We are looking for a dedicated Front Desk Coordinator to join our team in West Palm Beach, Florida. This contract position offers the opportunity to support daily operations while delivering exceptional service to staff and visitors. Ideal candidates will excel in organizational tasks, communication, and maintaining a detail-oriented office environment.<br><br>Responsibilities:<br>• Maintain a clean and organized workspace, including conference rooms and shared office areas.<br>• Ensure inventory levels are adequate by ordering and restocking office and kitchen supplies as needed.<br>• Provide operational support at a satellite office twice weekly.<br>• Coordinate meal orders for executives and arrange weekly team lunches.<br>• Set up and manage virtual meetings using Zoom and Microsoft Teams in conference rooms.<br>• Welcome guests with courtesy and handle incoming packages and deliveries.<br>• Perform receptionist duties, including managing multi-line phone systems and answering inbound calls.<br>• Assist with scheduling and administrative tasks to support office operations.<br>• Adapt to extended hours or flexible workdays to accommodate meetings or special events.
We are looking for a detail-oriented Courtroom Specialist to join our team in Fort Lauderdale, Florida. This Contract to permanent position offers an excellent opportunity to contribute to the efficient operations of a courtroom setting while utilizing your administrative expertise. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support to courtroom personnel, ensuring smooth daily operations.<br>• Respond to inbound calls and address inquiries professionally and efficiently.<br>• Manage and maintain accurate records and documentation through data entry.<br>• Perform receptionist duties, including greeting visitors and handling correspondence.<br>• Coordinate schedules and appointments for courtroom staff.<br>• Assist in preparing and organizing legal documents and case files.<br>• Ensure compliance with established procedures and protocols.<br>• Collaborate with team members to streamline administrative processes.<br>• Monitor and restock office supplies as needed.<br>• Maintain confidentiality and handle sensitive information with discretion.
We are looking for a highly organized and detail-oriented Courtroom Specialist to join our team in Fort Lauderdale, Florida. This is a Contract to permanent position that offers an excellent opportunity to contribute to administrative operations and courtroom support. The ideal candidate will excel in multitasking, communication, and maintaining a detail-oriented approach in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to courtroom operations, ensuring all tasks are completed accurately and efficiently.<br>• Manage inbound calls and respond to inquiries with clarity and attention to detail.<br>• Perform data entry tasks to maintain accurate records and documentation.<br>• Serve as the first point of contact by handling receptionist duties and greeting visitors.<br>• Organize and maintain office files, ensuring easy access to necessary documents.<br>• Coordinate schedules and appointments to facilitate smooth courtroom processes.<br>• Assist with preparing reports and correspondence as required.<br>• Collaborate with team members to ensure all administrative tasks are completed in a timely manner.<br>• Monitor and maintain office supplies, replenishing inventory as needed.<br>• Uphold confidentiality and security standards in handling sensitive information.
<p><strong>Front Desk Administrator – Private Equity Firm (West Palm Beach, FL)</strong></p><p><strong>Overview:</strong></p><p>A West Palm Beach office is seeking a skilled Front Desk Administrator to act as the first point of contact for clients and guests. This role is critical to the day-to-day operations and image of the firm, requiring exceptional professionalism, organization, and communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, managing check-in procedures with discretion and professionalism.</li><li>Answer and direct incoming phone calls, screening and transferring as appropriate.</li><li>Maintain conference room schedules and prepare meeting spaces in advance.</li><li>Manage courier and mail distribution, including handling sensitive and confidential materials.</li><li>Support travel and meeting arrangements for executives and staff.</li><li>Handle data entry, expense reports, and basic invoice processing.</li><li>Order office supplies and coordinate with building management or vendors for facility needs.</li><li>Assist with special projects and provide administrative support across departments as needed.</li></ul>
<p>Oversee the mission-critical migration of Epic systems to the HCN environment for our district’s hospital and clinic sites - Ensure operational continuity, regulatory compliance, and patient safety during a high-risk IT transition - Collaborate extensively with IT infrastructure, support teams, vendors, and clinical leadership to maintain seamless healthcare operations --- </p><p><strong>Key Responsibilities:</strong> </p><p>- Coordinate and lead on-site Epic migration activities to the HCN environment </p><p>- Work closely with infrastructure, end-user support, clinical operations, and vendor partners to ensure smooth project delivery </p><p>- Rapidly triage and escalate incidents to maintain high system availability during transition </p><p>- Serve as the bridge between enterprise IT strategy and hospital-level execution to support patient care </p><p>- Lead efforts to stabilize end-user computing, network, and server environments across sites </p><p>- Oversee Help Desk performance, ensuring prompt issue resolution and adherence to service level agreements (SLAs) </p><p>- Take ownership for local IT decisions, problem management, and accountability for ongoing operations </p><p>- Support regulatory audits and inspections by maintaining accurate compliance documentation and processes </p><p>- Ensure all IT systems remain secure, properly licensed, and compliant with healthcare standards </p><p>- Proactively identify and mitigate compliance, regulatory, and patient safety risks related to IT systems and workflows </p>
<p>We are looking for a detail-oriented Benefits Administration Coordinator to join our team in Fort Lauderdale, Florida. This is a contract position that requires strong organizational skills and the ability to handle multiple administrative tasks efficiently. The Benefits Administrative Coordinator supports the Human Resources team by serving as a front-line resource for employee benefits inquiries and assists with the coordination and administration of benefits data and documentation. This role is detail-oriented, highly organized, and requires a service-minded and confidential approach to sensitive information. Mon - Fri: 8am - 5pm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Employee Support & Intake</strong></p><ul><li>Serve as the first point of contact for employees with basic benefits questions.</li><li>Document, track, and follow up on employee issues through resolution while maintaining exceptional service and professionalism.</li></ul><p><strong>Data & System Coordination</strong></p><ul><li>Accurately verify and validate employee demographic data in HRIS (Paylocity), as well as with insurance carriers.</li><li>Maintain records of benefit enrollments, waivers, and dependent coverage.</li><li>Regularly audit benefits elections versus carrier files, flag discrepancies for review.</li><li>Exhibit proficiency and comfort with spreadsheets and data tracking.</li></ul><p><strong>Document & Task Management</strong></p><ul><li>Maintain Open Enrollment trackers and monitor forms, deadlines, and outstanding documentation.</li><li>Support the upload and storage of benefits-related documents in the HRIS.</li></ul><p><strong>Broker & Vendor Coordination</strong></p><ul><li>Schedule and coordinate meetings with brokers, vendors, and external partners as directed.</li><li>Send follow-up communications and track action items related to benefits administration.</li></ul><p><br></p>
<p>Robert Half is seeking a professional and highly organized Bilingual Administrative Assistant (Spanish/English) to support the front office of a busy school environment. This role serves as a key point of contact for students, parents, and staff and requires strong communication skills, patience, and attention to detail.</p><p><br></p><p>Responsibilities</p><ul><li>Greet and assist students, parents, and visitors in a professional and welcoming manner</li><li>Answer phones and respond to emails in both English and Spanish</li><li>Support student registration, attendance tracking, and record keeping</li><li>Maintain student files and ensure documentation is properly organized and compliant</li><li>Schedule meetings, conferences, and school appointments</li><li>Assist administrators and teachers with clerical support and reports</li><li>Coordinate communication between parents, faculty, and administration</li><li>Manage incoming/outgoing correspondence and school forms</li><li>Provide general office support and assist with daily school operation</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Bilingual Spanish Administrative Assistant to join our team on a contract basis in North Miami Beach, Florida. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and customer interactions. The ideal candidate should possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls professionally, ensuring excellent customer service.</p><p>• Maintain accurate records by performing data entry tasks with attention to detail.</p><p>• Manage email communications, responding promptly and ensuring proper follow-up.</p><p>• Schedule appointments and coordinate calendars to optimize team efficiency.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Support the team by managing correspondence and ensuring timely distribution of information.</p><p>• Act as a point of contact for inquiries and provide solutions to customer needs.</p><p>• Collaborate with team members to streamline administrative processes and improve workflow.</p><p>• Perform other general office duties to support operational needs.</p>
<p>We are seeking a reliable <strong>General Office Associate</strong> to support daily office operations through data entry, order processing, billing support, light customer service, and reporting.</p><ul><li>Enter and maintain accurate data in internal systems</li><li>Process customer orders and billing transactions</li><li>Provide light customer service via phone and email</li><li>Prepare basic reports and assist with tracking information</li><li>Maintain organized electronic and paper files</li><li>Support administrative and office tasks as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Juno Beach, Florida. This long-term contract position involves providing comprehensive support to a department or group of professionals, ensuring smooth operations through effective documentation, scheduling, and compliance with established procedures. The role requires proficiency in data analysis, report preparation, and adherence to safety guidelines.<br><br>Responsibilities:<br>• Provide administrative support by managing correspondence, organizing schedules, and maintaining records.<br>• Compile, analyze, and present data through charts, graphs, and tables for reports and presentations.<br>• Prepare and validate documentation, ensuring compliance with company policies and procedures.<br>• Handle document management tasks, including processing and organizing files in accordance with established standards.<br>• Respond to routine inquiries and correspondence by following predefined processes.<br>• Coordinate meetings, appointments, and other scheduling activities to support departmental needs.<br>• Ensure compliance with safety guidelines and business processes in all tasks performed.<br>• Assist in onboarding processes and hiring-related administrative tasks.<br>• Monitor trends and analyze data for inclusion in reports.<br>• Utilize Microsoft tools to create and edit business documents, presentations, and spreadsheets.
We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses.<br><br>Responsibilities:<br><br>• Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability.<br>• Handling customer inquiries and resolving their issues promptly.<br>• Scheduling trucks for material delivery based on customer orders.<br>• Collecting payments and executing orders in a timely and efficient manner.<br>• Assisting customers in person as they come to look at materials.<br>• Sending electronic signatures for documentation as required.<br>• Utilizing MS Office and Sage for various administrative tasks.<br>• Assisting in other administrative duties as required.<br>• Maintaining clear and accurate communication via emails.<br>• Ensuring a smooth and efficient flow of operations within the office.
<p>We are looking for a skilled Mid-Level Corporate Associate to join a boutique law firm in Boca Raton, Florida. This position offers a hybrid work environment, exceptional benefits, competitive compensation, and a generous bonus structure. The ideal candidate will have substantial experience in corporate law, particularly in transactions involving startups and early-stage companies. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration. </p><p><br></p><p>Responsibilities:</p><p>• Negotiate equity and debt financing agreements for venture transactions.</p><p>• Lead mergers and acquisitions, ensuring smooth and strategic execution.</p><p>• Advise clients on company formations, capitalization structures, and corporate governance matters.</p><p>• Collaborate directly with founders and executives of startups to provide tailored legal solutions.</p><p>• Draft and review legal motions and documentation with precision and attention to detail.</p><p>• Conduct depositions and other civil litigation activities as necessary.</p><p>• Communicate effectively with clients to understand their business needs and provide expert guidance.</p><p>• Work closely with colleagues to ensure comprehensive legal support and team collaboration.</p>
