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19 results for Administrative Assistant Legal in Wheaton, IL

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are partnering with a well‑established national law firm to hire an experienced Litigation Administrative Assistant to support Labor & Employment and Commercial Litigation attorneys in its Chicago office. This role provides high‑level support in a collaborative, professional environment and offers a hybrid schedule. Responsibilities<ul><li>Prioritize and manage workload independently to meet competing deadlines</li><li>Prepare, edit, file, and manage litigation documents including pleadings, motions, discovery, subpoenas, and correspondence</li><li>Confidently e‑file in state and federal courts</li><li>Open new matters, run conflicts checks, and assist with engagement letters</li><li>Manage attorney calendars, court deadlines, depositions, mediations, and trial logistics</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Maintain client files (digital and hard copy) throughout the full lifecycle</li><li>Communicate professionally with courts, clients, opposing counsel, and internal teams</li><li>Process incoming and outgoing mail and emails</li><li>Utilize document management and workflow systems to manage work volume efficiently</li><li>Enter and release attorney time as needed and maintain billing numbers</li><li>Prepare and submit expense reports</li><li>Answer and screen phone calls with discretion</li><li>Handle additional administrative tasks as requested</li></ul>
2026-04-24T17:53:44Z

Legal Assistant

Chicago, IL
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a Legal Assistant to support daily client-facing and administrative operations for a busy legal team. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage scheduling, intake, and front office coordination with accuracy. The role will help create a positive experience for clients while keeping attorney schedules and case information up to date. Responsibilities: • Handle a large volume of incoming phone calls, respond clearly to inquiries, and direct matters to the appropriate team members. • Coordinate initial meetings by arranging consultation appointments and following up with clients to confirm attendance. • Welcome visitors, oversee reception activities, and maintain an organized and detail-oriented front desk presence. • Complete client intake processes by collecting key background details and ensuring information is recorded accurately. • Obtain, track, and organize required documents in advance of consultations so attorneys are prepared for meetings. • Maintain and update calendars for attorneys and staff, including scheduling changes, appointment coordination, and availability tracking. • Enter and manage information within case management software to keep records current, complete, and easy to access. • Support a consistent and detail-oriented client experience by providing timely communication and organized administrative assistance.
2026-04-24T19:44:22Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-04-22T22:23:45Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T19:18:46Z

Administrative Assistant

Warrenville, IL
onsite
Temporary to Hire
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service. Responsibilities: • Process cash receipts promptly and accurately. • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision. • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible. • Deliver outstanding customer service to members and visitors. • Organize and maintain filing systems to ensure easy access to records. • Prepare mass mailings, including printing, labeling, and managing postage processes. • Assist with front desk and receptionist duties, ensuring a welcoming environment. • Address member and customer inquiries, direct calls, and provide accurate information. • Open, sort, and distribute incoming mail efficiently.
2026-04-17T13:38:45Z

Administrative Assistant

Calumet Park, IL
onsite
Temporary / Contract
18.05 - 19.00 USD / Hourly
We are looking for a Contract Administrative Assistant to support daily front office operations for an education-based organization in Calumet Park, Illinois. This position will serve as a welcoming first point of contact for visitors and families while providing bilingual Spanish assistance to help ensure clear communication. The role also includes general administrative support such as document organization, attendance-related data entry, and routine office coordination using common office technology. Responsibilities:• Welcome visitors, respond to the front door, and provide attentive assistance to students, families, and staff.• Offer bilingual Spanish support by interpreting or translating conversations for parents and guardians during office visits.• Maintain organized filing systems to keep records accurate, accessible, and up to date.• Assist with attendance-related administrative tasks using Frontline, with training provided as needed.• Support office operations by preparing documents in Microsoft Word and handling routine clerical work.• Use standard office equipment, including the copy machine, to complete daily administrative assignments efficiently.• Respond to inbound inquiries and help direct questions to the appropriate school personnel.• Help manage email correspondence and other front office communications in a timely and courteous manner. The salary range for this position is $18/hr. to $19/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-04-23T18:38:47Z

Administrative Assistant

Merrillville, IN
onsite
Permanent / Full Time
40000.00 - 45000.00 USD / Yearly
On behalf of our client we are looking for a dedicated Administrative Assistant to join a team in Merrillville, Indiana. This role involves supporting the daily operations of their office while contributing to marketing and communication efforts. The ideal candidate is organized, detail-oriented, and skilled in both administrative tasks and social media management. Compensation: $40k-$45kMonday-Friday Onsite9:00am-5:00pmOnly offers PTO, Paid holidays (does NOT offer medical, dental, vision, or 401k) Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Perform a variety of administrative tasks, including maintaining files, entering data, scanning documents, and distributing mail.• Answer phone calls, and work on a team of admins.• Organize and update company calendars.• Provide support for general office operations.• Enter marketing materials and brochures.• Coordinate and schedule marketing email campaigns.
2026-04-17T14:24:02Z

Paralegal

Wheeling, IL
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
Robert Half is partnering with a well‑established, growing organization in the manufacturing sector to identify a full‑time Paralegal to join its team in Wheeling, IL. This role offers broad exposure to corporate legal matters and the opportunity to take on increasing responsibility as the position evolves. The ideal candidate will have strong experience supporting commercial contracts, intellectual property administration, and general corporate legal functions in either an in‑house or law firm environment. Responsibilities<ul><li>Review, draft, redline, and manage commercial agreements, including vendor contracts, customer agreements, and master service agreements (MSAs)</li><li>Manage docketing and administration for trademarks and patents, including filings, renewals, and coordination with outside counsel</li><li>Provide legal administrative support, including document management, compliance tracking, and recordkeeping</li><li>Assist with employment‑related matters and support internal stakeholders in coordination with outside counsel</li><li>Review marketing and advertising materials for legal and regulatory compliance</li><li>Serve as a point of contact for outside counsel on a variety of legal matters</li><li>Support business administration projects and legal operations initiatives as the role matures over time</li></ul>
2026-04-15T14:54:22Z

Paralegal

Merrillville, IN
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
Robert Half is assisting a client in their search for a Paralegal to join their legal team in Merrillville, Indiana. This position will provide broad support across corporate, transactional, and operational legal functions. The ideal candidate will have a strong foundation in corporate law, excellent attention to detail, and the ability to manage multiple priorities in a collaborative environment. Responsibilities<ul><li>Coordinate and respond to liquor license inquiries in partnership with the Senior Paralegal</li><li>Manage administrative operations of the legal department, including legal correspondence and recordkeeping</li><li>Assist with reviewing, approving, and processing invoices from outside legal counsel</li><li>Draft, edit, and proofread legal documents and correspondence to ensure accuracy and compliance</li><li>Prepare and organize corporate governance materials, including minutes, consents, and annual reports</li><li>Support transactional matters by assisting with due diligence, preparing signature pages, and organizing data rooms</li><li>Collaborate with cross-functional teams on documentation related to joint ventures, financing, real estate acquisitions, and other transactions</li><li>Maintain organized legal and corporate records, agreements, and entity documentation</li><li>Assist with preparing materials for Board of Directors meetings</li><li>Support special projects and provide additional assistance to attorneys and paralegals as needed</li></ul>
2026-04-15T14:54:22Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-04-22T22:23:45Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-04-17T15:28:48Z

Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description<ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul>
2026-03-25T15:08:42Z

Operational Support Administrator

Chicago, IL
remote
Temporary / Contract
17.00 - 20.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team. This is a Contract to permanent position offering an excellent opportunity to contribute to various organizational tasks while enhancing your attention to detail. The ideal candidate will thrive in a dynamic environment and enjoy assisting with both routine and project-based activities. Responsibilities:• Welcome and assist visitors, ensuring a positive experience.• Collaborate with team members to support various departmental projects.• Manage administrative tasks such as word processing, filing, and faxing.• Maintain and organize documents for easy access and retrieval.• Provide general office support to facilitate smooth daily operations.• Communicate effectively with internal and external stakeholders.• Monitor and replenish office supplies to maintain a well-stocked workspace.• Handle incoming calls and correspondence with professionalism.• Prepare and distribute reports, presentations, and other documentation as needed.• Ensure the accuracy and confidentiality of sensitive information.
2026-04-22T18:03:48Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
Robert Half is seeking a Litigation Paralegal to join a reputable law firm in Chicago, Illinois. The ideal candidate will have substantial litigation experience and a strong background in managing legal documentation and trial preparation. This role offers an opportunity to work closely with dedicated attorneys to make a meaningful impact on behalf of the firm's clients. Responsibilities:<ul><li>Organize and maintain legal files to ensure all records are accurate and easily accessible.</li><li>Draft a variety of legal documents, including pleadings, disclosures, interrogatories, discovery requests, and motions.</li><li>Support attorneys with trial preparation, including the execution and management of necessary documentation.</li><li>Communicate regularly with clients to address inquiries and provide updates, while also coordinating with experts as needed.</li><li>Assist with general legal support tasks, ensuring efficient workflow and adherence to legal standards.</li><li>Manage incoming and outgoing correspondence through both electronic and paper-based communication channels.</li><li>Initiate and monitor the progress of medical records requests to support ongoing cases.</li><li>Review, analyze, and organize large volumes of medical and legal records for litigation purposes.</li><li>Ensure all medical documents are updated, accurate, and meet necessary requirements for legal proceedings.</li></ul>
2026-04-22T22:32:45Z

Paralegal

Chicago, IL
remote
Permanent / Full Time
85000.00 - 110000.00 USD / Yearly
Robert Half is partnering with a growing plaintiffs’ class action litigation firm that is seeking a full-time Paralegal to join its data privacy and consumer protection practice. This is an excellent opportunity for a legal professional who thrives in a fast‑paced environment and enjoys meaningful, mission-driven work. The firm is collaborative, and high-performing, handling a robust caseload in both state and federal courts against large regional, national, and Fortune 500 companies. The position is fully remote, though candidates located in the Chicago area are preferred. Key Responsibilities<ul><li>Create and maintain client and case files using legal case management software.</li><li>Draft, review, and file routine legal documents.</li><li>Communicate with attorneys and paralegals regarding case statuses, filings, docketing, and client intakes.</li><li>Prepare agendas and participate in team calls.</li><li>Assist with administrative tasks such as calendaring, docketing, mail coordination, and occasional phone line coverage.</li><li>Serve as a resource for the paralegal team for technical and procedural matters.</li><li>Manage ongoing communication with potential and current clients, including intake and vetting of new leads.</li><li>Coordinate with co‑counsel and defense counsel as needed.</li><li>Explain procedures and documentation such as engagement letters to clients.</li></ul>
2026-04-22T22:23:45Z

Senior Associate/Manager FDD

Chicago, IL
onsite
Permanent / Full Time
150000.00 - 160000.00 USD / Yearly
The salary range for this position is $150,000 - $160,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description: <ul><li>Independently lead workstreams on deals from $10M to $400M EV, serving as the primary driver for assigned areas of financial due diligence </li><li>Directly manage Analysts and Senior Analysts, providing guidance, oversight, and feedback to ensure quality and timely deliverables </li><li>Serve as primary point of contact for specific diligence areas, interacting regularly with clients, management teams, and private equity sponsors </li><li>Engage with clients and PE deal teams to deliver actionable insights, influencing deal terms and strategic decisions </li><li>Contribute to business development and proposal efforts, including drafting scopes of work, pricing, and pitch materials </li><li>Serve as interim finance leadership (e.g., Assistant Controller, FP& A lead) during integrations, standups, and standalone CFO Services engagements </li><li>Gain exposure to tax diligence, purchase accounting, post-close reconciliations, and more </li><li>Assist in executing and leading strategy and operations consulting engagements </li><li>Join a lean team where your voice matters and your development is prioritized </li></ul>What You’ll Do <ul><li>Lead small FDD and other engagements, and be a key contributor on larger, more complex projects </li><li>Review and refine analyses prepared by junior staff, ensuring accuracy, consistency, and clarity in all work products </li><li>Synthesize financial findings into client-ready deliverables, presenting clear narratives supported by rigorous analysis </li><li>Manage client and target communications, responding promptly to requests and proactively addressing issues </li><li>Assist in scoping and budgeting new engagements, providing input based on prior experience and understanding of client needs </li><li>Collaborate with legal counsel on purchase agreements; provide inputs for earnouts, TSAs, etc. </li><li>Build or review LBO models and valuation bridges to support client negotiations and IC materials </li><li>Lead and execute in post-close activities, including opening balance sheet setup, ASC 805 entries, and reporting processes </li></ul>
2026-04-17T14:48:42Z

Paralegal

Chicago, IL
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a skilled and detail-oriented Paralegal to join our team in Chicago, Illinois, on a contract basis. This role offers an exciting opportunity to gain hands-on legal experience by working closely with experienced attorneys in both state and federal courts. The ideal candidate will thrive in a dynamic, fast-paced environment and excel at managing cases from start to finish. Responsibilities: • Coordinate and schedule depositions, medical examinations, and other case-related appointments for attorneys. • Obtain, review, and summarize medical records to support active case files. • Organize and file legal documents, including exhibits, briefs, and appeals, while ensuring proper record-keeping for each case. • Prepare affidavits, review trial transcripts, and monitor deadlines and calendars to provide administrative support to attorneys. • Communicate effectively with clients, opposing counsel, medical experts, and other parties involved in legal matters. • Assist attorneys with case management by tracking filing deadlines, billing requirements, and case progress. • Proofread and edit legal documents and correspondence to ensure accuracy and professionalism. • Utilize Microsoft Word, Excel, and Outlook to manage documentation and correspondence efficiently. • Collaborate with the legal team to adapt to changing priorities and ensure smooth workflow.
2026-04-07T00:23:45Z

Litigation Paralegal

Chicago, IL
remote
Temporary / Contract
25.00 - 40.00 USD / Hourly
We are looking for a skilled Litigation Paralegal to join our team on a long-term contract basis in Chicago, Illinois. The ideal candidate will play a key role in supporting attorneys with civil litigation matters, legal research, and case preparation. This position is ideal for someone with a strong background in legal procedures and a commitment to excellence in the field of law. Responsibilities: • Draft and prepare various legal documents, including briefs, motions to dismiss, and motions to change venue. • Issue subpoenas and manage the process of obtaining necessary legal documents. • Prepare and file summons and other court-related paperwork. • Conduct in-depth legal research, utilizing CaseLaw and other resources specific to the jurisdiction. • Collaborate with attorneys to organize and manage discovery processes. • Assist with bankruptcy filings and creditor-related cases, ensuring adherence to legal standards. • Support litigation efforts involving residential real estate and mortgage lending matters. • Manage court filings and ensure that all documentation is submitted accurately and on time. • Maintain close communication with legal teams to ensure seamless case management. The pay range for this position is 25 to 40. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-04-15T20:38:44Z

Bankruptcy Paralegal

Chicago, IL
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a Bankruptcy Paralegal to support a busy legal team handling bankruptcy matters in Chicago, Illinois. This is a Contract position suited for a detail-oriented candidate who can manage filings, monitor case activity, and help keep deadlines and court calendars on track. The ideal candidate brings hands-on experience with bankruptcy motion practice, strong organizational skills, and the ability to prepare legal documents accurately in a fast-paced environment. Responsibilities: • Prepare, review, and submit bankruptcy-related motions, pleadings, and other court documents with accuracy and timeliness. • Assist with adversary proceeding filings and support related case documentation throughout the litigation process. • Draft bankruptcy case materials and help organize supporting records for attorney review and court submission. • Maintain up-to-date case tracking to monitor deadlines, filings, and key developments across active matters. • Coordinate and manage calendar deadlines for the assigned attorney and any coverage attorney to help ensure timely appearances and filings. • Support motion practice by assembling required documents, confirming filing requirements, and following court procedures. • Monitor court activity and case updates to keep the legal team informed of scheduling changes and upcoming obligations.
2026-04-24T15:13:57Z