties. Key duties include managing billing, journal entries, and reconciliations, as well as collaborating with other team members to generate financial insights and reports. Experience with the Yardi system is required, and the role also involves supporting budget processes and audit preparation.
2026-06-09T00:00:00Z

Property Accountant

Rockville Centre, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a skilled Property Accountant to manage the financial operations of real estate properties in Rockville Centre, New York. This role requires expertise in property accounting, financial reporting, and the use of Yardi software to ensure accurate and efficient accounting practices. The ideal candidate will bring strong analytical skills and the ability to collaborate effectively with property management teams. Responsibilities: • Oversee the complete accounting cycle for assigned properties, including accounts receivable, accounts payable, and general ledger maintenance. • Prepare monthly financial statements, variance analyses, and property budgets to provide clear insights into property performance. • Collaborate with property management teams to review financial data, address discrepancies, and ensure accurate reporting. • Process tenant billings, manage security deposit accounting, and handle common area maintenance (CAM) reconciliations. • Maintain organized and accurate property records in Yardi, ensuring proper documentation and coding. • Assist with annual audits, tax packages, and external reporting requirements. • Monitor cash flow, support collection efforts, and produce monthly financial reports for ownership groups and management. • Respond to financial inquiries from property managers, tenants, and vendors in a timely manner. • Ensure adherence to internal controls, company policies, and general accounting standards.
2026-06-11T00:00:00Z

Property Accountant

Rye, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a Property Accountant to support the financial operations of a portfolio of commercial real estate assets in Rye, New York. This role offers the opportunity to contribute across day-to-day accounting, period-end reporting, and portfolio-level financial analysis while working with multiple property and investment structures. The ideal candidate brings a strong foundation in real estate accounting, attention to detail, and the ability to manage reporting obligations accurately and efficiently. Responsibilities: • Oversee assigned portions of the monthly, quarterly, and year-end close process, preparing key financial statements and related supporting documentation. • Compile recurring financial reports for lenders and joint venture stakeholders, ensuring submissions are timely, complete, and accurate. • Record and review journal entries for routine and non-routine transactions, including accruals, amortization activity, and account reclassifications. • Analyze operating results against budgets and prior reporting periods, highlighting material variances and explaining notable changes. • Maintain the integrity of the general ledger through reconciliations, transaction reviews, and consistent bookkeeping practices. • Prepare audit support schedules and detailed work papers to facilitate internal and external review activities. • Develop footnotes and supplemental reporting schedules used in quarterly and annual corporate filing packages. • Support accounting activities tied to acquisitions and dispositions, including entity setup, transaction entries, and closing documentation. • Partner with internal departments and external parties to onboard newly acquired properties or joint ventures and establish accurate accounting records. • Recommend process improvements that strengthen reporting quality, operational efficiency, and overall accounting accuracy.
2026-05-29T00:00:00Z

Property Accountant

New York, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Property Accountant to join a well-established real estate investment company in New York, New York. This position offers the opportunity to be part of a dynamic team and contribute to the financial success of a business with over 50 years of industry excellence. The ideal candidate will bring expertise in real estate management accounting and demonstrate a hands-on approach to managing financial operations. Responsibilities: • Prepare and analyze operating expense escalations while maintaining accurate balance sheet reconciliations. • Oversee tenant billing processes, cash receipts, and expense escalations to ensure accuracy and timeliness. • Coordinate and manage annual financial statement audits as well as sales and use tax audits. • Handle the preparation and submission of Real Estate Income and Expense statements for applicable jurisdictions. • Collaborate with external accountants to complete online income tax filings. • Supervise tenant billing and accounts payable/receivable functions carried out by assistants. • Perform daily bank reconciliations and monitor cash transactions. • Manage intercompany transactions and maintain accurate records. • Participate in the development and monitoring of cash flow and budgeting processes. • Oversee weekly payroll processes and ensure compliance with annual payroll filings.
2026-06-01T00:00:00Z

Property Accountant

Woodbury, NY
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
We are looking for a skilled Property Accountant to manage the financial activities of our commercial property portfolio. This role requires expertise in financial reporting, budgeting, lease administration, and compliance with accounting standards. The ideal candidate will bring a strong background in commercial property accounting and advanced proficiency in Yardi software. Responsibilities:• Prepare and review monthly, quarterly, and annual financial statements for commercial properties, including detailed income statements and balance sheets.• Develop and monitor property budgets and forecasts, ensuring alignment with financial goals.• Administer lease agreements by accurately recording lease terms, rents, and related expenses in Yardi software.• Maintain and reconcile general ledger accounts while resolving discrepancies to ensure accurate financial records.• Implement internal control measures to safeguard assets and maintain regulatory compliance.• Perform variance analyses to identify cost-saving opportunities and enhance property performance.• Act as the point of contact for tenants on financial matters, addressing inquiries and resolving billing issues professionally.• Participate in special financial projects and provide insights to support broader business objectives.
2026-06-11T00:00:00Z

Property Accountant

White Plains, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Job Summary:Our company is seeking a Property Accountant to join our team in Westchester County, New York. This is an excellent opportunity for an accounting professional who is looking for more than just a job it’s a chance to join a growing organization that offers stability, career advancement, and strong upward mobility. This fully on-site role is ideal for someone who wants to build a long-term career within a company where performance is recognized and growth is encouraged. The Property Accountant will play a key role in supporting the financial operations of a portfolio of properties, while also gaining exposure to broader accounting processes and opportunities for increased responsibility over time. Key Responsibilities: <ul><li>Manage day-to-day accounting functions for an assigned portfolio of properties</li><li>Prepare monthly, quarterly, and annual financial statements</li><li>Perform bank reconciliations, general ledger reconciliations, and account analysis</li><li>Record journal entries, accruals, and intercompany transactions</li><li>Assist with month-end and year-end close processes</li><li>Oversee accounts payable, accounts receivable, and tenant billing activity</li><li>Prepare CAM reconciliations, budgets, and variance analyses</li><li>Maintain accuracy of lease data, rent rolls, and supporting financial documentation</li><li>Partner with property management and leadership teams to support financial and operational goals</li><li>Assist with audits and ensure compliance with accounting policies and internal controls</li></ul> Reasons to apply: <ul><li>Opportunity to join a growing organization with a strong future</li><li>Clear potential for career advancement and upward mobility</li><li>Exposure to leadership and the ability to take on increasing responsibility</li><li>Collaborative, team-oriented, and professional in-office environment</li><li>Competitive compensation and the chance to build a long-term career with our company</li></ul>
2026-05-27T00:00:00Z

Facilities Manager

Trenton, NJ
onsite
Temporary / Contract
54 - 60 USD / Hourly
We are looking for an experienced Facilities Manager to lead campus facilities and safety operations for a Long-term Contract position based in Trenton, New Jersey. This onsite role supports a higher education environment and oversees day-to-day building services, maintenance coordination, contractor performance, and operational readiness across the campus. The position also plays a key role in renovation planning, regulatory compliance, and maintaining safe, reliable facilities that serve a 24/7 academic community. Responsibilities:• Direct daily facilities operations by coordinating managers, administrative staff, skilled trades, custodial teams, grounds crews, and external service providers.• Establish work priorities, distribute assignments, and monitor service quality to ensure campus needs are addressed efficiently across multiple functional areas.• Oversee the upkeep of building systems, utilities, and infrastructure to maintain dependable campus operations and minimize service disruptions.• Support the planning and execution of renovation, construction, and capital improvement initiatives while ensuring adherence to applicable codes, statutes, and safety requirements.• Collaborate with architects, engineers, consultants, regulatory representatives, and university stakeholders to move projects forward and resolve operational concerns.• Manage vendor and service contracts tied to facilities operations, confirming that scope, timelines, and performance expectations are met.• Prepare operational summaries and reports for leadership, including materials that support executive and board-level decision-making.• Promote a strong safety culture by leading training, addressing workplace hazards, coordinating audits, and partnering with environmental and compliance specialists.• Maintain campus readiness during severe weather and after-hours situations by supporting safe access, emergency response, and continuous operational coverage.
2026-06-16T00:00:00Z

Property Associate (PM)

Jersey City, NJ
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Property Associate (PM) to support day-to-day office and property administration for a Contract position based in Jersey City, New Jersey. This role is ideal for someone who can keep records organized, coordinate financial and operational activities, and ensure smooth communication across internal teams and external partners. The position offers the opportunity to contribute to property operations through strong documentation, reporting, and process support in a fast-paced environment. Responsibilities: • Manage administrative activities that support property and office operations, ensuring records, correspondence, and files remain accurate and up to date. • Review, code, and process invoices while assisting with accounts payable and accounts receivable tasks tied to property-related expenses and billing activity. • Prepare reports, maintain databases, and track operational or financial information to support planning, auditing, and budget-related processes. • Coordinate with vendors, engineering contacts, and building partners to help resolve service issues, maintain compliance, and support ongoing site needs. • Monitor documentation related to insurance, security, and standard operating procedures to help maintain organized and compliant property records. • Assist with expense reporting, collections follow-up, and billing administration while ensuring supporting documentation is complete and properly filed. • Support hiring and office coordination activities such as scheduling, travel arrangements, and general administrative follow-through as needed. • Process invoices and maintain associated records within designated property management systems, with prior platform experience considered helpful. • Contribute to routine operational reviews by identifying missing information, following up on outstanding items, and helping improve administrative consistency.
2026-06-16T00:00:00Z