15 results for Contracts Administrator in Willis, TX

AP Administrator We are seeking a meticulous and experienced Accounts Payable (AP) Administrator to join our team in Houston, TX. This contract-to-hire opportunity is ideal for a candidate looking to contribute to a fast-paced, service-driven organization. The successful candidate will bring a strong background in purchase order and invoice processing, while working collaboratively within the AP team and reporting directly to the AP Supervisor. Key Responsibilities:<ul><li>Accurately match vendor invoices to corresponding purchase orders, ensuring compliance and completeness.</li><li>Proactively identify and resolve discrepancies between purchase orders and invoices.</li><li>Apply knowledge of the PO process to enhance and optimize AP workflows.</li><li>Research and correct invoice or PO-related errors in a timely and efficient manner.</li><li>Enter vendor invoices into the Infor system daily with a high degree of accuracy.</li><li>Manage the AP email inbox, ensuring prompt and professional communication with vendors.</li><li>Establish and maintain strong relationships with vendors to address payment issues and resolve inquiries.</li><li>Support the full-cycle accounts payable process, ensuring timely and accurate recording of all transactions.</li></ul>This role offers an excellent opportunity to develop within a growing team and contribute to operational excellence in the AP function.

Legal Assistant We are looking for a skilled Legal Assistant to join our team on a contract basis in Houston, Texas. The ideal candidate will excel in providing administrative and legal support, ensuring smooth operations within a fast-paced legal environment. Fluency in Spanish is essential for this role, as you will frequently interact with Spanish-speaking clients and handle bilingual documentation. Responsibilities: • Manage and maintain legal calendars, including scheduling appointments, court dates, and deadlines. • Assist with billing processes and ensure accurate and timely invoicing. • Organize and manage legal case files using case management software. • Prepare, review, and edit legal documents, ensuring compliance with all requirements. • Communicate effectively with clients, including Spanish-speaking individuals, to provide updates and gather necessary information. • Utilize Aderant and CompuLaw tools for legal documentation and case tracking. • Conduct research using Automated City Register Information System (ACRIS) and other legal databases. • Collaborate with attorneys and other team members to ensure efficient claim administration. • Handle client relations professionally, addressing inquiries and providing assistance as needed.

Credentialing Specialist We are seeking a Medical Administrator to join our team in Houston, Texas. In this role, you will be primarily focused on verifying insurance coverage for patients to ensure necessary medical procedures are covered. This role involves dealing with sensitive information and requires a strong understanding of medical terminologies. Responsibilities: • Verify patient's insurance coverage by contacting payers and inquiring about enrollment and necessary procedures.• Utilize CRM to accurately and efficiently process insurance verification.• Maintain strict confidentiality and security of all sensitive patient information.• Utilize fax and email services for document transmission as required.• Participate in enrollment discussions with various stakeholders.• Perform data entry tasks, ensuring the accuracy of all entries in line with our commitment to detail-oriented work.• Collaborate with team members to exceed performance metrics.• Employ your knowledge of medical insurance verification during all interactions.• Prioritize tasks effectively to meet deadlines while managing multiple responsibilities.• Use Microsoft Excel for various billing and claim administration functions.

Legal Secretary We are looking for a skilled Legal Secretary to join our team on a contract basis in Houston, Texas. This position involves providing comprehensive administrative support to multiple attorneys in a dynamic and detail-oriented services environment. If you have a background in legal calendaring and e-filing, along with experience in construction law, this role offers an excellent opportunity to showcase your expertise. Responsibilities: • Manage and maintain calendars for up to four attorneys, ensuring deadlines and appointments are accurately tracked. • Handle e-filing processes for both state and federal courts with precision and efficiency. • Organize and prioritize daily tasks to support a busy desk with high-volume work. • Coordinate meetings, appointments, and deadlines to ensure seamless operations. • Prepare and review legal documents, correspondence, and other materials as needed. • Provide administrative assistance, including document management and recordkeeping. • Act as a liaison between attorneys and clients, maintaining clear and effective communication. • Collaborate with team members to ensure smooth workflow and task delegation. • Adapt quickly to changing priorities and deadlines in a fast-paced legal environment. • Utilize knowledge of construction law to support casework and documentation.

Credentialing Specialist Looking to advance your career in healthcare administration? Robert Half is seeking a detail-oriented Medical Credentialing Specialist to support our clients with their critical credentialing needs. In this role, you will play a vital part in ensuring healthcare providers meet regulatory standards, supporting compliance, and maintaining accurate records in a fast-paced environment. This is an excellent opportunity for skilled professionals who are passionate about contributing to the healthcare industry and thrive in managing complex administrative responsibilities. Key Responsibilities:<ul><li>Credentialing Management:</li><li>Collect, review, and verify documentation for licensures, certifications, education, and training for healthcare providers.</li><li>Submit and manage credentialing applications with insurance providers, state licensing boards, and other regulatory bodies in compliance with industry standards.</li><li>(Source: SG25 US Healthcare.docx).</li><li>Records Maintenance:</li><li>Maintain detailed provider records in an organized and secure manner using credentialing databases and systems.</li><li>Ensure all re-credentialing deadlines are met and documentation remains current.</li><li>(Source: SG25 US Healthcare.docx).</li><li>Compliance & Regulation:</li><li>Stay updated on federal, state, and local regulatory changes, ensuring all credentialing processes align with accreditation standards such as NCQA and Joint Commission requirements.</li><li>Assist with audits and accreditation reviews by compiling necessary compliance documentation.</li><li>(Source: SG25 US Healthcare.docx).</li><li>Client & Provider Communication:</li><li>Act as the primary liaison between healthcare professionals, clients, and third-party entities such as insurance providers or regulatory agencies.</li><li>Provide timely responses to any inquiries or concerns related to credentialing processes.</li><li>Workflow Optimization:</li><li>Identify inefficiencies in credentialing workflows, proactively suggesting process improvements to enhance efficiency and accuracy.</li></ul>

Sr. Accountant A client of ours is currently seeking a Senior Accountant to join their finance team on a contract-to-hire basis. This position plays a critical role in supporting the financial operations of a dynamic non-profit organization. The ideal candidate is a detail-oriented and self-motivated professional with a strong background in accounting and financial analysis, capable of working independently and managing complex financial processes. Key Responsibilities:<ul><li>Perform bank reconciliations, journal entries, accounts payable reconciliations, and AP processing</li><li>Manage the month-end and year-end close processes, including complex journal entries and general ledger reconciliations</li><li>Ensure accuracy of accruals, transaction reviews, and financial reporting</li><li>Review vendor setups for ACH payments and ensure accuracy and compliance</li><li>Oversee contract billing and collections across multiple programs, including Medicaid billing and collections</li><li>Develop and implement billing processes and track funding sources for various programs</li><li>Ensure daily accounting operations run smoothly, while effectively prioritizing tasks and workloads</li><li>Address escalations and proactively resolve service disruptions in a timely manner</li><li>Maintain appropriate segregation of duties and support the ongoing assessment of internal controls</li><li>Manage full-cycle accounts payable and support preparation of monthly financials</li><li>Administer and maintain accounting information systems, including automated systems and custom reporting tools</li><li>Maintain accurate asset management records, reconcile inventory with fixed asset ledgers</li><li>Assist with audit preparation and coordination</li><li>Provide departmental support as a help desk administrator, ensuring timely response to escalations and SLA breaches</li><li>Conduct variance and trend analysis, and provide explanations to internal financial statement users</li><li>Manipulate and analyze large data sets from multiple systems to support financial modeling and decision-making</li><li>Assist with cash flow and financial projections and conduct time studies in accordance with regulatory guidelines</li><li>Generate and distribute ad-hoc and scheduled financial reports</li><li>Support and lead special projects as assigned</li><li>Identify and implement process improvements to promote financial efficiency and consistency</li><li>Comply with all applicable contract, state, and federal regulations, as well as internal policies and procedures</li><li>May be required to drive company vehicles and must meet insurability and training requirements</li></ul>

Administrative Assistant We are looking for an Administrative Assistant to join our team in Houston, Texas. This Contract-to-Permanent position offers an exciting opportunity to support critical operational functions and contribute to the continuous improvement of organizational processes. The ideal candidate will bring strong administrative skills and a proactive mindset to assist in various projects and ensure smooth coordination across teams. Responsibilities: • Manage and maintain information across multiple platforms, including databases, SharePoint, websites, and project tracking systems. • Handle administrative tasks related to Certificates of Insurance, account assignments, and documentation requests. • Prepare performance reports and interpret key performance indicators to support decision-making. • Track and oversee the renewal of permits and certifications to ensure compliance. • Provide administrative support to the North America team, ensuring efficient workflow and communication. • Collaborate on projects, assist with policy rollouts, and support communication initiatives as directed by senior management. • Coordinate schedules, appointments, and meetings to facilitate seamless operations. • Monitor email correspondence and respond promptly to inquiries, ensuring clear and effective communication. • Perform data entry and maintain accurate records to support organizational goals.

Procurement Specialist We are looking for a Procurement Specialist to join our clients' team in Houston, Texas, on a Contract-to-Permanent basis. This role is ideal for candidates with a background in procurement who excel in managing operational tasks rather than strategic initiatives. You will play a key role in ensuring the smooth flow of purchasing operations while providing first-line support for procurement-related inquiries. Responsibilities:• Process purchase requisitions (PRs) using the designated procurement system.• Monitor and follow up on goods receipts (GRs) to ensure timely delivery and accurate documentation.• Assist in resolving basic invoice discrepancies to maintain efficient payment processes.• Provide first-level support for inquiries related to the procure-to-pay (P2P) process.• Collaborate with internal teams to address procurement issues and improve workflows.• Maintain accurate records of procurement activities and ensure compliance with company policies.• Work independently to manage day-to-day procurement tasks with minimal supervision.• Support the lead procurement specialist in operational duties as needed.

Legal Assistant We are looking for a skilled bilingual (Spanish) Legal Assistant to join our team on a contract basis in The Woodlands, Texas. The ideal candidate will bring expertise in administrative support and legal processes, with a strong focus on civil litigation and case management. This role requires exceptional organizational skills and the ability to work effectively with attorneys and clients in a fast-paced legal environment. Responsibilities:• Provide administrative support to attorneys specializing in personal injury, product liability, and contract law.• Request, review, and organize medical and billing records, ensuring accuracy and completeness.• Manage e-filing processes and maintain accurate calendaring of deadlines and court dates.• Collaborate with attorneys on trial preparation tasks and case documentation.• Handle client communication professionally, maintaining confidentiality and trust.• Utilize case management software to monitor and update case progress.• Perform notary services when required.• Assist with docket control and scheduling to ensure timely compliance with legal deadlines.• Support attorneys in preparing for hearings and meetings with detailed documentation.• Translate and communicate effectively in Spanish to support bilingual client needs.

Payroll Specialist II We are looking for an experienced Payroll Specialist II to manage and oversee payroll-related operations for a variety of functions, including benefits accounting, equity, and banking. This long-term contract position is based in Houston, Texas, and requires expertise in payroll processes, account reconciliation, and financial documentation. The ideal candidate will ensure accuracy and compliance in payroll activities while collaborating with multiple teams and stakeholders. Responsibilities: • Execute payroll accounting tasks, including preparing payroll disbursements, reconciling escheating accounts, and creating manual journal entries. • Load payroll general ledger data into organizational systems to ensure proper processing and reporting. • Address inquiries from benefits teams, employees, and payroll staff regarding the impact of benefits like pension plans, deferred compensation, and elected benefits on payroll. • Analyze general ledger entries and provide detailed documentation to finance teams and related departments. • Validate payroll account information and general ledger postings prior to submission to organizational systems. • Collaborate with HR, finance teams, and third-party benefit administrators to streamline payroll-related processes. • Perform monthly reconciliation of payroll accounts to ensure accurate processing and payment of third-party benefits. • Handle banking activities related to payroll checks, direct deposits, and escheating processes. • Prepare manual journal entries for payroll data, taxes, benefit payments, and other related items. • Provide backup support to Payroll Analysts, Payroll Tax Analysts, and assist with special projects as needed.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to provide essential support in a fast-paced environment. This is a contract position based in Houston, Texas, where you will play a key role in maintaining efficient office operations. The ideal candidate will excel in handling a variety of administrative tasks with precision and attention to detail. Responsibilities: • Answer and manage inbound calls, ensuring a courteous experience for all callers. • Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Manage email correspondence, responding to messages promptly and effectively. • Handle both inbound and outbound calls to coordinate communication and gather information as needed. • Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create and manage documents and presentations. • Schedule and coordinate appointments, ensuring all details are accurately recorded. • Maintain an organized workspace, supporting the team with general administrative duties as required. • Assist in preparing reports and updating internal systems with relevant information. • Collaborate with team members to streamline processes and improve efficiency.

Office Services Associate We are looking for an Office Services Associate to join our team on a contract basis in Houston, Texas. This role focuses on delivering exceptional back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital capacities. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and customer service skills. Responsibilities: • Perform reprographics, mail, and intake functions following established procedures and quality standards. • Utilize and maintain logs to track office service tasks and ensure accuracy in documentation. • Load machines with paper, toner, and other supplies, ensuring efficient operation. • Troubleshoot minor equipment issues and escalate more complex problems to the supervisor as needed. • Communicate effectively with supervisors or clients regarding deadlines, job status, or any issues encountered. • Prioritize and manage workflow to meet contracted deadlines and client expectations. • Perform quality assurance checks on completed work to ensure accuracy and compliance with standards. • Follow company and client site policies to maintain an organized and secure work environment. • Handle sensitive or confidential documents with discretion and professionalism. • Lift and transport items weighing up to 50 pounds as part of daily responsibilities.

Paralegal We are looking for an experienced Paralegal to join our team in Houston, Texas, on a contract basis. In this role, you will provide essential support to trial attorneys, helping manage injury-related legal cases and ensuring the delivery of exceptional services to our clients. The ideal candidate will bring strong organizational skills, attention to detail, and a client-focused mindset to the position. Responsibilities: • Organize and maintain case files, ensuring all legal documents are accurate and up to date. • Draft and prepare correspondence, pleadings, and other legal documents under attorney supervision. • Schedule and manage appointments, hearings, and court dates, while maintaining attorney calendars. • Coordinate the preparation of trial materials, including exhibits, presentations, and other supporting documents. • File legal documents with courts and agencies, adhering to strict deadlines and compliance standards. • Conduct legal research and assist in the investigation of case details as needed. • Provide administrative support, including data entry, billing, and document management. • Communicate empathetically with clients, especially those dealing with serious injuries, to provide updates and gather necessary information. • Utilize case management software and tools to streamline processes and ensure efficiency.