20 Results for Purchasing Assistant Jobs in White Plains, NY

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Accounting Assistant

Union County, NJ
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Union County, New Jersey on a contract basis with the potential for a permanent position. In this role, you will contribute to day-to-day accounting activities, help maintain accurate financial records, and support timely month-end reporting. This opportunity is well suited for someone who enjoys working across payables, reconciliations, and general accounting tasks in a collaborative environment. Accounting Assistant Responsibilities:<ul><li>Review and process vendor invoices, schedule payments, and ensure transactions are recorded accurately and on time.</li><li>Administer employee expense submissions, verify supporting documentation, and resolve discrepancies as needed.</li><li>Respond to accounts payable questions from vendors and internal stakeholders while keeping supplier information current and organized.</li><li>Prepare routine journal entries and accruals to support accurate general ledger activity.</li><li>Perform bank and account reconciliations, investigate variances, and clear outstanding items promptly.</li><li>Assist with month-end close activities by gathering documentation, updating schedules, and supporting financial reporting deadlines.</li><li>Maintain fixed asset records and help track additions, disposals, and related accounting entries.</li><li>Provide support during audit preparation by organizing records and supplying requested accounting documentation.</li><li>Follow established accounting guidelines and internal controls to promote accuracy, compliance, and consistency in financial operations.</li></ul>
2026-09-28T00:00:00Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-10-06T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and operational needs for a retail apparel and accessories environment in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping a workspace orderly, handling hands-on tasks, and helping the team stay productive throughout the day. The role will involve a mix of office support, sample coordination, and local errand-running, with a July start date. Responsibilities: • Organize and prepare label samples to ensure materials are sorted accurately and ready for team use. • Maintain a clean, orderly, and functional office environment by assisting with general upkeep throughout the day. • Run local business-related errands as needed to support office operations and team requests. • Provide day-to-day administrative assistance that helps keep office activities moving efficiently. • Monitor shared spaces and supplies, addressing basic organizational needs to support a smooth workflow. • Assist with practical tasks that contribute to the overall coordination of the office and support staff.
2026-10-07T00:00:00Z

Marketing Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Marketing Assistant to support a busy healthcare organization through a contract position. This opportunity is ideal for someone who enjoys coordinating campaigns, strengthening communications, and helping marketing initiatives run smoothly across digital and in-person channels. The role offers the chance to contribute to outreach efforts, social media activity, and event support while working in a fast-paced, collaborative environment. Responsibilities: • Coordinate and execute email outreach initiatives to promote services, programs, and organizational updates. • Assist with planning and supporting events, including logistics, materials preparation, and on-site coordination as needed. • Contribute to day-to-day marketing projects by helping organize timelines, content, and campaign deliverables. • Support direct marketing efforts by preparing materials, tracking responses, and helping maintain campaign accuracy. • Manage social media-related tasks such as scheduling content, monitoring engagement, and helping maintain a consistent brand presence. • Help develop and distribute marketing communications that align with organizational goals and audience needs. • Collaborate with internal stakeholders to gather information and ensure promotional materials are timely and effective.
2026-10-13T00:00:00Z

Benefits Assistant

Scarsdale, NY
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for a Benefits Assistant to join our team in Scarsdale, New York in a Contract position. This role supports daily benefits administration and serves as a key resource for employees who need guidance on benefit programs, leave matters, and related processes. The ideal candidate brings strong coordination skills, attention to detail, and hands-on experience assisting with benefits operations in a fast-paced environment. Responsibilities: • Coordinate day-to-day benefits activities, including enrollment updates, status changes, and record maintenance across benefit programs. • Support COBRA-related processes by tracking eligibility, preparing required documentation, and helping ensure timely follow-up on continuation coverage matters. • Assist with leave of absence administration by monitoring requests, maintaining accurate records, and communicating next steps to employees and internal partners. • Respond to employee questions regarding health, welfare, and other benefit offerings with clear and helpful guidance. • Review benefits data for accuracy, reconcile discrepancies, and help maintain organized documentation for audits and reporting needs. • Partner with HR and external providers to help resolve benefit issues and ensure smooth delivery of services. • Contribute to compensation and benefits support activities by helping track information and preparing materials as needed. • Maintain confidentiality while handling sensitive employee information and benefit-related records.
2026-10-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for an education-focused trade environment in New York, New York. This Contract position will work closely with instructors and office staff to keep class materials, records, and front-office activities organized and running smoothly. The ideal candidate is detail-oriented, responsive, and comfortable handling both administrative tasks and reception support in a busy setting. Responsibilities: • Support instructors with day-to-day administrative needs, ensuring teaching materials and related documents are prepared and readily available. • Organize, file, and maintain class paperwork so records remain accurate, current, and easy to access. • Welcome visitors and manage front-desk activities with professionalism and efficiency. • Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate staff members. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Assist with general office coordination, including preparing materials, tracking documents, and supporting smooth classroom operations.
2026-10-13T00:00:00Z

Administrative Assistant

West Orange, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based near West Orange, New Jersey. This role is ideal for someone who is organized, detail-oriented, and comfortable managing communication with families while keeping schedules and records up to date. The right candidate will contribute to a smooth front-office experience by handling administrative tasks, responding to inquiries, and maintaining accurate information. Responsibilities:• Coordinate calendars, appointments, and meeting schedules to keep daily activities organized and on track.• Communicate with families by phone and other channels to share updates, answer routine questions, and provide timely follow-up.• Provide general office support by preparing documents, organizing files, and assisting with day-to-day administrative needs.• Receive inbound calls, direct inquiries appropriately, and ensure visitors and callers are assisted in a courteous manner.• Enter and update information in office records with a high level of accuracy and attention to detail.• Support reception coverage and help maintain an orderly, detail-oriented administrative environment.
2026-10-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Financial Services organization in New York, New York. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a range of administrative tasks in an office environment. The ideal candidate will bring strong office support experience, excellent communication skills, and the ability to manage time-sensitive requests with accuracy and discretion. Responsibilities: • Prepare and notarize documents for an executive, ensuring all materials are completed accurately and in accordance with notary requirements. • Coordinate conference room scheduling and maintain reservation calendars to support meetings and office events. • Provide day-to-day administrative support, including managing clerical tasks and assisting with general office operations. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Perform data entry and maintain organized records to support administrative workflows and reporting needs. • Welcome visitors and assist with front-desk or receptionist-related duties as needed to ensure a positive office experience.
2026-10-07T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing responsive internal support, and helping the workplace run efficiently. The role will involve a blend of clerical coordination, record maintenance, and front-line office assistance in a real estate and property environment. Responsibilities: • Deliver timely administrative support to employees and respond to routine service requests with professionalism. • Maintain accurate records by entering, reviewing, and updating information in company databases. • Assist with day-to-day office coordination to help ensure administrative processes run smoothly. • Manage incoming packages and mail, including sorting, distributing, and tracking deliveries as needed. • Support general office projects by organizing documents, materials, and related administrative tasks. • Communicate clearly with internal team members to address questions and provide helpful follow-up. • Perform basic clerical duties such as filing, data entry, and handling standard office correspondence.
2026-10-12T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T00:00:00Z

Administrative Assistant

Harrison, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a team based in New York. This long-term contract position is ideal for someone with at least 1 year of experience who is organized, responsive, and comfortable managing communication, scheduling, and data-related tasks. The role requires strong customer service skills, accuracy with administrative records, and confidence using Microsoft Office applications to keep work moving efficiently. Responsibilities: • Manage incoming phone calls and emails, providing timely and attentive responses to internal and external contacts. • Coordinate calendars and arrange appointments to support smooth scheduling across daily activities. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook. • Support customer interactions by addressing questions, relaying information, and ensuring a positive service experience. • Handle both inbound and outbound communication to assist with follow-ups, confirmations, and general administrative needs. • Assist with logistics-related coordination, including tracking information and supporting distribution activities when needed.
2026-10-09T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
PART TIME We are looking for a detail-oriented Administrative Assistant to support a busy construction. This Long-term Contract position offers a part-time schedule, working Monday and Friday with flexibility for one additional midweek day. The role will help keep projects organized by managing information, coordinating communication, and assisting project staff with day-to-day administrative needs. Responsibilities:• Maintain organized project files, including agreements, permits, drawings, and related construction records.• Distribute updated project documentation and help ensure teams are working from the most current information.• Arrange meetings, calls, and site visits while keeping calendars and schedules aligned for project staff.• Support project managers by preparing agendas, recording meeting notes, and following up on assigned action items.• Communicate with subcontractors and vendors to request pricing, assist with order coordination, and monitor delivery timelines.• Enter project details into tracking systems and keep records of progress, costs, and key milestones accurate and current.• Prepare status reports and presentation materials to support project reviews and team updates.• Handle general office support duties, including answering inbound calls and assisting with front-desk style administrative tasks.
2026-10-12T00:00:00Z

Administrative Assistant

Rockleigh, NJ
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are seeking a dependable part-time Administrative Assistant to support daily office operations near Rockleigh, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping records accurate, assisting with billing-related tasks, and handling a range of administrative duties in a steady office environment. The role includes invoice support, payment posting, account review, label preparation, and basic Excel updates while helping maintain organized front-office workflow. Responsibilities:• Record incoming payments accurately and apply them to the appropriate customer accounts.• Retrieve invoices as needed and compare account details to help resolve routine discrepancies.• Provide basic accounts receivable assistance by supporting a low volume of transactional activity.• Prepare and print labels and help complete day-to-day clerical and office support tasks.• Enter information into simple Excel trackers and maintain accurate administrative records.• Assist with receptionist and front-desk responsibilities, including handling inbound calls when needed.• Support general office organization to ensure documents and account information remain accessible and up to date.
2026-10-09T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment. Responsibilities:• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.
2026-10-13T00:00:00Z

Executive Assistant

New York, NY
remote
Temporary / Contract
40.85 - 42 USD / Hourly
a real estate investment and development company is seeking a bilingual English/Spanish Executive/Personal Assistant to provide dedicated support to the Manager.The ideal candidate will be comfortable assisting with communication, translation, scheduling, and accompanying him to meetings and appointments as needed. Key Responsibilities· Provide executive and personal administrative support to the Manager.· Manage and coordinate the Manager’s calendar, meetings, and appointments.· Assist with communication and English/Spanish translation as needed.· Accompany the Manager to meetings with realtors, contractors, developers, and other real estate professionals.· Travel locally by car with the Manager to visit properties and attend meetings.· Assist with real estate investment-related scheduling, follow-up, and coordination.· Communicate and follow up with tenants, realtors, contractors, and other professional contacts.· Coordinate medical appointments and other personal appointments.· Assist with personal administrative matters, including driver’s license, insurance, and similar appointments.· Help ensure the Manager is prepared and organized for meetings, appointments, and daily priorities.· Provide additional administrative and personal support as needed.
2026-10-12T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This Long-term Contract position calls for someone who can keep complex schedules organized, manage travel logistics with precision, and help ensure executive priorities stay on track. The ideal candidate is highly organized, proactive, and comfortable handling time-sensitive coordination in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and maintain well-organized daily priorities. • Arrange domestic and international travel plans, including itineraries, reservations, and related logistics. • Coordinate meeting schedules, prepare agendas when needed, and help ensure executives are prepared for key discussions. • Track changes to appointments and travel plans, communicating updates promptly to relevant stakeholders. • Support day-to-day administrative activities that help senior leadership operate efficiently. • Manage multiple requests at once while maintaining accuracy, discretion, and strong attention to detail.
2026-10-13T00:00:00Z

Procurement Specialist

Melville, NY
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Procurement Specialist to join a manufacturing team on a Contract basis. This role will support proposal and estimate development by evaluating material needs, purchased components, and labor requirements tied to production activities. The position is well suited for someone who understands manufacturing operations and can translate production methods into accurate cost assessments. You will work closely with internal stakeholders to help build reliable pricing inputs for quotes and planning decisions. Responsibilities:• Prepare detailed cost estimates for raw materials, externally sourced components, and labor associated with manufacturing proposals.• Review product structures and bills of materials to identify required parts, quantities, and cost drivers for each estimate.• Assess fabrication and assembly processes, including methods such as machining and welding, to develop realistic production cost assumptions.• Analyze labor content for assembly and related shop activities to support accurate proposal pricing.• Partner with proposal management and procurement teams to gather supplier pricing, validate assumptions, and strengthen estimate accuracy.• Create and manage purchase order-related inputs and procurement documentation that support buying activities and sourcing decisions.• Apply lean manufacturing concepts when evaluating cost opportunities and potential efficiencies within the estimating process.• Use company procurement and estimating tools to organize data, track inputs, and maintain consistency across proposal activities.
2026-10-08T00:00:00Z

20 results for Purchasing Assistant in White Plains, NY