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26 results for Administrative Coordinator in Woodbridge, NJ

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-26T00:00:00Z

Accounting Coordinator

New York, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a team. This role is well suited to someone who enjoys working with numbers, maintaining accurate records, and helping keep accounting processes organized and on schedule. The position offers a hybrid schedule with three days onsite and is ideal for someone who can manage both payables and receivables with confidence. Responsibilities: • Manage the full cycle of invoice handling, including review, coding, entry, and timely processing for payment. • Maintain accounts receivable records by tracking incoming payments, applying cash accurately, and following up on outstanding balances as needed. • Enter financial data into accounting systems with a high level of accuracy and verify records for completeness and consistency. • Support routine accounting activities by reconciling transactions, researching discrepancies, and preparing documentation for review. • Use QuickBooks and Excel to organize reports, update account information, and monitor daily financial activity. • Coordinate with internal stakeholders and external vendors to resolve billing questions and payment issues efficiently.
2026-05-27T00:00:00Z

Office Coordinator

Purchase, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred). Key Responsibilities:<ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul>Qualifications:<ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul>Additional Requirements:<ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul>Benefits:<ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul>Work Conditions / Schedule:<ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul>
2026-05-12T00:00:00Z

Operations Coordinator

Holmdel, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized Operations Coordinator to support construction-related administrative and project activities in Holmdel, New Jersey. This position blends scheduling, client coordination, and invoice management to keep daily operations running smoothly. The ideal candidate is comfortable balancing multiple priorities, communicating across teams, and maintaining accurate project documentation.Benefits: Medical, Dental, VisionSalary: $65,000 - $75,000 Responsibilities:• Coordinate project timelines, service activities, and administrative tasks to support construction-related operations.• Arrange job schedules and confirm appointments, resources, and task completion with internal teams and external contacts.• Serve as a primary point of contact for clients by providing updates, responding to questions, and helping maintain strong working relationships.• Review, code, and process a high volume of invoices with close attention to accuracy and timeliness.• Track project progress, organize records, and ensure operational details are documented properly throughout each assignment.• Partner with cross-functional teams to align schedules, resolve issues, and keep work moving according to plan.• Support project and service management efforts by monitoring priorities, coordinating follow-up actions, and escalating concerns when needed.
2026-05-04T00:00:00Z

Intake Coordinator

Newark, NJ
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Intake Coordinator to support legal operations in Newark, New Jersey. This Long-term Contract position focuses on managing incoming client materials, maintaining accurate records, and ensuring information is processed efficiently within a fast-paced environment. The ideal candidate brings strong organizational skills, attention to detail, and experience working with intake workflows and content management systems. Responsibilities: • Review and organize incoming client documents and application materials to ensure completeness and accuracy. • Enter, update, and maintain case-related information within the content management system in a timely manner. • Coordinate intake activities to support smooth document flow across a high-volume legal production environment. • Retrieve, catalog, and manage records stored in microfilm and related archival sources when needed. • Communicate with internal teams to clarify missing details and resolve discrepancies in submitted materials. • Monitor intake queues and prioritize assignments to meet service expectations and operational deadlines. • Prepare and maintain organized digital and physical files in accordance with established handling procedures.
2026-05-13T00:00:00Z

Prior-Authorization Coordinator

Englishtown, NJ
onsite
Permanent / Full Time
49000 - 57000 USD / Yearly
Benefits:<ul><li>paid time off</li><li>medical health insurance</li><li>dental</li><li>vision</li><li>life insurance</li></ul> Key Responsibilities:<ul><li>Obtain prior authorizations for procedures, medications, and diagnostic services.</li><li>Verify patient insurance coverage, benefits, and eligibility.</li><li>Communicate with insurance companies to submit and follow up on authorization requests.</li><li>Review clinical documentation for completeness and accuracy prior to submission.</li><li>Track authorization status and ensure approvals are received prior to scheduled services.</li></ul>
2026-05-21T00:00:00Z

Administrative Assistant

Lake Hopatcong, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily customer interactions and administrative coordination in Mount Arlington, New Jersey. This Long-term Contract position is well suited for someone who can stay organized, communicate clearly in English and Spanish, and handle multiple priorities in a busy setting. The ideal candidate will help process customer requests, maintain accurate records, and assist with scheduling and front-counter support as needed. Responsibilities:• Receive customer requests by phone or in person and prepare complete, accurate order documentation.• Coordinate and confirm driver assignments to help keep daily routes and service schedules organized.• Enter hauling and disposal details into Excel with a strong focus on accuracy and record integrity.• Maintain orderly documentation by sorting and filing receipts, invoices, and related paperwork.• Provide support at the drive-up service window when customer traffic requires additional assistance.• Prepare and update driver scheduling documents to reflect operational needs.• Respond to inbound customer inquiries professionally and help direct requests to the appropriate team members.
2026-05-26T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-20T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
21.375 - 27 USD / Hourly
We are looking for an Administrative Assistant to support the Office of Academic Advising in Newark, New Jersey within a higher education environment. This Long-term Contract position will play an important part in keeping advising services organized, responsive, and student-centered while providing part-time operational support. The role is ideal for someone who can quickly learn institutional processes, manage administrative priorities with minimal direction, and contribute to efficient office operations. Responsibilities: • Support daily academic advising operations by responding to student questions, coordinating routine service requests, and helping maintain a consistent level of support. • Manage administrative activities related to registration, student records, and advising follow-up to keep workflows accurate and timely. • Provide dependable office coverage that allows key internal staff to focus on project-related planning and consultation activities. • Use student information systems such as Banner, DegreeWorks, and related office tools to review records, monitor progress, and address immediate issues. • Document existing advising procedures and relay practical workflow details to help capture current operational practices. • Recognize unusual student cases or nonstandard processes encountered in daily work and communicate them to the appropriate stakeholders. • Perform data entry, maintain organized records, and handle general office support tasks that contribute to smooth departmental operations. • Assist with inbound communications, front-desk style support, and other administrative duties as needed in a student-facing office setting.
2026-05-14T00:00:00Z

Administrative Assistant

Carle Place, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in New York. This Contract position requires an organized individual who can help maintain efficient workflows, coordinate administrative tasks, and provide dependable support to staff and leadership. The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate day-to-day administrative activities to help the office run smoothly and efficiently. • Prepare, organize, and maintain records, documents, and general correspondence with accuracy and discretion. • Schedule meetings, manage calendars, and assist with arranging appointments and internal communications. • Respond to routine inquiries and direct requests to the appropriate team members in a courteous manner. • Support data entry, filing, and document tracking to ensure information remains current and accessible. • Assist with preparing reports, presentation materials, and other administrative documents as needed. • Monitor office supply levels and help maintain an organized administrative workspace. • Provide general support to staff and leadership by handling assigned clerical and coordination tasks.
2026-05-27T00:00:00Z

Collections Coordinator

Willingboro, NJ
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed. How you will make an impact:· Create and maintain credit history records· Set up new client accounts· Document daily collection activity· Complete collection effort calls· Reviewing and approving credit holds· Generate legal collections documents· Spreadsheet Maintenance· Perform payment reconciliations· Assist customer service department· Develop and schedule payment plans
2026-04-27T00:00:00Z

Project Coordinator III

New York, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robotics Operator (VR / Teleoperation) – ContractLocation: New York, NY (Onsite)Duration: 12-month contract with potential extension or conversionEmployment Type: W2 (pay rate available upon request)Schedule: Monday–Friday, 9:00 AM – 5:00 PM (40 hours/week)OverviewThis hands-on role supports cutting-edge robotics research and development by operating humanoid robots in controlled lab environments and, as technology evolves, in real-world settings. The Robotics Operator will follow structured procedures to collect high-quality data, annotate sessions, and monitor system performance. This work directly contributes to training AI models and improving real-world robotic behavior.Key Responsibilities<ul><li>Operate humanoid robots in accordance with standard operating procedures (SOPs)</li><li>Teleoperate robots using virtual reality (VR) equipment to perform daily household tasks</li><li>Support active robot sessions by:</li><li>Preparing environments</li><li>Conducting feasibility testing</li><li>Interacting with systems to ensure smooth operation</li><li>Annotate collected data with appropriate metadata</li><li>Monitor robot performance and document issues, including logs, timestamps, and supporting visuals</li><li>Provide feedback on system and equipment performance</li><li>Maintain accurate records of workflows and system behaviors</li><li>Collaborate with researchers, engineers, and internal teams</li><li>Follow all safety protocols and maintain a clean lab environment</li></ul>
2026-05-27T00:00:00Z

Patient Care Coordinator

New Hyde Park, NY
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a Patient Care Coordinator to support care operations for a healthcare. This contract opportunity with permanent potential is ideal for someone who can balance patient-focused service with strong administrative coordination in a fast-paced environment. The person in this role will help manage insurance-related workflows, maintain accurate patient information, and serve as a key point of contact between internal teams and managed care partners. Responsibilities:• Coordinate insurance-related documentation, summaries, and coverage details needed to support managed care activities.• Serve as a central contact between the managed care team and internal staff to promote timely communication and issue resolution.• Support enrollment activity, verify insurance benefits, and keep authorization records current for assigned cases.• Step in during staffing gaps to assist with authorization submissions and follow up with payers on approval status.• Maintain the managed care census and communicate authorization timelines, review dates, and documentation deadlines to clinical staff.• Assist with obtaining initial insurance approvals for new patient admissions when additional support is needed.• Prepare recurring reports related to admissions, reimbursement activity, and other operational metrics.• Organize and update managed care reference materials, including plan information and staff resources.• Monitor daily admissions for insurance coverage concerns and coordinate follow-up for patients requiring managed care review.• Perform general administrative support duties such as document preparation, copying, distribution, and faxing, along with other assigned tasks.
2026-05-27T00:00:00Z

Benefits Coordinator

New York, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Benefits Coordinator to support employee and participant benefit programs for a respected non-profit organization in New York, New York. This Long-term Contract position focuses on delivering clear guidance on health and retirement benefits, helping participants understand coverage options, and ensuring enrollment materials and payments are handled accurately. The ideal candidate brings strong knowledge of benefits administration, excellent communication skills, and the ability to work closely with vendors, agencies, and beneficiaries. Responsibilities: • Guide participants through medical, dental, and vision eligibility details by reviewing coverage rules, confirming status, and answering benefit-related questions. • Receive and track premium payments and enrollment documentation needed to activate or update dependent and other benefit elections. • Assemble and distribute enrollment materials for individuals who become newly eligible for benefit programs. • Explain continuation coverage and post-employment health benefit choices so participants can make informed decisions about ongoing coverage. • Respond to questions involving healthcare, dental, vision, and prescription plans while providing timely and accurate benefit information. • Coordinate with insurance carriers and other benefit vendors to resolve eligibility issues, clarify coverage details, and research claim-related concerns. • Communicate with state agencies regarding programs tied to subsidized health premium assistance and related participant matters. • Provide support on 401(k) plan topics, including explaining available benefits and assisting participants with general retirement plan questions. • Prepare retirement plan documentation for rollovers and distributions, and process withdrawal requests in accordance with plan procedures. • Inform beneficiaries about available death benefit options and assist with the related communication process.
2026-05-27T00:00:00Z

Client Scheduling Coordinator

Somerville, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-05-26T00:00:00Z

Senior Administrative Assistant

Port Chester, NY
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-05-27T00:00:00Z

Facilities Coordinator 3 (5-7 years)

New York, NY
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator to support daily site operations and help maintain a safe, efficient workplace in New York, New York. This Long-term Contract position will focus on coordinating maintenance activity, managing service providers, and handling administrative tasks that keep facility services running smoothly. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance multiple priorities in a fast-paced environment. Responsibilities: • Coordinate preventive maintenance and repair activities for building systems, including mechanical, electrical, and plumbing needs, while helping ensure the facility remains fully operational. • Monitor the work of janitorial, landscaping, security, and other third-party providers to confirm services are delivered on schedule and meet expected standards. • Maintain organized facility documentation such as compliance records, service agreements, work orders, and other operational files. • Provide day-to-day administrative assistance to the facilities function, including scheduling, purchase support, invoice or budget tracking, and general clerical coordination. • Help uphold workplace safety by supporting compliance efforts, contributing to emergency preparedness activities, and reinforcing established health and occupational procedures. • Assist with workspace planning by coordinating office moves, tracking seating or layout needs, and supporting reconfiguration of internal areas. • Serve as a point of contact between employees and outside service partners for requests related to catering, parking, cleaning, and security support. • Track inventory levels for facility-related supplies and place replenishment orders to avoid shortages of essential materials.
2026-05-27T00:00:00Z

HR Coordinator

Jersey City, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized HR Operations Coordinator to support daily human resources operations for a manufacturing company in Kearny, New Jersey. This role focuses on maintaining accurate employee records, assisting staff with HR processes, and helping ensure payroll and benefits information is handled correctly. The ideal candidate brings strong HR administration experience, comfort working in HRIS platforms, and the ability to turn workforce data into useful reports. Responsibilities:• Manage employee record updates in the HRIS, including hires, departures, and compensation adjustments, with a high level of accuracy and timeliness.• Keep position details, compensation data, and reporting structures up to date to reduce record inconsistencies and support clean workforce data.• Provide day-to-day assistance to employees using self-service HR tools, including support related to benefits, time entry, and policy questions.• Partner with HR team members to coordinate onboarding paperwork, employee setup, pay-related updates, and timekeeping changes.• Prepare and analyze HR reports using advanced Excel functions such as PivotTables and lookup formulas to identify trends and support decision-making.• Perform routine audits of HR information and documentation to help maintain compliance and respond to external review requests.• Support the administration of employee benefits and related HR processes to ensure a smooth employee experience.• Help address general employee relations and HR administration matters by providing accurate information and escalating issues when needed.
2026-05-08T00:00:00Z

HR Coordinator

Warminster, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a highly organized HR Coordinator to join our team in Warminster, Pennsylvania. This Long-term Contract position will focus on maintaining accurate employee records, supporting HR documentation processes, and helping ensure files are complete, secure, and easy to access. The role is ideal for someone who is detail-focused, comfortable handling sensitive information, and experienced in HR administration. Responsibilities: • Convert employee paperwork into digital records and upload documentation into the designated HR system. • Arrange and label electronic personnel files so records remain consistent, searchable, and well maintained. • Review employee documentation to confirm records are accurate, complete, and aligned with internal standards. • Identify absent, outdated, or inconsistent paperwork and escalate issues for follow-up when needed. • Protect confidential employee information by applying appropriate document handling and data privacy practices. • Partner with the HR team to improve record organization and support more efficient file management workflows. • Assist with reviewing approximately 75 personnel files as part of an ongoing documentation and audit effort.
2026-05-27T00:00:00Z