53 results for Personal Assistant Sr Administrative Assistant in Walnut Creek, CA

Sr. Administrative Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Sr. Administrative Assistant to join our team on a contract basis in Oakland, California. This role is ideal for someone who thrives in a dynamic environment and excels at providing organizational support to managers and directors. You will play a pivotal role in ensuring smooth operations, assisting with training initiatives, and fostering effective communication within teams. Responsibilities:• Provide comprehensive administrative support to directors and managers, ensuring efficient office operations.• Assist with the creation, updating, and distribution of training materials and company handbooks.• Help managers enhance communication strategies to improve team interactions and collaboration.• Handle inbound calls professionally and efficiently, addressing inquiries and routing them appropriately.• Perform accurate data entry tasks to maintain and update records and documentation.• Coordinate and assist with special projects related to operational improvements.• Act as a receptionist by welcoming visitors and managing front-office responsibilities.• Support employee training programs and development activities to enhance team performance. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-24T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-03-24T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-03-28T00:00:00Z

Administrative Assistant

Half Moon Bay, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
Robert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building & Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments. Key Responsibilities<ul><li>Provide front-line administrative support for Building & Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries</li><li>Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation</li><li>Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents</li><li>Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies</li><li>Prepare correspondence, reports, and public notices related to permits, projects, and public works activities</li><li>Support Public Works functions such as work order tracking, service requests, and project documentation</li><li>Process payments, fees, and invoices related to permits and municipal services</li><li>Liaise with internal departments to facilitate cross-functional communication and project coordination</li><li>Assist with public information requests and ensure transparency and responsiveness to community needs</li><li>Ensure compliance with local ordinances, policies, and procedures</li></ul>
2026-03-30T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities. Responsibilities:• Independently complete assigned tasks while collaborating effectively in a team setting.• Enter data to ensure precise and timely reporting.• Manage records and create specialized reports to support departmental processes.• Provide general administrative support, including reception duties, data entry, and maintaining office files.• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.• Maintain strong organizational skills to prioritize workloads and meet deadlines.• Communicate effectively with team members and customers to resolve administrative and technical inquiries.• Analyze data and information to support departmental objectives.
2026-03-13T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving. What You’ll Do<ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
27 - 27 USD / Hourly
The Development Associate reports to the Director of Advancement. Performing duties critical to the fundraising functions, the Development Associate will support the Development Team, act as a contact for donation stewardship, liaise with prospects/donors, manage donation intake and recordkeeping, support events run by the Development Team, perform administrative tasks, and support special projects as needed. The ideal candidate will be eager to take initiative on development-related projects, have prior experience with development or customer relations, excited to interact with students, and have a passion for college access. Primary Responsibilities● Manage gift entry and logging in a timely manner● Lead the donation follow up, including sending receipts, acknowledgements, and thankyous● Ensure accurate entry in the database through a monthly reconciliation between thefinance team records and the donor database● Act as a steward for our work through communications with prospects/donors● Support event planning for Development Team events and oversee event execution incollaboration with the Director of Advancement● Conduct donor research● Support donor and foundation site visits as needed● Draft notes during donor meetings and board fundraising committee meetings● Prepare development items for monthly board update and quarterly board packet● Oversee the mailing list for the organization and assist with database maintenance● Oversee the organization of the development team collateral, electronic filing ofdocuments, and management of departmental materials/supplies● Assist the Development Team with donor communications related to stewardship, suchas donor letters and mailings● Assist with fundraising event tasks as needed, such as assembling press kits, and eventset up/clean up● Perform all other duties and tasks as assigned; “all-hands-on-deck” mindset
2026-03-30T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-03-31T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving. Responsibilities: • Handle incoming calls with professionalism, addressing inquiries and directing them appropriately. • Perform data entry tasks to maintain accurate and up-to-date records. • Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment. • Process invoices and ensure timely payment of bills. • Organize and maintain office files, ensuring easy access to important documents. • Provide administrative support to legal staff, including scheduling meetings and appointments. • Coordinate office supplies and ensure inventory is adequately stocked. • Assist in drafting correspondence and reports as needed. • Maintain confidentiality while handling sensitive legal documents and information. • Collaborate with team members to streamline office procedures and workflows.
2026-03-19T00:00:00Z

Executive Assistant

San Jose, CA
remote
Temporary
40 - 40 USD / Hourly
A leading healthcare organization has an immediate opening for an experienced Legal Executive Assistant to provide dedicated support to the General Counsel (GC) based in the San Francisco Bay Area. This highly visible position manages sensitive information and requires utmost professionalism, confidentiality, and efficiency. This Executive Assistant must be based in the Bay Area, although the position is primarily remote. The ideal candidate will have 5+ years of executive assistant experience, including experience supporting attorneys. Key Responsibilities:<ul><li>Provide comprehensive executive support to the General Counsel, handling sensitive and confidential information.</li><li>Coordinate complex travel arrangements and schedule internal and external meetings.</li><li>Screen calls, prioritize correspondence, and serve as an effective gatekeeper for the legal department.</li><li>Draft, proofread, and manage high-level executive communications, including letters, legal reports, board materials, and presentations.</li><li>Compile and prepare presentations, reports, and financial data for senior leadership.</li><li>Carry out advanced internet and legal research tasks.</li><li>Maintain legal databases and records with meticulous accuracy.</li><li>May lead, train, and supervise other administrative staff within the legal department</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

Stockton, CA
onsite
Contract / Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stockton, California. This Contract to permanent position offers an opportunity to support executive-level operations in a dynamic non-profit environment. The ideal candidate will excel in managing travel arrangements, preparing reports, and coordinating meetings while demonstrating strong organizational skills and attention to detail. Responsibilities: • Coordinate and manage calendars, ensuring efficient scheduling of executive meetings and appointments. • Arrange comprehensive travel services including airfare, lodging, ground transportation, and conference registrations. • Prepare detailed reports, presentations, and other materials with a focus on accuracy and clarity. • Organize and maintain public drive folders to ensure easy access to critical documents and resources. • Conduct internet research and provide insights to support strategic decision-making. • Analyze data and draft recommendations for organizational initiatives and future projects. • Maintain a courteous and positive attitude with internal and external stakeholders. • Collaborate effectively with team members to achieve shared goals and communicate changes impacting clients or colleagues. • Uphold integrity by demonstrating honesty and conscientiousness in all interactions. • Ensure meeting agendas and supporting materials are prepared and distributed in a timely manner.
2026-03-30T00:00:00Z

Executive Assistant

San Francisco, CA
remote
Temporary
35 - 40 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently. Responsibilities: • Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate and arrange complex travel plans, including flights, accommodations, and transportation. • Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible. • Provide general administrative support, including handling correspondence and managing records. • Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts. • Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly. • Assist in organizing events or conferences as needed. • Ensure compliance with company policies and procedures while handling sensitive information. • Collaborate with other departments to streamline communication and operational efficiency.
2026-03-30T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary
55 - 65 USD / Hourly
Robert Half is working with a leading biotechnology organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This opportunity is being offered through a staffing agency partner and is ideal for an experienced professional who thrives in a fast-paced, collaborative corporate environment. The Executive Assistant will play a key role in supporting executives by managing complex calendars, coordinating meetings and travel, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining strict confidentiality. Position OverviewThe Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support. This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs while managing competing priorities. Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing conflicting requests.</li><li>Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.</li><li>Arrange domestic and international travel including flights, hotels, transportation, and detailed travel itineraries.</li><li>Prepare presentations, reports, and correspondence using Microsoft Office and other business tools.</li><li>Serve as a point of contact between executives and internal teams, external partners, and stakeholders.</li><li>Assist with expense reporting and invoice processing in accordance with company policies.</li><li>Support planning and coordination of team meetings, offsite events, and company initiatives.</li><li>Maintain organized records, documents, and confidential executive information.</li><li>Provide administrative support for special projects and cross-functional initiatives as assigned.</li><li>Ensure smooth day-to-day operations for the executive team while anticipating needs and proactively solving problems.</li></ul>
2026-03-09T00:00:00Z

Executive Assistant

San Leandro, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient operation of executive-level activities. Based in San Leandro, California, this is a long-term contract position offering the opportunity to make a significant impact in a dynamic environment. Responsibilities:• Maintain and manage executive calendars, ensuring appointments and meetings are accurately scheduled and conflicts are resolved.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation for seamless travel experiences.• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.• Track and monitor project goals, ensuring deadlines are met and progress aligns with organizational objectives.• Serve as the primary point of contact for communication between executives and internal or external stakeholders.• Handle confidential information with discretion and professionalism at all times.• Assist in coordinating special events, team-building activities, and other executive-level engagements.• Support executives with administrative tasks such as expense reporting and document preparation.• Identify and address potential scheduling or logistical issues to ensure smooth operations.• Collaborate with cross-functional teams to support executive initiatives and priorities. If you are interested in the role please apply today and call us at (510) 470-7450
2026-03-24T00:00:00Z

Property Administrative Assistant

South San Francisco, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
Bilingual Cantonese or Spanish highly preferred. Robert Half has an exciting Job Opportunity with one of our top Property Management companies. Our client provides senior housing and services across United States. With a mission to inspire the best life for every person they serve, our client is committed to creating meaningful experiences for residents, team members, and the communities it supports. The Front Desk Receptionist serves as the welcoming presence of the community and plays a vital role in delivering a high level of customer service to residents, families, guests, and staff. This position supports daily operations by managing front desk activities, ensuring building safety, and fostering a warm, respectful, and inclusive environment consistent with the organization's values. Key Responsibilities<ul><li>Greet residents, visitors, and team members with professionalism, warmth, and respect</li><li>Answer, screen, and direct incoming phone calls in a courteous and timely manner</li><li>Monitor community access, maintain visitor logs, and support safety/security protocols</li><li>Provide information and assistance to residents and guests, ensuring a positive experience</li><li>Coordinate communication between residents, property management, and maintenance teams</li><li>Receive, log, and distribute mail, packages, and deliveries</li><li>Assist with administrative tasks including data entry, filing, and document preparation</li><li>Support community events, room reservations, and resident engagement activities</li><li>Respond appropriately to emergency situations following established procedures</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-03-31T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-03-20T00:00:00Z

Sr. Receptionist

Los Gatos, CA
onsite
Temporary
28.196 - 29 USD / Hourly
We are looking for an experienced Sr. Receptionist to join our team in Los Gatos, California. This is a long-term contract position offering the opportunity to contribute to an engaging and dynamic environment. The role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth day-to-day operations. Responsibilities: • Welcome and assist visitors, vendors, and internal employees in a detail-oriented and friendly manner. • Coordinate and oversee vendor activities, including managing their entry and exit at various locations. • Utilize Slack channels to communicate effectively across multiple departments and locations. • Handle catering arrangements and scheduling requests to meet organizational needs. • Travel between nearby campus buildings to support administrative tasks, all within a two-block radius. • Operate and manage a multi-line phone system, ensuring calls are answered promptly and efficiently. • Provide administrative support by maintaining schedules and managing office procedures. • Facilitate communication using tools like Gmail and G Chat, ensuring timely responses and streamlined workflows. • Assist with day-to-day office operations, ensuring the workplace runs smoothly and efficiently.
2026-03-25T00:00:00Z

Office Assistant

Palo Alto, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily operations in a fast-paced environment. This Contract to permanent position is based in Palo Alto, California, and requires someone who can efficiently manage administrative tasks while maintaining a high standard of work. If you excel at organization and multitasking, this role offers an excellent opportunity to grow within the organization. Responsibilities: • Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized. • Handle administrative tasks such as scanning documents, answering calls, and managing correspondence. • Maintain a welcoming reception area by greeting visitors and handling inquiries. • Organize and oversee lunch orders and other office supplies to ensure smooth operations. • Perform clerical duties including filing, data entry, and maintaining records. • Support staff with operational needs to ensure efficiency in daily workflows. • Collaborate with team members to streamline processes and improve administrative systems. • Assist with scanning and digitizing important documents to maintain accurate records. • Respond to inbound calls in a courteous and efficient manner and direct them appropriately. • Ensure the office environment remains clean, organized, and conducive to productivity.
2026-03-31T00:00:00Z

Administrative Assistant/Case Manager

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for an Administrative Assistant/Case Manager to join our team in San Francisco, California. This is a long-term contract position, ideal for someone with strong organizational skills and a commitment to supporting both clients and internal teams. The role involves managing administrative tasks, assisting case managers, and ensuring seamless client interactions. Responsibilities: • Conduct client intakes and gather necessary information to support case management. • Process and verify client paperwork to ensure funding accuracy. • Perform data entry tasks to maintain up-to-date and organized records. • Provide administrative support to case managers, enabling efficient service delivery. • Manage front desk operations, including greeting clients and responding to inquiries. • Answer inbound calls and handle email correspondence in an attentive and timely manner. • Schedule appointments and coordinate calendars to optimize workflow. • Utilize Microsoft Office tools, including Excel, Outlook, Word, and PowerPoint, to complete administrative tasks. • Assist with inbound and outbound calls to facilitate communication with clients and stakeholders.
2026-03-31T00:00:00Z

Legal Executive Assistant

San Jose, CA
onsite
Temporary
32 - 42 USD / Hourly
OverviewThe Legal Executive Assistant provides high-level administrative and operational support to attorneys, ensuring efficient practice management, exceptional client service, and smooth day-to-day workflow. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced legal environment. The Legal Executive Assistant role is vital in managing the flow of information while screening, organizing and prioritizing requests from both internal and external clients. If interested in this role and open to fully in-office Monday - Friday in San Jose, CA, apply today! Responsibilities• Provide proactive, confidential executive-level support to attorneys, acting as a trusted partner and primary point of contact• Manage complex calendars, inboxes, travel, and meeting logistics across multiple time zones• Draft, edit, proofread, and format correspondence, presentations, and legal and business documents• Coordinate new client and matter intake, maintain client records, and ensure accurate document and email filing• Serve as a gatekeeper by prioritizing requests, managing competing deadlines, and following through independently• Support billing and expense processes, including time entry review, proformas, invoicing coordination, and expense reconciliation• Assist with internal and external meetings, business development activities, and client communications• Maintain organized electronic and paper files in compliance with firm policies• Collaborate with internal teams and cross-train to ensure consistent coverage and service quality
2026-03-27T00:00:00Z

Sr. Accountant

Napa, CA
onsite
Permanent
90000 - 110000 USD / Yearly
We are looking for a Senior Accountant to join our team in Napa, California. This role offers an opportunity to contribute to the financial health and accuracy of a dynamic wine organization. The ideal candidate will bring strong accounting expertise, attention to detail, and a proactive approach to managing financial records and processes. Responsibilities:• Perform account reconciliations to ensure accuracy and compliance with financial policies.• Oversee balance sheet reconciliations and address discrepancies promptly.• Conduct bank reconciliations and maintain accurate records of transactions.• Manage the general ledger and ensure entries are properly recorded.• Prepare and post journal entries to support month-end and year-end closing processes.• Collaborate with team members to complete month-end close procedures efficiently.• Utilize NetSuite and other accounting software to manage financial data effectively.• Analyze financial statements and provide insights to support decision-making.• Develop and implement process improvements for accounting tasks.• Assist in audits and ensure adherence to regulatory requirements.
2026-03-27T00:00:00Z

Sr. Accountant

Union City, CA
onsite
Permanent
100000 - 125000 USD / Yearly
We are looking for an experienced Senior Accountant to join our team in Union City, California. This role is ideal for someone who excels in managing financial records and supporting month-end processes. You will play a key role in maintaining the integrity of our accounting systems and ensuring compliance with financial standards. Responsibilities:• Help manage and review the general ledger close cycle and support preparation of financial statements.• Participate in month-end and quarter-end close activities, including review and analysis.• Provide support for sales tax filings, quarterly reports, and annual 1099 processing.• Create both routine and ad hoc journal entries, maintain close documentation, run financial reports, and perform account reconciliations.• Assist with internal, external, and regulatory audit requests.• Document, maintain, and refresh internal controls and accounting procedures.• Partner with cross-functional teams to address accounting questions and needs.• Coordinate with other departments to ensure timely and accurate expense, revenue, and accrual postings.• Support special initiatives such as GAAP implementations, subsidiary-to-GL reconciliations, fixed asset tracking, and budget and CapEx planning.• Maintain working knowledge of ASC 606, ASC 842, and basic retail inventory concepts.• Identify opportunities to streamline processes and improve efficiency.• Take on additional projects as business priorities evolve.
2026-03-25T00:00:00Z

Sr. Accountant

Napa, CA
onsite
Permanent
100000 - 115000 USD / Yearly
Are you a detail-oriented accounting professional looking to take your career to the next level? We are seeking a Senior Accountant for an exciting opportunity in a growing organization. This position offers hands-on responsibility across the full spectrum of accounting processes, empowering you to drive efficient and accurate reporting. As a key contributor, you’ll work closely with leadership and play an instrumental role in ensuring seamless financial operations. About the RoleAs the Senior Accountant, you will oversee a variety of accounting functions, including general ledger management, financial reconciliations, and month-end close processes. Supporting the VP of Finance & Accounting, you will influence key decision-making and occasionally act as a point of contact for the Executive Leadership Team during their absence. You’ll need a keen eye for precision, an aptitude for data analysis, and a strong commitment to process improvement and compliance. What You’ll DoYour core responsibilities will include:<ul><li>Managing general ledger activities and ensuring proper reconciliation and accuracy in line with established accounting standards (GAAP).</li><li>Driving the month-end close process to deliver timely and accurate reporting.</li><li>Preparing trial balances, performing detailed account reconciliations, and reporting any discrepancies or variances.</li><li>Reviewing and processing essential transaction entries and journal entries, including EOY adjustments from external auditors.</li><li>Serving as a liaison for accounts payable/receivable (AP/AR) to resolve issues, analyze variances, and provide transactional support.</li><li>Supporting financial planning activities such as the annual budgeting process and year-end financial reviews.</li><li>Reviewing time card submissions while ensuring internal processes and procedures are followed.</li><li>Assisting with specialized accounting projects related to operations, including harvest accounting.</li><li>Developing and documenting internal processes and policies while maintaining robust internal controls.</li><li>Performing additional accounting and finance duties as assigned.</li></ul>
2026-03-27T00:00:00Z