4 results for Executive Assistant in Waterloo, IA

Legal Assistant

Waterloo, IA
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are seeking a detail‑oriented Legal Assistant to join a well-known local firm to support attorneys and legal staff with administrative, case management, and client communication responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, has strong organizational skills, and is comfortable handling confidential information. Key Responsibilities<ul><li>Draft, format, and proofread legal documents including correspondence, motions, pleadings, and discovery materials.</li><li>Manage case files, organize documents, and maintain up‑to‑date records within firm systems.</li><li>Assist with scheduling hearings, appointments, depositions, and court filings.</li><li>Coordinate communication between clients, courts, opposing counsel, and internal team members.</li><li>Prepare and organize exhibits, presentations, and materials for meetings or court.</li><li>Support attorneys with research, follow‑up tasks, and administrative needs.</li><li>Track deadlines and ensure timely submission of required documents.</li><li>Handle incoming calls, emails, and inquiries with professionalism and excellent client service.</li></ul>
2026-02-25T00:00:00Z

Legal Assistant

Waterloo, IA
onsite
Permanent
58000 - 80000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Waterloo, Iowa. In this role, you will play a crucial part in supporting legal operations, handling client-related tasks, and ensuring smooth case management. The ideal candidate is organized, detail-oriented, and capable of managing multiple responsibilities efficiently. Responsibilities: • Conduct client intake processes to gather necessary information and establish case files. • Handle client file management using Clio, ensuring accurate and up-to-date records. • Request and manage medical records to support case documentation. • Oversee a caseload of 20-40 car accident and personal injury cases, maintaining attention to detail and organization. • Coordinate and maintain schedules through effective calendar management. • Communicate with clients and other stakeholders to provide updates and address inquiries. • Assist in preparing legal documents and correspondence as needed. • Ensure compliance with legal standards and procedures in all case-related activities. • Support attorneys with administrative tasks to streamline case workflows.
2026-03-09T00:00:00Z

Legal Support Assistant

Hiawatha, IA
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Legal Support Assistant (Contract-to-Hire)Step into a dynamic role where no two days look the same. As a Legal Support Assistant, you’ll be the organizational backbone for a fast‑moving legal team—keeping cases on track, coordinating communication, and ensuring clients receive exceptional support from start to finish. If you love problem‑solving, staying organized, and being the go‑to person who keeps everything running smoothly, this role is for you. What You’ll Do<ul><li>Manage calendars, deadlines, emails, and tasks to keep attorneys and legal staff on schedule.</li><li>Coordinate meetings, calls, and case‑related discussions with clients and outside parties.</li><li>Serve as a friendly, professional point of contact—providing outstanding service to clients, courts, and external partners.</li><li>Draft, revise, and proofread legal documents, letters, and internal communications.</li><li>Assist with court‑related tasks including filings, transcript requests, and document submissions.</li><li>Organize digital and physical files, track incoming/outgoing mail, and maintain case documentation.</li><li>Support daily office workflows across multiple systems and platforms.</li><li>Track billable time and case progress within a legal case management system.</li><li>Jump in on special projects and collaborate closely with attorneys and legal staff.</li><li>Represent the team positively in all interactions—whether with clients, colleagues, or community partners.</li></ul>
2026-03-05T00:00:00Z

Office Manager

Arlington, IA
onsite
Contract / Temporary to Hire
19 - 24 USD / Hourly
Part-Time Office Manager (20 Hours/Week) – Contract-to-HireLocation: Arlington, IowaSchedule: Flexible Part-Time (approx. 20 hours/week)Employment Type: Contract-to-Hire Overview:Our client in Arlington, Iowa is seeking an organized, dependable, and proactive Office Manager to support daily administrative and operational functions. This is a great opportunity for someone looking for long-term, part-time work with the potential to transition into a permanent role. Key Responsibilities:<ul><li>Manage daily office operations and serve as the primary point of contact for internal staff and external vendors</li><li>Maintain records, files, and general documentation with accuracy and confidentiality</li><li>Support basic accounting functions such as invoicing, expense tracking, and reconciliations (as needed)</li><li>Handle scheduling, calendar management, and coordination of meetings</li><li>Assist with data entry, reporting, and preparing routine correspondence</li><li>Maintain inventory of office supplies and coordinate ordering</li><li>Support leadership with various administrative or operational tasks as assigned</li></ul>
2026-03-13T00:00:00Z