We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
<p>We are looking for a detail-oriented Administrative Assistant to join our team. In this role, you will play a critical part in supporting daily operations by performing a variety of administrative tasks with efficiency and professionalism. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute meaningfully to our mission.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls with professionalism, answering inquiries and directing them to the appropriate department.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Provide receptionist duties, including welcoming visitors and maintaining a friendly office environment.</p><p>• Support office operations by organizing files, scheduling appointments, and maintaining supplies.</p><p>• Utilize Microsoft Excel to create and manage spreadsheets, ensuring data accuracy and consistency.</p><p>• Assist in the preparation of reports and presentations, ensuring timely completion and attention to detail.</p><p>• Collaborate with team members to resolve administrative challenges and streamline processes.</p><p>• Maintain confidentiality of sensitive information and adhere to organizational policies.</p><p>• Ensure timely communication and coordination between departments to facilitate seamless operations</p>
We are seeking a detail-oriented and detail oriented Sr. Administrative Assistant to join our dynamic team! This role is focused on surgical scheduling, expense management, calendar coordination, and providing high-level administrative support to academic providers. The ideal candidate is organized, adaptable, and can maintain an excellent balance of professionalism and personable demeanor in an office setting while supporting 1-2 academic providers. <br> Key Responsibilities: Surgical Scheduling: Efficiently coordinate surgery appointments, ensuring accuracy and prompt communication with relevant stakeholders. Expense Management: Handle expense reporting and reimbursements for providers, adhering to organization policies and timelines. Calendar Management: Perform extensive scheduling duties, including managing complex calendars, appointments, and meetings for academic providers. Administrative Support: Provide general office support with a focus on professionalism, confidentiality, and attention to detail. Delivery Network Coordination: Collaborate with internal teams and external networks for seamless communication and workflow. <br> Preferred Skills & Experience: Prior experience with Workday and EPIC (not required but considered a plus). Proven ability to multi-task in a fast-paced environment while maintaining a high level of accuracy and productivity. Demonstrated expertise in creating organized workflows for scheduling, expenses, and administrative tasks. Strong interpersonal skills, with the ability to be personable but maintain focus in detail oriented interactions. <br> Qualifications: Previous experience in administrative support, particularly in surgical scheduling or in academic settings, is a strong advantage. Exceptional organizational and time-management skills. Proficiency in Microsoft Office Suite and other productivity tools. Excellent verbal and written communication skills. <br> Work Arrangement & Hours: Hybrid Role: Enjoy a mix of remote and on-site work for optimal flexibility and balance Standard office hours apply, with the possibility of occasional adjustments based on scheduling needs.
We are a seeking a friendly and organized Administrative Coordinator to act as the face of our organization, this role will reside at the front desk, greeting guests, answering phones, and performing key administrative tasks. We pride ourselves on delivering exceptional service, fostering collaboration, and having fun while maintaining professionalism. If you're a multitasker with strong communication skills and tech-savviness, we’d love to hear from you! <br> Key Responsibilities: Manage calendars, coordinate schedules, and organize travel arrangements. Greet visitors, clients, and vendors, ensuring a welcoming and detail oriented first impression. Direct individuals to the appropriate departments or staff members. Answer, screen, and route calls on a multi-line phone system. Perform administrative tasks such as processing and printing timecards, preparing shipping documentation, packing lists, and certificates of analysis. Assist with supply chain preparation tasks and documentation for related teams. Support the preparation of presentations and other materials as needed. Operate and maintain efficiency in various software tools, including Microsoft Office Suite, with training provided on specialized software. Top Must-Haves: Multitasking Skills: Proven ability to handle tasks for multiple teams (e.g., engineering, supply chain). Communication Skills: Strong, detail oriented communication with all levels of staff—from manufacturing teams to VPs. Tech Savviness: Proficiency in Microsoft Office Suite and a willingness to learn new software tools. Preferred Soft Skills & Personality Fit: Friendly and detail oriented demeanor—you'll be the face of our company! Presentation is important: =+ years of experience and detail oriented appearance, no visible facial tattoos or aggressive piercings (e.g., small, tasteful jewelry like a nose diamond is acceptable). Comfortable in a dynamic, collaborative environment that’s detail oriented yet fun. Engaging personality—someone approachable and vibrant (not too stuffy)! Why Join Us? Opportunity to work with a diverse and dynamic team. A positive company culture that values collaboration and professionalism. Training opportunities to learn specialized software and systems. Competitive compensation and benefits package. Interested in applying? If you are highly organized, detail oriented, and tech-savvy with a positive attitude, we’d love to hear from you! Apply today to join a team that is as fun as it is detail oriented.
