We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.<br><br>Responsibilities:<br>• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.<br>• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.<br>• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.<br>• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.<br>• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.<br>• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.<br>• Maintain CRM systems and other office tools to streamline communication and operations.<br>• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.<br>• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently.
<p>Robert Half's public agency client is in need of a temporary Administrative Assistant in Antioch, CA. This role is 100% onsite.</p><p><br></p><p><u>Duties Include:</u></p><p>Filing, indexing documents</p><p>Gathering data, updating spreadsheets</p><p>Reviewing reports</p><p>Filling out public records</p><p>Answering phones, taking messages</p><p>Log end of day request</p><p>Coordinate agendas</p><p><br></p><p>Ideally looking for someone highly organized, and able to work in fast paced environments while ensuring deadlines are met.</p><p><br></p><p>Experience with MS Suite, SharePoint, and Public Records is a must.</p><p><br></p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
<p>We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in San Francisco, California. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations. This position is ideal for someone who enjoys working onsite part-time and thrives in a dynamic office environment.</p><p><br></p><p>This role will require 1 day onsite per week and will be part-time. You can expect to work about 15 hours per week. </p><p><br></p><p>Responsibilities:</p><p>• Manage and organize various administrative tasks to support office operations effectively.</p><p>• Assist with stuffing envelopes and preparing documents for mailing or distribution.</p><p>• Use Office tools to create, update, and maintain spreadsheets, presentations, and other essential files.</p><p>• Coordinate schedules and appointments to ensure efficient time management.</p><p>• Maintain accurate and organized records of office activities and supplies.</p><p>• Provide general support to team members, including handling inquiries and troubleshooting minor issues.</p><p>• Collaborate with colleagues to streamline processes and improve workflow.</p><p>• Ensure the office is stocked with necessary supplies and equipment.</p><p>• Respond promptly to requests and prioritize tasks to meet deadlines.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013071798**</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide essential administrative and customer service support for programs within the transportation sector. This position requires strong organizational skills and proficiency with office tools to ensure smooth operations.</p><p><br></p><p>The duration will be 1 months + , may extend for the right person! </p><p><br></p><p>Responsibilities:</p><p>• Respond to customer inquiries professionally and efficiently, delivering excellent service via phone support.</p><p>• Support program enrollment processes, assisting participants in registering for services such as Van Gogh and Shop a Round.</p><p>• Coordinate the preparation and mailing of program-related documents and applications.</p><p>• Maintain accurate records and data entry using tools such as Excel and Google Docs.</p><p>• Collaborate with team members to ensure timely communication and updates regarding program activities.</p><p>• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations as needed.</p><p>• Contribute to the overall efficiency of the administrative functions by proactively identifying areas for improvement.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013262230**</p><p><br></p>
<p>Are you a detail-oriented professional with strong organizational skills and bilingual fluency in English and Spanish? Robert Half is seeking a motivated <strong>Bilingual Administrative Assistant</strong> to support one of our valued clients by ensuring seamless day-to-day operations in a collaborative work environment. This role is ideal for professionals who thrive on efficiency, adaptability, and leveraging their bilingual communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the main point of contact for incoming calls, emails, and visitors, communicating fluently in both English and Spanish.</li><li>Coordinate schedules, arrange meetings, and manage calendars for team members and executives.</li><li>Prepare, proofread, and translate documents, presentations, and correspondence between English and Spanish with a high level of accuracy.</li><li>Maintain organized records and files, ensuring confidentiality and compliance with company policies.</li><li>Assist with data entry, report generation, and basic accounting or invoicing tasks as needed.</li><li>Manage office supply inventory and coordinate orders to ensure an efficient workspace.</li><li>Support cross-functional teams with administrative tasks and project coordination.</li><li>Provide exceptional client and customer support in both languages while fostering strong relationships.</li></ul>
<p>Non-profit is seeking a dedicated Assistant Executive Director to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.</p><p>• Process payroll, ensuring timesheets are accurate and submitted on time.</p><p>• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.</p><p>• Collaborate on updating employee handbooks and assist with occasional investigations when required.</p><p>• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.</p><p>• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.</p><p>• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.</p><p>• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.</p><p>• Handle general administrative support, including expense reports and other operational tasks.</p><p>• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.</p>
We are looking for a proactive Administrative Assistant to join our team in Redwood City, California. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. In this role, you will provide essential support across administrative tasks, event coordination, and project management to ensure smooth operations.<br><br>Responsibilities:<br>• Coordinate and manage logistics for corporate meetings, workshops, and special events, including scheduling and on-site arrangements.<br>• Maintain and update website content, ensuring accurate and timely updates.<br>• Handle shipping and receiving tasks, including creating shipping labels, tracking deliveries, and managing associated records.<br>• Organize and manage both electronic and physical records for administrative, project, and accounting purposes.<br>• Provide assistance in communication with project participants and stakeholders.<br>• Support staff in planning and executing project meetings, seminars, and workshops, including on-site event coordination.<br>• Collaborate with hotel staff to ensure event setups meet requirements, and assist with name badge distribution and other event needs.<br>• Perform receptionist duties, such as answering inbound calls and managing inquiries.<br>• Assist with data entry and administrative office tasks as needed.<br>• Carry out additional duties assigned by the Executive Director.
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Jose, California. This role involves a variety of administrative and clerical tasks that support the daily operations of the office. The ideal candidate will possess strong organizational skills and a proactive approach to handling responsibilities effectively.<br><br>Responsibilities:<br>• Maintain inventory levels and coordinate the ordering of office supplies to ensure smooth operations.<br>• Accurately format, proofread, finalize, and distribute official documents in compliance with established quality standards.<br>• Verify the accuracy and completeness of work, ensuring minimal errors and redundancies.<br>• Monitor and prioritize workflow, updating departmental metrics and production data as needed.<br>• Adhere to organizational policies related to confidentiality, quality standards, risk mitigation, and data privacy.<br>• Provide general administrative support, including office management, partner assistance, and practice-related tasks.<br>• Assist remotely or travel to offsite locations, client offices, or shipping centers as required.<br>• Perform daily cleaning and restocking of kitchen areas to maintain a tidy environment.<br>• Scan documents for extended periods and lift boxes weighing up to 25 pounds as part of office operations.<br>• Cover reception duties as needed, including answering inbound calls and greeting visitors.
<p><strong>Job Title: Administrative Assistant</strong></p><p> <strong>Location:</strong> Sacramento, CA 95828</p><p> <strong>Pay Rate:</strong> $20.45 per hour</p><p> <strong>Job Type:</strong> 6-Month Contract (Potential to convert to full-time)</p><p> <strong>Experience Level:</strong> 0–3 years</p><p>Robert Half is currently seeking a detail-oriented and organized <strong>Administrative Assistant</strong> for a 6-month contract role with the potential to go full-time. This is an excellent opportunity for someone looking to gain professional administrative experience in a dynamic and fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform routine clerical support such as answering phones, copying documents, and distributing mail/email</li><li>Enter and verify data in reports, forms, presentations, databases, and spreadsheets</li><li>Maintain and organize files, records, and standard documentation</li><li>Schedule meetings and coordinate logistics including travel, room bookings, and equipment setup</li><li>Resolve scheduling conflicts and communicate effectively with internal and external stakeholders</li><li>Monitor standard office expenditures to ensure adherence to budget guidelines</li><li>Assist in planning internal meetings and special events</li><li>Support multiple functions across departments as needed</li><li>Maintain confidentiality and manage sensitive information with discretion</li><li>Perform other administrative tasks as assigned</li></ul><p><br></p>
<p>Located in the heart of the biotech hub of South San Francisco, Our client is an innovative life sciences company dedicated to developing cutting-edge therapies that address unmet medical needs. Their mission-driven team is growing, and they are seeking a highly organized, detail-oriented <strong>Administrative Assistant</strong> to support their dynamic R& D and operations teams. The ideal candidae will have worked for a Biotech or Life Sciences company before. </p><p><br></p><p>Please find the job description below and if interested, apply now. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Provide comprehensive calendar and meeting support for department leaders and team members</li><li>Coordinate internal and external meetings, including video conferencing and room bookings</li><li>Manage travel arrangements, expense reports, and supply procurement</li><li>Assist with onboarding for new hires (badges, workspace setup, document coordination)</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Support team event planning (offsites, all-hands, team celebrations)</li><li>Liaise with vendors, facilities, IT, and other internal stakeholders</li><li>Maintain confidentiality of sensitive company and research information</li></ul>
<p>We are looking for a highly skilled Bilingual Sr. Administrative Assistant to join our team in Alameda, California. This long-term contract position offers a hybrid work environment, primarily remote, and requires a proactive individual who thrives in administrative roles within governmental or structured organizations.</p><p><br></p><p>Responsibilities:</p><p>• Assist childcare providers and non-profit organizations in understanding grant opportunities and completing applications.</p><p>• Conduct thorough reviews of grant applications to ensure accuracy and compliance with eligibility criteria.</p><p>• Maintain detailed and organized documentation of records and track progress effectively.</p><p>• Facilitate training sessions for providers, occasionally during evenings or weekends.</p><p>• Collaborate with internal teams to address concerns and provide solutions to providers.</p><p>• Utilize tools such as Microsoft Office, Teams, and Zoom to manage administrative tasks efficiently.</p><p>• Support budget processes and calendar management for smooth operational workflows.</p><p>• Handle inbound calls and inquiries, offering clear and precise communication.</p><p>• Travel occasionally within the designated county to provide on-site support as needed.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Sacramento, CA. This role focuses on providing comprehensive administrative support while maintaining high standards of organization and professionalism. The position will involve interacting with both office and warehouse environments, making adaptability and strong communication skills essential. This is a long-term contract opportunity ideal for someone who thrives in a dynamic and fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks efficiently by adhering to established procedures and organizational guidelines.</p><p>• Accurately compile, verify, and manage information in reports, presentations, databases, and spreadsheets.</p><p>• Resolve scheduling conflicts and communicate effectively with internal and external stakeholders to ensure smooth operations.</p><p>• Coordinate logistics for meetings and events, including venue selection, menu planning, travel arrangements, and audio/visual setup.</p><p>• Review and approve standard expenditures to ensure compliance with budgetary constraints.</p><p>• Actively participate in team meetings and relay concerns or feedback to management.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Support various administrative tasks as needed, including warehouse interactions and file organization.</p><p>• Monitor daily operations and provide proactive solutions to streamline processes.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Manteca, California. This role involves providing essential clerical and administrative support to ensure the smooth operation of departmental functions. As part of a long-term contract position, you will play a key role in assisting with day-to-day office tasks while engaging with staff, visitors, and the public.<br><br>Responsibilities:<br>• Perform a variety of clerical duties, such as managing documents, processing forms, and maintaining files.<br>• Respond to inquiries from staff and the public, providing accurate information regarding departmental policies and procedures.<br>• Greet and direct visitors, ensuring a welcoming and organized environment.<br>• Draft and edit correspondence including letters, reports, and memos, ensuring accuracy and completeness.<br>• Organize and distribute incoming mail, supplies, and informational materials as needed.<br>• Input and update data within computer systems, generating reports and maintaining electronic records.<br>• Schedule appointments and coordinate meetings to ensure efficient time management.<br>• Assist with compiling information, verifying accuracy, and preparing logs or records.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving issues as appropriate.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to support daily operations.
<p>We are looking for a dedicated and detail-oriented Sr. Administrative Assistant to join our team on a contract basis in San Francisco, California. This role will involve providing high-level administrative and operational support across multiple areas, including vendor management, project coordination, and compliance tracking. The ideal candidate thrives in fast-paced environments and demonstrates exceptional organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for vendor communications, handling invoice approvals, payment follow-ups, and maintaining organized records.</p><p>• Assist in managing projects, including inventory tracking, invoice processing, and collaborating with ownership on weekly expense reviews.</p><p>• Coordinate compliance activities, such as tracking permits, licenses, and ensuring documentation aligns with legal and health regulations.</p><p>• Support financial operations by partnering with ownership and accounting to oversee cash flow, payroll processing, and insurance renewals.</p><p>• Maintain company documentation systems, including Google Drive and strategic spreadsheets, while drafting and updating SOPs.</p><p>• Provide HR support by drafting offer letters, assisting with onboarding processes, and ensuring compliance with labor laws and benefits administration.</p><p>• Facilitate marketing initiatives by managing guest reviews, social media logistics, and coordinating campaigns with external vendors.</p><p>• Organize and maintain storage units while handling mail, deposits, and other operational tasks.</p><p>• Schedule and participate in weekly meetings with ownership to review financial expenses and check runs.</p><p>• Troubleshoot and manage technology-related issues to ensure smooth business operations.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013258234 **</p>
<p><strong>Job Description: Executive Administrative Assistant</strong></p><p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage calendars, coordinate meetings, and organize travel arrangements for executives.</li><li><strong>Document Management</strong>: Prepare, proofread, and distribute professional correspondence, reports, and presentations.</li><li><strong>Communication</strong>: Serve as a liaison between executives and internal or external stakeholders.</li><li><strong>Problem-Solving</strong>: Handle sensitive matters with discretion and ensure timely resolution of administrative challenges.</li></ul><p><br></p>
<p><strong>Key Responsibilities:</strong></p><p><strong>Executive Support:</strong></p><ul><li>Provide high-level administrative support to the President.</li><li>Anticipate the needs of the President and proactively bring together appropriate people and resources to support the executive in addressing issues.</li></ul><p><strong>Travel Management:</strong></p><ul><li>Coordinate and manage extensive domestic and international travel arrangements.</li><li>Secure visas and other necessary travel documentation in a timely manner.</li></ul><p><strong>Office Management:</strong></p><ul><li>Oversee the daily operations of the President's office.</li><li>Supervise and manage 1-2 office employees.</li></ul><p><strong>Board Liaison:</strong></p><ul><li>Act as the primary liaison between the President and the Board of Directors.</li><li>Prepare materials for board meetings and ensure timely communication.</li></ul><p><strong>Calendar Management:</strong></p><ul><li>Manage a complex and frequently changing calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li></ul><p><strong>Interpersonal Skills:</strong></p><ul><li>Demonstrate exceptional interpersonal skills, with the ability to communicate effectively at all levels of the organization.</li><li>Maintain a high level of professionalism and confidentiality.</li></ul><p><br></p>
<p>We are looking for an organized and meticulous Administrative Coordinator to join our team in Belmont, CA. This is a long-term contract position offering an exciting opportunity to contribute to HR operations and employee onboarding processes. The role involves supporting administrative tasks to ensure smooth daily operations and providing assistance to new hires.</p><p><br></p><p>We are seeking a compassionate and customer-focused individual with experience in hospitality or childcare services. The ideal candidate will possess strong interpersonal and troubleshooting skills, as well as the ability to adapt to a fluctuating workload based on the volume of feline check-ins. This role requires empathy and the ability to provide reassurance and excellent service to pet owners who may be anxious about being away from their beloved cats. A calm, caring demeanor and a commitment to ensuring both pets and their owners feel safe and well-cared for are essential.</p><p><br></p>
<p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p><br></p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. This is a full-time, temporary role expected to last 6 months with the possibility of an extension based on organizational needs.</p><p><br></p><ul><li>Provide high-level administrative support to the Executive Director and other key executives.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.</li><li>Handle email correspondence, ensuring follow-up on important communications.</li><li>Prepare presentations, reports, agendas, meeting minutes, and other documentation as needed.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as a liaison between internal teams, external stakeholders, and the executive team.</li><li>Assist with planning and logistics for board meetings, events, and fundraising initiatives.</li><li>Organize and maintain electronic and hard copy filing systems.</li><li>Conduct research and compile data to support decision-making processes.</li><li>Ensure confidential handling of sensitive information.</li></ul>
<p>We are looking for an experienced Executive Administrative Assistant to provide high-level support to executives in a fast-paced environment for 1 WEEK. This contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Based in San Francisco, California, this role offers an exciting opportunity to contribute to the success of a dynamic team.</p><p><br></p><p>The duration of this assignment is from 7/25-8/1/2025 -- only 1 week!!!</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently.</p><p>• Arrange travel plans, including booking flights, hotels, and transportation, while adhering to budgets and preferences.</p><p>• Organize and facilitate conference calls, preparing agendas and ensuring seamless communication.</p><p>• Draft and manage correspondence, including emails and documents, with a high degree of professionalism.</p><p>• Schedule appointments and maintain consistent calendar management practices.</p><p>• Provide comprehensive administrative assistance to executives, ensuring smooth daily operations.</p><p>• Collaborate with internal and external stakeholders to address inquiries and resolve scheduling conflicts.</p><p>• Prepare and review reports, presentations, and other materials for executive meetings.</p><p>• Uphold confidentiality and handle sensitive information with discretion. </p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#31000-0013261674**</p><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis. This part-time, fully remote position offers the flexibility to work 15 hours per week while supporting key administrative functions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, ensuring all participants are informed and prepared.</p><p>• Accurately take and distribute detailed meeting minutes to relevant stakeholders.</p><p>• Process requisitions and maintain accurate records of administrative documents.</p><p>• Perform data entry tasks with precision to maintain up-to-date information.</p><p>• Organize and manage electronic and physical records to ensure easy retrieval when needed.</p><p><br></p><p>If you are interested in this part time remote administrative assistant role, submit your resume today! </p>
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p>We are working with a leading financial services firm in San Francisco to place a high-caliber Executive Assistant (EA) to support the General Counsel on a long-term, on-site contract basis. This is a fast-paced and highly visible role requiring discretion, precision, and proactive support.</p><p> </p><p>The ideal candidate is a seasoned, tech-savvy executive assistant with exceptional organizational skills, sound judgment, and a proven ability to manage complex tasks with professionalism and discretion.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Maintain and manage the General Counsel’s calendar, ensuring efficient scheduling of meetings, appointments, and key events.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal and external meetings, ensuring all logistical needs and materials are prepared in advance.</li><li><strong>Expense Management:</strong> Prepare and process accurate expense reports in a timely manner.</li><li><strong>Travel Planning:</strong> Arrange domestic and international travel, including flights, accommodations, and ground transportation.</li><li><strong>Administrative Support:</strong> Provide day-to-day administrative support to the General Counsel, including drafting correspondence, preparing legal and business documents, and managing sensitive information with discretion.</li></ul>
We are looking for a highly organized Administrative Assistant to join our team in Woodside, California. This is a long-term contract position ideal for a motivated individual who thrives in a fast-paced environment and excels in administrative and donor support. The role involves maintaining donor databases, assisting with event logistics, and providing general office support.<br><br>Responsibilities:<br>• Maintain and update donor databases, ensuring accurate data entry, clean-up, and tracking of donor interactions.<br>• Prepare and send donor acknowledgment letters within two business days of receiving gifts.<br>• Conduct research on donors and prospects, compiling profiles and materials to support fundraising initiatives.<br>• Generate and distribute donation reports, including weekly summaries and monthly revenue updates.<br>• Respond to inquiries from donors, board members, and internal teams, ensuring clear and precise communication.<br>• Assist in the planning and execution of development events, including guest registration, supply organization, and donation processing.<br>• Coordinate direct mail campaigns by managing mailing lists, performing mail merges, and overseeing production schedules.<br>• Provide daily office support by organizing supplies, managing mailing systems, and maintaining project materials.<br>• Monitor inventory levels for donor gifts, beverages, and development materials to ensure readiness for events and campaigns.
