<p>We are looking for a compassionate and dedicated helpline counselor to join our team in Miami, Florida. This is a long-term contract position where you will play an integral role in assisting individuals during challenging times. If you have a strong desire to help others and possess excellent communication skills, we encourage you to apply. For the first 90 days, the schedule will be Monday–Friday, 10 a.m.–6 p.m. After that, you will transition to an overnight shift.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to incoming calls and provide support to individuals in need.</p><p>• Communicate effectively in Spanish to ensure clear and empathetic assistance.</p><p>• Accurately document and input call details into the system.</p><p>• Utilize crisis intervention techniques to assist callers during high-pressure situations.</p><p>• Maintain a calm and detail-oriented demeanor when handling sensitive situations.</p><p>• Participate in training sessions focused on suicide prevention and crisis management.</p><p>• Collaborate with team members to enhance the quality of service provided.</p><p>• Adhere to company policies and procedures while ensuring confidentiality.</p><p>• Offer translation services for Spanish-speaking callers when required.</p><p>• Actively contribute to creating a supportive and positive environment for callers and colleagues.</p>
We are looking for a dedicated Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract position that requires excellent organizational skills and attention to detail to support daily office operations. The ideal candidate will possess strong multitasking abilities and a proactive approach to managing administrative tasks efficiently.<br><br>Responsibilities:<br>• Handle general office administrative duties, ensuring smooth day-to-day operations.<br>• Manage and respond to inbound calls with professionalism and accuracy.<br>• Perform data entry tasks to maintain and update records and databases.<br>• Provide receptionist support, including greeting visitors and managing front desk activities.<br>• Assist with scheduling and coordinating meetings or appointments.<br>• Prepare and organize documents, reports, and correspondence as needed.<br>• Maintain an orderly workspace and ensure office supplies are adequately stocked.<br>• Support colleagues with various administrative tasks as required.<br>• Occasionally assist with weekend responsibilities, depending on business needs.
<p>Position Overview</p><p>We are seeking a <strong>Communication Specialist</strong> to join our team in Juno Beach, FL. Under the general supervision of a lead or manager, this role will support communication projects from concept through completion, ensuring on-time delivery and measurable results. The ideal candidate will have strong writing and communication skills, a customer-focused mindset, and the ability to thrive in a fast-paced, dynamic environment.</p><p>This position will primarily focus on <strong>HTML email creation, deployment, and measurement</strong> for internal employee communications and customer communications. A secondary responsibility will include cross-training to support our <strong>employee intranet (web)</strong>. The role may also require supporting storm and emergency communication efforts to maintain business continuity.</p><p>Key Responsibilities</p><ul><li>Develop and execute communication plans and initiatives to support business objectives.</li><li>Create, deploy, and measure performance of <strong>HTML-based email campaigns</strong>.</li><li>Assist in planning, developing key messages, and writing content for both internal and external communications.</li><li>Leverage research and analytics to guide planning, messaging, and performance tracking.</li><li>Support updates and content management for the <strong>employee intranet</strong></li><li>Collaborate effectively with clients, stakeholders, and team members, maintaining strong working relationships.</li><li>Contribute to business continuity and emergency communications during storm events as needed.</li><li>Ensure all communications meet quality standards, align with brand guidelines, and are delivered on time.</li></ul><p><br></p>
<p>We are looking for a highly skilled Payroll Manager to oversee and enhance payroll operations for a growing, multi-location auto dealership group based in Palm Beach. This role is ideal for someone who thrives in dynamic environments, excels at building efficient processes, and is passionate about ensuring compliance and accuracy in payroll management.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete payroll process, including bi-weekly and supplemental payroll runs, ensuring precise and timely execution.</p><p>• Administer payroll systems by maintaining accurate databases, resolving discrepancies, and optimizing workflows.</p><p>• Ensure compliance with all payroll-related regulations, including preparing tax filings, reconciling benefits, and generating annual reports such as W-2s and workers' compensation.</p><p>• Collaborate with HR, Accounting, and IT teams to align payroll operations with broader business objectives.</p><p>• Provide training and guidance to supervisors, support internal and external audits, and handle special projects as needed.</p><p>• Lead efforts to streamline payroll processes across multiple locations and entities.</p><p>• Monitor and implement payroll-related updates to ensure adherence to local, state, and federal requirements.</p><p>• Act as the primary point of contact for resolving payroll-related inquiries and issues.</p><p>• Conduct regular reviews of payroll processes to identify and implement efficiency improvements.</p>
<p><strong>Accounting Manager – Publicly Traded Company</strong></p><p>We are a leading publicly traded company seeking an experienced <strong>Accounting Manager</strong> to join our finance and accounting team. This role is ideal for a CPA with a strong public accounting background who is looking to take the next step into a leadership role within a corporate environment.</p><p>Key Responsibilities</p><ul><li>Manage the monthly, quarterly, and annual close process, ensuring accuracy and timeliness.</li><li>Oversee preparation and review of financial statements and SEC filings.</li><li>Ensure compliance with GAAP, SOX, and internal controls.</li><li>Coordinate with external auditors and provide necessary support during audit cycles.</li><li>Supervise and mentor accounting staff, fostering professional growth.</li><li>Support process improvements, system implementations, and special projects as the company grows.</li></ul><p><br></p>
<p>We are a leading publicly traded company seeking an experienced <strong>Accounting Manager</strong> to join our finance and accounting team. This role is ideal for a CPA with a strong public accounting background who is looking to take the next step into a leadership role within a corporate environment.</p><p>Key Responsibilities</p><ul><li>Manage the monthly, quarterly, and annual close process, ensuring accuracy and timeliness.</li><li>Oversee preparation and review of financial statements and SEC filings.</li><li>Ensure compliance with GAAP, SOX, and internal controls.</li><li>Coordinate with external auditors and provide necessary support during audit cycles.</li><li>Supervise and mentor accounting staff, fostering professional growth.</li><li>Support process improvements, system implementations, and special projects as the company grows.</li></ul><p><br></p>
<p>We are looking for a Human Resources (HR) Manager to serve as a strategic partner for both employees and leadership teams. In this role, you will focus on aligning business objectives with workforce needs, fostering a positive work culture, and providing comprehensive HR support. This is an exciting opportunity to contribute to the growth and success of the organization while ensuring employee satisfaction and regulatory compliance.</p><p><br></p><p>Responsibilities:</p><p>• Build and nurture strong relationships with leadership teams to understand business priorities and provide strategic HR guidance.</p><p>• Offer day-to-day support to employees, addressing concerns, coaching, and facilitating skill development.</p><p>• Partner with management to enhance workplace culture, morale, and employee retention.</p><p>• Manage and resolve intricate employee relations issues, conducting thorough and impartial investigations.</p><p>• Deliver performance management support to supervisors, including coaching, disciplinary actions, and career planning.</p><p>• Identify training and development needs, collaborating with teams to implement growth opportunities.</p><p>• Ensure compliance with employment laws and regulations, partnering with legal teams as necessary.</p><p>• Oversee onboarding processes and support managers in planning training programs for new hires.</p><p>• Streamline promotion and transfer processes, ensuring efficient communication and execution.</p><p>• Analyze workforce data and employee feedback to recommend actionable solutions and policies.</p><p><br></p><p>Please call Julie Kirvin or connect on Linked IN </p>
<p><strong>About the Firm</strong></p><p>We are a privately held wealth management, accounting, and family office services firm. Founded in 2005 as a virtual-first organization, we now serve clients across 35 states with specialties in advisory, risk management, tax, and CPA services. Our Boca Raton office serves as a client-facing hub, supporting our mission to deliver tailored financial strategies and family office solutions.</p><p><strong>The Opportunity</strong></p><p>We are seeking a <strong>Full-Time Executive Assistant</strong> to support two senior partners and provide seamless operational, administrative, and compliance support across our advisory and family office practices. This is a <strong>replacement role</strong> for a long-tenured assistant who is pursuing her PhD after 5 years with the firm. The ideal candidate will be proactive, detail-oriented, and highly adaptable, with the ability to manage complex scheduling, compliance deadlines, and occasional personal support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide executive-level support to senior advisory partners, including calendar management, travel coordination, and meeting preparation.</li><li>Coordinate and support <strong>6–8 business trips annually</strong>, including conferences, networking events, and trips to California (1–3 days each).</li><li>Manage office workflows, compliance processes, and client deliverables with accuracy and timeliness.</li><li>Prepare, edit, and maintain professional correspondence, presentations, and reports.</li><li>Assist with compliance requirements across multiple states on an annual basis.</li><li>Maintain discretion while occasionally handling personal tasks (e.g., errands, scheduling services).</li><li>Collaborate with internal teams to support firm initiatives, including new service package launches.</li><li>Ensure accurate tracking and reporting in Excel and MS Office Suite.</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>4–8 years of professional experience</strong> post-college, ideally supporting executives in finance, legal, accounting, or related industries.</li><li>Bachelor’s degree in business, finance, or related field preferred.</li><li>Strong proficiency in <strong>MS Office Suite (Excel, Word, Outlook, PowerPoint)</strong>.</li><li>Highly detail-oriented with strong organizational skills and the ability to manage multiple priorities.</li><li>Exceptional communication and interpersonal skills; professional presence as a representative of the firm.</li><li>Flexibility to support partners working across time zones, including occasional evening availability.</li><li>Ability to travel occasionally (approx. 6–8 trips/year).</li></ul><p><strong>Cultural Fit</strong></p><p>We are looking for someone who embodies professionalism, energy, and intellectual curiosity—someone who can quickly pick up new concepts, ask clarifying questions, and thrive in a fast-paced advisory environment. A successful candidate will be:</p><ul><li>Detail-oriented and organized</li><li>Professional yet approachable</li><li>A strong communicator and problem-solver</li><li>Comfortable with evolving priorities and deadlines</li></ul><p><br></p><p><br></p>
<p>We are looking for a Customer Service Representative to join our team in Delray Beach, Florida. In this position, you will play a key role in supporting processes by effectively communicating with customers. </p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer support by addressing inquiries and resolving issues with professionalism and courtesy.</p><p>• Manage and organize documents, including electronic files and physical shipments, to maintain accurate records.</p><p>• Schedule follow-ups for customer accounts and initiate appropriate actions to achieve timely resolutions.</p><p>• Adhere to company processes and procedures while meeting time-sensitive commitments.</p><p>• Prioritize tasks effectively to handle multiple responsibilities in a fast-paced setting.</p><p>• Maintain a polite and respectful demeanor, ensuring customer satisfaction and positive interactions.</p><p>• Analyze and interpret business communications to provide informed responses to customer queries.</p><p>• Collaborate with team members to meet organizational goals and improve service delivery.</p>
<p>We are looking for a skilled L2 Desktop Support Analyst to join our team in Miami Lakes, Florida. In this role, you will provide technical support to end users, ensuring smooth operation of hardware, software, and related systems. This position requires a strong balance of technical expertise and excellent communication skills to effectively address user concerns and deliver high-quality service.</p><p><br></p><p>Responsibilities:</p><p>• Provide hands-on deskside support to troubleshoot and resolve hardware, software, and configuration issues.</p><p>• Manage and maintain end-user equipment, including Mac and Dell systems, ensuring all devices function optimally.</p><p>• Administer and support Microsoft technologies, including Active Directory and Office 365 applications.</p><p>• Configure, deploy, and maintain hardware and software in alignment with organizational standards.</p><p>• Deliver exceptional customer service by effectively communicating with clients to understand and resolve technical issues.</p><p>• Utilize Citrix technologies to support virtualized environments and troubleshoot related challenges.</p><p>• Conduct routine maintenance and updates on end-user systems to ensure security and performance.</p><p>• Collaborate with team members to manage configuration changes and maintain system documentation.</p><p>• Assist in deploying and supporting EO/IR systems as needed, ensuring proper functionality.</p><p>• Provide guidance to users on best practices and preventive measures to avoid recurring technical issues.</p>
We are looking for a talented Digital Content Writer to join our team in Pompano Beach, Florida. In this Contract-to-Permanent position, you will play a pivotal role in creating compelling digital content that aligns with our branding and storytelling objectives. This role offers an opportunity to contribute to impactful marketing campaigns within the non-profit industry.<br><br>Responsibilities:<br>• Develop engaging and creative content for digital platforms, ensuring alignment with brand identity and messaging.<br>• Write, edit, and proofread content for marketing materials, advertisements, blogs, and social media posts.<br>• Collaborate with cross-functional teams to implement content strategies that support organizational goals.<br>• Utilize tools like Adobe Creative Cloud and content management systems to enhance content production.<br>• Monitor and analyze digital content performance using platforms such as Facebook Insights.<br>• Ensure adherence to AP Style and editorial quality standards across all written materials.<br>• Research and stay updated on emerging trends in digital storytelling and brand marketing.<br>• Optimize content for SEO and user engagement to maximize reach and effectiveness.<br>• Support the development of brand awareness campaigns through targeted storytelling.<br>• Manage multiple projects simultaneously while meeting deadlines and maintaining quality.
<p>We are offering a long-term contract employment opportunity for a General Office Clerk in Delray Beach, Florida. This role involves managing various administrative tasks, including shipping and receiving, document handling, and customer service. As a part of our team, you will be responsible for handling and organizing documents, ensuring their accuracy, and managing their shipping process. This role is integral to our operations and requires proficiency in various office tools and software.</p><p><br></p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p><br></p><p><br></p><p>• Handle shipping and receiving tasks.</p><p><br></p><p>• Process and file various documents.</p><p><br></p><p>• Manage order placements and verify document accuracy before final approval.</p><p><br></p><p>• Utilize Microsoft Office Suite (Excel, Outlook, Word) to maintain records, schedule appointments, and perform data entry tasks.</p><p><br></p><p>• Provide customer service by resolving customer credit inquiries and taking appropriate action to collect delinquent payments.</p><p><br></p><p>• Collaborate with other team members to ensure smooth office operations.</p><p><br></p><p>• Utilize various systems to open and manage customer accounts.</p><p><br></p><p>• Perform administrative assistance tasks as needed, including making digital copies of documents.</p><p><br></p><p><br></p><p><br></p>
We are looking for a dedicated Billing Supervisor/Manager to oversee and optimize billing operations within the government sector. This role requires strong leadership skills and expertise in financial systems to ensure accuracy and efficiency in all billing-related processes. The ideal candidate will have a proven ability to manage teams and implement best practices for financial reporting and compliance.<br><br>Responsibilities:<br>• Oversee the daily operations of the billing department to ensure accuracy and timeliness in processing invoices.<br>• Manage and monitor accounts receivable (AR) and accounts payable (AP) functions to maintain financial integrity.<br>• Implement and optimize accounting software systems, including ERP and CRM platforms, to enhance workflow efficiency.<br>• Conduct regular audits to ensure compliance with government regulations and organizational standards.<br>• Collaborate with other departments to streamline billing processes and resolve discrepancies.<br>• Train and mentor team members to improve performance and foster growth.<br>• Generate financial reports and provide insights to support strategic decision-making.<br>• Maintain and update billing policies to align with industry standards and organizational goals.<br>• Ensure timely communication with clients and stakeholders regarding billing inquiries and updates.<br>• Analyze billing data to identify trends and recommend improvements.
<p>We are looking for a dedicated Wealth Management Administrative Assistant to join our team in Palm Beach Gardens, Florida. This is a Contract-to-permanent position, offering an excellent opportunity to grow within the financial services sector. The ideal candidate will provide exceptional administrative and sales support to ensure smooth operations and excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to ensure efficient day-to-day operations.</p><p>• Maintain accurate and up-to-date records using Microsoft Excel and other software tools.</p><p>• Respond to client inquiries promptly and professionally, delivering high-quality customer service.</p><p>• Collaborate with team members to streamline processes and improve overall efficiency.</p><p>• Coordinate and schedule meetings, ensuring all necessary materials are prepared in advance.</p><p>• Monitor accounts and transactions to ensure compliance with regulatory standards.</p><p>• Support direct sales activities by preparing relevant documentation and tracking progress.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Generate reports and summaries to assist in decision-making and strategy development.</p>
<p>We are a fast-growing private equity firm driven by innovation, collaboration, and a strong entrepreneurial spirit. Our culture is young, ambitious, and team-oriented—we move quickly, work hard, and celebrate wins together. As our firm continues to expand, we’re building a finance and accounting team that is as forward-thinking as our investment strategy. This is an exciting opportunity for a talented accounting professional ready to step out of public accounting and into the world of private equity.</p><p>Position Overview</p><p>We are seeking a <strong>Senior Accountant</strong> to take a lead role in our corporate and fund accounting functions. This position is ideal for a candidate with a Big 4 or large public accounting background who wants to apply their skills in a high-growth, hands-on environment. The Senior Accountant will work closely with senior leadership and gain broad exposure to both corporate operations and fund accounting, while playing a critical role in scaling our finance function.</p><p>Key Responsibilities</p><p><strong>Corporate Accounting</strong></p><ul><li>Lead monthly close, reconciliations, and consolidated financial reporting.</li><li>Oversee accounts payable, payroll, expense management, and treasury functions.</li><li>Assist with annual budgeting, forecasting, and management reporting.</li><li>Identify and implement process improvements to strengthen controls and efficiency.</li></ul><p><strong>Fund Accounting</strong></p><ul><li>Manage fund-level general ledger, reconciliations, and investor capital accounts.</li><li>Prepare quarterly and annual financial statements for funds and investment entities.</li><li>Support investor reporting, capital calls, and distribution notices.</li><li>Liaise with fund administrators, auditors, and tax providers to ensure timely and accurate reporting.</li><li>Assist with compliance reporting and investor due diligence requests.</li></ul><p><br></p>
<p>The Regulatory Analyst will support the company’s regulatory affairs team by analyzing, interpreting, and ensuring compliance with federal, state, and local regulations governing the utilities industry. This role will be responsible for preparing regulatory filings, monitoring legislative and regulatory developments, supporting rate case filings, and collaborating with internal stakeholders to assess regulatory impacts on company operations and strategy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Research, track, and interpret regulatory requirements, policies, and rulings that affect the utilities industry.</li><li>Prepare, review, and file regulatory documents, reports, and compliance filings with state utility commissions and other regulatory agencies.</li><li>Support rate cases and tariff filings, including data collection, analysis, modeling, and report drafting.</li><li>Monitor legislative and regulatory proceedings, providing summaries and impact assessments for management.</li><li>Analyze regulatory and financial data to support business planning and compliance strategies.</li><li>Collaborate with legal, finance, operations, and compliance teams to ensure adherence to regulatory requirements.</li><li>Assist in the preparation of testimony, exhibits, and discovery responses for regulatory proceedings.</li><li>Maintain up-to-date knowledge of industry regulations, market trends, and best practices.</li><li>Support audits, inquiries, and investigations from regulatory agencies.</li><li>Prepare internal presentations and reports for senior leadership on regulatory issues and trends.</li></ul><p><br></p>
<p>Our <strong>Talent Managers</strong> work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients’ projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half’s presence in the local business community.</p>
<p>We are looking for an experienced Payroll Specialist to join our team in Boca Raton, Florida. In this role, you will be responsible for ensuring accurate and efficient payroll processing while maintaining compliance with regulations and confidentiality standards. This position requires strong analytical abilities, attention to detail, and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll according to established schedules and cycles, ensuring accuracy and timeliness.</p><p>• Address and resolve payroll-related inquiries, discrepancies, and employee pay issues in a detail-oriented and courteous manner.</p><p>• Collaborate with facility teams to clarify and resolve payroll matters, including deductions, employee information, and adjustments.</p><p>• Utilize support from the Payroll Supervisor to address complex issues related to tax, system programming, and processing.</p><p>• Handle garnishments, tax levies, and child support notices promptly and accurately.</p><p>• Review and balance payroll data prior to final submission to ensure compliance and correctness.</p><p>• Prepare and distribute requested pay period, monthly, or quarterly check requests based on facility specifications.</p><p>• File payroll documentation appropriately in employee records or payroll folders to maintain organized records.</p><p>• Assist with special projects and tasks assigned by the Payroll Supervisor.</p><p>• Perform additional duties as needed to support payroll operations.</p>
<p>We are seeking an organized and personable Receptionist to be the welcoming face and voice of our company. As the first point of contact for clients, guests, and employees, the Receptionist plays a pivotal role in creating a positive and professional impression. This position requires excellent communication skills, strong organizational abilities, and a commitment to delivering outstanding customer service.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Front Desk Management</strong>:</p><ul><li>Greet and welcome clients, visitors, and employees with a warm and professional demeanor.</li><li>Manage incoming and outgoing calls, direct inquiries to the appropriate department, and take messages as needed.</li><li>Ensure the front desk area is tidy, organized, and equipped with necessary materials (brochures, business cards, etc.).</li></ul><p><strong>Visitor Coordination</strong>:</p><ul><li>Maintain a visitor log and coordinate visitor access, including issuing visitor badges as needed.</li><li>Provide directions, assistance, and information to guests visiting the office.</li></ul><p><strong>Administrative Support</strong>:</p><ul><li>Assist with scheduling appointments, meetings, and conference room reservations.</li><li>Perform basic administrative tasks, including data entry, scanning, copying, and filing documents.</li><li>Distribute incoming mail and coordinate outgoing mail and courier services.</li></ul><p><strong>Communication Management</strong>:</p><ul><li>Serve as the first point of contact for general inquiries via phone or email, ensuring efficient communication and resolution.</li><li>Relay important messages to employees in a timely and accurate manner.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with inventory management and ordering of office supplies.</li><li>Support the organization of office events or meetings as needed.</li><li>Act as a liaison between office management and guests or clients.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and experienced Part-Time Full Charge Bookkeeper to manage a variety of accounting and financial tasks across law firm operations, rental property management, and personal bookkeeping. The ideal candidate will excel at working independently, maintaining accurate records, and ensuring compliance with financial standards. This position offers a flexible schedule of approximately 18-20 hours per week, with the opportunity for hybrid work after 90 days.</p><p><br></p><p>$30-35 per hour DOE</p><p><br></p><p>Responsibilities:</p><p>• Accurately track client costs for contingency cases and prepare detailed settlement closing statement reconciliations.</p><p>• Oversee trust accounting to ensure compliance and precise fund management.</p><p>• Assist with client billing using QuickBooks Online and legal software.</p><p>• Integrate payroll reporting with QuickBooks and handle payroll-related recordkeeping.</p><p>• Provide guidance on separating personal and business account expenses and maintaining distinct credit card accounts.</p><p>• Generate tenant invoices for rental properties, including rent and applicable tax collection, and prepare monthly sales tax filings as needed.</p><p>• Reconcile accounts and produce annual financial reports for tax preparation purposes.</p><p>• Track rental income and expenses for jointly owned property, ensuring proper financial organization until properties are sold.</p><p>• Offer support for personal budgeting and financial organization, including the establishment of separate accounts for rental activities.</p><p>• Prepare interim and annual management accounting reports to assist with tax-related oversight.</p>
<p>We are seeking an organized and personable Receptionist to be the welcoming face and voice of our company. As the first point of contact for clients, guests, and employees, the Receptionist plays a pivotal role in creating a positive and professional impression. This position requires excellent communication skills, strong organizational abilities, and a commitment to delivering outstanding customer service.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Front Desk Management</strong>:</p><ul><li>Greet and welcome clients, visitors, and employees with a warm and professional demeanor.</li><li>Manage incoming and outgoing calls, direct inquiries to the appropriate department, and take messages as needed.</li><li>Ensure the front desk area is tidy, organized, and equipped with necessary materials (brochures, business cards, etc.).</li></ul><p><strong>Visitor Coordination</strong>:</p><ul><li>Maintain a visitor log and coordinate visitor access, including issuing visitor badges as needed.</li><li>Provide directions, assistance, and information to guests visiting the office.</li></ul><p><strong>Administrative Support</strong>:</p><ul><li>Assist with scheduling appointments, meetings, and conference room reservations.</li><li>Perform basic administrative tasks, including data entry, scanning, copying, and filing documents.</li><li>Distribute incoming mail and coordinate outgoing mail and courier services.</li></ul><p><strong>Communication Management</strong>:</p><ul><li>Serve as the first point of contact for general inquiries via phone or email, ensuring efficient communication and resolution.</li><li>Relay important messages to employees in a timely and accurate manner.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with inventory management and ordering of office supplies.</li><li>Support the organization of office events or meetings as needed.</li><li>Act as a liaison between office management and guests or clients.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative Support</strong>:</p><ul><li>Manage and maintain calendars, including scheduling meetings, appointments, and events.</li><li>Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and professionally.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.</li><li>Coordinate and order office supplies, ensuring adequate availability at all times.</li><li>Serve as a point of contact for internal and external stakeholders, including vendors and contractors.</li></ul><p><strong>Meeting Coordination</strong>:</p><ul><li>Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Coordinate travel arrangements and itineraries for staff and management as necessary.</li></ul><p><strong>Data Entry and Reporting</strong>:</p><ul><li>Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.</li><li>Handle data entry with precision, adhering to company data integrity policies.</li></ul><p><strong>Team Collaboration</strong>:</p><ul><li>Support cross-functional teams by managing special projects and initiatives as needed.</li><li>Assist colleagues and leadership in achieving critical deadlines and deliverables.</li></ul>
<p>We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative Support</strong>:</p><ul><li>Manage and maintain calendars, including scheduling meetings, appointments, and events.</li><li>Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and professionally.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.</li><li>Coordinate and order office supplies, ensuring adequate availability at all times.</li><li>Serve as a point of contact for internal and external stakeholders, including vendors and contractors.</li></ul><p><strong>Meeting Coordination</strong>:</p><ul><li>Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Coordinate travel arrangements and itineraries for staff and management as necessary.</li></ul><p><strong>Data Entry and Reporting</strong>:</p><ul><li>Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.</li><li>Handle data entry with precision, adhering to company data integrity policies.</li></ul><p><strong>Team Collaboration</strong>:</p><ul><li>Support cross-functional teams by managing special projects and initiatives as needed.</li><li>Assist colleagues and leadership in achieving critical deadlines and deliverables.</li></ul>
We are looking for an experienced IT Security Specialist to join our team on a long-term contract basis in Deerfield Beach, Florida. In this role, you will focus on ensuring compliance with security policies, regulatory standards, and industry best practices by conducting risk assessments, managing vendor relationships, and collaborating across departments. This position offers an excellent opportunity to contribute to a robust security framework while optimizing compliance processes.<br><br>Responsibilities:<br>• Conduct comprehensive risk assessments on internal systems, third-party vendors, and external applications to identify gaps and ensure adherence to security policies.<br>• Support compliance programs, including evidence collection, audit readiness, and remediation related to frameworks such as ISO 27001, SOC 1/SOC 2, and others.<br>• Perform IT control testing, privacy assessments, and vulnerability reviews to maintain compliance with regulatory standards.<br>• Collaborate with cross-functional teams, including IT, Legal, Compliance, and Procurement, to draft and review security clauses in vendor agreements.<br>• Manage and update the risk register, tracking issues from identification to resolution.<br>• Act as a key point of contact for external auditors and regulatory bodies, facilitating compliance reviews and providing necessary documentation.<br>• Develop and refine policies, processes, and operational runbooks to enhance risk management and compliance efficiency.<br>• Prepare detailed risk and compliance reports for leadership, including dashboards to ensure transparency and accountability.<br>• Utilize tools such as Archer or ServiceNow to streamline compliance and risk management activities.
We are looking for a detail-oriented Sales Support Specialist to join our team on a contract basis in Miramar, Florida. In this role, you will provide critical administrative and accounting support to ensure smooth operations within a growing organization. This position offers a dynamic work environment with opportunities to collaborate across multiple departments.<br><br>Responsibilities:<br>• Process and upload invoices into customer portals with accuracy and efficiency.<br>• Perform data entry tasks, including entering invoices and maintaining updated records.<br>• Provide administrative assistance to the sales team by recording sales orders and entering quotes into the system.<br>• Coordinate product shipping and ensure timely delivery to customers.<br>• Support the accounting team with tasks such as managing credits and debits and processing invoices.<br>• Collaborate with team members to streamline workflows and ensure compliance with company procedures.<br>• Utilize Microsoft Excel and other tools for data management and reporting.<br>• Assist with general office tasks to maintain a well-organized work environment.
