<p>Robert Half is seeking a world-class <strong>Executive Assistant</strong> for a well-known organization in Owings Mills, MD. This is a direct-hire opportunity that comes with full-benefits, hybrid work schedule and opportunity to make a big impact with your work. If interested, please apply to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p>As the <strong>Executive Assistant</strong> to our senior leadership team, you will be the key that keeps our executives organized, informed, and focused. You’ll manage complex calendars, coordinate high-stakes meetings, and act as a strategic partner — ensuring that every detail, deadline, and deliverable is flawlessly executed.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Own the executive schedule</strong> – masterfully manage calendars, travel, and priorities across multiple time zones.</li><li><strong>Serve as the right hand</strong> – anticipate needs, manage communications, and ensure executives are always prepared for key meetings and events.</li><li><strong>Coordinate high-level operations</strong> – plan leadership offsites, board meetings, and confidential strategic sessions with precision and discretion.</li><li><strong>Build relationships across the organization</strong> – serve as a trusted liaison between executives, internal teams, and external partners.</li><li><strong>Drive efficiency and impact</strong> – identify process improvements and bring forward-thinking organization to every aspect of the role.</li><li><strong>Uphold excellence and confidentiality</strong> – handle sensitive information with the utmost integrity and professionalism.</li></ul>
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
We are looking for a motivated and detail-oriented Executive Assistant to provide administrative support to a senior leader at Grace Church. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. As a Contract position with the potential for long-term growth within the organization, this opportunity offers stability and career development.<br><br>Responsibilities:<br>• Manage and maintain the executive's calendar, ensuring all appointments, meetings, and commitments are scheduled efficiently.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation for both business and personal needs.<br>• Facilitate meetings by preparing materials, taking notes, and ensuring all logistics are handled seamlessly.<br>• Review and edit documents for accuracy and completeness before submission or distribution.<br>• Assist with project management tasks, ensuring deadlines are met and progress is tracked effectively.<br>• Communicate reminders and updates to the executive regarding upcoming meetings, deadlines, and priorities.<br>• Act as a point of contact, handling correspondence and inquiries with professionalism.<br>• Provide support in organizing and managing files, both digital and physical, to maintain accessibility.<br>• Ensure smooth transitions between appointments and meetings, including signaling when it is time to conclude calls or discussions.<br>• Contribute to the overall efficiency of the team by identifying opportunities for process improvement.
We are looking for a skilled Executive Assistant to provide comprehensive support to the Dean of the School of Education at a prestigious university in Baltimore, Maryland. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage complex schedules and travel arrangements. The ideal candidate will thrive in a fast-paced environment and ensure seamless administrative operations.<br><br>Responsibilities:<br>• Manage and coordinate the Dean's calendar, ensuring all meetings and appointments are scheduled efficiently.<br>• Arrange domestic and international travel, including transportation and accommodations, with attention to detail.<br>• Prepare and submit expense reports using Concur, ensuring accuracy and timeliness.<br>• Provide administrative support for executive meetings, including agenda preparation and meeting notes.<br>• Serve as the primary point of contact for communication, handling inquiries and correspondence with professionalism.<br>• Maintain and organize confidential records and documents.<br>• Assist in planning and executing special projects and events as needed.<br>• Utilize Microsoft Outlook to manage email communications and scheduling effectively.<br>• Develop and maintain positive relationships with university staff and external stakeholders.<br>• Ensure all tasks and projects are completed with a high level of accuracy and professionalism.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. This role is a contract position. and is ideal for someone wanting to grow within a great company. In this role, you will provide a wide range of administrative and reception support to ensure smooth daily operations. </p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Falls Church, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite Monday to Friday 9 am to 3:30 pm. for the next 4+ weeks. Must be willing to start Wednesday October 29th.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. This role is a contract position. and is ideal for someone wanting to grow within a great company. In this role, you will provide a wide range of administrative and reception support to ensure smooth daily operations. </p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
<p>Robert Half is partnering with a well-respected national nonprofit organization to hire a Senior Administrative Assistant to support both the Executive Office and Policy Department. This Senior Administrative Assistant position provides comprehensive support to two critical areas of the organization. The ideal candidate will be highly organized, proactive, and comfortable working with senior leaders and volunteer committees. You’ll assist the CEO's Chief of Staff with scheduling, travel logistics, meeting and event coordination, and high-level correspondence, while helping ensure smooth governance operations including board and committee meetings.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide executive-level administrative support to the CEO and Policy Department</li><li>Manage complex calendars, coordinate meetings, and handle shifting priorities</li><li>Organize travel arrangements and create itineraries</li><li>Support planning and execution of board and committee meetings</li><li>Prepare meeting materials, agendas, minutes, and follow-up action items</li><li>Draft and review professional business correspondence</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Submit expense reports</li></ul>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working onsite Monday to Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Maintain the office environment and ensure it is organized and functional. </p><p>• Ordering supplies/stocking supplies. </p><p>• Supporting staff with various admin task.</p><p>• Perform general administrative such as Filling/ scanning.</p><p>• Support staff with various admin task.</p><p> • Handling catering orders for big conferences/ picking up catering orders.</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently.</p>
<p>We are looking for an Administrative Assistant to join our team on a contract basis in Fairfax, Virginia. This role involves providing essential support to ensure smooth operations across various administrative functions. The ideal candidate will excel at multitasking, organization, and communication while contributing to the efficiency of the office. You will be working part time onsite Monday through Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p>• Monitoring office supplies, ordering supplies and stocking supplies when they arrive.</p><p>• Support staff with various administrative tasks.</p><p>• Handling catering orders for big conferences/ picking up catering orders.</p><p>• Ensure administrative processes are completed promptly and with attention to detail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p>
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Fairfax, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.</p><p>Responsibilities: </p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Ordering supplies/stocking supplies.</p><p>• Supporting staff with various admin task. </p><p>• Maintaining files and official records.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records.</p><p>• Handling catering orders for big conferences/ picking up catering orders </p><p><br></p><p><br></p><p><br></p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
We are looking for a detail-oriented Escrow Administrative Assistant to join our team in Fairfax, Virginia. This contract-to-permanent position offers an opportunity to contribute to a dynamic and fast-paced environment where precision and efficiency are key. The ideal candidate will bring expertise in escrow or mortgage processes, excellent communication skills, and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Handle escrow processing tasks with accuracy and efficiency.<br>• Conduct detailed research and investigate insurance claims as required.<br>• Provide exceptional customer service in a call center environment, ensuring client inquiries are addressed promptly.<br>• Utilize Microsoft Office Suite and CRM systems to manage and organize documentation.<br>• Collaborate with team members to ensure seamless operations and workflow.<br>• Apply basic math skills to calculate and verify financial data.<br>• Assist with loan administration and mortgage-related documentation.<br>• Maintain adaptability in a fast-paced work setting, managing shifting priorities effectively.<br>• Communicate clearly and professionally with clients, colleagues, and external parties.<br>• Support the team by ensuring compliance with industry standards and procedures.
<p>Exciting healthcare tech company in Bethesda, MD is hiring an experienced Executive Assistant/Chief of Staff to the CEO. The ideal candidate will bring exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications while contributing to the strategic advancement of company initiatives. If you're a dynamic Executive Assistant or Chief of Staff with at least 10 years of C-level support experience - consider applying!</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.</p><p>• Prepare and organize materials for CEO's meetings, including presentations and agendas.</p><p>• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Support Board activities by organizing quarterly meetings, preparing documents, and ensuring timely communication.</p><p>• Process and submit expense reports, ensuring accuracy and compliance.</p><p>• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.</p><p>• Draft and edit detailed correspondence and communications on behalf of leadership.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Mclean, Virginia. In this Contract-to-permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks, supporting executives, and maintaining office organization. This role is ideal for someone with strong organizational skills and a proven ability to manage calendars, schedules, and communications effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.<br>• Prepare materials and documents for meetings, ensuring all required items are organized and readily available.<br>• Coordinate shipments and deliveries for employees, ensuring accurate tracking and timely distribution.<br>• Welcome and check individuals in and out of the building while upholding security and professionalism.<br>• Provide administrative support to C-suite executives, including handling correspondence and scheduling.<br>• Utilize Microsoft Office Suite and Google Suite for daily administrative tasks and document preparation.<br>• Answer and direct incoming calls professionally, including managing multi-line phone systems.<br>• Organize and manage daily mail and office documentation to ensure proper handling and distribution.<br>• Assist with general office duties, including data entry and receptionist responsibilities.<br>• Facilitate scheduling and communication across teams to ensure operational efficiency.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth day-to-day office operations.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.</p><p>• Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.</p><p>• Perform receptionist duties, including greeting visitors and handling general office correspondence.</p><p>• Organize and maintain office files, records, and documentation for easy accessibility.</p><p>• Support team members with scheduling, meeting coordination, and other administrative tasks.</p>
We are looking for an experienced Administrative Assistant to join our team in Reston, Virginia. This is a Contract to permanent position that requires a detail-oriented individual with excellent organizational skills and the ability to handle multiple administrative tasks efficiently. The role is onsite Monday through Friday and offers a dynamic work environment with opportunities to support key operational functions.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage and respond to inbound calls while maintaining a detail-oriented demeanor.<br>• Organize schedules, meetings, and correspondence using tools such as Outlook.<br>• Perform accurate data entry and maintain records using Microsoft Office applications.<br>• Assist with receptionist duties, including greeting visitors and handling inquiries.<br>• Prepare documents and reports utilizing Microsoft Word and Excel.<br>• Support attendance tracking and related tasks using relevant systems.<br>• Maintain effective communication with team members and external contacts.<br>• Coordinate office supplies and ensure the workspace is well-organized.
<p>Robert Half is seeking an Office Assistant willing to work between our Virginia and DC offices. This position is Metro Accessible. The Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. This position is Monday to Friday 8"30 am to 5 pm.</p><p>Responsibilities:</p><p> · Answer incoming calls</p><p>· Greeting clients.</p><p>· Stocking new office inventory</p><p>· Cleaning/organizing kitchen supplies</p><p>· Handle incoming/outgoing mail</p><p>· Assist with office support/administrative duties</p>
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Silver Spring, Maryland. This is a contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant for a contract position in Rockville, Maryland. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Hyattsville, Maryland. As a key member of the office operations, you will handle a variety of administrative tasks to ensure the smooth running of daily activities. This is a contract position ideal for someone with strong organizational skills and a proactive attitude.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Gaithersburg, Maryland. In this role, you will provide essential administrative support, ensuring smooth office operations. This position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. This position is Monday to Friday 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling mailing, phone calls, catering, scheduling, calendar</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, using Goggle Suite</p><p>• Schedule appointments and manage calendars for team members</p><p>• Handling a busy multiline phone system</p><p>• Supporting C-level executives</p><p>• Will be responsible for catering orders</p><p><br></p><p><br></p><p><br></p><p><br></p>
