53 results for Office Assistant in Walnut Creek, CA

Administrative Assistant We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Oakland, California. The individual will be working in a dynamic environment, supporting the administration and board committee. The role involves a blend of administrative tasks, from arranging meeting rooms and coordinating food orders to ensuring compliance with regulatory and legislative requirements. Responsibilities:• Facilitate general administrative support to governing bodies, boards, committees, and ad-hoc meetings as assigned.• Manage the public hearing process for board and committee meetings, including the development of public hearing agenda packets and public notices.• Record all official proceedings and prepare minutes, ensuring compliance with regulatory and legislative requirements.• Monitor and support work related to board and committee meetings and actions, providing guidance and collaboratively resolving problems.• Conduct detail-oriented research, administrative, operational, and analytical duties in support of assigned projects, programs, and activities.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases.• Screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage and organize complex calendars and schedules, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Office Assistant. This is an on-site position Monday through Friday. The reason this role is open is because the current Office Assistant is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. This role involves supporting various housing programs and administrative functions to ensure smooth operations and excellent tenant services. The ideal candidate will bring strong organizational skills, proficiency in office software, and a commitment to delivering high-quality assistance. Responsibilities: • Facilitate interim and annual recertifications for housing sites, including mailing notices, tracking completions, calculating rent adjustments, and maintaining accurate database records. • Prepare and manage correspondence related to annual recertifications for specific housing properties, ensuring timely completion. • Assist with housing lotteries and lease-up processes by organizing documentation and coordinating activities. • Draft and edit documents, create reports, and handle administrative tasks such as photocopying, faxing, filing, and sorting checks. • Support housing programs by efficiently managing tasks related to Check Day, Quick Check, and rental payment periods, ensuring effective service delivery to tenants. • Respond to inbound calls and provide excellent customer service to tenants and clients. • Coordinate schedules and appointments to optimize time management and resource allocation. • Perform data entry and maintain accurate records for various housing-related processes. • Manage email correspondence and address inquiries promptly and professionally.

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Dental Admin Assistant Job Description: We are looking for a highly organized and experienced Dental Administrative Assistant to join our team. The ideal candidate has a thorough understanding of dental office procedures, with excellent patient service skills and strong proficiency in Dentrix software. Responsibilities:<ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol>

Operations/Office Associate, Wealth Management Our client is a fiduciary investment advisory firm specializing in retirement planning and investment supervisory services. They take a long-term investment approach while tailoring strategies to meet each client’s unique needs. Since its founding in 1998, the firm has grown to manage over $1.48 billion in assets as of December 2022. Committed to acting in the best interests of their clients, they prioritize building lasting relationships beyond just numbers. We are seeking an Operations Associate to join our team in San Ramon. This position is to support the Office Manager and Operations Manager for a growing RIA firm! Job Description<ul><li>Financial Reporting: Assist with QuickBooks entries, reconciliation, and financial reporting.</li><li>Payroll Duties: Support payroll processing and ensure timely and accurate payments.</li><li>HR Support: Assist with onboarding, benefits administration, and general HR tasks.</li><li>Administration: Manage office supplies, scheduling, and general office upkeep.</li><li>IT Support: Provide basis technical troubleshooting and coordinate with IT vendors when necessary.</li><li>Special Projects: Support the Operations and Office Managers with ad-hoc projects on as needed basis. </li></ul>

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Admin Assistant We are in search of an Admin with Photography skills to join our team based in Oakland, California. Here are more details: Job DescriptionPosition Title: Product Photographer & Administrative CoordinatorLocation: Oakland, CAEmployment Type: Full-Time, Temp-to-HirePay Rate: Starting at ~$25 per hour (flexible based on experience)Position Summary:We are seeking a dynamic and detail-oriented individual to join our team as a Product Photographer & Administrative Coordinator. This is a full-time, temp-to-hire position perfect for someone with a creative eye for photography and the technical skills needed to maintain our online presence.Key Responsibilities:<ol><li>Photography and Photo Editing:</li></ol><ul><li>Capture high-quality product images that reflect the brand’s aesthetic.</li><li>Edit photos using Photoshop to ensure consistency and professional presentation.</li></ul><ol><li>Website Content Management:</li></ol><ul><li>Upload and organize product images and descriptions on the company website.</li><li>Maintain accuracy and attention to detail in product-related content.</li></ul><ol><li>Order Management and Administrative Support:</li></ol><ul><li>Enter and manage customer orders using Shopify or other e-commerce platforms.</li><li>Provide general administrative support as needed to ensure smooth workflows.</li></ul>

Administrative Assistant Job Description Summary Contract/Contract to Hire Opportunity The Procurement Officer provides expert purchasing support to company, a Department of Defense (DoD) sponsored bioindustrial Manufacturing Innovation Institute (MII). The Procurement Officer is responsible sourcing suppliers for goods and services, negotiating contracts and managing vendor relationships from generation of Requests for Information, Request for Proposals, Competitive Sourcing, negotiation of contract terms and management of procurements through the entire lifecycle.

Medical Administrative Assistant Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor. Key Responsibilities: • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers. • Manage a multi-line phone system; respond to calls promptly. • Handle cash transactions and pre-screen patients. • Collaborate with providers for accurate scheduling and billing. • Maintain medical records and ensure HIPAA compliance. • Manage multiple tasks while ensuring a positive patient experience. • Stock and maintain office supplies. • Perform additional administrative duties as needed.

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks. Key Responsibilities:Administrative Assistance:<ul><li>Perform general clerical duties, including data entry, document organization, and handling administrative requests.</li><li>Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.</li></ul>Document Management:<ul><li>File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.</li><li>Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.</li></ul>Office Support:<ul><li>Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.</li><li>Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.</li></ul>

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Nonprofit Admin Assistant Are you passionate about nonprofits? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be an Administrative Assistant with Robert Half! We work with top clients in the Oakland area and we have multiple opportunities. We are seeking candidates with administrative experience who are available immediately to take the next step in their careers. Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of office</li><li>Answer phone calls, schedules meetings and greet visitors</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Polite and professional communication via phone, e-mail, and mail</li><li>Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies</li></ul>

Executive Assistant We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. Responsibilities: • Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. • Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. • Manage complex appointment scheduling for busy parties and maintain the office calendar. • Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. • Ensure organized, efficient office operations by developing and maintaining an electronic filing system. • Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. • Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. • Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. • Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. • Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. • Maintain office, including managing relationship with landlord and annual lease agreements as needed. • Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. If you are interested in this role, please call me immediately at (510)470-7450

Legal Administrative Assistant Join a mission-driven Advocates Rights Firm dedicated to making a difference in the lives of individuals and communities through the pursuit of justice and advocacy. As our client continues to grow, they are seeking Legal Administrative Assistant to help support our team and streamline operations. If you're passionate about organization and thrive in a dynamic, purpose-driven environment, we'd love to hear from you! Candidates can be based anywhere in Northern California! We’re seeking a highly motivated, detail-oriented, and organized part-time Legal Admin to support our legal team and operations. You'll play a crucial role in ensuring seamless day-to-day workflow. Initially, this position will be 20-25 hours per week, fully remote, but has the potential to transition into a full-time role for the right candidate. In this role, you’ll provide administrative support, manage tasks efficiently, and collaborate closely with lead attorney who is committed to protecting rights and fostering justice. Responsibilities:<ul><li>Maintain and organize digital files, case documents, and administrative records to ensure accessibility and efficiency.</li><li>Provide direct administrative support to the legal team, including calendar management, task prioritization, and meeting coordination.</li><li>Manage data entry tasks and ensure accuracy across spreadsheets and databases.</li><li>Offer basic bookkeeping support through platforms like QuickBooks (if applicable).</li><li>Track and process invoices and expenses in support of financial operations.</li><li>Assist with research and other administrative functions to enhance workflow and project accuracy.</li><li>Communicate clearly and professionally with team members, clients, stakeholders, and external vendors.</li></ul>

Executive Assistant An Executive Assistant (EA) at Robert Half provides high-level administrative support to senior executives, such as Executive Directors (EDs) or other leadership team members. EAs play a critical role in ensuring the smooth day-to-day operations of the executive’s office by managing schedules, coordinating communication, and handling sensitive information with professionalism and confidentiality.Typical Responsibilities:Calendar and Schedule Management:<ul><li>Manage and organize executives’ calendars, ensuring efficient time management and prioritization of critical tasks.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Act as a point of contact between the executives and internal/external stakeholders.</li><li>Draft, proofread, and manage emails, reports, presentations, and other correspondence.</li><li>Screen phone calls and handle inquiries where possible.</li></ul>Event and Meeting Coordination:<ul><li>Organize executive meetings, including preparing agendas, note-taking, and following up on action items.</li><li>Plan and coordinate events, travel, and other engagements as required.</li></ul>Administrative Support:<ul><li>Maintain filing systems, databases, and records for the executive office.</li><li>Assist with expense reporting, handling invoices, and budget tracking.</li><li>Ensure compliance with company policies, confidentiality requirements, and data protection standards.</li></ul>Project Support:<ul><li>Support executives in managing and tracking progress of key projects and initiatives.</li><li>Perform ad hoc research, data gathering, and analysis to support decision-making.</li></ul>

Executive Assistant At Robert Half, we specialize in connecting skilled talent with great companies to build successful businesses and rewarding careers. As the world’s largest specialized talent solutions and business consulting firm, we work across industries to meet hiring needs with innovation and strong ethics.Position: Executive Assistant Are you a highly organized professional with exceptional problem-solving and communication skills? Robert Half is actively recruiting experienced Executive Assistants to support our clients across industries. These roles offer a chance to work with top executives and contribute to the efficiency and overall success of dynamic organizations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including managing schedules, calendars, travel arrangements, and emails.</li><li>Prepare reports, presentations, and correspondence on behalf of leadership teams.</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Manage confidential information with professionalism and discretion.</li><li>Coordinate logistics for meetings, events, and special projects.</li><li>Monitor and ensure deadlines are met for projects or tasks assigned by executives.</li></ul>

Case Management Assistant Non-Clinical - Administrative We are offering a contract to permanent employment opportunity for a Case Management Assistant - Administrative in San Leandro, California. This role supports the Care Management Team in administrative tasks related to care coordination and discharge planning activities. You will be working within the healthcare industry, providing essential support to ensure efficient and effective care management. Responsibilities:• Coordinate with referral sources regarding bed availability, new products, and services• Provide administrative support for care coordination and discharge planning activities• Collaborate with Case Management staff to provide specific clinical information for initial and concurrent utilization review• Maintain a current database of existing and potential referral sources• Function as a key point of contact between Care Management staff, admissions, and payers• Coordinate and track any communication such as Important Message letters, Denial Letters, patient choice forms, and regularly update the Care Management team• Manage multiple inquiries and provide appropriate responses in a timely manner• Ensure accurate and critical information data entry and tracking, and report creation• Coordinate and obtain authorizations for admissions, document all information in the financial system, and work closely with Revenue Cycle to ensure each inpatient encounter is accurate• Communicate status with Care Management staff and arrange for patient transfer functions. If you are interested, please apply and call us at (510)470-7450

Office Coordinator We’re looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.Responsibilities include:<ul><li>Answer and direct incoming calls, providing helpful assistance to callers</li><li>Welcome and assist visitors, delivering a positive and professional first impression</li><li>Sort and distribute incoming mail; prepare and coordinate outgoing mail and packages</li><li>Manage inventory and restock office and kitchen supplies as needed</li><li>Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready</li><li>Offer general administrative support to various teams, including executive and administrative staff</li><li>Maintain and coordinate shared calendars and scheduling using Microsoft Outlook</li><li>Perform routine office tasks to support overall daily operations</li></ul>

Legal Assistant National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate with office experience or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Perform high volume data entry accurately and efficiently.</li><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>

Underwriting Assistant We are in search of a meticulous Administrative Assistant preferably with underwriting or financial services background to join our team situated in STOCKTON, California. This role offers a contract to permanent employment opportunity, where you will be actively involved in supporting underwriting teams with the evaluation, processing, and monitoring of applications and policies. This role demands a high level of organization and collaboration in a dynamic environment. Responsibilities:• Ensure the accurate and efficient processing of customer credit applications• Conduct thorough research and analysis to aid underwriters in risk assessment and pricing decisions• Engage in data entry of application details into underwriting systems, maintaining precise records• Collaborate with other departments to guarantee smooth administration and customer satisfaction• Keep up-to-date with industry regulations and company policies to uphold compliance and effectively support processes• Liaise with brokers, agents, or clients to clarify details or secure additional information needed for decisions• Prepare proposals and documentation for policy issuance and renewals• Follow up on customer inquiries and take the necessary steps to resolve them• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word to manage and track customer information and schedules• Handle both inbound and outbound calls, providing exceptional customer service and responding to email correspondence.

Project Assistant Robert Half's sub-contracting company in Concord, CA is looking for a temporary to hire entry level project assistant. • Assist estimators with requesting quotes from suppliers and subcontractors. Includes persistence and follow up with non-responsive suppliers and subcontractors.• Receive project documents via hard copy, email, or web site (FTP or cloud) and process documents by scanning, downloading to company server, and / or printing using a plotter or printer/copier/scanner. Bind and drop off to staff.• Review and respond to emails. Expectation is that email request be taken care of same day, or by next day.• Maintain copiers and supplies in Plan room. Stock/order reproductions supplies (i.e. paper, toner, binding strips, staples, etc.). Bring in and put away supplies / paper when delivered.• Adjust or resolve paper jams, restock paper rolls in copier according to size If you are interested in this project assistant role, submit your resume today!