<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. This position is Monday to Friday 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling mailing, phone calls, catering, scheduling, calendar</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, using Goggle Suite</p><p>• Schedule appointments and manage calendars for team members</p><p>• Handling a busy multiline phone system</p><p>• Supporting C-level executives</p><p>• Will be responsible for catering orders</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Gaithersburg, Maryland. In this role, you will provide essential administrative support, ensuring smooth office operations. This position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
<p>We are looking for a File/Scanning Clerk for our Mclean, Virginia office. You will maintain and organize the company records and documentation, ensuring information is accessible and secure. This role requires strong attention to detail, organization, and discretion. This position requires you standing and bending to complete your tasks.</p><p> Responsibilities:</p><p> • Organize, file, and retrieve company records in both physical and digital formats.</p><p> • Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p> • Assist with scanning, data entry, and document distribution as needed.</p><p> • Handle confidential information with professionalism and integrity.</p><p> • Support general administrative functions when needed.</p>
We are looking for an organized and meticulous Office Administrator to join our team in Reston, Virginia. In this role, you will oversee a variety of administrative and operational tasks to ensure the smooth functioning of our office. The ideal candidate will excel in managing daily operations, maintaining structured workflows, and supporting overall office efficiency.<br><br>Responsibilities:<br>• Oversee mail handling processes, including sorting, distributing, and managing outgoing packages through various carriers.<br>• Serve as the primary point of contact for building maintenance and security concerns, liaising with the landlord and ensuring timely resolution of issues.<br>• Maintain and restock office supplies, including pantry items, beverages, and paper products, to ensure adequate inventory levels.<br>• Follow and implement archiving procedures, managing the cataloging, shipping, and retrieval of records while coordinating annual destruction processes.<br>• Process invoices for approval, track variances, and ensure proper documentation for all billed items.<br>• Coordinate emergency response plans, schedule first aid training, and train employees on evacuation protocols.<br>• Greet and assist visitors, ensuring adherence to building security procedures, including visitor sign-in and badge issuance.<br>• Keep the front office organized and presentable to maintain a neat and well-maintained appearance.<br>• Record minutes for weekly operational meetings and distribute accurate meeting notes to relevant stakeholders.<br>• Create and distribute monthly reports and presentation materials to key team members.
<p>We are offering a contract position opportunity for a Customer Service Representative in the bustling city of Fairfax, Virginia. This position is located within a dynamic industry with a focus on customer interaction and financial services. The role is based on site, offering the opportunity to be part of a vibrant office environment.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently and accurately process customer credit applications.</p><p>• Maintain and update customer credit records with precise attention to detail.</p><p>• Address and resolve customer inquiries in a timely and detail-oriented manner.</p><p>• Monitor customer accounts and execute appropriate actions when necessary.</p><p>• Follow up with customers regarding overdue payments through phone calls and emails.</p><p>• Send out notifications about delinquent payments via email, voicemail, and mail.</p><p>• Update customer accounts and perform data entry tasks.</p><p>• Adapt to different situations, showcasing flexibility and a positive attitude.</p><p>• Work collaboratively within the team in a high-paced call center environment.</p><p>• Utilize Microsoft Office Suite for various tasks and maintain computer literacy.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Falls Church, Virginia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. This position is onsite Monday to Friday 7 am to 4 pm.</p><p>Your responsibilities in this role </p><p>- Handle and route all incoming phone calls </p><p>- Manage various office files and provide general office filing support </p><p>- Be an asset to other administrative staff with support overflow work, including word processing, data entry and Internet research tasks </p><p>- Receive, review, and distribute incoming mail according to specified procedures </p><p>- Create a welcoming environment for visitors </p><p>- Wield strong prioritization skills and a sense of urgency </p><p><br></p>
<p>Description</p><p>We are seeking a Customer Service Representative for our location in Falls Church, Virginia. This position is located within a dynamic industry with a focus on customer interaction and financial services. The role is based on site Monday to Friday from 9 am to 5 pm. This is a long-term contract position that could lead to permanent placement.</p><p> Responsibilities:</p><p>• Efficiently handle customer inquiries and resolve issues.</p><p>• Process customer credit applications with precision.</p><p>• Update and maintain accurate customer credit records.</p><p>• Monitor customer accounts and take appropriate actions.</p><p>• Follow up with customers regarding past due payments through phone calls and emails.</p><p>• Send reminders to customers about delinquent payments via email, voicemail, and mail.</p><p>• Perform data entry tasks to update customer accounts.</p><p>• Collaborate with the mortgage division, applying prior collections or banking experience as needed.</p><p>• Handle multiple phone calls in a fast-paced environment while maintaining attention to detail.</p><p>• Utilize Office suite effectively and demonstrate a willingness to learn new processes and systems.</p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. This role is a contract position. and is ideal for someone wanting to grow within a great company. In this role, you will provide a wide range of administrative and reception support to ensure smooth daily operations. </p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p>
<p>Our client in Vienna, Virginia is seeking an organized <strong>Accounting Clerk</strong> to support their team with day-to-day transactional tasks. This is a great opportunity for someone who enjoys data entry, working with numbers, and contributing to a collaborative accounting team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Match invoices to purchase orders or vouchers</li><li>Enter financial data into internal systems</li><li>Assist with accounts payable and accounts receivable processing</li><li>Provide general support to the accounting department as needed</li></ul>
<p>Our client in in the local government sector based in Baltimore, Maryland is seeking a detail-oriented Insurance Verification Specialist to join their team!</p><p><br></p><p>Responsibilities:</p><ul><li>Conducting regular follow up and communicating with clinic patients over the phone in a detail-oriented manner.</li><li>Schedule patient visits, including new patient appointments, follow up visits, rescheduling of missed appointments, laboratory tests, and/or other medical appointments</li><li>Collecting and entering patient information such as insurance details, income, and family size into the electronic medical record.</li><li>Utilizing clinical electronic medical records for data entry and management.</li><li>Conducting patient registration, which includes obtaining demographic information.</li><li>Ensuring data accuracy while entering into a spreadsheet and the electronic medical record.</li><li>Making phone calls to patients to gather necessary details for calculating federal poverty limit.</li><li>Monitoring patient accounts and taking actions when necessary.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Mclean, Virginia. In this Contract-to-permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks, supporting executives, and maintaining office organization. This role is ideal for someone with strong organizational skills and a proven ability to manage calendars, schedules, and communications effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.<br>• Prepare materials and documents for meetings, ensuring all required items are organized and readily available.<br>• Coordinate shipments and deliveries for employees, ensuring accurate tracking and timely distribution.<br>• Welcome and check individuals in and out of the building while upholding security and professionalism.<br>• Provide administrative support to C-suite executives, including handling correspondence and scheduling.<br>• Utilize Microsoft Office Suite and Google Suite for daily administrative tasks and document preparation.<br>• Answer and direct incoming calls professionally, including managing multi-line phone systems.<br>• Organize and manage daily mail and office documentation to ensure proper handling and distribution.<br>• Assist with general office duties, including data entry and receptionist responsibilities.<br>• Facilitate scheduling and communication across teams to ensure operational efficiency.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. This role is a contract position. and is ideal for someone wanting to grow within a great company. In this role, you will provide a wide range of administrative and reception support to ensure smooth daily operations. </p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
We are looking for a dedicated Recruiting Coordinator to join our team in Hunt Valley, Maryland. This long-term contract position offers the opportunity to work closely with a dynamic team of recruiters, providing administrative and operational support to optimize hiring processes. The ideal candidate is highly organized, communicates effectively, and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Manage administrative tasks related to recruitment, including data entry and maintenance of hiring records.<br>• Coordinate interview schedules by liaising with managers and candidates, ensuring smooth communication and timely arrangements.<br>• Assist in tracking interview evaluations and maintaining accurate documentation within applicant tracking systems.<br>• Collaborate with recruiters to ensure all required hiring documents are completed, such as background checks, consent forms, and confidentiality agreements.<br>• Utilize tools like Excel and Outlook to organize recruiting information and streamline scheduling processes.<br>• Implement and oversee processes to track recruitment metrics and outcomes.<br>• Support the onboarding process by ensuring compliance with company policies and procedures.<br>• Maintain clear and consistent communication with team members and stakeholders to facilitate recruitment operations.<br>• Contribute to the continuous improvement of recruiting workflows and systems.<br>• Work closely with a team of recruiters to deliver efficient and high-quality recruitment services.
<p>A local CPA firm is seeking a tax clerk for tax season</p><p> </p><p>Duties:</p><p>-Prepare client engagement letters.</p><p>-Enter data in MS Excel and Prosystems</p><p>-Track projects, ensuring deadlines are met and deliverables are completed.</p><p>- Manage order entry and process invoices using QuickBooks and Excel.</p><p>- Perform general clerical tasks, including filing documents, photocopying, and data entry.</p><p>- Proofread documents for grammar, spelling, and formatting errors.</p><p> </p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Falls Church, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite Monday to Friday 9 am to 3:30 pm. for the next 4+ weeks. Must be willing to start Wednesday October 29th.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p>
<p>The File Clerk maintains and organizes company records and documentation, ensuring information is accessible and secure. This role requires strong attention to detail, organization, and discretion.</p><p><br></p><p> Responsibilities:</p><p><br></p><p> • Organize, file, and retrieve company records in both physical and digital formats.</p><p> • Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p> • Assist with scanning, data entry, and document distribution as needed.</p><p> • Handle confidential information with professionalism and integrity.</p><p> • Support general administrative functions when needed.</p>
<p>We are seeking a skilled Payroll Specialist to join our dynamic team in Owings Mills, Maryland. This role is essential to maintaining accurate payroll processing while ensuring adherence to tax regulations and compliance standards. The position provides a compelling opportunity to manage complex payroll functions and contribute to financial planning, reporting, and organizational success.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly payroll for both Home Office and Field employees, ensuring accuracy and timeliness.</li><li>Oversee monthly pension payroll operations and guarantee timely disbursement.</li><li>Prepare and file weekly, monthly, and quarterly payroll tax deposits, ensuring compliance with tax regulations.</li><li>Create journal entries and conduct monthly account reconciliations with precision and attention to detail.</li><li>Collaborate in developing annual budgets related to taxes and compensation accounts.</li><li>Assist with audits, including 401(k), worker’s compensation, and regulatory compliance reviews, by preparing and providing necessary documentation.</li><li>Act as a backup resource for other team members within the department, providing cross-functional support when required.</li><li>Ensure all payroll processes follow company policies and adhere to local, state, and federal regulations.</li></ul><p><br></p>
<p>The File Clerk maintains and organizes company records and documentation, ensuring information is accessible and secure. </p><p>This role requires strong attention to detail, organization, and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Organize, file, and retrieve company records in both physical and digital formats.</p><p>• Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p>• Assist with scanning, data entry, and document distribution as needed.</p><p>• Handle confidential information with professionalism and integrity.</p><p>• Support general administrative functions when needed.</p><p><br></p>
<p><u>Position Overview</u></p><p>The Accounting & Operations Manager will support the CFO in overseeing accounting functions and daily operations for a luxury residential design-build firm specializing in custom homes. This is a hands-on role with a strong emphasis on accounting, billing, project administration, and overall organizational efficiency. The ideal candidate is detail-oriented, technologically savvy, and confident in communicating with clients, vendors, and team members.</p><p><br></p><p><u>Key Responsibilities</u></p><ul><li>Prepare and process client invoices for new construction projects</li><li>Prepare and process client invoices for service work</li><li>Manage AR reports and follow up on overdue balances</li><li>Set up vendors and maintain compliance documents on file</li><li>Enter and process accounts payable according to payment schedules</li><li>Track job costs</li><li>Process bi-weekly payroll data entry through ADP</li><li>Maintain payroll records</li><li>Track government/tax filings in partnership with a senior manager (ADP files reports)</li><li>Draft, review, and manage contracts and change orders</li><li>Organize and maintain project files</li><li>Manage vendor files and compliance documents</li><li>Support team members with permitting and inspection scheduling</li><li>Maintain accurate general ledger records in QuickBooks</li><li>Generate regular financial reports</li><li>Assist with phones, scheduling, office administration, and management communication</li><li>Communicate directly with clients regarding billing, contracts, and scheduling</li></ul>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>The File Clerk maintains and organizes company records and documentation, ensuring information is accessible and secure. </p><p>This role requires strong attention to detail, organization, and discretion.</p><p>Responsibilities:</p><p>• Organize, file, and retrieve company records in both physical and digital formats.</p><p>• Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p>• Assist with scanning, data entry, and document distribution as needed.</p><p>• Handle confidential information with professionalism and integrity.</p><p>• Support general administrative functions when needed.</p><p><br></p>
<p>The File Clerk maintains and organizes company records and documentation, ensuring information is accessible and secure. </p><p>This role requires strong attention to detail, organization, and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Organize, file, and retrieve company records in both physical and digital formats.</p><p>• Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p>• Assist with scanning, data entry, and document distribution as needed.</p><p>• Handle confidential information with professionalism and integrity.</p><p>• Support general administrative functions when needed.</p><p><br></p>
<p>The File Clerk maintains and organizes company records and documentation, ensuring information is accessible and secure. </p><p>This role requires strong attention to detail, organization, and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Organize, file, and retrieve company records in both physical and digital formats.</p><p>• Maintain accurate filing systems and ensure documents are properly labeled and indexed.</p><p>• Assist with scanning, data entry, and document distribution as needed.</p><p>• Handle confidential information with professionalism and integrity.</p><p>• Support general administrative functions when needed.</p><p><br></p>
<p>We are looking to hire a Contracts Administrator for an established company in Maryland.</p><p><br></p><p>The Contracts Administrator is responsible for overseeing, reviewing, and managing all contractual documentation for a real estate/construction company. This role involves preparing, negotiating, and finalizing sales, purchase, leasing, and government contracts to support business goals. The Contracts Administrator ensures compliance with corporate standards and legal requirements, coordinates with internal teams and clients, and maintains organized contract records for seamless accessibility. The ideal candidate will bring extensive experience in contract administration, construction or leasing contracts, and a high level of organizational skill and customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and finalize sales and purchase contracts, construction contracts, and leasing agreements</li><li>Ensure that all contracts align with corporate guidelines and legal standards per construction law.</li><li>Review contract terms and conditions, identifying any discrepancies, and working to resolve these before contract finalization.</li><li>Negotiate contract terms and conditions with clients, subcontractors, and vendors to reach mutually beneficial agreements.</li><li>Communicate effectively with internal and external stakeholders to resolve conflicts or questions regarding contract terms.</li><li>Work closely with the Director of Customer & Process Excellence and the Chief Operating Officer (COO) on contract terms, final terms, and schedule of values to ensure alignment with company objectives and financial targets.</li><li>Maintain a meticulous filing system for all contractual paperwork, ensuring compliance with federal, state, and company documentation requirements.</li><li>Conduct periodic reviews of contracts and track contract deadlines, amendments, and renewals to ensure timely action.</li><li>Review contracts for accuracy, verifying that all terms comply with legal standards and client requirements.</li><li>Utilize Super Legal AI or other legal (approved) AI tools as a supplement to analyze contracts, streamline repetitive tasks, generate legal insights, and support data informed decision-making.</li><li>Edit and submit contracts for client review, ensuring accurate use of legal terminology and clear language for client understanding.</li><li>Work closely with sales teams, project managers, and operations teams to ensure that contract requirements are understood and met.</li><li>Provide outstanding service to clients and internal teams by promptly addressing questions and ensuring a seamless contract process.</li></ul><p><br></p><p> Our client offers compressive benefits including medical coverage, PTO, retirement savings, profit sharing, PTO and more.</p><p><br></p><p><strong><em>Qualified candidates should directly apply and connect with Amy Hyman Baum on LinkedIn. Direct messages can be sent via LI messenger or to the email found on Amy' LinkedIn page. Be sure to include an updated resume.</em></strong></p>
