We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. The ideal candidate will excel at handling clerical tasks, managing communications, and maintaining organized office operations. This role is an excellent opportunity for someone who thrives in a fast-paced environment and values precision and efficiency.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, ensuring inquiries are addressed or directed appropriately.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage daily administrative office functions, including scheduling and correspondence.<br>• Welcome and assist visitors while managing receptionist duties.<br>• Organize and maintain physical and digital filing systems for easy access and retrieval.<br>• Coordinate and communicate with team members to support office operations.<br>• Prepare and review documents for accuracy and completeness.<br>• Provide support for special projects and assignments as needed.<br>• Monitor office supplies and coordinate replenishment when necessary.
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York on a contract basis. This role involves supporting daily office operations, ensuring smooth communication, and maintaining organized workflows. The ideal candidate is proactive, well-organized, and capable of multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Provide administrative support to ensure efficient day-to-day office operations.<br>• Answer incoming calls professionally, directing inquiries to the appropriate team members.<br>• Maintain organized records and documentation for easy accessibility.<br>• Perform accurate data entry tasks, ensuring precision and attention to detail.<br>• Greet and assist visitors or clients, creating a welcoming office environment.<br>• Coordinate schedules and appointments to support team productivity.<br>• Assist in preparing reports, presentations, and other materials as needed.<br>• Manage office supplies and inventory to ensure availability.<br>• Handle correspondence and communication on behalf of the team.<br>• Support various administrative projects and tasks as required.
<p>We are seeking a highly organized and detail-oriented Administrative Assistant with prior experience in a CPA firm or tax environment. This role will support office operations and provide essential administrative assistance to our accounting and tax team. The ideal candidate has a background in tax preparation, compliance documentation, or direct experience in a public accounting setting.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support to tax and accounting professionals, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Prepare, edit, and format tax documents and client communications.</li><li>Maintain confidential client files, tax records, and ensure compliance with firm and regulatory policies.</li><li>Assist in onboarding new clients and manage client data entry into practice management systems.</li><li>Coordinate deadlines and assist with electronic filing of tax returns and other financial documents.</li><li>Track deliverables and proactively communicate status updates to team members and clients.</li><li>Support billing operations, time entry, and invoice processing.</li><li>Assist with compiling data for tax filings and client projects as requested.</li><li>Maintain up-to-date knowledge of basic tax terms, compliance requirements, and industry best practices.</li></ul><p><br></p>
