<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p><br></p><p>Responsibilities: </p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p>
<p>Are you a detail-oriented and proactive professional seeking a flexible opportunity? Our company is hiring a Part-Time Administrative Assistant to join our team. This is an excellent role for candidates passionate about providing essential support and contributing to organizational success. This position entails flexible days working onsite Monday to Friday for 5 hours a day between 8 am to 5 pm.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage administrative operations, including scheduling, filing, scanning, and organizing documents.</li><li>Will be handling travel for the CEO, expense reports, and event coordination</li><li>Support front office management and ensure smooth customer experiences and greeting guests.</li><li>Supporting accounting operations</li><li>Handle communications via email and phone, maintaining high professionalism</li><li>Ordering office supplies and handling mailings.</li><li>Phone calls and follow up on calls and emails</li></ul><p><br></p>
<p>Join our team as a Part-Time Office Manager! If you’re a proactive, organized professional with excellent communication skills, this is an exciting opportunity to make a tangible impact in a dynamic work environment. You will be working flexible days, 20 hours per week onsite Monday to Friday for 5 hours between 8 am to 5 pm.</p><p><br></p><p>Key Responsibilities:</p><p>Greeting guest</p><p>Manage travel for the CEO, expense reports and event coordination.</p><p>Support accounting operations</p><p>Coordinating with stakeholders</p><p>Filing and scanning documents</p><p>Order and maintain office supplies and equipment</p><p>Handling mailings</p><p>Phone calls and follow up on calls and emails</p>
<p><strong>The Mailroom Clerk provides in-office mail support for the Corporate Office, along with other corporate departments as needed. This is a Part-time, 20- 25 hours/week position and the schedule is Monday-Friday 8:30am-1:00pm. This position will require the candidate to drive to pick up mail from the lockbox and a valid MD Driver's License. </strong></p><p><strong> </strong></p><p><strong>Responsibilities</strong></p><ul><li><strong>Open, document, sort, scan, and email mail that is received at corporate office to appropriate departments.</strong></li><li><strong>Log, email depts and forward paper checks received by mail to the Bank Lock Box for deposit.</strong></li><li><strong>Coordinate meetings with Depts. On a as, needed basis (Mail Updates)</strong></li><li><strong>Mail Pick up from the Corporate office locations</strong></li><li><strong>Coordinate Outgoing mail – Baby Bundle</strong></li></ul><p><strong> </strong></p><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Baltimore, Maryland. In this Contract to permanent position, you will play a key role in ensuring smooth operations within our department, managing schedules, handling records, and supporting case management processes. This role requires a proactive individual with strong organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support by managing daily operations, including scheduling and calendar coordination.<br>• Answer inbound calls and address inquiries in a thorough and timely manner.<br>• Utilize case management software to ensure accurate record keeping and efficient workflow.<br>• Maintain department records and ensure proper documentation for compliance purposes.<br>• Coordinate meetings and appointments while managing conflicts and changes effectively.<br>• Support home health service processes by ensuring timely communication and documentation.<br>• Assist in creating and distributing reports and presentations as needed.<br>• Collaborate with team members to streamline administrative tasks and improve efficiency.<br>• Monitor and order office supplies to maintain a well-equipped workspace.
<p> We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Tysons Corner, Virginia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>• Greet and assist visitors with courtesy and professionalism.</p><p>• Answer and direct incoming phone calls to the appropriate departments.</p><p>• Manage appointment scheduling and maintain calendars efficiently.</p><p>• Perform general receptionist duties, including handling inquiries and correspondence.</p><p>• Support administrative tasks such as handling mailings, filing and data entry as required.</p><p>• Ensure the reception area remains organized and presentable at all times.</p><p>• Provide information and assistance to customers in a timely manner.</p><p>• Collaborate with other team members to enhance office operations.</p>
<p>We are looking for a On Call Receptionist to join our team in Reston, Virginia. This is a contract opportunity ideal for someone who excels at multitasking and enjoys providing exceptional service in a detail-oriented environment. The role involves managing front desk operations and ensuring smooth communication within the organization. This is position is on call when needed</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere at the front desk.</p><p>• Manage inbound calls efficiently using a multi-line phone system, addressing inquiries and redirecting calls as necessary.</p><p>• Provide accurate information to callers and assist with general inquiries.</p><p>• Maintain an organized and detail-oriented reception area.</p><p>• Handle administrative tasks such as filing and data entry when required.</p><p>• Monitor and distribute incoming correspondence to the appropriate personnel.</p><p>• Deliver prompt and detail-oriented customer service to all visitors and callers.</p>
<p>We are looking for a dedicated Major Gifts Officer to join our nonprofit think tank based in Washington, District of Columbia. In this newly established role, you will play a pivotal part in advancing the organization's mission by cultivating relationships with major donors and securing significant contributions. This position offers a hybrid work schedule and excellent benefits, with opportunities for career growth within a visible and impactful role.</p><p><br></p><p>Responsibilities:</p><p>• Build and nurture relationships with major donors, including individuals, foundations, and corporations, to secure significant contributions.</p><p>• Develop and implement strategic fundraising plans aimed at targeting high-value donors.</p><p>• Organize and oversee events and activities designed to attract and engage individual and corporate sponsors.</p><p>• Maintain donor records, including tracking important dates such as birthdays, and arranging personalized gifts or messages.</p><p>• Create compelling presentations and proposals to inspire existing and prospective donors.</p><p>• Collaborate closely with the Vice President of Donor Development to execute fundraising initiatives and meet organizational goals.</p><p>• Conduct research to identify potential donors and develop tailored strategies for outreach.</p><p>• Monitor and analyze fundraising performance metrics to improve efforts and ensure success.</p><p>• Serve as a visible representative of the organization in donor-facing activities and networking opportunities.</p><p><br></p><p>All interested candidates in this Major Gifts Officer position and other full-time opportunities please send your resume to Justin Decker via LinkedIn </p>
<p><strong>Accounting Manager — Construction Industry</strong> <em>Montgomery County, MD (Convenient to Washington, DC)</em></p><p>Are you a detail-oriented accounting professional who thrives in a fast-paced, entrepreneurial environment? If so, our client, a leading construction company dedicated to redefining contractor training and industry excellence is looking for a hands on Accounting Manager. This is a rare opportunity to play a pivotal role in an organization on the rise, supporting multiple entities and high-impact projects.</p><p><strong>In this full-time Accounting Manager position, you will:</strong></p><ul><li>Manage accounting operations and financial reporting for two dynamic companies</li><li>Oversee job cost accounting and event/project financials</li><li>Design and implement the month-end close process</li><li>Administer biweekly payroll for salaried, commissioned, and hourly staff</li><li>Ensure the timely processing and payment of vendor invoices — maximizing available discounts</li><li>Monitor staffing and departmental expenses to ensure alignment with budgets, reconciling variances as needed</li><li>Prepare and analyze monthly financial statements</li><li>Manage insurance reporting requirements</li><li>Accurately calculate, track, and accrue special event offers</li><li>Oversee both accounts receivable and accounts payable functions</li></ul><p><strong>What you bring:</strong></p><ul><li>Bachelor’s degree in Accounting, Finance, or Management</li><li>5+ years’ hands-on, day-to-day accounting experience through to financial statement preparation</li><li>Proficiency in QuickBooks (desktop preferred)</li><li>A solid grasp of debits, credits, and accounting fundamentals</li><li>Experience and energy suited to a for-profit, entrepreneurial small business</li><li>Exceptional attention to detail, organization, and time management</li><li>Progressive accounting management responsibilities in your career</li><li>A consistently positive, professional attitude — and a strong personal commitment to excellence</li><li>Superb written, verbal, and interpersonal communication skills</li><li>The ability to effectively prioritize and adapt in a dynamic environment</li><li>Verifiable professional references and the ability to pass a background/drug check</li></ul><p><strong>Why join our client?</strong> They offer a supportive, collaborative workplace where your expertise truly makes an impact. You’ll enjoy the chance to grow with a respected industry leader and help shape the financial success of a company on a mission.</p><p>Ready to take your accounting career to the next level? Apply today and be part of something extraordinary! Comp range is from 85K-110K in base salary + bonus and benefits. To apply to this Accounting Manager role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035. </p><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team supporting our client in Fairfax, Virginia. This position is ideal for someone who is detail-oriented, thrives in a collaborative environment, and has a strong aptitude for financial systems. As a member of our full-time practice, you will play a pivotal part in ensuring the timely and accurate processing of vendor invoices while supporting essential accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices daily using ERP and OCR tools, averaging 50 to 100 entries per day.</p><p>• Reconcile vendor statements to maintain accurate financial records and resolve any discrepancies.</p><p>• Assist in the month-end closing process, including booking accruals to ensure timely reporting.</p><p>• Address and resolve issues such as invoice disputes, purchase order funding, and vendor updates.</p><p>• Handle confidential information with the highest level of integrity and discretion.</p><p>• Collaborate with Procurement and Accounting teams to streamline processes and improve efficiency.</p><p>• Participate in assigned projects to support departmental goals and initiatives.</p><p>• Communicate effectively with vendors and internal teams to maintain positive working relationships.</p><p>• Maintain detailed and organized records to ensure compliance and audit readiness.</p>
<p>We are seeking an organized, proactive, and mission-driven Major Gifts and Membership Specialist to oversee daily administrative operations at a growing non-profit organization. This role is essential in supporting both the internal team and the organization’s broader mission by ensuring the office runs efficiently and effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the main point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate scheduling, meetings, and event logistics for leadership, ensuring efficient use of time.</li><li>Support HR functions such as onboarding, maintaining personnel files, and tracking time off.</li><li>Maintain and organize digital and physical filing systems, ensuring all documentation is up-to-date and accessible.</li><li>Manage donor databases <strong>(e.g., Salesforce, Blackbaud, Raiser's Edge, DonorPerfect)</strong>, track donations, generate reports, and assist with communication and donor outreach efforts.</li></ul><p><br></p>
<p><strong>Financial Manager</strong> – Construction & Infrastructure Projects</p><p>Are you a skilled financial professional with experience in <strong>budgeting, cost analysis, procurement planning, supervisory tasks</strong>, and working in the <strong>construction or similar industry</strong>? This is an exciting opportunity for you to make an impact by supporting critical infrastructure and large multi-year programs. As part of the Finance Management team, you will work closely with project management teams on budgeting, forecasting, cost analysis, billing, and procurement strategies to ensure projects are delivered efficiently, remain cash-positive, and stay compliant with contract expectations. This position also offers the opportunity to conduct high-level interactions with project teams, customers, and executives to deliver accurate financial data and insights that drive key business decisions.</p><p><strong>Responsibilities</strong></p><p><strong>Project Cost Control</strong></p><ul><li>Collaborate with project teams to <strong>prepare accurate budgets</strong> and forecast manpower needs for multi-year programs</li><li>Perform weekly <strong>budget vs. actual analysis</strong>, identify variances, and address with project managers</li><li>Establish and maintain <strong>cash flow forecasts</strong>, ensuring that the project remains cash-positive</li><li>Ensure monthly complex billing submissions are accurate and timely</li><li>Track contract reconciliations and changes to reflect accurate financial data</li><li>Conduct efficient <strong>Key Project Reviews (KPR)</strong> to monitor project financials and performance</li><li>Support project teams with monthly financial forms and provide variance explanations</li></ul><p><strong>Project Procurement Planning</strong></p><ul><li>Lead procurement planning efforts by collaborating with project teams to develop detailed plans post-award, ensuring compliance and logistical requirements are met</li><li>Ensure procurement is completed according to plan before 20% job completion and perform monthly analysis of purchased vs. planned budgets</li></ul><p><strong>Award Management</strong></p><ul><li>Enter orders into the CMS system promptly</li><li>Create work orders in the system for scheduling service operations</li><li>Generate and submit monthly billing for assigned projects in alignment with invoicing terms and conditions</li><li>Resolve billing concerns to ensure invoices are paid on time</li><li>Post invoices in both the customer’s system and the company’s accounting system</li><li>Prepare data for monthly reports and participate in weekly project meetings</li><li>Monitor contract compliance and ensure customer reporting aligns with billing requirements</li></ul><p><strong>Why Join Us?</strong></p><p>This role offers an opportunity to work on <strong>mission-critical infrastructure projects</strong>, providing valuable financial insights and solutions that influence project success on a large scale. It is ideal for someone seeking growth with hands-on involvement across budgeting, procurement, billing, and financial analysis in a collaborative environment where innovation and excellence are key values. This is a newly created position due to growth with tremendous opportunity to continue to advance your career while working in a collaborative fast-paced environment in a highly visible role</p>
<p>HYBRID WORK OPPORTUNITY FOR A STAFF ACCOUNTANT IN TOWSON!!</p><p> </p><p>This Staff Accountant's duties will require preparing journal entries, assisting with monthly and year-end closings, bank reconciliations, fixed asset maintenance, and general ledger reconciliation. This is a challenging, multi-faceted opportunity to work for a company that recognizes and rewards hard work! Tenured staff, great mentorship, excellent hours, hybrid work schedule, free parking, and fantastic benefits make this all an attractive opportunity to apply for!</p><p> </p><p>How will you make an impact:</p><p>- Produce journal entries and perform the month end close under minimal supervision</p><p>- Thorough experience with month end balance sheet account reconciliations</p><p>- Support the month end, quarter end and year end closing process by preparing monthly financial close workbooks</p><p>- Assist with the preparation of quarterly and annual audits</p><p>- Take part in various department-wide initiatives</p><p>- Regularly maintain and reconcile journal entries</p><p>- Ad hoc reporting and performing special projects upon request</p><p> </p><p>An opportunity not to be missed! Apply immediately to Tracy Kaszuba on LinkedIn, or to Tracy.Kaszuba at RobertHalf.</p>
<p>Are you passionate about organizing, coordinating, and optimizing projects that create real impact? We are seeking a detail‑oriented and proactive <strong>Program Specialist</strong> to support key initiatives and ensure seamless program execution. In this role, you will play an essential part in coordinating activities, managing data, improving processes, and supporting both internal teams and external partners.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate activities and workflow for assigned programs, ensuring timelines, deliverables, and objectives are met.</li><li>Support program managers and team members with planning, logistics, scheduling, documentation, and follow‑up.</li><li>Collect, track, analyze, and report on program metrics, performance data, and outcomes.</li><li>Communicate regularly with internal departments and external stakeholders to provide updates and resolve program‑related issues.</li><li>Assist in developing program materials, reports, presentations, training guides, and communications.</li><li>Monitor program budgets, process invoices, track expenditures, and provide administrative support.</li><li>Identify areas for process improvement and help implement best practices to enhance efficiency and program impact.</li></ul><p><br></p>
