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6 results for Executive Assistant in Willis, TX

Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership and key members of the Institutional Group in Houston, Texas. This contract position is ideal for someone who thrives in a fast-moving environment, can manage frequent scheduling changes, and brings exceptional organization and discretion to daily operations. The role will play an important part in keeping executive calendars, travel, meetings, and department activities running efficiently while supporting a detail-focused and responsive office environment. Responsibilities: • Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently. • Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs. • Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible. • Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics. • Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing. • Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required. • Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership. • Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting. • Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters. • Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.
2026-05-21T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-05-22T00:00:00Z

Executive Assistant / Office Coordinator

Houston, TX
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant / Office Coordinator to support leadership and keep daily business operations running efficiently in Houston, Texas. This is a Contract position for someone who is detail oriented, can manage shifting priorities, work independently, and bring structure to a fast-paced office environment. The ideal candidate will strengthen executive workflow, coordinate administrative activities, and maintain clear communication across internal teams, clients, and vendors. Responsibilities: • Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items. • Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders. • Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines. • Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics. • Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day. • Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion. • Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date. • Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation. • Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details.
2026-05-27T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
We are looking for an experienced Legal Assistant to join a litigation-focused law firm in Houston, Texas. This position supports attorneys and paralegals with a blend of administrative coordination and hands-on litigation assistance in a busy, deadline-driven setting. The ideal candidate brings strong judgment, exceptional organization, and the ability to keep multiple matters moving accurately and efficiently. Responsibilities: • Support attorneys and paralegals with day-to-day administrative needs, including scheduling, travel coordination, expense processing, and meeting logistics. • Maintain organized electronic matter files and manage legal correspondence within document management platforms to ensure records are accurate and accessible. • Monitor case calendars, track critical dates, and provide timely reminders so filings, hearings, and internal deadlines stay on schedule. • Draft, format, proofread, and finalize pleadings, legal correspondence, and other case-related documents with a high degree of accuracy. • Submit documents through federal and state electronic filing systems and handle related service procedures in accordance with court requirements. • Assist with litigation activities such as discovery coordination, document review, deposition preparation, and support for hearings and trial proceedings. • Oversee large-volume paper and digital productions, including document organization, Bates numbering, and delivery of materials to appropriate parties. • Coordinate service of process, court-related arrangements, and communication with internal teams to support billing completion and month-end workflows.
2026-05-12T00:00:00Z

Human Resources (HR) Assistant

Spring, TX
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in The Woodlands. This fully onsite opportunity is a Contract to permanent position and offers the chance to support key HR operations that help create a positive employee experience. The ideal candidate will bring strong organizational skills, confidence working with HR systems, and the ability to communicate professionally across multiple platforms. Responsibilities:• Support daily human resources activities, including maintaining employee records and assisting with administrative HR processes.• Coordinate onboarding tasks for new team members, ensuring required documents, forms, and pre-employment steps are completed accurately and on time.• Assist with candidate screening documentation and follow up on outstanding items to help keep recruitment timelines on track.• Provide general support for employee relations matters by responding to routine questions and directing issues to the appropriate HR team members.• Update and maintain information within HRIS platforms to help ensure employee data remains accurate and current.• Prepare correspondence, schedules, and HR-related documentation using Microsoft Office applications and communication tools.• Facilitate communication with candidates, employees, and internal stakeholders through Zoom, Microsoft Teams, and Outlook.• Help organize meetings, interviews, and other HR activities in a fully onsite office environment.
2026-05-28T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-05-20T00:00:00Z