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48 results for Medical Administrative Assistantsecretary in Walnut, CA

Medical Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
26 - 37 USD / Hourly
We are looking for a detail-oriented Medical Administrative Assistant to support the Medical Staff department in Santa Monica, California. This Medical Administrative Assistant position is ideal for someone who excels at coordinating administrative processes, maintaining accurate records, and keeping compliance-related documentation current in a busy healthcare setting. The role also involves organizing department meetings, preparing documentation, and communicating effectively with physicians, staff, and leadership. Success in this position requires sound judgment, strong organizational skills, and the ability to handle confidential information with care. Key Responsibilities:• Oversee the tracking of time-sensitive items such as licenses, certifications, and other required medical staff documents to help maintain compliance.• Keep credentialing and departmental records accurate, complete, and regularly updated across internal files and systems.• Arrange department meetings by managing calendars, confirming attendance, and preparing agendas and supporting materials.• Record clear, thorough meeting minutes and distribute finalized documentation promptly to appropriate stakeholders.• Perform document control, filing, and data entry tasks to ensure information is organized and accessible.• Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines.• Provide day-to-day administrative support for the Medical Staff department, including general office coordination and communication assistance. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-28T00:00:00Z

Medical Credentialing Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
26 - 37 USD / Hourly
We are looking for a detail-oriented Medical Administrative Assistant to support the Medical Staff department in Santa Monica, California. This Medical Administrative Assistant position is ideal for someone who excels at coordinating administrative processes, maintaining accurate records, and keeping compliance-related documentation current in a busy healthcare setting. The role also involves organizing department meetings, preparing documentation, and communicating effectively with physicians, staff, and leadership. Success in this position requires sound judgment, strong organizational skills, and the ability to handle confidential information with care. Key Responsibilities:• Oversee the tracking of time‑sensitive items such as licenses, certifications, privileging documents, and other required medical staff records to support ongoing compliance.• Maintain accurate, complete, and current credentialing and departmental records across internal files and systems.• Arrange department and committee meetings by managing calendars, confirming attendance, preparing agendas, and assembling supporting materials.• Record clear, thorough meeting minutes, track action items, and distribute finalized documentation promptly to physicians, leadership, and other stakeholders.• Perform document control, filing, and data entry tasks to ensure information is organized, accessible, and audit‑ready.• Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines.• Provide day‑to‑day administrative support for the Medical Staff department, including office coordination, communication support, and confidential information handling. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-25T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities. Responsibilities: • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines. • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items. • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools. • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule. • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities. • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed. • Perform data entry and document management for construction files, contracts, and bid documentation. • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
2026-04-28T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

West Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support.
2026-04-01T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
21 - 27 USD / Hourly
We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields. Key Responsibilities:• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.• Assist in coordinating medical and psychiatric care for program participants.• Manage the collection and organization of medical documents from external providers.• Maintain accurate tracking of paperwork flow in and out of the office.• Coordinate transportation logistics for clients as needed.• Conduct regular reviews of documentation to ensure compliance with quality standards.• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.• Prepare various documents and correspondence for the Nurse Practitioner.• Uphold strict confidentiality in handling sensitive information. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-24T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-04-28T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-04-28T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity is ideal for someone who is comfortable in a busy housing environment and can keep administrative processes organized, accurate, and responsive. The role requires experience with Yardi, strong document management skills, and familiarity with affordable housing compliance and resident services. Responsibilities: • Provide day-to-day administrative coordination for property management and leasing activities, ensuring office tasks are completed accurately and on time. • Manage resident and tenant documentation, including lease files, recertification records, and compliance-related paperwork. • Assist with leasing workflow by supporting applications, resident communications, move-in preparation, and move-out processing. • Enter, update, and maintain resident, leasing, and property data within Yardi with a high level of accuracy. • Monitor important dates such as lease expirations, annual recertifications, and required compliance submissions to help keep operations on schedule. • Prepare routine reports, letters, notices, and other business documents needed by the site and management teams. • Respond to inbound calls and general office inquiries in a courteous and helpful manner, directing questions and providing administrative support as needed. • Work closely with on-site staff, property managers, and outside partners to maintain efficient office operations and support affordable housing program requirements.
2026-04-28T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination.
2026-04-27T00:00:00Z

Administrative Assistant

Monterey Park, CA
onsite
Temporary / Contract
22.8 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a development and fundraising team in California. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep schedules organized in a fast-paced work environment. The right candidate will bring strong administrative judgment, strong customer service skills, and confidence using Microsoft Office tools to support internal coordination and external outreach. Responsibilities: • Manage incoming phone calls and email inquiries, providing clear responses and directing requests to the appropriate contacts. • Coordinate calendars, schedule meetings, and arrange appointments to support team priorities and deadlines. • Enter, update, and maintain records with accuracy while ensuring information is organized and easy to access. • Prepare routine correspondence, reports, presentations, and other administrative documents using Microsoft Word, Excel, PowerPoint, and Outlook. • Support outreach efforts by handling both inbound and outbound communications with courtesy. • Assist with general office coordination, including tracking tasks, following up on action items, and helping maintain efficient daily workflows. • Work closely with internal stakeholders to support administrative needs related to development and fundraising activities.
2026-04-24T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Santa Ana, California. In this Contract to permanent position, you will play a vital part in supporting our Human Resources department by managing administrative tasks, maintaining accurate records, and assisting with various HR-related processes. This position offers an excellent opportunity for someone passionate about HR and seeking to develop their career in an engaging and dynamic environment. Responsibilities: • Maintain and update HR systems with employee information, including new team members, changes, and other personnel data. • Organize and manage confidential employee records, ensuring accuracy and security in both electronic and hard copy formats. • Assist with the onboarding process for new team members, including reviewing and verifying employment documents. • Respond to routine HR inquiries and handle employment verification requests in a timely manner. • Compile data and prepare reports or summaries related to HR activities and metrics. • Coordinate and support HR meetings, projects, and employee-related events. • Prepare, distribute, and organize internal documents, policies, and acknowledgments. • Provide administrative support during internal audits and ensure compliance with company policies. • Assist with various HR administrative tasks and special projects as needed.
2026-04-27T00:00:00Z

Sr. Administrative Assistant

Aliso Viejo, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide part-time, in-office support for a wealth management team in California. This Contract position is well suited for an experienced, detail-oriented candidate who thrives in a client-facing environment, manages competing priorities with care, and helps maintain smooth daily operations during a period of team growth and onboarding. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to work closely with advisors and internal partners while supporting a high standard of service. Responsibilities: • Coordinate administrative and client service activities that keep daily office and advisor workflows running efficiently in a part-time, on-site setting. • Assist with new client setup, account updates, transfer requests, and related service tasks by preparing and organizing required paperwork for accurate submission. • Handle transaction-related documentation for items such as wires, checks, journals, and distributions while maintaining a high level of accuracy and timeliness. • Maintain complete and well-organized client information within CRM and custodial systems to support reliable recordkeeping and follow-up. • Prepare materials for client and internal meetings, including agendas, reports, scheduling support, conference call logistics, and post-meeting action tracking. • Review account notifications and routine service matters, resolve straightforward issues, and direct more complex items to the appropriate operations, compliance, or leadership contacts. • Support document retention and regulatory file practices to help ensure records are current, accessible, and compliant with firm standards. • Work collaboratively with advisors and cross-functional partners to strengthen service delivery and identify practical improvements to internal processes and the client experience. • Arrange travel and provide general executive-style administrative support, including calendar coordination and communication follow-through as needed.
2026-04-24T00:00:00Z

Sr. Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Orange, California. This contract position with the potential for a long-term opportunity offers the chance to support various administrative and operational functions, ensuring smooth day-to-day activities. The ideal candidate will bring exceptional multitasking abilities, a customer-focused mindset, and a proactive approach to problem-solving. Responsibilities: • Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating conference calls. • Arrange domestic and international travel, including flights, accommodations, and itineraries, while ensuring all travel documents are in order. • Oversee the preparation and processing of import and export documentation to ensure compliance with regulations. • Respond to customer inquiries and provide exceptional service, demonstrating professionalism and urgency. • Assist in maintaining organized records, both physical and electronic, to ensure easy retrieval and compliance with company policies. • Facilitate the preparation and management of reports, presentations, and other documents as needed. • Collaborate with team members across departments to ensure alignment on administrative and operational priorities. • Support trade show planning and other company events by coordinating logistics and materials. • Identify and escalate any administrative or operational issues, working to implement effective resolutions. • Perform general office duties such as scanning, filing, and maintaining document control.
2026-04-21T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency. Responsibilities: • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance. • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use. • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule. • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations. • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps. • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support. • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership. • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination. • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
2026-04-28T00:00:00Z

Administrative Assistant III

Cerritos, CA
onsite
Temporary / Contract
24 - 35 USD / Hourly
We are currently seeking an experienced Administrative Assistant III to support a fast-paced municipal department. This role involves a mix of advanced administrative and analytical responsibilities, supporting daily operations and special projects.Key Responsibilities:<ul><li>Coordinate projects and track departmental budgets and expenditures</li><li>Prepare correspondence, reports, agendas, and meeting minutes</li><li>Process contracts, purchase orders, and related documentation</li><li>Manage records and maintain organized filing systems</li><li>Coordinate meetings and provide general administrative support</li><li>Interact professionally with City staff, consultants, and the public</li></ul>
2026-04-09T00:00:00Z

Medical AR Insurance Specialist

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Medical AR Insurance Specialist its team. In this role, the Medical AR Insurance Specialistwill focus on medical collections and insurance claims, ensuring accurate follow-up and resolution of outstanding balances. This is an excellent opportunity for a Medical AR Insurance Specialist to contribute your expertise in managed care and medical billing within a dynamic healthcare environment. Responsibilities:• Conduct thorough follow-ups on accounts aged 120 to 210 days to recover outstanding balances.• Investigate and resolve written-off accounts to maximize revenue recovery.• Process approximately 50-60 claims per day with attention to detail and accuracy.• Collaborate with managed care providers such as LA Care, Kaiser, and others to address billing issues.• Handle medical denials and appeals, ensuring timely and effective resolution.• Review and manage accounts associated with various insurance carriers.• Analyze and document collection efforts for reporting and compliance purposes.• Maintain up-to-date knowledge of relevant medical billing and insurance policies.• Communicate effectively with internal teams to coordinate account resolution strategies.
2026-04-21T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Newport Beach, California. The ideal candidate will bring expertise in litigation support, including calendaring and e-filing in state and federal courts, and demonstrate strong organizational skills. This position is fully on-site and offers the opportunity to work closely with legal professionals in a dynamic environment. Responsibilities:• Prepare and file legal documents electronically, ensuring compliance with court regulations.• Manage and maintain court calendars, coordinating deadlines and hearings.• Handle federal court filings with precision and attention to detail.• Provide administrative support, including scheduling meetings and managing correspondence.• Assist with cases, offering comprehensive litigation support.• Oversee document preparation, proofreading, and formatting to meet legal standards.• Coordinate with attorneys and other staff to ensure seamless case management.• Track deadlines and maintain organized case files for easy access.• Perform general administrative tasks as needed to support the team.
2026-04-15T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Join a firm where people stay—and genuinely enjoy where they work. Our client, a well-established defense firm in Downtown Los Angeles, is seeking a Legal Secretary to support a team of friendly, down-to-earth attorneys. We’ve successfully placed legal secretaries with this firm who have remained long-term and are happy, supported, and thriving—a true testament to the firm’s culture. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in a defense litigation practice</li><li>Prepare, format, and proofread pleadings, correspondence, and legal documents</li><li>Manage court filings (state and federal)</li><li>Maintain calendaring and deadlines (court rules, hearings, depositions)</li><li>Coordinate meetings, depositions, and travel arrangements</li><li>Handle document management, redlining, and e-filing</li></ul> Qualifications:<ul><li>3+ years of legal secretary experience (defense litigation preferred)</li><li>Strong knowledge of state and federal court procedures</li><li>Proficiency with Microsoft Office (Word formatting, TOAs/TOCs)</li><li>Excellent organizational and communication skills</li><li>Ability to manage multiple priorities in a collaborative environment</li></ul>What’s Offered:<ul><li>Competitive compensation </li><li>Hybrid work schedule</li><li>Medical, dental, and vision benefits</li><li>Paid time off (PTO)</li><li>Transportation stipend</li><li>Supportive, friendly team with excellent retention and long-term growth</li></ul>To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-02T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A prestigious Am Law firm in Century City is seeking an experienced Litigation Legal Secretary to support a busy team handling sophisticated matters in both state and federal court. This firm offers a collaborative, team-oriented environment and has a strong track record of long-term employee satisfaction—we’ve successfully placed professionals here who are thriving. Key Responsibilities: • Prepare, revise, and finalize legal documents, including pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) with accuracy and efficiency • Manage attorney calendars, deadlines, and court filings • Coordinate meetings, depositions, and travel arrangements • Maintain case files and assist with trial preparation • Communicate professionally with clients, court personnel, and opposing counselQualifications: • 3+ years of litigation legal secretary experience, ideally within an Am Law or large firm environment • Strong knowledge of state and federal court filing procedures • Highly organized with the ability to manage multiple priorities in a fast-paced setting • Professional, detail-oriented, and team-focusedWhat the Firm Offers: • Competitive compensation (commensurate with experience) • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • Hybrid schedule (4 days in-office) • Collaborative culture with strong attorney and staff support • Proven track record of employee satisfaction and retention To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-24T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-04-13T00:00:00Z

Legal Secretary

Woodland Hills, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
A well‑respected litigation defense firm is seeking a Legal Secretary with 10+ years of California civil litigation experience. This role offers stability, a supportive team environment, and long‑term growth. Responsibilities<ul><li>Support a desk of 3–4 attorneys</li><li>Prepare, format, and proofread legal documents (pleadings, discovery, motions, briefs, TOAs/TOCs, etc.)</li><li>Handle state and federal e‑filings</li><li>Maintain attorney calendars</li><li>Assist with trial preparation</li><li>Provide occasional administrative support</li><li>37.5-hour work week</li></ul>What the Firm Offers<ul><li>Discretionary bonus</li><li>Annual performance reviews and raises</li><li>Medical, dental, and vision insurance</li><li>Long‑term disability and life insurance</li><li>401(k) with employer match</li><li>PTO + paid holidays</li><li>Paid parking</li></ul> My team placed an attorney and a legal secretary with this firm 2 years ago, and they are still with the firm! TO APPLY, ONLY send your resume directly Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-03-27T00:00:00Z