We are looking for a bilingual Receptionist, fluent in Spanish and English, to join our team in North Chesterfield, Virginia. This position is ideal for someone who thrives in a dynamic environment, enjoys working with people, and can effectively manage front desk operations while handling administrative tasks. As a contract-to-permanent role, this opportunity offers a path toward long-term employment for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors with professionalism and warmth, ensuring their needs are promptly addressed.<br>• Handle incoming and outgoing mail and deliveries, maintaining accurate records.<br>• Keep the reception area clean, organized, and presentable at all times.<br>• Schedule appointments and coordinate meetings using calendar and scheduling software.<br>• Perform data entry, document management, and other basic administrative tasks.<br>• Answer and manage multi-line phone systems, ensuring calls are directed appropriately.<br>• Provide support for general office operations and assist with additional administrative duties as required.<br>• Collaborate with team members to ensure smooth day-to-day operations.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Richmond, Virginia. In this role, you will provide essential support to ensure smooth daily operations, handle administrative tasks, and maintain effective communication across the office. This position is ideal for someone who excels in multitasking and enjoys contributing to a collaborative work environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and directing them to the appropriate team members.<br>• Perform data entry tasks with precision, ensuring records and databases are up-to-date and organized.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office environment.<br>• Support the team with general administrative tasks, such as scheduling meetings and preparing documentation.<br>• Assist in case management workflows by organizing files and monitoring progress.<br>• Coordinate social work-related activities and maintain relevant documentation.<br>• Ensure timely communication across departments to support effective collaboration.<br>• Maintain confidentiality and adhere to office policies in handling sensitive information.<br>• Provide payroll-related administrative assistance when required.<br>• Monitor office supplies and coordinate procurement to ensure uninterrupted operations.
<p>We are looking for a highly organized and proactive Executive Assistant to join our team on a contract basis in Richmond, Virginia. In this role, you will provide comprehensive support to the C-suite executives, while also ensuring smooth day-to-day operations of the office. Your ability to manage multiple responsibilities efficiently and make independent decisions will be essential for success. This role has the potential to become a long term, permanent position.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to 4-5 C-suite executives, managing their calendars and scheduling meetings.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Act as the keyholder for company assets, including security badges and vehicles.</p><p>• Assist with front desk duties, such as monitoring sign-in sheets and greeting visitors as needed.</p><p>• Set up and prepare conference rooms for in-person meetings.</p><p>• Take meeting minutes and ensure proper documentation of discussions and decisions.</p><p>• Address and resolve office-related issues, including tenant concerns, and coordinate with the landlord for solutions.</p><p>• Support special administrative projects and tasks as required.</p><p>• Make independent scheduling decisions to optimize executive calendars without prior consultation.</p><p>• Oversee daily office operations to maintain an attentive and efficient environment.</p>
We are looking for an experienced Controller to join our team in Richmond, Virginia. In this role, you will play a key part in overseeing financial operations, managing staff, and ensuring the accuracy of financial reporting. This position requires someone with strong attention to detail who thrives in a leadership role and can work effectively with senior management.<br><br>Responsibilities:<br>• Supervise and manage the performance of staff across accounts payable, accounts receivable, reception, human resources, and cost analysis functions.<br>• Build and maintain strong relationships with banking institutions to support financial operations.<br>• Oversee the preparation and execution of month-end and year-end closings, including the development of financial statements.<br>• Coordinate inter-company activities across multiple entities to ensure seamless financial processes.<br>• Collaborate closely with senior management and C-suite executives to provide financial insights and strategic guidance.<br>• Ensure compliance with auditing standards and regulatory requirements, including DCAA guidelines.<br>• Utilize accounting software systems and ERP solutions to optimize financial operations and reporting.<br>• Monitor budget processes and provide recommendations for cost improvements.<br>• Develop and implement strategies to enhance efficiency and accuracy within financial systems.
We are looking for a detail-oriented Administrative Technician to join our team in Newport News, Virginia. In this role, you will provide essential administrative support, ensuring smooth operations and efficient coordination of tasks. This is a long-term contract opportunity within the non-profit sector, offering the chance to contribute meaningfully while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Perform administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings.<br>• Respond to inbound calls promptly and provide exceptional customer service.<br>• Conduct high-volume data entry with accuracy and maintain meticulous records.<br>• Scan, file, and organize documents to ensure easy retrieval and secure storage.<br>• Assist in creating and maintaining detailed filing systems for organizational efficiency.<br>• Support team members by managing daily workflows and prioritizing tasks.<br>• Collaborate with various departments to ensure seamless communication and task execution.<br>• Monitor and maintain office supplies and equipment, addressing issues as needed.<br>• Compile reports and assist in preparing presentations for internal and external stakeholders.<br>• Uphold confidentiality and professionalism in handling sensitive information.
