30 results for Purchasing Assistant in White Plains, NY

Sales Assistant

Morristown, NJ
onsite
Contract / Temporary to Hire
18 - 25 USD / Hourly
We are looking for a dedicated and detail-oriented Sales Assistant to join our team in Morristown, New Jersey. In this role, you will play a crucial part in supporting client service and administrative processes while ensuring accuracy and efficiency. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. Responsibilities: • Process client service requests, such as managing financial transactions and ensuring proper documentation in internal systems. • Coordinate and schedule meetings for advisors, including managing calendars to prevent conflicts and handling follow-ups after meetings. • Execute account-related tasks like opening new accounts, updating beneficiary information, and preparing necessary forms for client signatures. • Ensure all documentation is submitted to the appropriate department and resolve any issues that arise during processing. • Maintain accurate and detailed records of all client interactions and service activities. • Respond to inbound calls, addressing client inquiries and providing timely assistance. • Monitor and process cash activity requests and ensure compliance with company procedures. • Utilize CRM systems to track client information and streamline service workflows. • Collaborate with team members to improve processes and enhance client satisfaction. • Uphold confidentiality and professionalism in handling sensitive client information.
2026-03-13T00:00:00Z

Sales Assistant

Bronx, NY
onsite
Permanent
41500 - 42000 USD / Yearly
We are looking for a dedicated Sales Assistant to join a reputable baked goods distributor based in Bronx, New York. In this role, you will play a vital part in ensuring seamless customer interactions and order management for local bakery clients. If you have a passion for customer service and enjoy working in a fast-paced environment, this opportunity is perfect for you. Responsibilities: • Handle incoming calls and proactively contact bakery clients to confirm and process orders. • Accurately input customer orders into the system while verifying all details for accuracy. • Address client inquiries and resolve any complaints or issues with professionalism and efficiency. • Maintain organized and up-to-date records of customer interactions and order documentation. • Collaborate with team members to troubleshoot and resolve customer service or logistical challenges. • Assist in identifying and pursuing sales opportunities to enhance client relationships. • Ensure timely communication with clients regarding order updates or changes. • Support the sales team in achieving customer satisfaction and retention goals. • Uphold a positive and helpful attitude when interacting with clients and colleagues. • Monitor and report on customer feedback to identify areas for improvement.
2026-03-13T00:00:00Z

Sales Assistant

Islip Terrace, NY
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a motivated and attentive Sales Assistant to join our team. As an integral part of our sales operation, you will provide essential administrative and sales support to ensure the smooth processing of contracts and orders. This is a Contract to Permanent position, offering a great opportunity for career growth in a dynamic and fast-paced environment. Responsibilities:• Assist the outside sales team by verifying and confirming contract details and order accuracy.• Provide administrative support to ensure seamless coordination of sales activities.• Respond to inbound inquiries and provide prompt assistance to customers.• Manage outbound communications to foster strong relationships with clients.• Collaborate with various departments to ensure timely processing and delivery of orders.• Maintain accurate records and documentation related to sales transactions.• Monitor sales metrics and provide regular updates to the sales team.• Address customer concerns and resolve issues in a timely and thorough manner.• Stay updated on product offerings and industry trends to better assist customers.• Contribute to the overall efficiency and success of the sales team through proactive support.
2026-03-13T00:00:00Z

Purchasing & Inventory Coordinator

Port Chester, NY
onsite
Temporary
25 - 38 USD / Hourly
Purchasing & Inventory CoordinatorReports to: Director, Sourcing & PlanningDepartment: Sourcing & PlanningPosition SummaryThe Purchasing & Inventory Coordinator supports the end‑to‑end purchasing lifecycle for assigned product lines, ensuring materials are ordered, received, and maintained accurately and on time. This role works closely with suppliers, internal operations, receiving teams, and Accounts Payable to maintain data integrity, resolve discrepancies, and optimize inventory levels. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced environment with multiple systems and stakeholders.Key Responsibilities<ul><li>Execute purchase order creation, updates, and maintenance across assigned product lines using the company’s manufacturing ERP system (ePic).</li><li>Monitor open orders and work closely with suppliers to ensure on‑time delivery and resolve delays or issues proactively.</li><li>Collaborate with Receiving and Accounts Payable to research and resolve invoice discrepancies, quantity mismatches, and documentation issues.</li><li>Maintain accurate purchase order data, material records, lead times, pricing, and supplier information.</li><li>Process vendor return requests (RMAs) promptly and track closure to ensure credit or replacement.</li><li>Monitor inventory levels and stock positions to support production and customer demand while minimizing excess and obsolete inventory.</li><li>Prepare and analyze Excel reports to support purchasing decisions, inventory planning, and supplier performance tracking.</li><li>Communicate effectively with cross‑functional teams including Sourcing, Planning, Operations, and Finance.</li><li>Support continuous improvement initiatives related to purchasing processes, data accuracy, and inventory management.</li></ul>
2026-02-26T00:00:00Z

Accounting Assistant

Wilton, CT
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Accounting Assistant to join our team in Wilton, Connecticut. This Contract to permanent position offers a dynamic opportunity for individuals who excel in managing financial transactions and ensuring accurate record-keeping. The ideal candidate will have a solid background in accounting practices and a keen attention to detail. Responsibilities: • Manage accounts payable processes, including coding and processing invoices efficiently. • Oversee accounts receivable activities, ensuring timely invoicing and payment collection. • Perform accurate bank reconciliations to maintain financial integrity. • Utilize QuickBooks to track and organize financial data effectively. • Ensure compliance with accounting standards and procedures in daily tasks. • Collaborate with team members to resolve discrepancies in financial records. • Prepare and maintain detailed financial reports as required. • Assist with audits and provide necessary documentation for review. • Support month-end and year-end closing processes.
2026-03-13T00:00:00Z

Purchaser

Montgomery, NY
onsite
Permanent
65000 - 75000 USD / Yearly
We are looking for an experienced Purchaser to join our team in Montgomery, New York. In this role, you will oversee purchasing activities across multiple locations and departments, ensuring efficient procurement processes and cost-effective vendor management. The ideal candidate thrives in a fast-paced environment and is dedicated to delivering accurate, timely solutions that align with operational goals. Responsibilities: • Act as the authorized representative to execute purchases within established limits across various departments and locations. • Manage the entire purchasing process, including gathering requests, coding expenses accurately, obtaining approvals, and ensuring timely submission to Accounts Payable. • Develop and refine internal purchasing workflows, documentation, and approval processes to improve efficiency. • Establish and maintain strong relationships with vendors, handling onboarding, resolving issues, and maintaining up-to-date vendor records. • Negotiate pricing, payment terms, and discounts with vendors to achieve cost savings while meeting organizational needs. • Track and evaluate purchasing-related performance metrics such as delivery timelines, pricing accuracy, and vendor reliability, providing regular updates to management. • Collaborate closely with logistics, mining, and manufacturing teams to align procurement activities with operational requirements and schedules. • Ensure invoices are properly matched to purchase orders, coded accurately, and submitted to Accounts Payable for timely processing. • Travel between company locations several times a week to support operational needs; a company vehicle or travel compensation will be provided.
2026-03-13T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule. Responsibilities:• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.• Manage accounts payable processes, including invoice handling and inventory updates.• Maintain accurate records of customer interactions and referrals in daily logs.• Organize and distribute incoming mail promptly.• Handle petty cash transactions and report branch deposits and credit card activities to corporate.• Scan and file final recap packages and sales transaction documents following established guidelines.• Assist the Finance & Insurance Manager by providing backup support as needed.• Verify and process vehicle titles upon receipt.• Perform copying, scanning, and filing tasks in adherence to audit standards.• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.
2026-03-12T00:00:00Z

Administrative Assistant

Fairfield, NJ
onsite
Contract / Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented and adaptable Administrative Assistant to join our team in Fairfield, New Jersey. In this Contract to permanent position, you will provide vital support across various administrative and personal tasks, ensuring smooth day-to-day operations. This role offers a dynamic environment where responsibilities may evolve based on business needs. Responsibilities:• Coordinate and execute a variety of ad hoc projects and requests, adapting to changes in priorities as needed.• Organize and arrange travel plans, including booking flights, securing accommodations, and preparing for trips.• Perform personal assistance tasks such as running errands and managing office responsibilities.• Uphold confidentiality and professionalism while handling sensitive information and situations.• Provide backup support to other administrative staff when required.
2026-03-12T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish. Responsibilities: • Coordinate and schedule lunches, including confirming and tracking deliveries. • Manage conference room bookings and ensure rooms are properly prepared for meetings. • Oversee visitor security by tracking arrivals and directing them to appropriate areas. • Welcome and assist visitors by offering refreshments and guiding them to designated locations. • Prepare FedEx shipping labels and organize outgoing packages. • Sort and distribute incoming mail efficiently. • Greet and support individuals in the reception area with a friendly and attentive approach. • Provide assistance to hybrid employees who require office-related support. • Ensure smooth communication and collaboration across the office environment.
2026-03-06T00:00:00Z

Administrative Assistant

Secaucus, NJ
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities:• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.• Build and maintain positive relationships with sales staff, management, customers, and external vendors.• Respond to inquiries and provide excellent customer service to internal and external stakeholders.• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.• Collaborate with team members to address ad hoc requests and support business priorities.
2026-03-03T00:00:00Z

Financial Operations Analyst

Westport, CT
remote
Temporary
30 - 33 USD / Hourly
Overview:Join our dynamic finance team as a Utility Player – Financial Operations Associate, leveraging your business analytics mindset and foundational accounting experience to support our financial operations and accounts payable functions. This all-hands role is ideal for a collaborative, resourceful professional who enjoys variety and rapid learning in a fast-paced environment.Key Responsibilities:<ul><li>Provide day-to-day support for the finance and accounts payable teams, including invoice processing, reconciliations, and vendor communications </li><li>Generate, analyze, and summarize periodic financial and AP reports; extract actionable insights to help drive business decisions</li><li>Support the development of PowerPoint presentations for financial leaders, using content drawn directly from financial and operational reports.</li><li>Collaborate with internal teams on special projects, business process improvement, and finance transformation efforts.</li><li>Assist with ad hoc financial analysis, cost and profitability management, and technical accounting tasks as needed.</li><li>Maintain accuracy and compliance with relevant policies, controls, and regulations.</li></ul>
2026-03-13T00:00:00Z

Administrative Assistant

Norwalk, CT
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. In this role, you will provide comprehensive administrative support across multiple departments to ensure smooth operations and effective coordination. As part of the Finance & Operations team, you will engage in diverse tasks ranging from office management to project-related responsibilities. This is a long-term contract position within the non-profit sector. Responsibilities: • Manage daily office operations, including maintaining supplies, overseeing conference room maintenance, and coordinating site access for staff and visitors. • Assist with contract reviews and facilitate the completion of necessary agreements under the guidance of your supervisor. • Coordinate annual charity registration updates and charity rating agency communications in collaboration with your supervisor. • Handle the renewal process for organizational insurance policies, ensuring timely and accurate submissions. • Design and oversee IT onboarding and offboarding processes for new and departing staff. • Serve as a liaison with IT support to address user setups and basic helpdesk needs, while maintaining clear communication with staff. • Process invoices and support financial tasks as directed by your supervisor. • Organize and manage staff anniversary gifts and recognition efforts in partnership with the HR department. • Support the Development team by uploading donor acknowledgment letters into the donor management system. • Provide administrative assistance to the Medical team, including scheduling meetings, preparing agendas, and tracking follow-up items for various team projects.
2026-03-12T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities. Responsibilities: • Deliver exceptional customer service to staff and assist with inquiries or requests. • Maintain and update information accurately within company databases. • Provide support for office services, including handling mail and packages. • Perform general administrative duties to ensure efficient office functioning. • Collaborate with team members to complete assigned projects on time. • Organize and manage office supplies, ensuring availability as needed. • Communicate effectively with internal and external stakeholders. • Assist in preparing reports or documents as required.
2026-03-06T00:00:00Z

Administrative Assistant

Tarrytown, NY
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency. Responsibilities: • Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized. • Coordinate meetings and conference calls across various time zones, accommodating diverse schedules. • Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues. • Perform daily administrative tasks such as organizing, scanning, and maintaining important documents. • Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents. • Input and manage data within company databases, ensuring accuracy and attention to detail. • Support general operations by addressing administrative needs promptly and efficiently. • Anticipate potential challenges and proactively address them to streamline workflows. • Collaborate with team members to meet organizational goals and deadlines.
2026-02-13T00:00:00Z

Administrative Assistant

Woodside, NY
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations. Responsibilities: • Manage daily administrative tasks to ensure smooth office operations. • Answer incoming phone calls professionally and direct them to the appropriate departments. • Perform accurate data entry and maintain organized records. • Handle receptionist duties, including welcoming visitors and managing inquiries. • Provide support to team members with scheduling, correspondence, and document preparation. • Coordinate office supplies and ensure all materials are adequately stocked. • Assist with filing, scanning, and other clerical tasks as needed. • Collaborate with team members to ensure efficient workflow and task completion.
2026-03-13T00:00:00Z

Administrative Assistant

Hamden, CT
onsite
Temporary
19 - 22 USD / Hourly
Are you an organized, proactive detail oriented looking to make an impact supporting senior leadership? We are seeking an Executive Administrative Assistant to join our team and help drive company success. In this critical role, you’ll provide comprehensive administrative support to executives, manage office communications, and facilitate efficient office operations. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Answer and route inbound calls in a detail oriented manner Prepare and edit correspondence, presentations, reports, and other documents Support daily administrative office functions, including filing, data entry, and record keeping Coordinate communication between executives, teams, and external partners Organize and maintain confidential files and records Assist with event planning, budgeting, and project tracking Provide educational administrative assistance where needed Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role Excellent written and verbal communication skills Strong attention to detail and organizational abilities Proficient in Microsoft Office Suite and virtual collaboration tools Ability to handle sensitive information with discretion High school diploma or equivalent required; bachelor’s degree preferred This is an opportunity to work alongside talented professionals, support top executives, and contribute to a dynamic, collaborative work environment.
2026-03-09T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team. In this long-term contract position, you will provide essential support to the Social Justice Coordinator and assist with general administrative tasks. This role requires strong organizational abilities and proficiency in Microsoft products, including Word, Excel, Teams, and Zoom. Responsibilities:• Provide administrative support to the Social Justice Coordinator, ensuring smooth day-to-day operations.• Serve as a backup for general administrative tasks, including data entry and receptionist duties.• Manage inbound calls professionally and direct inquiries to the appropriate personnel.• Coordinate and schedule meetings using Teams and Zoom platforms.• Maintain accurate records and documentation to support office functions.• Organize and manage files, ensuring easy access to information when needed.• Assist with correspondence, including drafting and editing documents.• Perform other office-related duties to support team members and operational efficiency.• Ensure adherence to organizational policies and procedures in all administrative tasks.
2026-03-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service. Responsibilities: • Deliver high-quality customer service support to team members and staff. • Maintain and update records and information within company databases. • Handle mail and packages, ensuring timely distribution and assistance with office logistics. • Provide general support for office services and administrative projects. • Collaborate with colleagues to ensure smooth workflow and efficient operations.
2026-03-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this 3 months (or longer) contract position, you will play a crucial role in ensuring smooth communication and efficient administrative operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with both internal teams and external stakeholders. Responsibilities:• Respond to incoming calls and accurately identify concerns to relay them to the appropriate staff members.• Manage and organize a shared inbox, addressing inquiries from landlords and program participants.• Prepare outgoing mail by assembling checks, letters, and other documents, ensuring they are properly stamped and ready for dispatch.• Enter demographic and other relevant data into a basic system with precision and attention to detail.• Utilize basic Excel skills to complete administrative tasks and organize information effectively.• Maintain clear and attentive email communication with stakeholders to address and resolve inquiries.• Support receptionist duties by welcoming visitors and assisting with general inquiries.• Process checks and ensure all related documentation is handled securely and accurately.
2026-03-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes. Responsibilities: • Process vendor bills and payments efficiently using Bill.com. • Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge. • Generate queries and reports within Raiser’s Edge to support data analysis. • Execute mail merges and prepare documents using Microsoft Word. • Coordinate calendars and schedules using Outlook for seamless team collaboration. • Manage document handling tasks, including printing, scanning, and filing. • Access payment processors like GiveSmart and PayPal to retrieve and run reports. • Update and maintain donation pages on GiveSmart to support fundraising efforts. • Reconcile monthly financial records, including donor gifts and Divvy card transactions.
2026-03-10T00:00:00Z

Administrative Assistant

Caldwell, NJ
onsite
Permanent
60000 - 65000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities: Administrative Support<ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul>Sales Support<ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-03-04T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Assistant with a dual focus on student loan management. This is a unique opportunity for a dedicated administrative detail oriented to contribute to both daily office operations and the financial well-being of our students. Key Responsibilities: Act as student loan manager, administering entrance and exit exams related to student loans. Educate students and staff on financial literacy, focusing on student loan programs, repayment options, and overall financial health. Stay up-to-date on student loan policies, procedures, and best practices. Proactively reach out to students in default, providing guidance and strategies to help resolve their status. Schedule and manage appointments for financial aid services, ensuring each student receives timely and effective support. Respond to inquiries, maintain accurate records, and support overall administrative functions as needed. Qualifications: Previous experience in an administrative assistant, financial aid, or related role strongly preferred. Strong organizational, communication, and interpersonal skills. Demonstrated ability to manage confidential information with discretion. Comfort with financial terminology and willingness to learn about student loan programs. Detail-oriented, proactive, and capable of independent time management. Proficiency in Microsoft Office and common administrative software.
2026-03-09T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary
20.9 - 24.2 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable professional to support our office operations and contribute to a collaborative, laid-back team culture.Key Responsibilities:<ul><li>Answer and direct phone calls promptly and professionally.</li><li>Organize and schedule appointments.</li><li>Plan meetings, coordinate logistics, and take detailed meeting minutes.</li><li>Write and distribute email, memos, letters, faxes, and forms.</li><li>Assist in preparing regularly scheduled reports.</li><li>Develop and maintain a comprehensive filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies, researching new deals and suppliers as needed.</li><li>Maintain up-to-date contact and vendor lists.</li><li>Provide general support to visitors and office guests.</li><li>Liaise with executive office staff and administrative team to handle requests and queries from senior managers.</li></ul>Top 3 Must-Have Qualifications:<ol><li>Property management experience highly preferred.</li><li>Proven data entry and customer service skills.</li><li>Prior administrative experience in a professional office environment.</li></ol>Software Skills Required:<ul><li>Proficient with Microsoft Office Suite and Outlook.</li></ul>Why Join Us? Administrative assistant roles are in high demand, and joining our team means you’ll have opportunities to contribute meaningfully and grow your career (Source: Q1 2026_The Demand for Skilled Talent.pdf).How to Apply:If you’re interested in joining our team and meet the required qualifications, please submit your application and resume via our careers page or through this posting.We look forward to hearing from you!
2026-03-12T00:00:00Z

Administrative Assistant

Poughkeepsie, NY
onsite
Temporary
20 - 21 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant who will also provide essential support to our Human Resources function. This role is ideal for someone who excels in a fast‑paced environment, communicates effectively, and enjoys being a central point of coordination for both administrative operations and employee support.
2026-03-06T00:00:00Z

Administrative Assistant

Morristown, NJ
remote
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills. Responsibilities:• Schedule and organize meetings to facilitate project launches.• Send timely follow-up communications to maintain progress and ensure deadlines are met.• Coordinate responses and gather input from subject matter experts• Manage inbound calls, addressing inquiries and directing them appropriately.• Perform general administrative office tasks to support daily operations.• Accurately handle data entry to maintain and update records.• Collaborate with team members to ensure effective workflow and communication.• Handle multiple tasks simultaneously while maintaining attention to detail.
2026-03-06T00:00:00Z