We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This contract-to-permanent opportunity is ideal for someone who enjoys keeping an office organized, providing a welcoming front-desk presence, and handling a variety of clerical tasks with accuracy. The role involves managing incoming communications, maintaining digital records, and helping the team stay efficient throughout the workday.<br><br>Responsibilities:<br>• Welcome visitors and provide attentive front-desk support to create a positive office experience.<br>• Answer incoming phone calls, direct inquiries to the appropriate team members, and relay messages promptly.<br>• Scan paper documents and organize electronic files so records remain accurate and easy to access.<br>• Perform a range of administrative support tasks, including filing, data entry, and general office coordination.<br>• Maintain orderly document management practices to help ensure information is stored correctly.<br>• Assist with routine clerical activities that keep daily office operations running smoothly.
We are looking for an Office Manager to help maintain an organized and responsive administrative operation within a healthcare environment. This contract opportunity has the potential to become a permanent role and is ideal for someone who can balance day-to-day office coordination with strong support for leadership and staff. The role requires sound judgment, attention to detail, and the ability to keep multiple priorities moving efficiently in a fast-paced setting.<br><br>Responsibilities:<br>• Direct daily administrative activities to keep the office running efficiently and professionally.<br>• Coordinate the ordering, tracking, and upkeep of office supplies, equipment, files, and operational documents.<br>• Compile routine reports and maintain accurate program information and related records.<br>• Provide administrative support to leadership by organizing calendars, monitoring priorities, and ensuring timely follow-up on key tasks.<br>• Review office workflows and recommend practical improvements that increase efficiency and consistency.<br>• Work closely with team members to support smooth program operations and responsive internal service.<br>• Assist with accounts payable support and front-desk or receptionist-related duties as needed.<br>• Contribute to special projects while handling sensitive information with discretion and professionalism.
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities.<br><br>Responsibilities:<br>• Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience.<br>• Arrange food and beverage service for meetings and workplace events based on team needs and schedules.<br>• Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings.<br>• Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized.<br>• Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations.<br>• Assist with reception and general office coordination duties to support employees, vendors, and visitors.<br>• Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items.<br>• Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
We are looking for an Office Manager to oversee daily administrative operations and keep the office running efficiently. This role supports staff coordination, communication, scheduling, and workplace organization while helping maintain a detail-oriented and welcoming environment. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to manage multiple priorities with consistency and discretion.<br><br>Responsibilities:<br>• Direct daily office activities to ensure smooth workflows, organized operations, and timely completion of administrative tasks.<br>• Maintain and improve office procedures, filing methods, and internal processes that support an efficient work environment.<br>• Monitor inventory levels for workplace materials, place supply orders, and coordinate servicing or replacement of office equipment as needed.<br>• Organize incoming and outgoing mail, deliveries, and general office communications to keep information moving accurately and on schedule.<br>• Manage calendars, reserve meeting times, prepare meeting materials, and coordinate logistics for staff meetings and other office gatherings.<br>• Keep Salesforce records current and accurate by reviewing data entries and updating information in a timely manner.<br>• Provide administrative support to department coordinators and team members, including follow-up on recurring reporting needs and office priorities.<br>• Assist with employee onboarding by helping schedule orientation activities, preparing materials, and supporting a positive onboarding experience.<br>• Welcome visitors courteously, answer incoming calls, and direct questions or requests to the appropriate staff members.<br>• Coordinate office coverage and internal communications while helping track weekly accountability items such as timecard issues, ratings, grades, and related staff reporting.
We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation.<br><br>Responsibilities:<br>• Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment.<br>• Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics.<br>• Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions.<br>• Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available.<br>• Create, monitor, and update purchase orders while keeping purchasing files complete and accurate.<br>• Support inventory accuracy by tracking stock levels and updating information in the company’s current system.<br>• Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments.<br>• Organize invoices and other business records, maintaining orderly documentation in line with established processes.<br>• Recommend and implement practical improvements that enhance administrative organization and office efficiency.
We are looking for an Administrative Assistant to support academic and operational activities for a learning-focused program in Milton, Massachusetts. This Contract position offers the opportunity to contribute to student-facing initiatives, faculty support, and day-to-day office coordination in a fast-paced environment. The role will partner with multiple campus teams to help keep recruitment, scheduling, purchasing, and administrative processes running smoothly.<br><br>Responsibilities:<br>• Coordinate administrative support for program operations, including scheduling, document preparation, and general office follow-up.<br>• Assist with prospective student outreach and enrollment-related activities, helping create a positive and organized experience for applicants.<br>• Provide day-to-day support to faculty by managing requests, preparing materials, and helping address administrative needs.<br>• Work with internal departments to submit and track purchasing items, paperwork, and related approvals.<br>• Organize recurring meetings, maintain calendars, and ensure participants have the information and materials they need.<br>• Process personnel-related documentation and review timekeeping records for timely submission and approval.<br>• Collaborate with admissions, outreach, and technology team members to support coordinated program efforts.<br>• Help arrange campus visits, tours, and program events while managing logistics and communication with attendees.
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, handling front-desk interactions, and maintaining accurate records. The role requires strong communication, attention to detail, and the ability to manage multiple tasks in a detail-focused environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to ensure office activities are completed efficiently and on schedule.<br>• Welcome visitors, manage front-desk coverage, and respond courteously to incoming calls and general inquiries.<br>• Enter, update, and maintain information in internal records and databases with a high level of accuracy.<br>• Assist with processing documentation, organizing files, and preparing routine correspondence as needed.<br>• Coordinate office communications and help route requests to the appropriate team members.<br>• Support departmental workflows by tracking tasks, handling clerical assignments, and maintaining organized records.<br>• Contribute to special administrative projects and assist with process-related updates when required.
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests.<br><br>Responsibilities:<br>• Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness.<br>• Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts.<br>• Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items.<br>• Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently.<br>• Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines.<br>• Perform detailed data entry and document management tasks to keep files organized and current.<br>• Track pending matters proactively and follow up with relevant parties to ensure timely completion.<br>• Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
<p>We are looking for an organized Receptionist to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities well, and enjoys creating a smooth experience for visitors and callers. The role combines front-desk support, clerical coordination, and accurate record handling to keep the office running efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and provide courteous assistance to callers.</p><p>• Welcome visitors and maintain a detail-focused front-office presence while supporting day-to-day reception activities.</p><p>• Prepare, update, and organize records, forms, and other administrative documents with strong attention to detail.</p><p>• Enter and maintain information in office systems accurately to support reporting and general operations.</p><p>• Coordinate routine clerical tasks such as filing, scheduling, correspondence, and document distribution.</p><p>• Monitor office workflows and assist with general administrative needs to help maintain an efficient work environment.</p>
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating order, communicating clearly, and keeping administrative tasks on track. The role will serve as a key point of contact for incoming calls, front-desk activity, and routine clerical support while helping the team maintain accurate records and efficient workflows.<br><br>Responsibilities:<br>• Manage front-desk coverage by greeting visitors, directing inquiries, and creating a welcoming first impression for the office.<br>• Handle incoming phone calls promptly, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.<br>• Perform a range of administrative support duties, including filing, document preparation, scheduling assistance, and general office coordination.<br>• Enter and update information in company systems with a high level of accuracy to help maintain complete and reliable records.<br>• Support day-to-day office operations by organizing materials, tracking routine tasks, and helping ensure administrative processes run smoothly.<br>• Maintain orderly electronic and paper files so important information can be retrieved quickly when needed.<br>• Assist with receptionist-related activities, including monitoring shared spaces and helping visitors or staff with basic administrative needs.
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows.<br><br>Responsibilities:<br>• Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office.<br>• Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication.<br>• Track incoming and outgoing shipments using internal systems and ensure records remain current and complete.<br>• Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information.<br>• Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy.<br>• Perform a range of clerical and administrative duties, including data entry, document handling, and general office support.<br>• Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments.<br>• Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
We are looking for a Contract Legal Assistant to support a busy litigation team in Boston, Massachusetts. This position will play an important role in keeping legal matters organized, preparing case-related materials, and helping attorneys stay on track with deadlines and court requirements. The ideal candidate is detail-oriented, communicates professionally, and is comfortable working in a fast-paced legal environment.<br><br>Responsibilities:<br>• Maintain attorney calendars, schedule case-related activities, and track important litigation deadlines to support an active legal practice.<br>• Prepare legal documents, letters, and other written materials using approved templates while ensuring accuracy and proper formatting.<br>• Handle electronic court submissions and related filing tasks, making sure documents are completed and submitted in accordance with procedural requirements.<br>• Organize and update case records, including document collections, privilege logs, and binders used for hearings, depositions, and trial preparation.<br>• Coordinate logistics for depositions, service of process, and other case events while communicating effectively with clients, witnesses, and opposing counsel.<br>• Support attorneys in preparing for hearings and trial proceedings by assembling materials and confirming that required filings and documentation are ready.<br>• Monitor case activity to help ensure compliance with court rules, deadlines, and applicable legal or regulatory obligations.
We are looking for a highly organized Legal Assistant to support a busy litigation team. This permanent, on-site position plays an important role in keeping matters organized, court deadlines on track, and attorneys prepared for each stage of the litigation process. The ideal candidate brings strong law firm experience, excellent judgment, and the ability to manage both legal and administrative work with accuracy and care.<br><br>Responsibilities:<br>• Prepare, revise, and proofread pleadings, correspondence, and other litigation documents to ensure accuracy, consistency, and proper formatting.<br>• Maintain organized case files and discovery materials so attorneys can access critical information efficiently throughout each matter.<br>• Coordinate electronic and court-related filings, including service of documents, while monitoring filing requirements and deadlines.<br>• Manage attorney calendars by scheduling hearings, depositions, meetings, and other case-related commitments.<br>• Track key litigation dates and follow up proactively to help the team meet court deadlines and internal priorities.<br>• Support day-to-day case administration by organizing client records, drafting routine communications, and handling document distribution.<br>• Serve as a reliable point of contact with courts, clients, and opposing counsel regarding scheduling, filings, and general case logistics.<br>• Work closely with attorneys and internal staff to promote smooth case progression and high-quality client service.
<p>Our client, a prominent law firm, is seeking a<strong> Litigation Legal Assistant</strong> to join their team. This position is suited for someone who is confident navigating civil litigation procedures, coordinating multiple priorities, and maintaining accuracy under tight deadlines. The role offers the chance to contribute to a collaborative legal environment while providing essential support across active case matters.</p><p><br></p><p><strong>Role: </strong>Litigation Legal Assistant </p><p><strong>Location: </strong>Boston, MA</p><p><strong>Schedule: </strong>Hybrid (4 days in, 1 day remote)</p><p><strong>Salary: </strong>$80,000 - $95,000 (depending on experience) + great benefits </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Monitor and manage court deadlines, scheduling orders, statutes of limitations, and internal deadlines to ensure timely filings and compliance.</li><li>Regularly review court dockets, track case activity, and maintain accurate, complete, and up-to-date litigation files.</li><li>Manage attorney calendars, including hearings, depositions, mediations, client meetings, trial dates, and other case-related commitments.</li><li>Coordinate meetings and proactively manage litigation scheduling priorities.</li><li>Assist attorneys with travel arrangements, expense reports, and other administrative needs.</li><li>Prepare, format, proofread, and electronically file pleadings, motions, briefs, discovery materials, correspondence, and other legal documents in state and federal courts.</li><li>Maintain organized electronic and physical case files, ensuring documents are properly filed, accurately maintained, and readily accessible.</li><li>Prepare engagement letters, open new client and matter files, and assist with new matter intake.</li><li>Draft routine legal correspondence and provide support with document production, discovery, and other litigation-related activities.</li><li>Maintain case documents and matter information within the firm’s document management system, including NetDocuments.</li><li>Ensure all filings and legal documents comply with applicable court rules, procedures, formatting requirements, and deadlines.</li><li>Coordinate and assist with preparation for depositions, hearings, mediations, and trials.</li><li>Prepare trial notebooks, witness lists, exhibit binders, and other materials required for hearings, depositions, and trial.</li><li>Coordinate with court reporters, expert witnesses, vendors, and other external parties on case-related matters.</li><li>Provide administrative and logistical support throughout the litigation process to ensure attorneys are fully prepared for proceedings.</li><li>Communicate professionally and effectively with clients, courts, opposing counsel, court reporters, expert witnesses, vendors, and other parties regarding case-related matters.</li><li>Assist with billing and invoicing, including addressing and responding to client billing inquiries.</li><li>Provide cross-coverage and administrative support to other team members as needed.</li><li>Provide occasional front-office coverage and general administrative assistance as needed.</li><li>Maintain strict confidentiality, exercise sound judgment, and demonstrate exceptional attention to detail when handling sensitive information and legal matters.</li></ul>
We are looking for a detail-oriented Accounting Assistant to join an education organization in Brockton, Massachusetts in a contract opportunity with the potential for a permanent position. This role offers a balanced mix of accounting and human resources support, making it a strong fit for someone who enjoys variety and can shift priorities throughout the day. The position will focus primarily on financial administration while also assisting with employee-related processes, payroll coordination, and benefits support.<br><br>Responsibilities:<br>• Manage a steady volume of vendor invoices each week, ensuring accurate coding, review, and timely entry for payment processing.<br>• Prepare and track purchase orders while maintaining organized financial records to support daily accounting operations.<br>• Review employee time records for completeness and accuracy before payroll is finalized and submitted.<br>• Assist with onboarding and offboarding activities, including updating employee information in internal systems.<br>• Respond to routine benefits questions from staff and help process enrollment updates or coverage changes as needed.<br>• Support recruitment efforts by posting open positions, coordinating candidate flow, and participating in initial interview conversations.<br>• Provide day-to-day administrative support across accounting and HR functions, adjusting to changing priorities as business needs shift.
We are looking for a dependable Project Assistant to support a short-term Contract assignment in Canton, Massachusetts. This opportunity is ideal for someone who can work efficiently in a detail-focused environment while handling time-sensitive administrative tasks. The position involves processing mailed voting materials with care, accuracy, and discretion during a one-day, four-hour coverage period.<br><br>Responsibilities:<br>• Open incoming envelopes and organize contents for processing in a timely manner.<br>• Separate inner ballot envelopes from outer mailing envelopes with close attention to detail.<br>• Remove ballots from sealed inner envelopes while maintaining accuracy throughout the process.<br>• Handle sensitive paper documents carefully and follow established procedures during each step.<br>• Maintain an orderly workspace to support smooth completion of the assignment.<br>• Assist with basic document handling tasks that require focus, consistency, and efficiency.
We are looking for a Bilingual Administrative Assistant to support daily office operations. This contract position is ideal for someone who communicates confidently in both English and Spanish and enjoys providing organized, customer-focused administrative support. The role involves front-desk coordination, accurate record handling, and language assistance to help ensure smooth interactions with visitors, tenants, and internal staff.<br><br>Responsibilities:<br>• Manage front-office activities by welcoming visitors, answering calls, and directing inquiries in a courteous manner.<br>• Provide administrative support through document preparation, data entry, scheduling, and general office coordination.<br>• Maintain organized physical and digital filing systems to ensure records are accurate, accessible, and up to date.<br>• Assist with lease-related paperwork and help track documentation needed for processing and retention.<br>• Deliver customer service support by responding to routine questions and helping resolve basic administrative concerns.<br>• Translate verbal and written information between English and Spanish to support clear communication with clients and staff.<br>• Enter and update information in internal systems with strong attention to accuracy and completeness.
We are looking for an Accounting Clerk to support day-to-day financial operations for a busy team in Acton, Massachusetts. This Long-term Contract position is ideal for someone who enjoys working with numbers, maintaining accurate records, and keeping accounting processes organized and on schedule. The role focuses on invoice handling, payment tracking, receivables support, and financial data management using QuickBooks and related tools.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting documentation, and prepare transactions for timely payment.<br>• Maintain accounts receivable records by posting customer payments, monitoring balances, and following up on outstanding items as needed.<br>• Enter financial information into accounting systems with a high level of accuracy and attention to detail.<br>• Reconcile account activity and assist in reviewing discrepancies to help keep records current and reliable.<br>• Support lease-related financial administration by organizing documentation and recording relevant billing details.<br>• Use QuickBooks and invoice processing tools to update records, track transactions, and produce accurate accounting entries.<br>• Assist with routine reporting by compiling financial data and preparing information for internal review.<br>• Help maintain orderly accounting files and ensure documents are accessible for audit and operational needs.
<p>We are looking for an Sr Customer Service Rep to support customer-facing order and account activities for a busy operation in Lowell, Massachusetts. This role combines administrative precision with responsive service, ensuring requests, orders, and account-related transactions are handled accurately and on time. The ideal candidate brings strong accounting support experience, sound judgment, and the ability to work cross-functionally to resolve issues efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly and accurately to a large volume of customer inquiries, providing clear updates and dependable service.</p><p>• Prepare quotation requests by reviewing prior pricing records and partnering with product line leadership to confirm appropriate terms.</p><p>• Manage order activity from start to finish, including new purchases, returns, samples, credits, and debit transactions.</p><p>• Update and monitor open order backlogs to align with customer expectations and address urgent delivery changes as needed.</p><p>• Investigate customer concerns, resolve routine issues directly, and escalate more complex matters to the appropriate teams.</p><p>• Work closely with internal departments to identify solutions, remove obstacles, and keep transactions moving smoothly.</p><p>• Apply established procedures and practical judgment to determine the right course of action in day-to-day situations.</p><p>• Foster strong working relationships with customers and colleagues to build confidence, trust, and effective communication.</p>
<p>We are looking for an Accounting Clerk to support daily financial operations for a metal fabrication company in Chelmsford, Massachusetts. This Long-term Contract-to-Hire opportunity is ideal for someone who enjoys keeping records accurate, organized, and up to date while contributing to both accounting and administrative workflows. The role will focus on core bookkeeping activities, accounts payable coordination, and additional support across receivables and contract documentation. Success in this position requires attention to detail, comfort with routine financial tasks, and the ability to respond effectively to shifting office needs.</p><p><br></p><p>Responsibilities:</p><p>• Maintain financial records through accurate data entry, account balancing, and routine bookkeeping updates.</p><p>• Oversee accounts payable activities by reviewing invoices, preparing payments, and corresponding with vendors to resolve routine questions.</p><p>• Provide secondary support for accounts receivable by recording incoming payments and monitoring open customer balances.</p><p>• Assist with limited collection follow-up to help address overdue accounts when needed.</p><p>• Help process contracts and keep associated files complete, current, and easy to retrieve.</p><p>• Organize accounting and administrative documentation to support accuracy, compliance, and efficient record access.</p><p>• Contribute to general office and finance-related assignments as priorities change.</p>
<p>We are looking for a detail-oriented Accounting Clerk on a contract basis in Methuen, Massachusetts. In this role, you will be responsible for ensuring the accuracy of financial data and supporting essential accounting processes. This is a great opportunity to contribute to a dynamic environment while sharpening your accounting skills.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and manage financial data in accounting systems, spreadsheets, and databases.</p><p>• Perform account reconciliations for bank statements, invoices, and vendor accounts to verify accuracy.</p><p>• Utilize Microsoft Excel to create, update, and maintain spreadsheets for financial tracking and reporting.</p><p>• Assist in the preparation of financial documents, including invoices, purchase orders, and expense reports.</p><p>• Organize and maintain financial records and filing systems to ensure easy accessibility.</p><p>• Collaborate with internal departments and external vendors to address discrepancies and respond to financial inquiries.</p><p>• Provide support during month-end closing processes by ensuring all financial data is correctly entered and reconciled.</p><p>• Ensure compliance with company policies and relevant financial regulations when recording data.</p><p>• Offer general administrative assistance to the finance team as needed.</p>