We are looking for a dedicated Senior Executive Assistant to provide high-level administrative support for executives in the financial services sector. This Contract-to-Permanent position offers an excellent opportunity for professionals skilled in managing complex schedules and ensuring seamless communication across teams. Join us in Stockton, California, and contribute to a dynamic environment where precision and organization are key.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate and organize virtual meetings using platforms such as Cisco Webex.<br>• Prepare and process financial documentation through systems like ADP and Concur.<br>• Maintain and update CRM databases to ensure accurate record-keeping.<br>• Oversee timekeeping and payroll processes using Kronos and About Time systems.<br>• Draft and edit correspondence, presentations, and reports for executive review.<br>• Facilitate effective communication between executives and internal or external stakeholders.<br>• Plan and execute travel arrangements, including booking accommodations and managing itineraries.<br>• Handle confidential information with discretion and professionalism.<br>• Assist in organizing and managing administrative projects to support executive operations.
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>We are looking for a motivated and detail-focused Executive Assistant to provide critical support to one of our clients in San Francisco, California. This is a Contract-to-permanent position, offering an exciting opportunity to work in a fast-paced environment with high visibility and impact. You will play a key role in enabling the organization to operate efficiently and effectively by managing priorities, communication, and strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a strategic partner to the leadership team, managing communications and prioritizing tasks to ensure seamless operations.</p><p>• Handle complex calendar management, travel arrangements, and logistical planning for executive meetings and events.</p><p>• Prepare meeting materials, including drafting agendas, capturing detailed notes, and following up on action items.</p><p>• Coordinate internal and external communications, including outreach to external partners and stakeholders.</p><p>• Organize special projects, office planning, event coordination, and confidential initiatives as needed.</p><p>• Identify operational inefficiencies and implement solutions to optimize team productivity.</p><p>• Anticipate potential challenges and proactively develop strategies to address them.</p><p>• Maintain discretion and professionalism while managing sensitive information.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013314590 **</p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.</p><p><br></p><p><strong>** Must be okay with part time hours and work schedule **</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.</p><p>• Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.</p><p>• Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.</p><p>• Monitor and maintain office supply inventory to ensure smooth operations.</p><p>• Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.</p><p>• Coordinate information flow between internal departments and external stakeholders.</p><p>• Respond to inquiries and requests from senior management in a timely and efficient manner.</p><p>• Assist with project setup and management to support departmental initiatives.</p><p>• Develop and maintain organized filing systems and office procedures to optimize workflow.</p><p>• Provide additional administrative support as needed to meet the demands of the team.</p>
<p><strong>Senior Accounting Manager / Assistant Controller</strong></p><p><strong>Location:</strong> San Francisco, CA (4–5 days in office)</p><p><strong>Compensation:</strong> $160,000–$190,000 (DOE) + Bonus</p><p><br></p><p>A mission-driven private investment firm is seeking a <strong>Senior Accounting Manager / Assistant Controller</strong> to join its growing finance and accounting team in San Francisco. This is a unique opportunity to contribute to a firm that blends financial performance with social impact, particularly in the real estate sector focused on housing accessibility.</p><p><br></p><p><strong>About the Firm</strong></p><p>This premier organization has a national footprint and a strong track record of investing in real estate assets that support community development. With over $1 billion in assets under management and a collaborative team culture, the firm operates through joint ventures, direct acquisitions, and strategic partnerships. The team is lean, agile, and committed to excellence in both investment outcomes and operational execution.</p><p><br></p><p><strong>Position Overview</strong></p><p>Reporting to the Corporate Controller and working closely with the CFO, this role will be instrumental in enhancing internal and external financial reporting, supporting fund operations, and driving process improvements. You’ll collaborate across departments including Operations and Asset Management, and play a key role in managing audits, investor communications, and system implementations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee quarterly fund and property-level financial reviews</li><li>Ensure compliance with partnership agreements and reporting requirements</li><li>Lead quarterly reporting to limited partners, joint venture partners, and internal stakeholders</li><li>Support cash flow forecasting and liquidity planning</li><li>Collaborate with fund administrators and property managers</li><li>Manage post-acquisition prorations and onboarding processes</li><li>Drive improvements in accounting systems, policies, and procedures</li><li>Assist with treasury and cash management across multiple platforms</li><li>Document and refine financial policies and procedures</li></ul><p><strong>What You’ll Gain</strong></p><ul><li>Competitive salary and performance-based bonus</li><li>Opportunities for professional growth and leadership</li><li>A collaborative, entrepreneurial work environment</li><li>Office culture based in San Francisco’s Financial District (4 days/week)</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p><strong>Senior Accounting Manager / Assistant Controller</strong></p><p><strong>Location:</strong> San Francisco, CA</p><p><strong>Compensation:</strong> $160,000–$190,000 (DOE) + Bonus</p><p><br></p><p><strong>About the Opportunity</strong></p><p>A mission-driven private investment firm is seeking a <strong>Senior Accounting Manager / Assistant Controller</strong> to join its expanding finance and accounting team in San Francisco. This is a unique opportunity to contribute to a firm that combines strong financial performance with meaningful social impact—particularly in the real estate sector focused on housing accessibility.</p><p><br></p><p><strong>About the Firm</strong></p><p>With over $1 billion in assets under management, this nationally recognized firm invests in real estate assets that promote community development. Operating through joint ventures, direct acquisitions, and strategic partnerships, the team is lean, agile, and committed to excellence in both investment outcomes and operational execution. The culture is collaborative, purpose-driven, and entrepreneurial.</p><p><br></p><p><strong>Role Overview</strong></p><p>Reporting to the Corporate Controller and working closely with the CFO, you’ll play a key role in strengthening financial reporting, supporting fund operations, and driving process improvements. This cross-functional role involves close collaboration with teams across Operations, Asset Management, and Investor Relations, and offers exposure to audits, investor communications, and systems implementation.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead quarterly financial reviews at both fund and property levels</li><li>Ensure compliance with partnership agreements and reporting standards</li><li>Manage quarterly reporting to limited partners, joint venture partners, and internal stakeholders</li><li>Support cash flow forecasting and liquidity planning</li><li>Collaborate with fund administrators and property managers</li><li>Oversee post-acquisition prorations and onboarding processes</li><li>Drive enhancements in accounting systems, policies, and procedures</li><li>Assist with treasury and cash management across multiple platforms</li><li>Document and refine financial policies and internal controls</li></ul><p><strong>What You’ll Gain</strong></p><ul><li>Competitive base salary and performance-based bonus</li><li>Opportunities for professional growth and leadership</li><li>A collaborative, entrepreneurial work environment</li><li>Office culture based in San Francisco’s Financial District (4–5 days/week in office)</li></ul><p><strong>Interested in Learning More?</strong></p><p>If this opportunity aligns with your career goals, I’d love to connect. Please send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario </strong>to start the conversation.</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p><strong>Senior Accounting Manager / Assistant Controller – Real Estate Investment</strong></p><p>Join a mission-driven investment firm focused on creating and preserving affordable housing nationwide. With over $1B in AUM and a collaborative team culture, this role offers high-impact exposure to fund and property-level accounting, reporting, and financial operations.</p><p><br></p><p><strong>The Role</strong></p><p>Reporting to the Corporate Controller, you’ll lead fund and property accounting reviews, manage audits, support investor reporting, and help improve internal systems and processes. You’ll work closely with the CFO, fund administrators, and asset management teams to ensure accurate financial reporting and compliance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review fund and property financials, waterfalls, and asset management fees</li><li>Ensure compliance with LPAs and investor reporting requirements</li><li>Support quarterly reporting, dashboards, and KPI tracking</li><li>Assist with cash flow forecasting and liquidity planning</li><li>Lead or support system implementations and process improvements</li><li>Manage treasury functions and onboarding of property managers</li><li>Coordinate audits, tax filings, and fund administrator communications</li></ul><p><strong>Why Join</strong></p><ul><li>Competitive salary + bonus</li><li>Professional growth in a collaborative, mission-driven firm</li><li>In-office culture in San Francisco’s Financial District (4–5 days/week)</li><li>Opportunity to make a meaningful impact in affordable housing</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p><p><br></p>
<p><strong>Senior Client Associate</strong></p><p><strong>Location:</strong> San Francisco, CA (Montgomery BART)</p><p><strong>Industry:</strong> Wealth Management / Multi-Family Office</p><p><strong>Compensation:</strong> $100,000–$115,000 base (stretch to $120,000 DOE) + Bonus</p><p><br></p><p>A dynamic and highly regarded multi-family office is seeking a polished and proactive <strong>Senior Client Associate</strong> to join its San Francisco-based team. This is a high-impact role supporting ultra-high-net-worth clients through a comprehensive suite of services including investment management, financial planning, lending strategy, and bespoke family office solutions.</p><p><br></p><p><strong>About the Firm</strong></p><p>The firm is known for its long-term client relationships, collaborative culture, and commitment to professional excellence. With a focus on innovation and continuous learning, the team leverages technology to deliver a seamless and elevated client experience.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Senior Client Associate will serve as a key point of contact for designated client relationships, executing requests with precision and partnering with senior leadership on strategic initiatives. This role is ideal for someone who thrives in a fast-paced, client-first environment and enjoys mentoring junior team members while contributing to firm-wide growth.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary contact for client service requests</li><li>Execute client transactions and requests with accuracy and efficiency</li><li>Partner with senior management on bespoke strategies and firm initiatives</li><li>Build deep client relationships by understanding preferences and exceeding expectations</li><li>Guide and support junior client service associates and analysts</li><li>Assist clients and their advisors with complex planning initiatives (e.g., wealth transfer, philanthropy, tax strategies)</li><li>Maintain relationships with clients’ professional teams (e.g., executive assistants, personal CFOs)</li><li>Collaborate with investment teams on cash deployment and portfolio creation</li><li>Support internal teams on special projects as needed</li></ul><p><strong>Benefits</strong></p><ul><li>Competitive compensation and bonus structure</li><li>Comprehensive medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Flexible vacation policy and sabbatical program</li><li>Hybrid work structure supporting work-life balance</li><li>Equal opportunity employer and SEC-registered investment advisor</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p><strong>Job Summary</strong></p><p>We are seeking a <strong>Sr.</strong> <strong>Real Estate Manager</strong> to oversee all operational aspects of a <strong>single, mixed-use property</strong> with <strong>six distinct budgets</strong>. This role includes <strong>budget oversight, vendor management, lease enforcement</strong>, and overall day-to-day property management responsibilities.</p><p>You will work alongside an <strong>on-site Assistant Manager</strong> to ensure operational excellence and tenant satisfaction across the property.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee <strong>day-to-day property operations</strong> including site inspections, vendor supervision, and service oversight</li><li>Manage and review <strong>vendor contracts, bids, and invoices</strong></li><li>Conduct <strong>lease reviews</strong> and enforce lease terms and property rules</li><li>Participate in <strong>leasing calls and coordination</strong> with stakeholders</li><li>Manage and track <strong>multiple property budgets</strong></li><li>Prepare written reports, emails, and documentation for stakeholders</li><li>Collaborate with the <strong>Assistant Manager</strong> to deliver high-quality property management services</li></ul>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Senior Accounting Manager </strong>at a <strong>Thriving Real Estate Investment Firm</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p>Step into a role where your work makes a real impact in multifamily real estate. Join a small, collaborative team and gain broad exposure across the business while contributing to its growth. Take ownership, drive change, and grow professionally—all with a competitive salary, full benefits, and a supportive culture.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Lead fund and property accounting reviews, audits, and financial statements</li><li>Conduct quarterly property financial reviews and ensure LPA compliance</li><li>Prepare and enhance reporting for management and investors, including KPI dashboards</li><li>Support cash flow forecasting and liquidity planning</li><li>Collaborate with fund administration teams on processes and deliverables</li><li>Oversee financials for acquisitions and post-closing prorations</li><li>Lead system implementations and streamline processes</li><li>Maintain financial policies and assist with treasury management</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
<p><strong>Jennifer Fukumae</strong> with Robert Half is partnering with a boutique, San Francisco-based multi-family office that provides tailored financial solutions to ultra-high-net-worth individuals and families. This firm delivers a comprehensive range of services, including investment advisory, retirement planning, lending strategies, and customized family office support. The team fosters a collaborative and forward-thinking culture, grounded in long-term client relationships. They value professional excellence, continuous learning, and leveraging technology to enhance the client experience.</p><p><br></p><p>They are seeking a Senior Client Service Associate to join their collaborative team in San Francisco on a hybrid basis. </p><p> </p><p> <strong>Responsibilities</strong>:</p><ul><li>Act as the primary point of contact for all service-related client needs, ensuring timely and precise execution across a range of requests</li><li>Collaborate with senior leadership to implement client-specific strategies and contribute to firm-wide initiatives</li><li>Build deep relationships by understanding client preferences, anticipating needs, and exceeding expectations</li><li>Guide and support junior team members, including Client Service Associates and Analysts, on shared accounts</li><li>Work closely with clients and their external advisors (tax, legal, estate) to implement complex wealth planning strategies, including philanthropic and tax-advantaged initiatives</li><li>Foster strong relationships with clients’ extended professional teams, such as personal CFOs, executive assistants, and family office staff</li><li>Serve as a mentor and subject matter resource for new team members</li><li>Partner with internal investment professionals to assist in cash deployment and portfolio implementation</li><li>Provide cross-functional support on internal projects and firm priorities as needed</li></ul>
<p><strong>Jennifer Fukumae</strong> with Robert Half is partnering with a boutique, San Francisco-based multi-family office that provides tailored financial solutions to ultra-high-net-worth individuals and families. This firm delivers a comprehensive range of services, including investment advisory, retirement planning, lending strategies, and customized family office support. The team fosters a collaborative and forward-thinking culture, grounded in long-term client relationships. They value professional excellence, continuous learning, and leveraging technology to enhance the client experience.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Act as the <strong>primary point of contact</strong> for all service-related client needs, ensuring timely and precise execution across a range of requests</li><li><strong>Collaborate with senior leadership</strong> to implement client-specific strategies and contribute to firm-wide initiatives</li><li>Build deep relationships by <strong>understanding client preferences</strong>, anticipating needs, and exceeding expectations</li><li><strong>Guide and support junior team members</strong>, including Client Service Associates and Analysts, on shared accounts</li><li>Work closely with clients and their external advisors (tax, legal, estate) to <strong>implement complex wealth planning strategies</strong>, including philanthropic and tax-advantaged initiatives</li><li>Foster strong relationships with <strong>clients’ extended professional teams</strong>, such as personal CFOs, executive assistants, and family office staff</li><li>Serve as a <strong>mentor and subject matter resource</strong> for new team members</li><li>Partner with internal investment professionals to assist in <strong>cash deployment and portfolio implementation</strong></li><li>Provide cross-functional support on <strong>internal projects and firm priorities</strong> as needed</li></ul>
<p>Robert Half's client in Hayward is in need of a contract to permanent administrative assistant that is bilingual in English and Spanish!</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>1. Office Management and Organization</p><p>• Order and maintain office supplies and equipment.</p><p>• Organize and maintain filing systems, both physical and electronic.</p><p>• Manage office schedules and appointments.</p><p>• Ensure the office environment is clean, organized, and functional.</p><p>2. Communication Support</p><p>• Answer and direct phone calls, emails, and other correspondence.</p><p>• Screen calls, take messages, and forward information to relevant team members.</p><p>• Draft, proofread, and send official correspondence, reports, and memos.</p><p>• Handle inquiries from clients, customers, or other external parties.</p><p>• Write letters and emails on behalf of other office staff</p><p>• Provide assistance to employees and colleagues with their inquiries.</p><p>3. Scheduling and Calendar Management</p><p>• Coordinate and schedule meetings, conferences, and appointments.</p><p>• Book and arrange travel logistics, including booking transportation and</p><p>accommodations.</p><p>• Manage and update executive calendars and prioritize appointments.</p><p>4. Document Preparation and Management</p><p>• Prepare presentations, reports, and spreadsheets.</p><p>• Create and maintain documents such as contracts, invoices, and official records.</p><p>• Assist with document revisions, filing, and ensuring proper document storage.</p><p>Administrative Assistant Job Position Tasks</p><p>5. Data Entry and Record Keeping</p><p>• Input, update, and maintain accurate data in computer systems and databases.</p><p>• Process forms, applications, and other administrative paperwork.</p><p>• Payroll data entry.</p><p>• Handle confidential information with discretion.</p><p>6. Support for Meetings and Events</p><p>• Organize logistics for meetings, conferences, and events.</p><p>• Prepare meeting agendas, take minutes, and distribute post-meeting follow-ups.</p><p>• Assist in event coordination, including catering, room setup, and materials</p><p>preparation.</p><p>7. Financial Administration</p><p>• Assist with budgeting, invoicing, and expense tracking.</p><p>• Handle petty cash and process expense reports.</p><p>• Support the preparation of financial reports or documents.</p><p>8. Customer and Client Relations</p><p>• Greet visitors and clients, directing them to appropriate individuals.</p><p>• Address basic customer service inquiries.</p><p>• Assist with client communications and follow-ups.</p><p>9. Collaboration and Team Support</p><p>• Support other team members by managing or assisting with administrative tasks.</p><p>• Provide back-up support for other office staff when necessary.</p><p>• Train coworkers and support the onboarding of new personnel.</p><p>• Coordinate with various departments to ensure smooth workflow</p><p><br></p><p>If you are interested in this administrative assistant position, submit your resume today!</p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERTHALF FOR MORE INFORMATION</strong></p><p><br></p><p>ASSISTANT ACCOUNTING MANAGER</p><p>Responsibilities;</p><p>-Manage the monthly, quarterly, and annual close processes, including review of journal entries, reconciliations, and financial reporting.</p><p>-Oversee and reconcile intercompany transactions, including billing and settlements, ensuring accuracy, proper documentation, and timely elimination across all related entities.</p><p>-Preparing actual and forecast cash flow reports on daily and weekly basis</p><p>-Support the preparation of management reports, variance analyses, and other financial presentations.</p><p>-Supervise senior accountant and AP specialists, providing training, performance feedback, and professional development opportunities.</p><p>-Manage the accounts payable process, including invoice processing, payment runs, and expense reimbursements.</p><p>-Oversee the annual 1099 filing process, ensuring accurate data collection, timely submission, and compliance with IRS regulations.</p><p>-Assist in the coordination of internal and external audits, including preparation of audit schedules, documentation and responding to auditor inquiries.</p><p>-Maintain and improve internal controls, accounting policies, and procedures to ensure compliance and operational efficiency.</p><p>-Identify and implement process improvements and automation opportunities within the AP function.</p><p><br></p><p><br></p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
We are looking for a detail-oriented Business Office Coordinator to join our team on a contract basis in Greenbrae, California. In this role, you will manage essential office operations, including accounts payable, payroll coordination, and resident billing, while ensuring compliance with established policies. The ideal candidate will excel in communication, organization, and accuracy to effectively support both staff and residents.<br><br>Responsibilities:<br>• Oversee accounts receivable and payable processes, ensuring accurate and timely handling of transactions.<br>• Process resident payments and reconcile charges, addressing any financial inquiries or discrepancies with residents, vendors, and corporate staff.<br>• Coordinate payroll-related activities, including responding to employee inquiries about deductions, accruals, and garnishments.<br>• Ensure compliance with accounting policies and procedures in timekeeping, purchasing, and billing.<br>• Manage the month-end accounting close process, meeting deadlines set by the Director of Business Office Operations.<br>• Collaborate with HR and payroll departments to ensure accurate timekeeping and payroll data.<br>• Assist with distributing care fee increase letters and other resident communications as directed.<br>• Support audit preparations and reporting by gathering necessary financial data.<br>• Maintain confidentiality of sensitive information while adhering to company standards.<br>• Monitor and report changes in residents' financial, physical, or emotional status to community management.
<p>We are looking for a dedicated <strong>Part Time Administrative Assistant </strong>to join our team in Oakland, California. This is a part-time Contract position with the potential to grow into a more comprehensive administrative role for the right candidate. The ideal individual will bring expertise in data entry and fundraising platforms, along with a strong attention to detail and excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Input and organize donor information and mailing lists with accuracy and efficiency.</p><p>• Create and maintain mailing lists to support various fundraising campaigns.</p><p>• Assist in clearing the data entry backlog to ensure smooth fundraising operations.</p><p>• Transition into broader administrative and fundraising support tasks once the initial data entry project is completed.</p><p>• Collaborate with team members to ensure donor information is up-to-date and accessible.</p><p>• Provide general administrative assistance, including answering inbound calls and managing office tasks.</p><p>• Support ongoing fundraising efforts by managing donor communications and outreach.</p><p>• Handle data entry tasks in alignment with organizational goals and timelines.</p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p><p><strong>Requirements:</strong></p><ul><li>High school diploma or equivalent; associate degree or relevant certification a plus</li><li>Proven experience in an administrative or office support role</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time management abilities</li><li>Ability to handle sensitive information with discretion</li><li>Friendly, professional demeanor with a strong customer service orientation</li></ul><p><br></p>
