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4 results for Executive Assistant in Willis, TX

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-05-22T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an Administrative Assistant to support commercial and operational activities for a growing organization in the energy and natural resources sector in Houston, Texas. This contract position with permanent potential is ideal for someone who excels in a fast-paced environment, brings strong attention to detail, and can manage sensitive documentation and transactional data with accuracy. The role will contribute to contract administration, trade support, and cross-functional coordination while helping maintain efficient, compliant business processes. Responsibilities: • Accurately record refined product trade activity and related updates in designated business systems, including handling more complex entries with limited oversight. • Prepare, distribute, and track transaction confirmations while ensuring documentation is completed promptly and correctly. • Examine external confirmations, identify inconsistencies, and work independently to resolve outstanding issues. • Create and maintain contract records across multiple platforms, ensuring information remains complete, current, and aligned between systems. • Oversee the contract repository by monitoring important milestones, renewal dates, and other time-sensitive obligations. • Coordinate the end-to-end contract process from internal routing through final execution, ensuring approval requirements and authorization standards are followed. • Drive initiatives that improve workflows, support automation, and increase overall operational effectiveness across teams. • Partner with accounting personnel during monthly close by compiling supporting notes, validating details, and assisting with related reconciliation activities. • Work collaboratively with stakeholders across business functions, provide day-to-day guidance, and help maintain clear procedures, training support, and team coverage as needed.
2026-06-19T00:00:00Z

Assistant I, Administrative

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support HR-related employee services in Houston, Texas. This Long-term Contract position focuses on handling employee inquiries, maintaining accurate records, and coordinating with internal teams to deliver timely, high-quality support. The role requires strong communication, organization, and follow-through while working in a hybrid schedule of onsite Monday through Thursday and remote on Friday. Responsibilities: • Manage incoming employee questions related to HR policies, procedures, and workplace practices, ensuring each request is addressed promptly and accurately. • Record, track, and close employee interactions in electronic systems while maintaining complete and organized documentation. • Support the resolution of escalated concerns by coordinating with internal HR teams and other departments to provide effective follow-up. • Contribute to onboarding and team development by assisting with the training of new staff members and sharing process knowledge. • Collaborate with shared services groups such as payroll, benefits, recruiting, IT, and security to ensure employee support activities are completed thoroughly. • Maintain filing systems, prepare reports, update templates, conduct research, and organize department materials as needed. • Process employee pay-related updates, including merit increases, promotions, and compensation adjustments, and verify that all required information is entered correctly. • Respond to routine payroll, timekeeping, and benefits questions, serving as a point of contact between employees, managers, and service teams to resolve issues. • Coordinate documentation and follow-up for leaves of absence, disability claims, workers’ compensation matters, accommodations, and new employee paperwork, ensuring all required parties remain informed.
2026-06-19T00:00:00Z

Human Resources (HR) Assistant

Spring, TX
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in The Woodlands. This fully onsite opportunity is a Contract to permanent position and offers the chance to support key HR operations that help create a positive employee experience. The ideal candidate will bring strong organizational skills, confidence working with HR systems, and the ability to communicate professionally across multiple platforms. Responsibilities:• Support daily human resources activities, including maintaining employee records and assisting with administrative HR processes.• Coordinate onboarding tasks for new team members, ensuring required documents, forms, and pre-employment steps are completed accurately and on time.• Assist with candidate screening documentation and follow up on outstanding items to help keep recruitment timelines on track.• Provide general support for employee relations matters by responding to routine questions and directing issues to the appropriate HR team members.• Update and maintain information within HRIS platforms to help ensure employee data remains accurate and current.• Prepare correspondence, schedules, and HR-related documentation using Microsoft Office applications and communication tools.• Facilitate communication with candidates, employees, and internal stakeholders through Zoom, Microsoft Teams, and Outlook.• Help organize meetings, interviews, and other HR activities in a fully onsite office environment.
2026-06-19T00:00:00Z