<p>We are looking for a detail-oriented Administrative Assistant to join our law firm client's team in Washington, District of Columbia. This role requires a proactive individual who excels at managing hospitality services and administrative tasks, ensuring smooth operations and high-quality service delivery. The ideal candidate will thrive in a fast-paced environment while maintaining organization and a high standard of conduct.</p><p><br></p><p>Full-time/Permanent Position with Benefits </p><p>Pay: $34-41 Hourly </p><p>Approx: $70-85K/annual</p><p><br></p><p>Responsibilities:</p><p>• Coordinate catering services, including managing requests, delivery, setup, and cleanup to ensure seamless execution.</p><p>• Build and maintain relationships with vendors to ensure timely and high-quality services, including updating preferred vendor lists.</p><p>• Monitor catering expenses, reconcile budgets, process invoices, and generate reports to support financial tracking.</p><p>• Manage pantry and breakroom supplies, ensuring they are consistently stocked and presented to high standards.</p><p>• Assist with logistics and hospitality for firm events, such as receptions and partner lunches.</p><p>• Organize supply rooms to maintain a neat and orderly appearance.</p><p>• Collaborate with reception and facilities teams to ensure meeting rooms are prepared, serviced, and cleaned after use.</p><p>• Update and maintain documentation for catering and hospitality processes, including standard operating procedures and event templates.</p><p>• Identify opportunities to improve hospitality and workplace experience processes, offering proactive recommendations.</p>
<p>A mission‑driven nonprofit organization in Downtown Baltimore is seeking a reliable <strong>Administrative Assistant</strong> to support daily office operations. This is a <strong>temp‑to‑hire opportunity</strong> for a candidate who is organized, professional, and eager to grow into a long‑term role.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support including scheduling, filing, and document preparation.</li><li>Answer and route incoming phone calls and emails.</li><li>Maintain electronic and paper filing systems.</li><li>Assist with meeting coordination, agendas, and basic note‑taking.</li><li>Order office supplies and support internal projects as assigned.</li></ul><p><br></p>
<p><strong>ROLE: Land Acquisition Assistant (permanent/full-time role)</strong></p><p><strong>SALARY: Flexible - will be commensurate with experience with property acquisition </strong></p><p><strong>LOCATION: Bowie, MD preferred or Baltimore (5x on-site) </strong></p><p><strong>Benefits including health insurance, 401k, pto, etc. are included.</strong></p><p><br></p><p>We are looking for an organized and detail-oriented <strong>Land Acquisition Assistant </strong>to support a legal and real estate team based in Bowie, Maryland. This role is essential to the success of our land acquisition and due diligence processes, ensuring smooth coordination and communication across departments. The ideal candidate thrives in a dynamic environment and is eager to contribute to impactful environmental restoration projects.</p><p><br></p><p><strong>JUNIOR CANDIDATES INTERESTED IN REAL ESTATE AND PROPERTY LAW ARE ENCOURAGED TO APPLY</strong></p><p><br></p><p>Responsibilities:</p><p>• Support the creation, formatting, and mailing of marketing materials to engage with landowners.</p><p>• Conduct outreach to landowners.</p><p>• Research potential land leads and strengthen connections with brokers, engineers, developers, land trusts, and community organizations.</p><p>• Coordinate and manage feasibility studies, ensuring effective collaboration between land, legal, and technical teams.</p><p>• Oversee title commitments, investigating property characteristics, land use compatibility, and environmental or historical considerations.</p><p>• Track and manage deadlines associated with study periods, hosting regular meetings to review progress and address action items.</p><p>• Maintain detailed records and documentation to support project planning and execution.</p><p>• Facilitate communication with stakeholders to ensure timely updates and resolution of issues.</p><p>• Provide general administrative support, including data entry and answering inbound calls.</p>
<p>We are seeking an organized and detail-oriented Administrative Assistant to join our team for the busy tax season. In this temporary role, you will support daily office operations, assist with the preparation and filing of tax-related documents, and ensure timely communication between staff and clients. This contract position last until the middle of April during the tax season.</p><p><br></p><p>Key Responsibilities:</p><p>Manage appointment scheduling and calendar coordination for accountants and tax professionals</p><p>Greet clients and provide excellent customer service in person and by phone</p><p>Prepare, organize, scan, and file tax documents and forms</p><p>Assist with data entry, ensuring accuracy of financial information</p><p>Maintain confidentiality and handle sensitive client materials with discretion</p><p>Support office supply management and other administrative tasks as needed</p><p>Help with scanning, copying, and distributing tax materials</p>
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>
<p>Our team is seeking a motivated and detail‑oriented <strong>Administrative Assistant</strong> to support our daily operations. This role offers the opportunity to provide essential administrative and organizational support in a dynamic, fast‑paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Prepare and edit correspondence, reports, presentations, and internal documents.</li><li>Maintain accurate records and filing systems, both digital and physical.</li><li>Greet and assist visitors; answer and direct phone calls and emails.</li><li>Order and maintain office supplies, equipment, and vendor needs.</li><li>Support event planning, travel arrangements, and operational logistics.</li><li>Assist with special projects and additional administrative duties as needed.</li></ul><p><br></p>
<p>The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Dumfries, Virginia. This contract-to-permanent position offers an excellent opportunity to support organizational operations through efficient administrative practices and coordination. The role requires a proactive individual who excels at managing schedules, overseeing projects, and handling travel arrangements.<br><br>Responsibilities:<br>• Coordinate and maintain calendars to ensure seamless scheduling and time management.<br>• Organize and oversee project timelines, ensuring tasks are completed accurately and on schedule.<br>• Arrange domestic and international travel, including bookings and itineraries.<br>• Support daily operational functions, contributing to the smooth running of all activities.<br>• Review and evaluate documents to ensure accuracy and compliance.<br>• Facilitate conference calls and meetings, ensuring effective communication and documentation.<br>• Assist in preparing and exporting-importing documents as needed.<br>• Collaborate with team members to address administrative needs and resolve challenges.<br>• Maintain organized records and files for easy accessibility.<br>• Provide high-level administrative support to leadership and staff.
<p>A busy medical office in Towson is hiring a <strong>Medical Front Desk Specialist</strong> to support patient check‑in and scheduling. This <strong>temp‑to‑hire role</strong> is ideal for someone with strong customer service skills and healthcare experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and manage front‑desk operations.</li><li>Register patients and verify demographic and insurance information.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phones and respond to patient inquiries.</li><li>Maintain compliance with HIPAA and office procedures.</li></ul><p><br></p>
We are looking for a dedicated Office Assistant to join our team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring the smooth operation of our office by managing supplies, coordinating shared spaces, and supporting administrative tasks. This is an excellent opportunity for a detail-oriented individual with strong organizational skills to contribute to a dynamic and efficient work environment.<br><br>Responsibilities:<br>• Maintain inventory of office supplies, placing orders and ensuring timely restocking to support operational efficiency.<br>• Monitor and replenish kitchen and breakroom essentials, including beverages and cleaning supplies, to maintain a clean and stocked environment.<br>• Oversee the scheduling and upkeep of conference rooms and shared office spaces to ensure they are ready for meetings and daily use.<br>• Collaborate with vendors to manage supply orders, track deliveries, and address any issues related to office needs.<br>• Conduct regular inspections of office areas to ensure cleanliness, functionality, and a well-maintained appearance.<br>• Assist in onboarding new employees by preparing workspaces and providing basic office orientation.<br>• Provide backup support for reception duties, including answering calls, distributing mail, and scheduling tasks.<br>• Operate and maintain office equipment, ensuring functionality and troubleshooting minor issues as needed.<br>• Support general administrative tasks such as scanning documents, preparing materials, and coordinating schedules.<br>• Facilitate communication between departments to ensure smooth operations and address any office-related concerns.
<p>We are seeking an organized and proactive Office Assistant to support daily operations and ensure a smooth office workflow. The ideal candidate will have strong attention to detail, excellent communication skills, and a customer-service mindset. The duration of this contact position is until April.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors and direct them to the appropriate staff member</p><p>Answer, screen, and forward incoming calls in a professional manner</p><p>Assist with scheduling meetings, maintaining calendars, and organizing files</p><p>Perform data entry and update records as needed</p><p>Manage incoming and outgoing mail and deliveries</p><p>Order and organize office supplies; monitor inventory</p><p>Support administrative tasks such as copying, scanning, and filing documents</p><p>Provide general support to staff as needed</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. during tax season. In this role, you will provide essential administrative support, ensuring smooth office operations. </p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
<p>Our client is an established investment platform with a robust legal team (based in Baltimore County). They are looking to hire an Attorney who will provide broad-based legal counsel and support to the Company and its affiliated entities with respect to its real estate investments. The position requires in-depth knowledge of and experience in sophisticated real estate transactions. The Counsel will report to the General Counsel and will be based out of the Company’s Baltimore County, Maryland office where there is a hybrid in-office/remote work environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Engage in the preparation of development agreements, construction contracts, management agreements and other related documents.</p><p>• Undertake comprehensive due diligence reviews, with a specific emphasis on title and survey review.</p><p>• Review and interpret community governance documents, such as declarations of covenants, homeowners’ association documents, and condominium documents.</p><p>• Provide legal support to various departments in the company as required.</p><p>• Draft, review, and negotiate a wide range of commercial contracts including NDAs, operating agreements, partnership agreements, employment agreements, and vendor contracts.</p><p>• Handle all documentation associated with real estate transactions including those related to acquisitions, dispositions, joint ventures, loans, development, asset management, and leasing.</p><p>• Maintain up-to-date knowledge in commercial real estate, title searches, corporate transactions, and transactional law to ensure all work is compliant with current laws and regulations.</p><p><br></p><p><br></p><p>SOME PERKS:</p><p>• Free Parking and a beautiful office that is situated in the county and walking distance from shops and restaurants</p><p>• 100% paid medical</p><p>• Potential to receive an interest in investment promotes as part of compensation</p><p>• All employees are invited to invest in the deals on an unpromoted basis.</p><p>• Extremely generous Bonus Structure</p><p>• Collegial team with flexible working hours</p><p><br></p><p>Qualified candidates should directly apply and connect with Amy Hyman Baum on LinkedIn. Direct messages can be sent via LI messenger or to the email found on Amy' LinkedIn page. Be sure to include an updated resume.</p>
<p>The Medical Front Desk Coordinator acts as the primary point of contact for patients, creating a welcoming and efficient front office experience in a healthcare setting. This role balances customer service with administrative accuracy, supporting clinical operations through effective scheduling, insurance processing, and patient communication. Attention to detail, empathy, and compliance with healthcare regulations are essential to maintaining smooth patient flow and satisfaction.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and check in patients in a professional, courteous manner</li><li>Schedule appointments and manage provider calendars</li><li>Verify insurance eligibility</li><li>Maintain accurate patient records and demographic information</li><li>Handle incoming calls and patient inquiries</li><li>Ensure HIPAA compliance and confidentiality</li><li>Coordinate referrals and follow-up appointments</li><li>Manage patient check-out and provide visit summaries</li><li>Address basic billing questions and route complex issues appropriately</li><li>Maintain a clean, organized front office environment</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to take charge of essential financial operations and vendor coordination for a hospitality group. Based in Bethesda, Maryland, this role involves managing invoice processing, ensuring compliance, and maintaining strong vendor relationships. The ideal candidate will have a keen eye for detail and a solid understanding of accounts payable processes. Company offers a hybrid workplace (4 days in office, 1 day WFH), 100% paid medical/dental/vision, along with 20 days PTO and base salary of $75,000-85,000 DOE.</p><p><br></p><p>Interested in joining a high-octane accounting team? Consider applying today!</p><p><br></p><p>Responsibilities:</p><p>• Process and manage 50-100 invoices weekly, ensuring accuracy and timely payment.</p><p>• Handle vendor communications, including setup, inquiries, and account reconciliations.</p><p>• Maintain compliance with internal controls and assist with audits as needed.</p><p>• Review and process employee expense reports with precision.</p><p>• Prepare and submit 1099 reports in adherence to regulatory requirements.</p><p>• Perform invoice coding and data entry into accounting systems.</p><p>• Manage payment methods such as ACH transfers and check runs.</p><p>• Collaborate with internal teams to resolve discrepancies and streamline processes.</p><p>• Monitor accounts payable metrics to identify opportunities for improvement.</p>
<p>The Patient Access Specialist plays a critical role in ensuring patients have timely and accurate access to healthcare services. This position focuses on patient registration and insurance verification while minimizing barriers to care. The Patient Access Specialist ensures accuracy, compliance, and a positive patient experience from initial contact through service delivery.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Register patients and validate demographic and insurance information</li><li>Obtain prior authorizations and referrals</li><li>Explain financial responsibility and payment options</li><li>Coordinate with clinical departments to ensure accurate patient flow</li><li>Resolve registration or coverage discrepancies</li><li>Maintain compliance with healthcare regulations</li><li>Review and update patient accounts prior to service delivery</li><li>Monitor appointment readiness and resolve access barriers</li><li>Communicate coverage issues to patients with clarity and empathy</li><li>Support revenue cycle accuracy through thorough documentation</li></ul><p><br></p>
<p><strong>We’re seeking a dedicated Legal Assistant to join a welcoming boutique law firm in Fairfax, Virginia.</strong> In this role, you’ll provide vital administrative and operational support to keep the firm’s transactional practice running smoothly. This is an excellent opportunity to work closely with seasoned attorneys in a collaborative, dynamic environment.</p><p><br></p><p>What makes this firm unique? <strong>Exceptionally low turnover.</strong> The position is only available due to a retirement—most team members have been with the firm for over a decade!</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents using Microsoft Word and PowerPoint to ensure accuracy and compliance.</p><p>• Manage time entry processes efficiently, utilizing software such as Tabs to maintain accurate billing records.</p><p>• Transcribe notes and type documents from partner handwriting, ensuring proper formatting and organization within legal document management systems such as NetDocs.</p><p>• Notarize documents as required, maintaining adherence to legal standards.</p><p>• Reconcile credit card statements and coordinate with third-party bookkeeping services to support financial processes.</p><p>• Organize and maintain legal files, ensuring compliance with internal policies and procedures.</p><p>• Coordinate scheduling and meetings, including virtual platforms like Zoom and Teams, to facilitate seamless communication.</p><p>• Provide administrative support for court filings, e-filing, and case management tasks.</p><p>• Assist with calendar management to prioritize deadlines and streamline operations.</p>
We are looking for an experienced Office Coordinator to support daily operations in a dynamic non-profit environment. This role is essential in ensuring the smooth running of office activities by maintaining organization, managing supplies, and assisting with various administrative tasks. The position offers a Contract to permanent employment opportunity and is based in Washington, District of Columbia.<br><br>Responsibilities:<br>• Ensure all kitchens, postage areas, copier stations, and general office supply areas are fully stocked on a daily basis.<br>• Maintain cleanliness and organization in shared spaces, including kitchens, copier areas, and common rooms not maintained by building staff.<br>• Monitor inventory levels for office supplies and place orders for coffee, vending, and other essentials with prior approval.<br>• Coordinate and assist with meeting setups, including preparing conference rooms for external visitors and special events.<br>• Serve as a member of the organization's Safety and Security team, contributing to workplace safety initiatives.<br>• Facilitate the distribution of daily mail and packages to staff in a timely manner.<br>• Provide backup support to the Senior Office Coordinator, including welcoming visitors and ensuring meeting spaces are ready.<br>• Assist in planning and organizing company-wide events and activities.<br>• Fulfill special assignments or tasks as directed by management.<br>• Perform additional duties as required to support office operations.
<p>Our client, a well-funded, stable international non-profit organization, is searching for their new Controller. This important role reports to an experienced Director with strong industry experience. The Controller will provide day to day guidance, mentorship and training to an established team and will have room to add their signature to the success of the organization. </p><p><br></p><p>Core duties for this Controller position will include:</p><p><br></p><p>• Develop and implement financial procedures and systems to ensure effective overall management of the organization’s finances.</p><p>• Monitor the organization’s financial status and identify operational risks, providing timely updates to senior management.</p><p>• Manage the preparation of the annual budget, track actual revenues and expenditures, and ensure compliance with donor reporting requirements.</p><p>• Oversee payroll and disbursement processes while maintaining robust internal controls over financial activities.</p><p>• Ensure timely and accurate financial reporting, including corporate tax returns and field office financial reports.</p><p>• Manage cash flow and investment activities in line with board-approved policies, ensuring efficient fund collection and disbursement.</p><p>• Prepare detailed financial reporting for the Board of Trustees, senior leadership, and external stakeholders.</p><p>• Act as the primary liaison for external audits, ensuring efficient coordination and timely completion of audit processes.</p><p>• Supervise and train finance staff to ensure they are equipped to maintain high standards of performance.</p><p>• Participate in collaborative initiatives with other centers to streamline finance and administrative practices.</p><p><br></p><p>The base pay range for this role is between $135k and $165k and your base pay will depend on your skills, experience, certifications and other business needs. The client offers strong overall benefits as part of their compensation package including medical benefits. </p><p> </p><p>Please submit your resume in confidence to Raj Khanna, Senior Vice President, Robert Half for immediate consideration for this or one of our many current openings in the Washington, DC Metro area.</p>
<p>Are you an accounting professional with a keen eye for detail? Do you take pride in managing accounts, reconciling figures, and ensuring everything adds up perfectly? If you have a minimum of 3 years of experience and expertise in accounts receivable, deferred revenue, and account reconciliations, we have an opportunity for you! As a Staff Accountant you will report to the Accounting Manager with about 50% of your time spent on the full cycle of accounts receivables and the other 50% on revenue, account reconciliation's, fixed assets, other ad hoc responsibilities and special projects aimed at enhancing the efficiencies, policies, procedures and systems within the accounting department. This is an in-office position with an organization that is growing through acquisitions and offers professional growth, competitive salary, bonus potential, and a full suite of benefits (medical, dental, vision, 401K with 4% match, 3 weeks of vacation and more) as well as excellent work life balance. Salary is based on education, skills, proficiencies, experience, and credentials.</p><p>Essential Responsibilities:</p><p>Accounts Receivable Management:</p><ul><li>Execute comprehensive end-to-end accounts receivable functions.</li><li>Respond confidently and effectively to both internal and external billing inquiries.</li></ul><p>Revenue Recognition and Deferred Revenue:</p><ul><li>Collaborate fruitfully with the finance team to uphold ASC 606-compliant revenue recognition processes.</li></ul><p>Month-End Journal Entries and Accruals:</p><ul><li>Prepare month-end journal entries.</li><li>Ensure compliance with internal policies and GAAP standards.</li></ul><p>Fixed Asset Management:</p><ul><li>Maintain Fixed Asset and Construction in Progress (CIP) schedules.</li></ul><p>General Ledger Reconciliation:</p><ul><li>Perform reconciliations for key accounts.</li></ul><p>Financial Reporting:</p><ul><li>Contribute to ad-hoc reporting and support data requests for audits.</li></ul><p>Additional Responsibilities:</p><ul><li>Participate in process enhancement initiatives.</li></ul><p>Please apply directly to this position for consideration. If you have additional questions, in addition to your application, contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074.</p>
