Director of First Impressions-Receptionist<p>A company in North Houston is seeking a Director of First Impressions/Receptionist for a long term, possible contract to hire opportunity. This will be an in-office role working Monday-Friday from 8AM-5PM. If you are interested and qualified, please apply today!</p><p><br></p><p><strong>Responsibilities and Essential Requirements:</strong></p><p>Professionally welcomes visitors and provides assistance and direction accordingly</p><p>o Prepares the front desk and signage for scheduled guests and esteemed customers</p><p>o Follows appropriate visitor front desk procedures including electronic sign in / sign out </p><p>o Assertively intercepts solicitors as necessary</p><p>o Properly assists in security of facilities including entry onto campus</p><p>o Regularly ensures that the front desk and general areas are neat and orderly</p><p><br></p><p>Professionally and responsibly manages all incoming calls and directs appropriately while providing exceptional customer service</p><p>o Assertively screens calls as required and determines validity of call</p><p>o Urgently retrieves daily messages from answering service and forwards appropriately.</p><p>o Proactively manages after hours’ answering service including advance notice of company holidays, closures and provides direction for callers</p><p>·</p><p>Effectively and efficiently supports the Human Resources Department</p><p>o Prepares for and welcomes interviewees and ensures they have completed all required paperwork before interview</p><p>o Assists in maintaining the application management software by data entering applicants and sending out correspondence.</p><p>o Proactively assists in preparing for new hires including composing new hire announcement, setting up desk and other various tasks</p><p>o Capably keeps inventory of new hire supplies </p><p>o Regularly updates BrightSign presentation for employee communications</p><p>o Proactively executes employee text message communications as required or necessary</p><p>o Regularly sends out company announcements including monthly birthdays, upcoming holidays etc.</p><p>o Willingly coordinates blood drives, fundraisers and other events as necessary</p><p>o Proactively assists the HR Department with various administrative tasks</p>Office Services AssociateWe are offering a short term contract employment opportunity for an Office Services Associate in Houston, Texas. In this role, you will significantly contribute to our back office operations, focusing on reprographics, copy and mail services, hospitality facilities support, and other service lines as required. <br><br>Responsibilities <br><br>• Efficiently process office services work and ensure that job tickets are appropriately filled out before initiating work. <br><br>• Prioritize workflow and perform office functions primarily in reprographics, mail, and intake according to established procedures.<br><br>• Troubleshoot basic equipment issues and place service calls when necessary. <br><br>• Maintain accuracy and confidentiality when handling sensitive documents and information. <br><br>• Foster detail-oriented relationships by providing excellent customer service, interacting with clients in person, over the phone, or electronically.<br><br>• Adhere to procedures to complete jobs in the correct order and meet contracted deadlines for accepting, completing, and delivering all work. <br><br>• Communicate effectively with supervisors or clients regarding job or deadline issues. <br><br>• Utilize various equipment and supplies in a cost-efficient manner, including loading machines with paper and toner supplies. <br><br>• Ensure quality assurance on own work and work of others. <br><br>• Maintain logs for all office services work. <br><br>• Possess the ability to lift up to 50 lbs. on a regular basis.General Office ClerkWe are offering a long-term contract employment opportunity for a General Office Clerk in The Woodlands, Texas. This role is vital within our team, focusing on the management and organization of financial documents. The industry we operate in is fast-paced and dynamic, requiring a proactive approach and the ability to multi-task effectively. <br><br>Responsibilities:<br><br>• Efficiently handle incoming calls and email correspondence<br>• Accurately perform data entry tasks<br>• Utilize word processing software to produce and manage documents<br>• Ensure the effective organization of paperwork<br>• Promptly respond to and resolve customer inquiries<br>• Conduct filing tasks to maintain orderly records<br>• Monitor customer accounts and take necessary action<br>• Maintain a high level of accuracy when processing customer credit applications<br>• Keep up-to-date customer credit records.Administrative Assistant<p>A company in North Houston is seeking a Tool Equipment Administrator on a contract to hire basis. This will be an in-office role working Monday-Friday from 7/7:30-4PM. Ideal candidate will have some background in logistics or inventory management as well as experience with SAP. If you are interested and qualified in this role, please apply today!</p><p><br></p><p><strong>Specific Accountabilities (not all-inclusive) </strong></p><p>Update company records.</p><p>Transfer tools going to rework and close work orders when received in.</p><p>Maintain Tool Administration email box.</p><p>Research and maintain temporary tools and tools left on location list for the company.</p><p>Assist other departments with various projects when time permits.</p><p>Perform all duties so as to meet the responsibilities listed in the Employee and Corporate HSE Handbooks.</p><p>Perform duties according to the Company’s quality system procedures and work instructions.</p><p><br></p>Administrative Assistant<p>We are seeking a dedicated Bilingual Administrative Assistant to join our team. This role is primarily based in Houston, Texas, and offers a long-term contract employment opportunity. As an Administrative Assistant, your central role will be to ensure smooth communication within the team, handle incoming calls and correspondence, and manage administrative tasks to support our operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently handle inbound calls and direct them to the appropriate department or personnel.</p><p>• Deliver high-quality customer service, addressing and resolving customer inquiries promptly.</p><p>• Perform data entry tasks, ensuring all customer information is up-to-date and accurate in our databases.</p><p>• Manage email correspondence, responding to queries in a timely and detail-oriented manner.</p><p>• Conduct both inbound and outbound calls as required, ensuring clear and effective communication.</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to execute administrative tasks and manage customer data.</p><p>• Schedule appointments and meetings as necessary, coordinating with all involved parties to ensure smooth operations.</p><p>• Maintain organized customer credit records, monitoring accounts and taking necessary action when needed.</p>Administrative AssistantWe are offering a contract for an Administrative Assistant position in Houston, Texas. The role involves supporting the Sales and Marketing management team within a dynamic industry. The workplace is a fast-paced environment where the focus is on handling customer inquiries, maintaining records, and processing applications.<br><br>Responsibilities:<br>• Efficiently handle incoming emails and phone calls, directing them to the appropriate personnel<br>• Support the team by preparing necessary documents and spreadsheets<br>• Manage scheduling of dedicated conference rooms, ensuring readiness and efficient supply management<br>• Assist with data management system maintenance to guarantee accurate and up-to-date information<br>• Conduct research and data collection as required<br>• Handle license applications, tracking, and renewals for the Sales and Marketing team<br>• Assist in the preparation and coordination of bid submissions<br>• Maintain organized shared drives and directories for dealer partners, vendors, and Sales and Marketing teams<br>• Greet and welcome guests as required<br>• Handle sensitive information with discretion, ensuring compliance with privacy policies and regulations.