We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to support daily office operations and contribute to the smooth functioning of our organization. The ideal candidate will bring excellent organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and provide attentive assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Coordinate and maintain office supplies to ensure operational efficiency.<br>• Handle clerical duties such as filing, record keeping, and document management.<br>• Prepare, process, and submit expense reports in a timely manner.<br>• Assist with event planning, including organizing special events and meetings.<br>• Provide back-office support to ensure seamless operations.<br>• Manage basic bookkeeping tasks, including QuickBooks entries and expense tracking.<br>• Facilitate external filings and court-related documentation as required.<br>• Support reception duties, including welcoming visitors and maintaining a well-organized front desk environment.
<p>We are looking for an Administrative Assistant to join our team in Houston, Texas. In this role, you will serve as the first point of contact for visitors and callers, ensuring a detail-oriented and welcoming environment. This Contract to permanent position offers an opportunity to take on diverse responsibilities across multiple departments, making it ideal for someone who thrives in a dynamic and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients with courtesy, ensuring a positive first impression.</p><p>• Answer incoming calls, direct them appropriately, and handle inquiries with efficiency.</p><p>• Provide administrative support to various departments, taking on tasks as assigned by upper management.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Perform receptionist duties, including maintaining the front desk area and coordinating appointments.</p><p>• Assist in organizing and maintaining office supplies and inventory.</p><p>• Collaborate with team members to support day-to-day operations and projects.</p><p>• Handle ad hoc administrative tasks, ensuring timely completion.</p><p>• Maintain an organized and efficient workspace to support overall office functionality.</p><p>• Uphold confidentiality and demonstrate integrity in all interactions.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Houston, Texas. In this Contract to permanent position, you will play a vital role in managing and processing vendor invoices, ensuring accuracy and efficiency in all financial transactions. This role requires strong attention to detail and a proactive approach to maintaining smooth operations within the accounts payable department.<br><br>Responsibilities:<br>• Process and verify vendor invoices to ensure accurate payment and recordkeeping.<br>• Reconcile vendor statements and address discrepancies promptly to maintain positive relationships.<br>• Perform numeric data entry tasks with precision to support financial reporting needs.<br>• Utilize Dynamics 365 Business Central for efficient invoice and account management.<br>• Collaborate with internal teams to resolve payment issues and improve workflow processes.<br>• Manage accounts payable records and ensure compliance with company policies.<br>• Generate and maintain reports using Excel to track and analyze financial data.<br>• Communicate effectively in both English and Spanish to facilitate vendor interactions.<br>• Assist in month-end closing activities related to accounts payable.<br>• Continuously seek opportunities to enhance efficiency within the accounts payable processes.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Houston, Texas. The ideal candidate will excel in managing day-to-day office operations while efficiently supporting executive leadership. This position requires exceptional organizational skills and a proactive approach to tasks.<br><br>Responsibilities:<br>• Serve as the primary front desk receptionist, ensuring a welcoming environment and managing incoming calls.<br>• Coordinate and maintain executive calendars for two Presidents, scheduling meetings and appointments with precision.<br>• Prepare and track expense reports, ensuring accuracy and timely submissions.<br>• Arrange travel plans, including booking flights, accommodations, and transportation.<br>• Perform accurate data entry tasks to support various administrative needs.<br>• Manage office inventory, ensuring supplies are fully stocked and organized.<br>• Handle general office duties, including filing, correspondence, and maintaining records.<br>• Assist with event preparation and provide support during events, which may occur outside regular office hours.<br>• Utilize tools like Memberly, MailChimp, and NetSuite to streamline administrative processes, if applicable.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Houston, Texas. This role is essential to ensuring smooth daily operations by providing administrative support and maintaining efficient workflows. If you have strong organizational skills, excellent communication abilities, and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to incoming calls in a courteous and timely manner, addressing inquiries and directing calls as needed.<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Provide general administrative support, including document preparation and scheduling.<br>• Manage reception duties, such as greeting visitors and ensuring a welcoming environment.<br>• Organize and maintain office supplies and ensure resources are readily available.<br>• Assist in coordinating meetings and events, including logistical arrangements.<br>• Maintain confidentiality when handling sensitive information and documentation.<br>• Support team members with administrative tasks to ensure workflow efficiency.<br>• Collaborate with colleagues to streamline processes and improve operations.
<p>Our client located in East Houston, TX is seeking an Accounting Assistant to support the Staff Accountant and HR Manager with AP and Payroll duties. The Accounting Assistant must have 2+ years of experience in Accounts Payable and Payroll. The Accounting Assistant will be responsible for processing full cycle Accounts Payable using purchase orders and will be reviewing and verifying payroll. The Accounting Assistant must well experience in QuickBooks, and VLOOKUP and Pivot Table savvy in Excel. This is a direct hire opportunity paying up to 65K plus benefits working 100% on site.</p>
<p>Our client, a growing <strong>multi-location restaurant franchise organization</strong>, is seeking a <strong>Full Charge Bookkeeper</strong> to support end-to-end accounting operations across multiple concepts and locations. This is an <strong>immediate need</strong> for an experienced accounting professional who can independently manage full-cycle bookkeeping, payroll, and financial reporting in a fast-paced, high-volume environment.</p><p><br></p><p>This role requires strong <strong>QuickBooks Online</strong> experience, hands-on restaurant or multi-entity accounting exposure, and a solid understanding of <strong>GAAP</strong>.</p><p><br></p><p><strong>Schedule & Work Environment</strong></p><ul><li>Monday–Friday</li><li>Flexible schedule: <strong>8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM</strong></li><li>Onsite</li><li>Smart casual dress code</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Manage <strong>full-cycle bookkeeping</strong>, including accounts payable, accounts receivable, journal entries, and bank reconciliations</li><li>Maintain and reconcile the <strong>general ledger</strong> in accordance with GAAP</li><li>Prepare <strong>financial statements</strong>, balance sheets, and internal management reports</li><li>Perform detailed <strong>account analysis and balance sheet reconciliations</strong> to ensure accuracy and data integrity</li><li>Process <strong>payroll for approximately 120 employees</strong> and support payroll-related tax filings and compliance</li><li>Record, track, and review transactions within <strong>QuickBooks Online</strong></li><li>Assist with <strong>budget tracking and financial planning</strong> initiatives</li><li>Maintain organized financial documentation using <strong>double-entry bookkeeping</strong> principles</li><li>Support external audits by preparing schedules and providing supporting documentation</li><li>Stay current on accounting standards, regulatory requirements, and best practices within the restaurant industry</li></ul><p><br></p>
<p>Our client, located in downtown Houston, is seeking an experienced Accounts Payable Analyst for a long-term contract-to-hire opportunity. This role is ideal for individuals with expertise in NetSuite or any larger ERP system, a sharp eye for detail, and a talent for reconciliation. Pay ranges from $23 - $27.</p><p><br></p><p>Key Responsibilities</p><ul><li>Invoice Processing: Manage and analyze volumes of 100-150 invoices weekly, ensuring accuracy and efficiency.</li><li>AP Analysis: Monitor accounts payable trends and provide insights to improve efficiency and compliance with company policies.</li><li>Reconciliation: Ensure timely and detailed reconciliation of accounts, identifying and resolving variances.</li><li>Change Orders and Purchase Orders Management: Oversee and process change orders, PO (Purchase Order), and Non-PO related transactions with attention to policy adherence.</li><li>Data Entry and Reporting in NetSuite: Work in NetSuite all day, every day, ensuring accurate and timely input of financial data as well as generating AP analysis reports.</li><li>Collaboration and Communication: Proactively communicate with internal stakeholders, including procurement and finance teams, while working cross-functionally to resolve queries and improve workflows.</li></ul><p><br></p>
<p>We are looking for a skilled Payroll Specialist to join our team in North Houston, Texas. In this role, you will oversee payroll processes, ensuring accuracy and compliance with company policies and regulations. This position offers a dynamic work environment, opportunities for growth in attention to detail, and access to comprehensive benefits.</p><p><br></p><p>Responsibilities:</p><p>• Input payroll data into internal systems and Excel spreadsheets for seamless processing.</p><p>• Manage monthly commission and bonus payouts with precision.</p><p>• Update employee records with changes such as salary adjustments and other employment details.</p><p>• Develop and implement ideas to improve payroll efficiency and workflows.</p><p>• Collaborate with HR and management teams to support special projects and ad hoc requests.</p><p>• Process and document wage garnishments accurately.</p><p>• Investigate and resolve discrepancies in payroll calculations.</p><p>• Address employee inquiries related to compensation in a timely manner.</p><p>• Coordinate closely with accounting teams across various departments.</p><p>• Safeguard employee information and maintain confidentiality at all times.</p>
<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk to join our dynamic group. In this full-time role, you’ll enjoy stable employment and benefits while supporting diverse client projects across industries.</p><p><br></p><p>Key Job Duties:</p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul><p><br></p>
We are seeking a detail-oriented Administrative Assistant to join our team in Spring, Texas. This fully on-site role involves client-facing responsibilities and requires excellent organizational and communication skills. The ideal candidate will thrive in a fast-paced environment, demonstrating initiative and adaptability while supporting business operations. Please note that this is a contract position.<br><br>Responsibilities:<br>• Coordinate schedules, manage calendars, and organize meetings to support daily operations.<br>• Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.<br>• Maintain efficient filing systems and ensure the office is running smoothly with general administrative tasks.<br>• Manage client data entry and updates, with Salesforce experience being advantageous.<br>• Handle inbound calls and provide attentive receptionist support.<br>• Assist in organizing and tracking office supplies to maintain a productive workspace.<br>• Collaborate with team members to address administrative needs and improve workflows.<br>• Provide proactive support to ensure deadlines and commitments are met.<br>• Generate accurate reports and summaries to support executive decision-making.
We are looking for a dedicated Customer Experience Specialist to join our team in Houston, Texas. In this role, you will be responsible for ensuring exceptional service delivery and fostering strong relationships with clients. You will collaborate across departments to address customer needs and provide tailored solutions. This is a long-term contract position offering an exciting opportunity to contribute to client satisfaction and operational excellence.<br><br>Responsibilities:<br>• Educate clients on company policies, processes, and online services to ensure seamless navigation and understanding.<br>• Respond promptly to inquiries regarding coverage, billing, underwriting, and other aspects of benefit plans.<br>• Collaborate with internal teams specializing in billing, claims, and underwriting to resolve client issues efficiently.<br>• Maintain comprehensive knowledge of service activities to provide accurate and detailed updates to clients.<br>• Identify and address internal process or technology issues impacting customer satisfaction, proposing and implementing solutions.<br>• Participate in organizational projects and committees aimed at enhancing service efficiency and knowledge sharing.<br>• Ensure accurate data entry for new producer setups in internal systems to facilitate smooth onboarding.<br>• Represent the company professionally while building and maintaining strong relationships with clients.<br>• Assist in the planning and prioritization of customer queries to uphold responsiveness commitments.
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Houston, Texas. In this long-term contract role, you will play a key part in managing HR data, maintaining records, and ensuring seamless communication with vendors and users. This position is 100% on-site, offering an excellent opportunity to contribute to a dynamic environment within the energy sector.<br><br>Responsibilities:<br>• Organize and maintain employee records, ensuring accuracy and compliance with company standards.<br>• Perform data entry tasks with speed and precision using PeopleSoft and Taleo systems.<br>• Scan and digitize documents for secure and efficient storage.<br>• Manage and update HR data in alignment with organizational policies.<br>• Collaborate with vendors and internal users to address inquiries and provide timely assistance.<br>• Ensure confidentiality and proper handling of sensitive HR information.<br>• Support the HR team with administrative tasks and special projects as needed.<br>• Monitor and audit records to ensure completeness and accuracy.<br>• Facilitate communication between stakeholders to resolve issues and improve processes.
We are looking for a highly organized and detail-oriented Logistics Coordinator to join our team in Houston, Texas. In this Contract to permanent position, you will play a vital role in managing oil logistics operations, ensuring accurate documentation, and maintaining compliance with industry regulations. This opportunity is ideal for someone with strong communication skills, technical expertise, and the ability to thrive in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Verify tickets, reconcile oil barrel counts, and accurately log operational details such as load times and tank levels.<br>• Assign trucks to prioritize timely oil pickups based on factors like tank capacity and inventory levels.<br>• Maintain communication with truck drivers, field staff, and internal teams to address delays or challenges in real time.<br>• Identify and resolve discrepancies in data reports, ensuring consistent and accurate information.<br>• Collaborate with sales teams, trucking companies, and field operations to meet customer needs and prevent issues such as tank overflows.<br>• Ensure adherence to industry standards and regulations while maintaining thorough records for audits and monthly reporting.<br>• Spot inefficiencies in logistics processes and propose actionable solutions to optimize operations and reduce expenses.<br>• Utilize systems like Excel and logistics software to perform data entry and generate comprehensive reports.<br>• Support cross-functional teams to enhance workflow and ensure customer satisfaction.<br>• Monitor logistical activities to guarantee smooth operations and address any emerging concerns proactively.
We are seeking an entry-level Middle Office Analyst to join our team in Houston, Texas. In this role, you will work within commodity markets, supporting trade entry, reconciliation, and reporting processes. This position requires attention to detail, analytical skills, and the ability to collaborate effectively with traders and senior management.<br><br>Responsibilities:<br>• Accurately input trade data into trading systems across various commodities, including oil, metals, and foreign exchange.<br>• Process trade amendments and ensure all updates are properly reflected in the trading systems.<br>• Reconcile daily profit and loss variances between trader estimates and actual results, identifying and resolving discrepancies.<br>• Prepare and distribute daily profit and loss reports to traders and senior leadership.<br>• Manage and maintain trading system reference data, including book structures and instrument creation.<br>• Investigate discrepancies in trade data and develop solutions to ensure accuracy.<br>• Collaborate with traders to ensure alignment on financial reporting and system updates.<br>• Support ad hoc financial analysis and reporting initiatives.<br>• Ensure compliance with internal policies and regulatory requirements related to trade processing.
<p>A company in Downtown Houston is looking for a Payroll Analyst to join their team on a contract to hire basis. This role is 100% onsite.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll using PeopleSoft North American Payroll module with high attention to accuracy and compliance.</p><p>• Serve as the payroll subject matter expert for designated client accounts, ensuring timely resolution of issues.</p><p>• Conduct detailed audits to verify payroll data integrity and compliance with company policies and regulations.</p><p>• Collaborate with internal departments to resolve payroll discrepancies and ensure seamless communication.</p><p>• Collect, calculate, and input payroll data while maintaining accurate records.</p><p>• Export and review timesheets from the time and attendance system for payroll processing, addressing any discrepancies found.</p><p>• Ensure proper handling of additional pay components, including bonuses, garnishments, loans, and deductions.</p><p>• Manage payroll inbox inquiries and follow up with employees to provide excellent customer service.</p><p>• Assist in both internal and external audits related to payroll operations.</p><p>• Work collaboratively with team members to meet deadlines during critical payroll periods.</p>
We are looking for a bilingual Product Operator with expertise in operational logistics to support fuel trading activities in the Latin American market. This role is essential to ensuring the smooth movement and storage of gasoline and distillates, as well as maintaining compliance with customs regulations and managing vessel-related issues. The ideal candidate will thrive in a fast-paced environment, playing a key role in coordinating between traders, terminals, cargo vessels, and customers.<br><br>Responsibilities:<br>• Oversee post-deal operations, ensuring fuel products are transported and stored efficiently in Gulf Coast terminals and cargo vessels.<br>• Coordinate logistics for fuel products, including customs clearance, import/export permitting, and compliance with tariffs.<br>• Act as a liaison between traders, terminals, cargo vessels, and customers across multiple Latin American countries.<br>• Resolve operational challenges such as weather disruptions and regulatory compliance issues.<br>• Manage vessel-related processes, including scheduling, documentation, and troubleshooting.<br>• Conduct reconciliation tasks, including cost entry and verification of operational data.<br>• Ensure adherence to compliance protocols and maintain accurate records of regulatory documentation.<br>• Utilize technology tools, such as Excel and Outlook, to streamline operations and communication.<br>• Provide on-call support for critical issues that may impact the supply chain.<br>• Travel periodically for training and assessments to enhance operational expertise.
<p>We are looking for an experienced Accounting Manager to oversee financial reporting and ensure the accuracy of accounting processes for our services firm. This role requires a detail-oriented individual who excels at managing month-end closings, reconciling accounts, and leading audits. Join our team in Houston, Texas, to contribute to the efficiency and integrity of our financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Direct and manage month-end close procedures to ensure timely and accurate financial reporting.</p><p>• Oversee general ledger activities, ensuring all entries are compliant with accounting standards and company policies.</p><p>• Prepare and review financial statements to guarantee precision and compliance.</p><p>• Coordinate and lead financial statement audits, acting as the primary point of contact for auditors.</p><p>• Supervise account reconciliation processes to maintain the accuracy of financial data.</p><p>• Identify and implement improvements to accounting processes for increased efficiency.</p><p>• Mentor and guide entry-level accounting staff to support their growth and development.</p><p>• Collaborate with cross-functional teams to align financial strategies with business objectives.</p><p>• Ensure adherence to regulatory requirements and company guidelines in all accounting practices.</p><p>• Analyze financial data to provide insights and support strategic decision-making.</p><p><br></p><p>For immediate consideration, contact Mark, mark.loiacano@roberthalf</p>
<p>We are looking for an experienced Senior Accountant to join our team in Cypress, Texas. In this role, you will take ownership of critical accounting functions, ensuring precise financial reporting and supporting the organization's operational goals. This position offers an opportunity to work closely with leadership while contributing to the company's overall financial health.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze monthly, quarterly, and annual financial statements to ensure accurate and timely reporting.</p><p>• Lead and manage month-end and year-end close processes, including journal entries, accruals, and reconciliations.</p><p>• Perform detailed balance sheet reconciliations and address any variances promptly.</p><p>• Evaluate financial results and deliver insights to management to support informed decision-making.</p><p>• Assist with the development of budgets, forecasts, and cash flow analyses to align with company objectives.</p><p>• Ensure adherence to internal controls, company policies, and accounting standards to maintain compliance.</p><p>• Provide support during external audits, tax filings, and regulatory reporting requirements.</p><p>• Mentor entry level accounting staff, reviewing their work and guiding their detail oriented growth.</p><p>• Identify and implement improvements to accounting processes and reporting efficiency.</p><p>• Collaborate with operations and leadership teams to ensure accurate revenue and expense recognition.</p><p><br></p><p>For immediate consideration, contact Mark, mark.loiacano@roberthalf</p>
We are looking for a dedicated Tax Staff member with strong attention to detail to join our team in Houston, Texas. In this role, you will focus on tax consulting and preparation duties for corporations and partnerships, particularly those with international filing requirements. You will collaborate with clients, managers, and partners to deliver high-quality tax solutions while developing your expertise in a dynamic environment.<br><br>Responsibilities:<br>• Conduct detailed tax research to address complex tax issues and provide recommendations.<br>• Prepare corporate income tax returns, partnership returns, and foreign component filings, including Forms 1120, 1120F, 1120S, 1065, 5471, and 5472.<br>• Handle withholding tax returns, such as Form 1042, ensuring accuracy and compliance.<br>• Respond to inquiries and correspondence from tax authorities, providing clear and timely resolutions.<br>• Collaborate with senior team members on tax audits, due diligence projects, and other tax-related assignments.<br>• Review and analyze data inputs, identifying discrepancies and ensuring technical compliance.<br>• Offer guidance and mentorship to entry-level staff, supporting their growth and development.<br>• Build strong relationships with clients through effective communication and responsive service.<br>• Manage tax planning and related projects from inception to completion, ensuring deadlines are met.
<p>We are looking for an experienced Senior Accountant to join our team in The Woodlands, Texas. This role requires a highly organized and detail-oriented individual with expertise in financial reporting and accounting processes. You will play a key part in maintaining accurate financial records, analyzing results, and ensuring compliance with regulatory standards.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review accurate monthly, quarterly, and annual financial statements in adherence to accounting standards.</p><p>• Execute month-end and year-end close processes, including journal entries, accruals, and account reconciliations.</p><p>• Investigate and resolve balance sheet discrepancies to ensure accuracy.</p><p>• Analyze financial performance and provide detailed explanations to management.</p><p>• Assist in creating budgets, forecasts, and cash flow analyses to support strategic planning.</p><p>• Ensure adherence to internal controls, company policies, and industry regulations.</p><p>• Collaborate with external auditors, tax professionals, and regulatory bodies to complete compliance tasks.</p><p>• Guide and mentor entry-level accounting staff to enhance team performance.</p><p>• Identify opportunities for process improvements and streamline accounting workflows.</p><p>• Partner with various departments to ensure accurate revenue recognition and expense reporting.</p><p><br></p><p>For immediate consideration, contact Mark, mark.loiacano@roberthalf</p>
We are looking for a knowledgeable Lease Accounting Specialist to join our team in Houston, Texas. In this role, you will utilize your expertise in lease accounting and ASC 842 regulations to support clients in navigating complex financial scenarios. You will play a key role in ensuring compliance, troubleshooting issues, and improving accounting processes.<br><br>Responsibilities:<br>• Serve as the primary advisor for clients requiring guidance on ASC 842 lease classification, calculations, amortization schedules, and remeasurements.<br>• Analyze and validate lease data to assist with intricate setups and accounting challenges within specialized software.<br>• Resolve discrepancies in accounting calculations and ensure compliance with industry standards.<br>• Provide expert consultation on general ledger mapping, journal entry outputs, and system integration strategies.<br>• Facilitate client training sessions, discussions, and demonstrations on lease accounting functionalities and reporting tools.<br>• Monitor updates to ASC 842 regulations and interpret emerging changes to advise clients effectively.<br>• Collaborate with product and development teams to translate accounting requirements into software features.<br>• Review new software releases to confirm adherence to accounting standards and perform user acceptance testing.<br>• Develop internal documentation, training materials, and knowledge base content related to lease accounting.<br>• Offer guidance to cross-functional teams on accounting best practices and system capabilities.
We are looking for a meticulous Billing Clerk to join our team in Houston, Texas. This is a long-term contract position ideal for someone with a strong background in accounts receivable and billing operations. The role requires a detail-oriented individual who is tech-savvy and has proven experience in managing invoice systems efficiently.<br><br>Responsibilities:<br>• Accurately input invoices into the Ariba and Open Invoice systems.<br>• Review and verify billing information to ensure correctness and compliance.<br>• Maintain organized records of all invoices and payment transactions.<br>• Collaborate with other departments to resolve discrepancies in billing.<br>• Ensure timely and accurate processing of invoices.<br>• Conduct audits of billing data to identify and rectify errors.<br>• Provide support and assistance in accounts receivable tasks.<br>• Monitor billing processes to adhere to company policies and standards.<br>• Generate reports related to billing activities for management review.<br>• Support continuous improvement initiatives for billing procedures.
