<p>The Medical Records Specialist will be responsible for maintaining the accuracy and organization of medical records in compliance with legal requirements and healthcare facility policies. The Specialist will carry out tasks in collecting, filing, retrieving, and updating patient information. Further, the Specialist will be expected to ensure stringent documentation, confidentiality, and timely processing of medical records.</p><p><br></p><p>Key Responsibilities:</p><p>· Collect and compile patient data from various sources including physicians, nurses, labs, etc.</p><p>· File, organize, and maintain medical records while ensuring proper labeling and indexing.</p><p>· Retrieve medical records for authorized personnel when requested.</p><p>· Update existing patient records with new information, test results, diagnoses, and treatments.</p><p>· Ensure the accuracy, completeness, and confidentiality of all medical records.</p><p>· Comply with healthcare regulations, particularly HIPAA, and facility protocols regarding medical records.</p><p>· Perform data entry, scanning, and basic coding tasks related to medical records.</p><p>· Answer inquiries from healthcare providers, patients, and third parties regarding medical records.</p><p>· Maintain inventory and order supplies for the medical records department.</p>
<p>We are seeking a highly organized and customer-focused <strong>Patient Access Representative</strong> to join our client’s healthcare team. The ideal candidate will serve as the first point of contact for patients, ensuring a positive experience through excellent customer service and efficient administrative support. This professional will play a vital role in managing patient admissions, scheduling, insurance verification, and other critical front-line tasks.</p><p>The successful candidate will thrive in a fast-paced environment, have strong communication skills, and exhibit attention to detail when managing sensitive patient information and navigating healthcare systems.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients, visitors, and staff in a professional and courteous manner.</li><li>Perform patient registration, including collecting personal and insurance information, verifying insurance coverage, and obtaining necessary authorizations.</li><li>Schedule appointments, confirm upcoming visits, and manage patient appointment reminders.</li><li>Ensure accurate data entry into the electronic medical records (EMR) or scheduling systems.</li><li>Respond to patient inquiries regarding billing, insurance, and other related processes.</li><li>Collaborate with clinical staff and other departments to ensure a seamless patient experience.</li><li>Handle financial transactions such as copay collection and balance inquiries.</li><li>Maintain confidentiality and comply with all HIPAA regulations regarding patient information.</li></ul><p><br></p>
<p>We are searching for a proficient <strong>Bilingual Administrative Coordinator</strong> with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Skills and Qualifications:</strong></p><ul><li><strong>Bilingual proficiency</strong> (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li><strong>Medical background</strong> including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and compassionate <strong>Medical Intake Specialist</strong> to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you!</p><p><br></p><ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and compassionate <strong>Medical Intake Specialist</strong> to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you!</p><p><br></p><ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul><p><br></p>
<p>Are you looking for a great long temporary opportunity with a potential to be hired on with an amazing company? Robert Half Healthcare Group has an immediate opening for a skilled patient registration clerk with excellent computer skills, data entry skills, and attention to details. In this patient registration position you will performing administrative tasks like heavy data entry utilizing your medical terminology knowledge, registration and insurance verification. </p>
We are looking for a dedicated Medical Front Desk Specialist to join our team in San Francisco, California. In this role, you will be the first point of contact for patients, ensuring their experience is smooth and well-organized from start to finish. This is a long-term contract opportunity, ideal for someone who thrives in a fast-paced medical office environment and is passionate about providing exceptional service.<br><br>Responsibilities:<br>• Greet and check in patients while managing cash transactions and pre-screening processes.<br>• Coordinate with healthcare providers to ensure accurate appointment scheduling and billing.<br>• Maintain and update medical records in compliance with organizational standards.<br>• Handle multiple tasks simultaneously while fostering a welcoming and efficient patient environment.<br>• Monitor and replenish office supplies to ensure smooth daily operations.<br>• Address inbound calls, respond to inquiries, and assist with scheduling needs.<br>• Support administrative functions such as data entry, filing, and document preparation.<br>• Utilize EHR systems and other medical software like Nextech to manage patient information.
<p>We are looking for a detail-oriented HIM Technician to join our client's team on a contract basis in St. Helena, California. In this role, you will manage medical records, assist with document scanning, and ensure accurate processing of patient information in compliance with established guidelines. This position requires a strong focus on quality assurance and efficiency, as well as excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and organize medical records from various nursing units to prepare them for efficient scanning.</p><p>• Ensure proper scanning procedures by identifying and resolving difficult-to-scan documents and notifying units of missing records.</p><p>• Interview mothers to gather birth certificate information and accurately input data into electronic systems.</p><p>• Process and send completed birth certificates to county offices, handle fetal death certificates, and address inquiries regarding certificates.</p><p>• Maintain scanning equipment to ensure optimal functionality, verify scanned images, and forward completed work for quality review.</p><p>• File paper records, track charts for patient care, and retrieve documents from permanent files or off-site storage as necessary.</p><p>• Conduct chart audits, assist with deficiency analysis, and resolve issues related to dictation and transcription.</p><p>• Support users of document imaging software by responding to inquiries and troubleshooting issues.</p><p>• Assist physicians with chart deficiencies and ensure compliance with relevant regulations.</p>
<p>Robert Half Healthcare in Oakland is looking for a Medical Billing Assistant to work for a great non-profit organization! As the Medical Billing Assistant you will be responsible for all aspects of the billing data entry. The Medical Billing Assistant is responsible for supporting the Billing Department and Administrative Supervisor with all aspects of the compliance and billing process. Primary responsibilities include entering the majority of county billing, completion of Medi-Cal, Medicare, and other health insurance service billing and/or claims in a timely and accurate manner and balancing all entries.</p>
<p>We are in the healthcare, hospitals, and social assistance industry, located in Hayward, California, and we're currently seeking a Staff Accountant to join our team. In this role, you will be tasked with maintaining financial records, processing journal entries, and collaborating with cross-functional teams to improve accounting processes. </p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Handle general ledger duties including journal entry preparation/posting, account reconciliations, and maintaining accurate financial records.</li><li>Reconcile key balance sheet accounts (e.g., cash, prepaid expenses, fixed assets, accruals).</li><li>Develop and maintain schedules for recurring journal entries and reconciliations.</li><li>Partner with various departments to resolve accounting issues and enhance processes.</li><li>Support month-end and year-end closings to ensure timely and accurate financial reporting.</li><li>Assist the Accounting Manager with financial reporting, variance analysis, and special reports.</li><li>Help with internal and external audits by supplying necessary documentation and explanations.</li><li>Provide backup for Accounts Payable and Payroll tasks, such as data entry and payment processing.</li><li>Carry out additional tasks as assigned by the Accounting Manager or CFO.</li></ul>
<p>Robert Half's healthcare client in San Ramon is in need of a temporary Administrative Assistant for 2-4 months.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>-Assist with gathering documentation required for medical staff credentialing, including licenses, certifications, and work history to put together packets to be sent out</p><p>- Track expiration dates for licenses and certifications, issuing reminders and follow-ups as needed to ensure timely renewals.</p><p>-Maintain meticulous records of all credentialing activities in both physical and electronic formats.</p><p>- Prepare agendas, schedule meetings, and other administrative tasks such as scanning and filing</p><p><br></p><p>If you are interested in this healthcare administrative assistant role, submit your resume today!</p>
We are looking for a General Office Clerk to join our team in Mountain View, California. This contract position will involve providing essential administrative support, including data entry, scanning, and general office tasks, to ensure smooth daily operations. The ideal candidate will work closely with the tax team and coordinators to deliver high-quality results in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks such as scanning, filing, and organizing documents.<br>• Provide general administrative support to the tax team and coordinators.<br>• Handle data entry tasks with accuracy and efficiency.<br>• Assist in scheduling appointments and managing calendars.<br>• Maintain records and ensure proper documentation is in place.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, for various tasks.<br>• Support shipping functions and other logistical duties as needed.<br>• Collaborate with team members to ensure seamless operations.<br>• Maintain standards of communication and attire while working onsite.<br>• Assist with other administrative tasks as required.
<p><strong>Office Clerk – Palo Alto, CA</strong></p><p>We are seeking a dependable and detail-oriented <strong>Office Clerk</strong> to join our team in Palo Alto, CA. In this role, you will handle essential administrative and clerical tasks to ensure smooth daily operations. The ideal candidate is organized, adaptable, and enjoys providing support to multiple teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties, including filing, scanning, data entry, and document preparation.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Maintain and update records, databases, and office supplies.</li><li>Assist with scheduling, meeting preparation, and office coordination.</li><li>Provide support to various departments as needed.</li></ul><p><br></p>
<p>We are looking for a dedicated Case Management Assistant to join our administrative team in San Leandro, California. This long-term contract position focuses on supporting care management activities, including administrative tasks, data tracking, and coordination with healthcare payors. The role requires strong organizational skills and the ability to work collaboratively with healthcare professionals.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Care Management team in coordinating discharge planning and care transitions.</p><p>• Maintain accurate patient census records and reconcile data for care coordination purposes.</p><p>• Communicate with healthcare payors to ensure proper documentation and timely approvals for inpatient and post-discharge services.</p><p>• Track and manage communications such as denial letters, patient choice forms, and other relevant documentation.</p><p>• Coordinate with referral sources to monitor bed availability and maintain an updated database of resources.</p><p>• Document interactions with payors in the financial system and collaborate with the Revenue Cycle team to ensure accuracy.</p><p>• Generate reports and provide administrative support to social workers and nurses for care management activities.</p><p>• Utilize case management applications to input and retrieve critical information effectively.</p><p>• Schedule and manage appointments, ensuring seamless communication between patients and healthcare providers.</p><p>• Adhere to organizational standards and policies while maintaining professionalism in all interactions.</p><p><br></p><p>If you are interested in this role apply today and call us at (510)470-7450</p>
<p>We are seeking a highly organized and detail-oriented <strong>Medical Receptionist</strong> with exceptional customer service skills to join a fast-paced healthcare setting. The ideal candidate will be bilingual in <strong>English and Spanish</strong> and must possess the ability to provide compassionate and efficient service to patients while managing front-office duties. If you're a friendly, proactive professional who thrives in a patient-focused environment, we want to hear from you!</p><p><br></p><ul><li>Warmly greet patients and visitors, ensuring a high-quality experience at the front desk.</li><li>Handle incoming calls and correspondence in both English and Spanish, directing inquiries to the appropriate parties.</li><li>Schedule patient appointments while maintaining accurate records and confidentiality per HIPAA guidelines.</li><li>Verify insurance information, process co-pays, and assist with basic billing inquiries.</li><li>Accurately input and update patient information in electronic medical records (EMR) systems.</li><li>Manage front-desk operations, including managing wait times and maintaining an organized workflow.</li><li>Coordinate effectively with healthcare professionals to ensure seamless patient care.</li><li>Address patient concerns and escalate issues to the appropriate team members as needed.</li></ul><p><br></p>
<p>Robert Half is recruiting a Legal Assistant for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in Marin County (walkable from SMART Train station). The Legal Assistant will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Create and maintain digital case files for each client; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 2+ years litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility as needed. Our client is offering an annual base salary range of $70,000 – 90,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and the outgoing, long-term assistant who moved to SF and got job in SF says this is a very nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for an experienced and detail-oriented Project Coordinator to join our team in Oakland, California. In this role, you will provide comprehensive support to project management staff, ensuring smooth workflows and timely delivery of project objectives. This is a long-term contract position within the healthcare industry, offering an opportunity to make a meaningful impact through coordination, analysis, and documentation.<br><br>Responsibilities:<br>• Coordinate and support assigned projects, ensuring tasks are completed on time and within budget.<br>• Assist project managers in managing project lifecycles, including monitoring progress and addressing any workflow challenges.<br>• Collaborate with IT professionals and external vendors to develop programming, conduct testing, and oversee quality assurance.<br>• Generate analytical reports to assess project status and provide actionable insights to stakeholders.<br>• Perform financial analysis by entering data into systems and generating reports based on appropriate codes.<br>• Organize and maintain project documentation, ensuring all records are stored correctly and deficiencies are resolved.<br>• Monitor team activities and document progress, highlighting areas requiring follow-up.<br>• Participate in client meetings, identifying follow-up tasks and ensuring all deliverables are addressed.<br>• Support general administrative duties, including photocopying, scanning, and storing critical documents.<br>• Take on additional responsibilities as assigned to contribute to the overall success of the team.
<p><strong>Position Summary:</strong></p><p>The <strong>Administrative/Clerical Specialist</strong> will support operational purchasing and inventory processes in a fast-paced manufacturing environment. The ideal candidate will be action-oriented, detail-focused, and capable of managing multiple priorities efficiently.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate purchasing and receiving of spare parts</li><li>Create and maintain repair and inspection reports</li><li>Generate and track work orders to completion</li><li>Handle daily storeroom operations, including ordering, receiving, inspecting, cataloging, stocking, issuing, and inventory control</li><li>Utilize computerized systems to manage inventory and compare against records or invoices</li><li>Investigate alternative supply sources while maintaining strong vendor relationships and adhering to environmental compliance (e.g., chemical purchases)</li><li>Meet inventory level goals and budget constraints</li><li>Plan and implement best practices for procurement and materials management</li></ul>
<p>We are looking for a detail-oriented General Office Clerk to join our team in Burlingame, California. In this Contract position, you will play a key role in supporting daily administrative tasks and ensuring smooth office operations. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><ul><li>Count Inventory </li></ul>
