18 results for Office Services Coordinator in Washington, DC

Office Services Associate

Washington, DC
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a dedicated Office Services Associate to join our team on a contract basis in Washington, District of Columbia. This role involves supporting daily operations by providing essential back-office services, including reprographics, mail processing, and hospitality support. The ideal candidate will thrive in a fast-paced, client-focused environment and demonstrate excellent organizational and communication skills. Responsibilities:<ul><li>Deliver warm, professional reception coverage and guest support</li><li>Assist with meeting and conference room setup to ensure guest‑ready spaces</li><li>Coordinate catering and lunch setups with attention to presentation</li><li>Maintain pantry areas, beverage stations, and coffee machines</li><li>Support mail services, supply stocking, and general office needs</li><li>Provide high‑touch hospitality assistance during busy periods</li><li>Monitor and respond to emails to maintain smooth daily operations</li></ul>• Maintain accurate logs and ensure job tickets are completed correctly before beginning tasks.• Manage deadlines effectively by prioritizing workflows and delivering high-quality results.• Troubleshoot basic equipment issues and ensure machines are stocked with paper, toner, and supplies.• Conduct quality assurance checks on completed work to uphold service standards.• Communicate proactively with supervisors or clients regarding job or deadline concerns.• Lift and transport materials weighing up to 50 pounds regularly as part of daily operations.• Adhere to company and client site policies while using equipment and resources efficiently.• Provide excellent customer service to enhance client relationships and satisfaction.• Collaborate with diverse teams and contribute to a positive, team-oriented work environment.
2026-03-12T00:00:00Z

Front Office Coordinator

McLean, VA
onsite
Temporary
19 - 21 USD / Hourly
Join our team as a Front Office Coordinator based in McLean, Virginia. As the first point of contact for clients and visitors, you’ll play a vital role in ensuring a professional and welcoming office environment. You will be working Monday to Friday.Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and courtesy.</li><li>Answer, screen, and route incoming calls efficiently.</li><li>Manage appointment scheduling, event calendars, and maintain front desk operations.</li><li>Ensure the reception area is well organized and presentable at all times.</li><li>Oversee guest access and security by handling badging and ensuring proper check-in procedures.</li><li>Provide administrative support including data entry, filing, and documentation.</li><li>Utilize MS Office Suite for correspondence, data entry, and administrative tasks.</li><li>Coordinate vendor relationships and manage deliveries, services, and related documentation.</li><li>Help coordinate events- example holiday parties.</li></ul>
2026-02-26T00:00:00Z

Accounting Coordinator

Grasonville, MD
onsite
Permanent
40000 - 55000 USD / Yearly
We are seeking a detail‑oriented Accounting Coordinator to join our team in Stevensville, Maryland. In this role, you’ll support our construction and service operations by managing day‑to‑day financial transactions and maintaining accurate, organized records. The ideal candidate is proactive, highly organized, and committed to ensuring accuracy and compliance in all accounting processes. Key Responsibilities<ul><li>Process accounts payable and receivable, including vendor invoices, payments, and customer billing for construction projects.</li><li>Perform monthly reconciliations for bank accounts, credit cards, and general ledger accounts.</li><li>Maintain organized financial records through filing, scanning, and digital archiving, while helping streamline documentation practices.</li><li>Support month‑end and year‑end close activities.</li><li>Partner with operations and sales teams to collect financial data for project costing and analysis.</li><li>Identify opportunities for process improvements and assist in implementing automation or workflow enhancements.</li><li>Provide administrative support to the finance department, including vendor and client communication.</li><li>Ensure all financial activities align with industry regulations and company policies.</li></ul>Benefits<ul><li>Medical</li><li>Dental</li><li>Vision</li><li>401(k)</li><li>10 Days of PTO</li></ul>
2026-03-09T00:00:00Z

Office Manager

Landover, MD
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Office Manager to oversee day-to-day administrative operations in our office located in Hyattsville, Maryland. This is a contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will ensure smooth office functionality while managing supplies, accounts payable, and receptionist duties. Responsibilities: • Manage daily administrative tasks to ensure the office runs efficiently. • Coordinate the ordering and replenishment of office supplies to maintain adequate stock levels. • Oversee the organization and maintenance of office supplies and equipment. • Process accounts payable transactions with accuracy and timeliness. • Serve as the first point of contact for visitors and callers, handling receptionist duties with attention to detail. • Assist in organizing office workflows and documentation. • Maintain a clean, organized, and orderly office environment. • Support team members with administrative needs and requests. • Ensure compliance with company policies and procedures in all office operations. • Collaborate with other departments to facilitate smooth communication and coordination.
2026-03-13T00:00:00Z

Office manager

McLean, VA
onsite
Temporary
22 - 25 USD / Hourly
Are you an organized and proactive professional seeking your next opportunity? We’re searching for an experienced Office Manager to join our team and ensure seamless day-to-day operations. As a key member of our administrative staff, you will support senior level leadership, coordinate office activities, and maintain an efficient, positive workplace. You will be working onsite Monday to Friday. Responsibilities:<ul><li>Oversee daily office operations, including facility management, vendor coordination, and supply procurement</li><li>Manage calendars, schedule meetings, and arrange travel for team members</li><li>Coordinate visitor management, including issuing badges and welcoming guests to the office.</li><li>Answer incoming phone calls and professionally manage a multi-line phone system.</li><li>Handling vendor management, calendar schedule,</li><li>Coordinate events- example holiday parties</li><li>Coordinate company events and meetings, both in-person and virtual</li><li>Maintain office records, handle confidential information, and ensure compliance with company policies</li><li>Address inquiries and resolve issues to keep the office running smoothly</li></ul>
2026-02-26T00:00:00Z

Office Manager

Rockville, MD
onsite
Temporary
28 - 37 USD / Hourly
We are seeking a Office Manager for our client based in Rockville, Maryland. The Office Manager oversees day-to-day office operations to ensure an efficient and professional workplace environment. Key Responsibilities: <ul><li>Manage office supplies, vendor relationships, and facility coordination. </li><li>Support scheduling, meetings, and administrative workflows. </li><li>Assist with document management and general office administration. </li><li>Coordinate internal events and office communications. </li></ul>
2026-03-12T00:00:00Z

Office Manager

Herndon, VA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Office Manager to join our team in Herndon, Virginia. The Office Manager oversees administrative functions and ensures smooth day-to-day office operations. As part of this contract position, you will oversee daily office operations, ensuring seamless functionality and a well-organized workspace. This role requires a proactive individual who can manage supplies, and assist with administrative tasks. You will be working onsite. Responsibilities:• Oversee front office operations, including welcoming visitors and managing incoming calls.• Manage inventory and order office supplies while maintaining relationships with vendors.• Supervise administrative staff and delegate responsibilities.• Maintain records, reports, and office systems.• Support HR functions such as onboarding and timesheet approval.• Coordinate meetings, events, and communication between departments.
2026-02-13T00:00:00Z

Office Manager

Linthicum Heights, MD
onsite
Temporary
24 - 32 USD / Hourly
We are seeking an Office Manager to lead day-to-day office operations, vendor management, facilities coordination, meeting logistics, and light HR administrative support. Key Responsibilities:<ul><li>Oversee front office, supplies, equipment, and vendor coordination.</li><li>Coordinate facilities, maintenance tickets, and safety/compliance tasks.</li><li>Manage calendars for shared spaces; support leadership with meeting logistics.</li><li>Assist with onboarding checklists and expense tracking.</li></ul>Software/Tools:<ul><li>Productivity: Microsoft 365 (Outlook/Excel/Word/Teams), SharePoint</li><li>Facilities/Ticketing: Jira/ServiceNow or FM systems</li><li>Scheduling/Visitors: Outlook Rooms, Envoy or similar</li></ul>
2026-02-24T00:00:00Z

Front Desk Coordinator

Silver Spring, MD
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Silver Spring, Maryland. This Contract to permanent position is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional customer service. In this role, you will be the first point of contact for guests and callers, ensuring smooth office operations and delivering a positive experience for all visitors. Responsibilities: • Manage incoming calls efficiently, including triaging and routing them to the correct team members. • Greet guests warmly and assist them with inquiries or direct them to the appropriate person. • Handle conflict resolution with composure and poise. • Coordinate office tasks such as distributing mail and maintaining a welcoming front desk environment. • Perform light administrative duties to support the team’s daily operations. • Ensure the seamless flow of communication within the office by handling a multi-line phone system. • Provide concierge-like services to enhance the experience of visitors and callers. • Maintain high standards of politeness and sharp attention to detail.
2026-03-12T00:00:00Z

Office Assistant

Hyattsville, MD
onsite
Temporary
18 - 21 USD / Hourly
Are you organized, detail-oriented, and ready to support a thriving team? Join our company as an Office Assistant and help drive operational efficiency in a collaborative environment. Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-02-17T00:00:00Z

Administrative Coordinator

Columbia, MD
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Columbia, Maryland. In this long-term contract role, you will support key leadership in managing administrative functions, client records, and electronic health systems. This position is ideal for someone with strong organizational skills and a proactive approach to handling multiple priorities.Primarily remote, with the occasion of being in office at client's Columbia location. Responsibilities:• Provide administrative support to senior leadership, including the Vice President of Behavior Support Services and directors within the department.• Manage and maintain electronic health records and organizational files for a large client base.• Assist clinicians with scheduling and coordinating their caseloads effectively.• Handle inbound communications, such as phone calls and emails, with professionalism and promptness.• Organize and maintain calendars, ensuring meetings and appointments are scheduled accurately.• Prepare reports and documentation as needed to support departmental operations.• Utilize Microsoft Excel and other software tools to streamline administrative tasks.• Ensure accuracy and confidentiality when handling sensitive information.• Monitor and manage office supplies and resources to support daily operations.
2026-03-05T00:00:00Z

Administrative Coordinator

Washington, DC
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
Essential Job Duties: Create monthly invoices, process contributions and route contracts. Communicate with members regarding financial contributions and event registrations. Coordinate member retention and recruitment for special events. Create and maintain database records and departmental financial reports. Research prospects for fundraising. Curate and edit submissions for membership directory. Manage website content for the development department. Provide support to the development department on projects as needed. Qualifications High school diploma or G.E.D. required, bachelor's degree preferred. Minimum of 2 or more years’ work experience in an administrative position, preferably for a nonprofit or professional association. Excellent organizational, verbal, and written communication skills. Ability to maintain confidentiality, professionalism, composure, and discretion Ability to provide high-level customer service, respond quickly to requests, anticipate members’ needs, and maintain a positive attitude. Must be detail-orientated, mission-focused and the ability to work in a team. Project management with ability to manage multiple projects simultaneously and meet specified timelines. Proficiency in Microsoft Office Suite applications, especially Word and Excel. Prior database experience is preferred. Prior Netforum experience is strongly preferred. Prior financial experience is beneficial. Junior campaign fundraising experience preferred.
2026-03-13T00:00:00Z

Payroll and HR Coordinator

Owings, MD
onsite
Permanent
50000 - 65000 USD / Yearly
Robert Half has a new direct-hire opportunity a detail-oriented and dependable HR & Payroll Coordinator to join our team. This role is primarily responsible for managing and processing payroll with a high degree of accuracy and confidentiality, while also providing essential support across general HR functions. The ideal candidate is analytical, organized, and thrives in a fast-paced environment where precision and professionalism are critical. Key ResponsibilitiesPayroll Administration (Primary Focus)<ul><li>Process a weekly payroll accurately and on time</li><li>Maintain payroll records, including earnings, deductions, and tax withholdings</li><li>Ensure compliance with federal, state, and local wage and hour laws</li><li>Reconcile payroll reports and resolve discrepancies</li><li>Coordinate with benefits providers regarding deductions and contributions</li><li>Prepare payroll-related reports for leadership and finance</li><li>Assist with year-end processing (W-2s, audits, reporting)</li></ul>HR Support (Secondary Focus)<ul><li>Assist with onboarding and offboarding processes</li><li>Maintain employee records and HRIS data integrity</li><li>Support benefits administration and employee inquiries</li><li>Help coordinate performance review cycles and employee communications</li><li>Assist with policy updates and compliance tracking</li><li>Provide general administrative support to the HR department</li></ul>
2026-03-02T00:00:00Z

Facilities Coordinator 4

Washington, DC
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will oversee the performance of a team of skilled operatives, coordinate vendor relationships, and maintain strong partnerships with stakeholders. The position requires a proactive approach to managing facilities, ensuring smooth operations, and achieving service benchmarks. Responsibilities: • Oversee the performance of a team of multi-skilled operatives, ensuring tasks are completed with accuracy and efficiency. • Build and maintain productive relationships with clients, landlords, managing agents, and facilities vendors. • Manage on-site contractors to ensure compliance with performance standards and operational requirements. • Support vendor procurement processes and assist with service acquisition as needed. • Handle financial management tasks, including timely processing of purchase orders and monitoring finance trackers. • Assist in preparing monthly accrual reports and ensure financial processes align with company standards. • Conduct regular site inspections, audits, and safety assessments to maintain property compliance. • Implement and monitor risk management programs and ensure adherence to industry best practices. • Support disaster recovery and business continuity planning to safeguard operations. • Compile and deliver management reports, ensuring accurate tracking of performance metrics and KPIs.
2026-03-13T00:00:00Z

Senior Billing Coordinator

Washington, DC
onsite
Permanent
100000 - 116000 USD / Yearly
Client Account Specialist ~Law Firm Washington, D.C. mostly remote$115k, great benefits, excellent work-life balance! My client is a well-established Law Firm located in downtown Washington, D.C. with a need for a Client Account Specialist will report directly to the Director of Billing and will be tasked with preparing client invoices, reconciling accounts, processing ebilling in billblast Aderant system and assisting with collections and accounts receivables. Client Account Specialist and law firm billing coordinators with Aderant experience are highly encouraged to apply. The Client Account Specialist will be responsible for the following duties: • Prepare and distribute weekly, quarterly, and year-end reports for clients in Aderant • Apply firm and client-specific billing guidelines, ensure matter engagement letter compliance • Effectively interact and communicate with attorneys, secretaries, and clients in a decentralized billing environment. • Manage client invoicing and regular collections activities including the generation of Accounts Receivable reports monthly and reconciliations • Assist with reviewing and verifying the accuracy of billing and supporting documentation as required • Research and respond to inquiries regarding billing issues and problems • Create new billing formats as needed• Preparing Electronic billing, assisting with maintaining the ebilling, BillBlast All interested candidates in this Client Account Specialist and other full-time permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.
2026-03-11T00:00:00Z

Bilingual Administrative Clerk

Hyattsville, MD
onsite
Temporary
20 - 24 USD / Hourly
Our company is seeking a detail-oriented and professional Bilingual Administrative Clerk to join our team. This role is ideal for a proactive individual who is fluent in Spanish and English, and comfortable working in a fast-paced environment. You will play a key role in ensuring efficient office operations and providing administrative support to various departments.Responsibilities:· Manage front‑desk activity and vendor check‑ins.· Assist project managers with document control.· Maintain jobsite binders, compliance records, and material logs.· Prepare purchase orders and track deliveries.· Provide bilingual support to field employees.
2026-03-03T00:00:00Z

Bilingual Administrative Clerk

Rockville, MD
onsite
Temporary
20 - 24 USD / Hourly
Our company is seeking a dedicated Bilingual Administrative Clerk to provide essential support to our team. In this position, you’ll perform clerical, administrative, and customer service functions in both English and Spanish. Strong attention to detail and organizational skills are essentialResponsibilities:•Manage front‑desk activity and vendor check‑ins.•Assist project managers with document control.•Maintain jobsite binders, compliance records, and material logs.•Prepare purchase orders and track deliveries.•Provide bilingual support to field employees.
2026-03-03T00:00:00Z

Bilingual Administrative Clerk

Hyattsville, MD
onsite
Temporary
20 - 25 USD / Hourly
Our organization is seeking a detail-oriented and reliable Bilingual Administrative Clerk to join our local government team. The ideal candidate will provide vital administrative support in a fast-paced, service-focused environment and demonstrate the ability to effectively communicate in both English and Spanish.Responsibilities:• Serve as the primary front-office contact for residents, providing bilingual (English/Spanish) assistance.• Respond to inquiries, process forms, route calls, and direct visitors to appropriate departments.• Maintain accurate filing systems (electronic and physical).• Support permit processing, document management, and departmental communications.• Assist with data entry, appointment scheduling, and records updates in government systems.
2026-03-03T00:00:00Z