We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
<p>We are looking for a highly organized and proactive Administrative Assistant to join our team in Waltham, Massachusetts. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative functions, supporting daily tasks, and enhancing office efficiency. This position offers an excellent opportunity to contribute to a detail-oriented environment while sharpening your skills.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks to maintain and update office records and databases.</p><p>• Provide general administrative support, including scheduling appointments and coordinating meetings.</p><p>• Organize and maintain office files, ensuring proper documentation and easy retrieval.</p><p>• Collaborate with team members to facilitate smooth workflow and resolve administrative challenges.</p><p>• Prepare and distribute correspondence, reports, and other documents as needed.</p><p>• Monitor office supplies and coordinate inventory replenishment to ensure availability.</p><p>• Support various office operations by performing additional tasks as assigned.</p>
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>Robert Half has partnered with a great organization in their search of an Administrative Assistant to support their admissions department. This is an 'in-office' position, fully onsite 5 days per week with an 830a-430p schedule so local candidates are preferred. Ideal candidates will have a few years of administrative experience, preferably within a school or similar environment setting.</p><p><br></p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Welcome and assist visitors</p><p>• Ensuring the office environment is clean and organized for a positive atmosphere</p><p>• Handling phone calls and emails promptly and professionally</p><p>• Supporting event coordination</p><p>• Keep the office schedule up-to-date</p><p>• Working with the Business Office on payment and contract issues</p><p>• Managing office supply orders and inventory of promotional items</p><p><br></p><p>Our client has a very robust benefits package of all employees and has a salary range of $50-60k depending on experience.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email you resume to <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential.</p>
Position Overview:<br>We are a growing CPA firm seeking a proactive and detail-oriented Administrative Assistant to provide essential administrative and organizational support to our small, close-knit team. This position is ideal for someone with experience in Microsoft Office, Adobe Acrobat, and a commitment to ensuring the firm’s daily operations run seamlessly. If you excel at multitasking, have strong communication skills, and enjoy working in a collaborative yet professional environment, we want to hear from you.<br><br>Key Responsibilities:<br><br>Provide day-to-day administrative support, including managing schedules, handling correspondence, and coordinating meetings for the team.<br>Utilize Adobe Acrobat for document creation, editing, and reviewing, including assembling and securing client documents.<br>Prepare, edit, and format various documents in Microsoft Office programs, including Word, Excel, and PowerPoint.<br>Manage and organize both digital and physical filing systems to maintain efficient record-keeping.<br>Communicate professionally with clients via email, phone, and in-person to schedule appointments, answer inquiries, and convey information accurately.<br>Assist with preparing and proofreading financial reports, tax documents, and other materials for client review.<br>Coordinate office supply orders, handle basic IT troubleshooting, and ensure the office environment remains organized and efficient.<br>Support the team in managing deadlines by setting reminders and ensuring task completion on schedule.<br>Act as a point of contact between clients and other team members to facilitate clear communication and efficient workflow.<br>Required Qualifications and Skills:<br><br>Proven experience as an administrative assistant, preferably in a professional services or CPA firm environment.<br>Proficiency in Adobe Acrobat for document creation and editing.<br>Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).<br>Exceptional attention to detail with strong organizational and time-management skills.<br>Excellent written and verbal communication skills with a professional demeanor.<br>Ability to maintain confidentiality and handle sensitive information with discretion.<br>Strong ability to multitask and prioritize workload effectively in a fast-paced environment.<br>Previous experience working with consistent deadlines and client-facing responsibilities is a plus.<br>Preferred Skills and Experience:<br><br>Familiarity with tax preparation or accounting processes, though this is not required.<br>Exposure to or experience with accounting software or CRM systems.<br>Comfortable supporting a small team and wearing multiple hats as needed.
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Acton, Massachusetts. In this long-term contract position, you will play a key role in supporting executive-level staff while managing office operations and reception duties. This on-site role offers the opportunity to work in a dynamic environment with flexible hours between Monday and Friday.<br><br>Responsibilities:<br>• Provide executive support to C-suite staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.<br>• Oversee office management tasks such as organizing lunches, reserving conference rooms, and ensuring smooth daily operations.<br>• Perform receptionist duties, including answering inbound calls, greeting visitors, and managing correspondence.<br>• Assist with administrative tasks such as creating presentations, compiling spreadsheets, and handling data entry.<br>• Maintain organizational systems to track tasks, follow up on pending items, and ensure deadlines are met.<br>• Take initiative to identify and address potential issues or needs before they arise.<br>• Communicate priorities effectively and work independently to manage multiple tasks.<br>• Support the team by maintaining an organized and welcoming office environment.<br>• Collaborate with various departments to ensure seamless communication and workflow.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
We are looking for an organized and personable Administrative Assistant to join a welcoming office environment in Boston, Massachusetts. This contract-to-permanent role offers an excellent opportunity to showcase your administrative expertise while supporting a values-driven organization. The ideal candidate will thrive in a relaxed atmosphere and demonstrate proficiency with computer applications and multitasking in daily operations.<br><br>Responsibilities:<br>• Manage general office tasks, including answering inbound calls, transferring calls, and delivering messages promptly.<br>• Perform data entry duties with precision using Microsoft Word, Excel, and PowerPoint, as well as Parasoft software (training provided if necessary).<br>• Provide friendly and efficient customer service by addressing inquiries and ensuring smooth communication throughout the office.<br>• Organize and maintain office records, schedules, and supplies to support daily operations.<br>• Collaborate with team members to ensure timely completion of administrative tasks and maintain a detail-oriented environment.<br>• Assist in preparing presentations and reports using Microsoft applications.<br>• Maintain a patient and approachable demeanor while multitasking and interacting with diverse individuals.<br>• Ensure smooth onboarding and coordination with staff members for ongoing projects.<br>• Uphold confidentiality and professionalism in all communications and documentation.
We are looking for a detail-oriented Administrative Assistant to join our team in North Andover, Massachusetts. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic work environment while supporting essential office operations. The role requires a strong background in administrative tasks, exceptional organizational skills, and proficiency in customer service.<br><br>Responsibilities:<br>• Manage and track bills to ensure timely payments and accurate record-keeping.<br>• Perform general office tasks and maintain data entry in Excel with a focus on accuracy.<br>• Utilize advanced Excel functions, including mail merges and pivot tables, to process and analyze data.<br>• Provide exceptional customer service by handling inquiries and resolving issues promptly.<br>• Schedule appointments and manage calendars to optimize workflow and organization.<br>• Respond to inbound calls, emails, and other correspondence professionally and efficiently.<br>• Support team members with administrative tasks, ensuring smooth daily operations.<br>• Prepare presentations and documents using Microsoft PowerPoint and Word.<br>• Maintain a clean and organized office environment, adhering to company standards.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Milford, New Hampshire. In this role, you will assist with a variety of administrative and organizational tasks to support client-related operations. This is a great opportunity to contribute to a dynamic services environment while utilizing your organizational and technical skills.<br><br>Responsibilities:<br>• Sort and count premium items using scales, recording data accurately into the appropriate database.<br>• Review and organize greeting cards, separating acceptable from non-acceptable content, and prepare approved cards for client shipment.<br>• Package and ship various items to clients, ensuring all shipments are correctly labeled and organized.<br>• Fold, insert, and prepare administrative letters for mailing, including applying postage and consolidating for shipment.<br>• Count and document Business Reply Envelope returns, completing necessary forms for post office refunds.<br>• Review client-submitted surveys and input relevant data into spreadsheets for reporting purposes.<br>• Sort and organize returned petitions based on client-specific qualifications, preparing them for shipment.<br>• Answer inbound calls and provide excellent customer service while addressing inquiries efficiently.<br>• Maintain email correspondence and assist with scheduling appointments as needed.
Robert Half's client in Wellesley MA is seeking a Volunteer Engagement Specialist!<br><br>Responsibilities:<br>- Phone/Email correspondence<br>- Support volunteers<br>- Customer service<br>- Event support (registrations, contribute ideas, etc.)<br>- Scheduling meetings<br>- Other administrative duties<br><br>*Zoom experience is a plus!<br><br>Start date: Asap!<br>Duration: Through end of year<br>Hours: M-F | 8:30am-4:30pm<br>Work type: Hybrid <br><br>**If interested, apply now!
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
<p>Robert Half is seeking a detail-oriented coordinator to support a non-profit organization in Atkinson, NH. You’ll manage reporting, records, and deadlines, while serving as a knowledgeable resource for families, individuals, and internal teams.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Report changes (income, employment, living situation, etc.) to SSA and the NH Medicaid District Office on time.</li><li>Ensure compliance with state and federal rules for Social Security, Medicaid, and Medicare.</li><li>Complete NH Medicaid redeterminations monthly.</li><li>Set up new clients in required systems </li><li>Maintain accurate, up-to-date records</li><li>Collect and submit monthly employment pay stubs </li><li>Manage a Rep-Payee calendar to meet all deadlines.</li><li>Conduct interviews with Social Security and DHHS on behalf of clients.</li><li>Provide direct assistance to families, individuals, and staff on Medicaid/SSA issues.</li><li>Act as the internal resource for support coordinators on benefit eligibility and management.</li><li>Create and share simple trainings, guides, and resources for Service Coordinators.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
General office services, cleaning and filling office pantries, sorting and delivering mail/packages, assisting with copy and reprographics jobs, assisting with room set ups (moving tables and chairs), must be able to lift 50 lbs. o Answer and transfer calls on a multi-line phone system. o Accept deliveries, sort mail, and maintain phone lists. o Handle additional projects as assigned. Handle sensitive and/or confidential documents and information. o Communicate with manager and client on job or deadline issues. o Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment. o Previous receptionist, switchboard or administrative assistant experience preferred. o Excellent verbal and written communication skills. • Day to Day Duties: • Will assist only with mail, no copy (repro) or facilities • Must be very independent; they are by themselves at this office • Must be able to speak to first level clients (facilities, drivers) • Ask questions if something is not understood. • Log packages • Pitney Bowes machine experience is helpful • Must have a car, some public transportation is available, but it is very intermittent and not reliable
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will support daily operations through efficient administrative and clerical work, ensuring the smooth functioning of office tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Greet visitors and manage receptionist duties, creating a welcoming and organized atmosphere.<br>• Handle document scanning tasks to organize and maintain digital records.<br>• Answer incoming calls promptly, providing accurate information or redirecting calls to the appropriate departments.<br>• Perform general clerical tasks such as filing, data entry, and managing office supplies.<br>• Assist with scheduling meetings and coordinating appointments.<br>• Maintain accurate and organized records to support team operations.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Ensure compliance with office policies and procedures while supporting day-to-day functions.
<p><strong>HR Generalist</strong></p><p>Springfield, MA (Corporate Office)</p><p>Work Arrangements: Hybrid - 2 days remote, 3 days in office</p><p>Hours: Flexible; 30-40 hours/week (please indicate your preference when applying)</p><p>Compensation: $70,000-$75,000/year + performance-based bonus</p><p><br></p><p>We are partnering with a well known organization with a local footprint that is seeking a dedicated and proactive HR Generalist to provide comprehensive human resources support and high-level executive assistance/office management for the President/CEO of a growing professional service organization This is a uniquely blended role, split evenly between HR functions and office management, requiring exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism and discretion.</p><p> </p><p><strong>Position Responsibilities</strong></p><p> </p><p><strong>Human Resources</strong></p><ul><li>Maintain all employee records,</li><li>Process payroll through payroll software for up to 50 employees</li><li>Oversee talent acquisition efforts and managing pre-employment processes.</li><li>Conduct detailed new hire orientations, provide benefits explanations, and ensure smooth onboarding procedures.</li><li>Monitor and ensure complete compliance with federal, state, and local employment laws, as well as specific credit union policies.</li><li>Update and maintain HR policies, the employee handbook, and procedures in line with current regulations.</li></ul><p><strong>Executive Assistant/ Office Management Responsibilities</strong></p><ul><li>Provide confidential, high-level administrative support to the President/CEO, managing sensitive communications and projects with discretion.</li><li>Prepare and coordinate meetings including executive travel and related logistics </li><li>Liaise with senior management to track updates on projects and strategic initiatives.</li><li>Maintain corporate records, contracts, and key documents in line with regulatory compliance.</li><li>Plan office events, milestones, parties, and other employee recognition programs</li></ul><p><strong>What Sets This Role Apart</strong></p><ul><li>Outstanding Benefits- one of the best healthcare plans in the area and a 401k match up to 6%</li><li>Collaborative Environment, Flexibility on hours, HYBRID 2 days/week work from home</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Proven experience in human resources</li><li>Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.</li><li>Ability to work independently and maintain confidentiality with sensitive information.</li></ul><p><strong>Let’s Connect!</strong></p><p>If you are passionate about being the go-to for all human resources/ office administration in a tight knit, great company culture, this could be the perfect role for you!</p><p>Please reach out to <strong>Kelsey Ryan at Robert Half</strong> with your resume at Kelsey.Ryan@roberthalf(.com) or apply here!</p>
We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the Regional Executive Director in Providence, Rhode Island. This long-term contract position offers an opportunity to manage critical administrative tasks and contribute to the smooth functioning of executive operations. The ideal candidate will excel in calendar management, event coordination, and communication preparation, ensuring the executive’s priorities are efficiently handled.<br><br>Responsibilities:<br>• Manage and maintain the executive’s calendar, including scheduling meetings and coordinating appointments.<br>• Provide direct support during meetings with the executive team, senior instructional staff, and school-related events.<br>• Prepare agendas, memos, and other documentation required for meetings and board sessions.<br>• Attend and assist with logistics for board meetings, which occur approximately ten times per year.<br>• Coordinate development events, including setting up lunches, greeting attendees, and handling post-event clean-up.<br>• Utilize Microsoft Office Suite tools, including Outlook for complex calendaring and OneDrive for document organization.<br>• Support travel arrangements, ensuring seamless coordination for executive trips.<br>• Assist in organizing and maintaining an efficient workspace, focusing on operational needs rather than front-facing duties.
<p>We are looking for a skilled Deposit Operations Assistant to join our team in Milton, Massachusetts. This is a long-term contract position ideal for professionals with experience in banking and customer service. The role offers an excellent opportunity to build on prior teller or member service experience while expanding expertise in deposit operations.</p><p><br></p><p>Responsibilities:</p><p>• Deliver exceptional customer service by addressing inquiries and resolving issues related to deposit accounts.</p><p>• Support back-office operations by ensuring compliance with banking regulations and internal policies.</p><p>• Collaborate with team members to streamline processes and improve operational workflows.</p><p>• Maintain detailed records and documentation for all deposit-related transactions.</p><p>• Assist in administrative tasks, including data entry and report preparation.</p><p>• Monitor accounts to identify discrepancies and take corrective action as needed.</p><p>• Provide guidance and support to customers regarding banking products and services.</p>
<p>We are looking for a detail-oriented Junior Paralegal to join our client's team in Tolland, Connecticut. This Contract-to-Hire position offers an excellent opportunity for candidates eager begin their legal career by contributing to administrative and compliance tasks in a fast-paced environment. The ideal candidate will have strong organizational skills and the ability to support legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Input and update compliance-related data using Salesforce and other software tools.</p><p>• Verify and maintain the accuracy of customer information, including names and addresses, for record-keeping purposes.</p><p>• Conduct thorough reviews to ensure compliance documentation meets legal and administrative standards.</p><p>• Collaborate with team members on various administrative projects as assigned.</p><p>• Organize and manage legal documents and records to facilitate efficient access and use.</p><p>• Assist with compliance reviews by gathering necessary information and preparing reports.</p><p>• Provide support in the preparation and maintenance of legal correspondence.</p><p>• Address and resolve discrepancies in customer data promptly and effectively.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p>*EXECUTIVE ASSISTANT - Our client is seeking an Executive Assistant for its Boston office to provide critical administrative support to the firm’s CEO, Managing Director, and Client Development team in alignment with its mission to improve public education. Key responsibilities include managing executive schedules, coordinating meetings (both in-person and virtual), arranging travel logistics, and preparing meeting materials like PowerPoint decks. The role also involves maintaining client materials, providing administrative support for the Partnerships and Client Development team, assisting with company-wide initiatives, and performing additional duties as assigned. Strong organizational and communication skills are essential for success in this position. ((Boston))</p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables </p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>Pay Rate: $19-$24</p><p><br></p><p>*If interested, APPLY now!</p>
We are looking for an Accounting Assistant to join our team in Marlborough, Massachusetts. This is a long-term contract position designed for someone who thrives in a fast-paced environment and is eager to contribute to accounting operations. The role involves handling invoice management, data processing, and supporting various accounting projects.<br><br>Responsibilities:<br>• Process invoices with accuracy and ensure proper coding for financial records.<br>• Input and manage data in accounting systems, maintaining high levels of precision.<br>• Perform data analysis and manipulation to support financial decision-making.<br>• Assist with the preparation and execution of special accounting projects.<br>• Collaborate with team members to ensure compliance with accounting standards.<br>• Utilize Microsoft Excel to create and maintain spreadsheets and reports.<br>• Maintain organized records and documentation for auditing purposes.<br>• Communicate effectively with vendors and internal departments regarding invoice inquiries.<br>• Identify and resolve discrepancies in financial data.
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
