We are looking for a detail-oriented Receptionist with 3-6 years of experience to join our team in Washington, District of Columbia. In this long-term contract role, you will be the first point of contact for clients, visitors, and staff, ensuring smooth day-to-day operations. This position is ideal for a candidate who excels in customer service, multitasking, and maintaining a welcoming environment.<br><br>Responsibilities:<br>• Greet visitors and staff warmly while managing front desk operations efficiently.<br>• Handle incoming calls using a multi-line phone system, directing inquiries to the appropriate departments.<br>• Manage meeting room reservations, catering arrangements, and audio-visual setups to support seamless events.<br>• Maintain accurate data entry records and oversee facility supply inventory.<br>• Coordinate with external partners and vendors to ensure timely service delivery.<br>• Monitor security protocols by managing visitor logs and ensuring compliance with facility policies.<br>• Take and relay messages promptly, ensuring clear communication among team members.<br>• Support office operations by performing receptionist duties such as mail distribution and clerical tasks.<br>• Ensure the reception area remains organized and presentable at all times.<br>• Assist with additional administrative tasks as needed to support the team.
<p><strong>Receptionist – Law Office (Warrenton, VA)</strong></p><p><br></p><p>You’ll be the first-person clients speak to when they contact us — in person or on the phone. You’ll also support two attorneys with file management, scheduling, and admin tasks.</p><p><br></p><p>What you'll do:</p><ul><li>Greet clients and answer a multi-line phone system. Redirect or take messages.</li><li>Use Word, Excel, and Outlook daily. Tasks include scheduling, reminders, and drafting client letters.</li><li>Maintain and organize active case files: digital + paper.</li><li>Remind attorneys of deadlines — calendar management is part of your routine.</li><li>Draft and format legal documents (templates provided). Accuracy matters — we’ll train you if needed.</li><li>Keep the office tidy and running smoothly (supplies, coffee, printer ink — the small things that matter).</li></ul><p>What helps:</p><ul><li>You’ve worked in an office before (law office = bonus, but not required).</li><li>You’ve used Microsoft Office regularly (Outlook calendar, Excel tables).</li><li>You’re comfortable on the phone and not thrown off by a bit of pressure.</li><li>You’re local (we’re in Warrenton, and this is not a remote role).</li></ul><p>This is a full-time role, Monday–Friday, with standard business hours. </p><p>Pay is based on experience.</p>
<p>We are looking for a temporary On-Call Receptionist to join our team in Reston, Virginia. In this contract role, you will serve as the first point of contact for clients and visitors, ensuring smooth communication and efficient office operations. If you thrive in a fast-paced environment and possess exceptional organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.</p><p>• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.</p><p>• Perform general clerical duties such as typing, filing, photocopying, binding books, and preparing mailers. Additional administrative tasks may be assigned as needed.</p><p>• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records.</p><p>• Schedule appointments and meetings, coordinating with various departments to ensure smooth operations.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p><br></p><p><br></p><p><br></p><p><br></p><p> </p>
<p>We are looking for a polished and reliable <strong>Office Services Coordinator</strong> to support day-to-day operations in a high-traffic, two-floor office environment. This role is a key point of contact for employees and visitors, blending front desk reception, hospitality, facilities coordination, and general administrative support. This is not a sit-behind-the-desk-all-day position — it requires a hands-on, proactive approach and strong attention to detail.</p>
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position working Monday to Friday onsite.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>
We are offering a short term contract employment opportunity for an Administrative Coordinator in Washington, District of Columbia. The selected candidate will be part of an industry that requires an individual with excellent organizational skills and meticulous attention to detail. The role involves a multitude of administrative tasks, focusing on facilitating office operations and ensuring effective communication.<br><br>Responsibilities:<br><br>• Facilitate office operations through efficient management of front desk activities, including package acceptance and distribution<br>• Coordinate the setup, service, and cleanup of breakfast and lunch provisions to ensure seamless daily operations<br>• Utilize the Mac system and Microsoft Office 365 suite proficiently to perform necessary tasks and communicate effectively<br>• Maintain a detail-oriented demeanor and attire in all interactions, upholding the standards of the workplace<br>• Leverage experience in office support to manage various administrative tasks, ensuring effectiveness and efficiency<br>• Utilize CRM to process customer credit applications accurately and maintain accurate customer credit records<br>• Manage conference room setup and cleanup, ensuring the space is ready for meetings and detail-oriented conferences<br>• Handle answering inbound calls, providing information, and resolving inquiries promptly and in a detail-oriented manner<br>• Assist in arranging conference calls and managing calendars, ensuring smooth coordination of schedules and meetings<br>• Participate in budget processes, contributing to financial planning and control.
<p>We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. In this role you will help coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment. Ultimately, you’ll help clients, customers and guests get the most out of the facilities.</p><p>Responsibilities</p><ul><li>Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)</li><li>Check rooms and furniture to identify needs for repairs or renovations</li><li>Restock office and kitchen supplies</li><li>Design and oversee the schedule for cleaning and disinfecting the building</li><li>Monitor activities that happen outside the building, such as proper waste disposal and recycling</li><li>Fix minor malfunctions in office equipment</li><li>Keep track of regular and ad-hoc facility expenses</li><li>Conduct market research and compare costs and benefits when evaluating new vendors</li><li>Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)</li><li>Research new services and appliances to facilitate operations</li><li>Ensure compliance with health and safety regulations</li><li>Serve as the primary contact for facility-related emergencies and after-hours issues. </li></ul><p><br></p><p><br></p>
We are looking for a highly organized and proactive Senior Administrative Assistant to join our team in Washington, District of Columbia. In this Contract-to-permanent position, you will play a vital role in supporting multiple departments and senior leaders, ensuring smooth operations and efficient communication. This role requires excellent scheduling and project management skills, as well as the ability to confidently interact with members and external stakeholders.<br><br>Responsibilities:<br>• Coordinate and manage multiple calendars for senior leaders, ensuring seamless scheduling of meetings and resolving conflicts as needed.<br>• Develop and distribute detailed slide decks and other meeting materials to support departmental goals.<br>• Serve as a key point of contact with members and their assistants, facilitating effective communication and collaboration.<br>• Organize and oversee various projects, including maintaining speaker forms and managing vendor inventory.<br>• Assist in scheduling and hosting conference calls, ensuring all participants have necessary information.<br>• Handle inbound calls efficiently, providing accurate information and routing inquiries appropriately.<br>• Ensure timely updates to schedules, including changes and adjustments, while maintaining accuracy.<br>• Support the preparation and coordination of content for meetings and presentations.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>We are looking for a detail-oriented Administrative Assistant o join a reputable Wealth Management firm in Washington, District of Columbia. In this role, you will play a key part in providing administrative and operational support to a team of Financial Advisors while delivering exceptional service to clients. This position offers an excellent opportunity to contribute to a dynamic team and gain valuable experience in the financial services sector.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate scheduling for client meetings, advisor appointments, and company events using Outlook calendars.</p><p>• Prepare and proofread memos, client reports, and other documents to ensure accuracy and professionalism.</p><p>• Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.</p><p>• Track paperwork for pending business, update summaries for advisor review, and manage weekly tallies of outstanding items.</p><p>• Receive and screen incoming calls, prioritize responses, and transfer client inquiries to advisors when necessary.</p><p>• Proactively anticipate the needs of Financial Advisors and address them efficiently.</p><p>• Foster strong relationships with clients through excellent customer service and account maintenance.</p><p>• Assist with event planning and coordination to support company initiatives.</p><p><br></p><p>All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN. </p>
We are accepting applications for the role of an Administrative Assistant in the Real Estate & Property industry, based in Washington, District of Columbia. This role presents an exciting opportunity to support our team by maintaining high levels of organization and detail orientation. <br><br>Responsibilities: <br><br>• Manage inbound calls, providing efficient and detail oriented customer service <br>• Oversee data entry tasks to ensure customer credit records are accurate and up-to-date <br>• Handle email correspondence, responding to inquiries and concerns promptly <br>• Coordinate both inbound and outbound calls, ensuring smooth communication flow <br>• Use Microsoft Excel for various administrative tasks, including data analysis and report generation <br>• Maintain and organize schedules, setting appointments as needed <br>• Operate Microsoft Outlook to manage, send, and receive detail oriented emails <br>• Develop and deliver presentations using Microsoft PowerPoint <br>• Draft, edit, and format documents with Microsoft Word.
<p>We are seeking an Administrative/Human Resources Assistant to join our team in Falls Church, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p><br></p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p><p> </p>
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. You will be working onsite Monday to Friday.</p><p> Your duties include extensive Filing and Data Entry.</p><p>You will also be tasked with overseeing the storage and retrieval of documents.</p><p>Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document-related inquiries.</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>handling general clerical responsibilities</p><p> Your duties include extensive Filing and Data Entry:</p><p>You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </p><p>Your duties also include handling general clerical responsibilities and assist with filing, copying, and faxing.</p><p>You will set up appointments, handle filing, and assist in coordinating schedules and activities.</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.</p>
<p>We are looking for an Administrative Assistant to join our team in Fairfax, Virginia. This is a Contract-to-permanent position within a non-profit organization, offering an opportunity to contribute to impactful work while managing office operations. The ideal candidate will be proactive, detail-oriented, and comfortable working in a small office environment.</p><p><br></p><p>Responsibilities:</p><p>• Support membership operations.</p><p>• Manage vendor relationships, including coordinating services and ensuring compliance with organizational standards.</p><p>• Handle confidential documents with discretion and accuracy.</p><p>• Update and maintain membership records using the organization's database system.</p><p>• Support Office Manager. </p><p>• Utilize Microsoft Office Suite and other software platforms efficiently to support office functions.</p><p>• Assist with financial processes</p><p>• Prepare for and facilitate board meetings, ensuring effective communication with senior staff and executives.</p><p>• Conduct data entry tasks with attention to detail and accuracy.</p><p>• Support membership operations, ensuring seamless interactions and record-keeping.</p>
We are looking for a dependable and proactive General Office Clerk to assist with contract-based support during an office relocation. This Contract position, based in Reston, Virginia, requires a hands-on individual who thrives in a fast-paced environment and can manage a variety of tasks with efficiency.<br><br>Responsibilities:<br>• Assist with packing and organizing office materials for relocation.<br>• Handle the setup and installation of nameplates and other office fixtures.<br>• Escort vendors and contractors as needed during the office move.<br>• Provide day-to-day support for miscellaneous tasks related to the transition.<br>• Safely lift and transport items weighing up to 40 pounds.<br>• Ensure proper labeling and packaging of materials to streamline the moving process.<br>• Maintain a clean and organized workspace during the relocation effort.<br>• Collaborate with team members to ensure smooth execution of all moving operations.
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Ellicott City, Maryland. This role involves supporting our office operations through accurate data entry, inventory management, and general administrative tasks. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Accurately input and organize data for over 300 classes into an online database.<br>• Conduct inventory counts and maintain detailed records of office supplies and other items.<br>• Provide courteous customer service by addressing inquiries and assisting visitors.<br>• Operate multi-line telephone systems to manage incoming calls efficiently.<br>• Perform filing and document management to ensure records are well-organized and accessible.<br>• Utilize basic office equipment such as printers, scanners, and copiers for various tasks.<br>• Collaborate with team members to support daily office operations and workflow.<br>• Maintain a clean and orderly work environment, ensuring supplies are stocked and readily available.
