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47 results for Administrative Assistantoffice Services in Walnut, CA

Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to provide organized, day-to-day support for operations leadership in Azusa, California. This Long-term Contract position is ideal for someone who can manage administrative details, coordinate meetings and travel, and handle confidential information with professionalism. The role offers the opportunity to support a mission-driven non-profit organization by keeping schedules, records, and office activities running smoothly. Responsibilities: • Provide administrative support to operations leadership by maintaining schedules, updating documents, and assisting with department-specific tasks. • Organize leadership meetings by preparing agendas, reserving meeting spaces, coordinating communications, arranging refreshments, distributing materials, and documenting meeting notes. • Travel to off-site meetings when needed to handle logistics and ensure events are properly arranged. • Maintain operational, statistical, and financial records, and prepare reports or summaries requested by management. • Create, organize, and safeguard electronic files while ensuring sensitive and confidential information is handled appropriately. • Serve as a front desk and office support contact by answering calls, directing inquiries, taking messages, and assisting with deliveries and daily mail distribution. • Monitor breakroom inventory, order necessary supplies, and restock shared office areas to maintain a functional workplace. • Coordinate conference participation for leadership by managing registrations, travel plans, and hotel accommodations. • Prepare business documents, presentations, spreadsheets, and correspondence using Microsoft Office applications, while also tracking project timelines and departmental workflows. • Support managers with calendars, vacation scheduling, in-service materials, presentation logistics, staff meetings, training participation, and other assigned projects.
2026-08-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Los Angeles, California on a Contract basis. This contract opportunity will support the Central Services team with day-to-day office coordination, documentation, and administrative tasks, with an expected duration of approximately two weeks and the potential to continue beyond the initial assignment. The position is available to start immediately and is ideal for someone who can stay organized, communicate professionally, and manage multiple priorities in a busy office setting. Responsibilities: • Support daily departmental activities by handling general administrative and clerical tasks that keep operations running efficiently. • Coordinate office functions and assist with program-related activities to help maintain smooth workflow across the team. • Maintain accurate inventory records and organize supporting documentation for internal tracking purposes. • Communicate professionally with leadership, office personnel, vendors, and external contacts to ensure timely follow-up and clear information sharing. • Partner with the Purchasing Manager on procurement support, including vendor outreach, record maintenance, and preparation of routine reports. • Enter and update data in office systems with accuracy while helping manage files, correspondence, and related administrative materials. • Provide front office assistance as needed, including responding to inbound calls and directing inquiries appropriately.
2026-07-15T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-08-10T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-07T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support billing operations in Orange, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office environment and can manage a high volume of administrative and invoicing tasks with accuracy. The person in this role will help keep billing records organized, coordinate with internal teams and customers, and ensure documentation is complete so invoices are submitted on time. Responsibilities: • Manage a high daily volume of invoices, ensuring billing activity is processed accurately and on schedule. • Review inspection documentation, quoted work, and completed service transactions to prepare customer billing. • Confirm that reports include required approvals and supporting records before invoices are issued. • Communicate with staff and customers to obtain missing paperwork and clarify incomplete billing details. • Submit invoices through client billing portals while following each customer's formatting and documentation guidelines. • Maintain spreadsheets and tracking files to monitor completed work, invoice progress, and outstanding items. • Investigate billing variances, rejected invoices, and payment-related concerns to support timely resolution. • Provide general administrative support, including data entry, office coordination, and handling inbound calls as needed.
2026-08-10T00:00:00Z

Administrative Assistant

Van Nuys, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support purchasing, inventory coordination, and day-to-day operational activities for a team in Van Nuys, California. This Long-term Contract position is ideal for someone who enjoys balancing administrative work with order tracking, vendor communication, and detailed recordkeeping. The person in this role will help keep materials, schedules, and documentation aligned so products are available when needed and information remains accurate across the workflow. Responsibilities: • Manage purchase orders from initial entry through final receipt, ensuring each step is documented and completed on schedule. • Maintain inventory and purchasing records by updating spreadsheets, tracking data, and resolving inconsistencies in item information. • Assist with production and replenishment planning by adjusting timelines and helping teams stay informed on product availability. • Work closely with vendors, suppliers, and retail contacts to confirm order details, delivery expectations, and changing product needs. • Support sourcing efforts by helping identify items for restocking and coordinating follow-up actions to meet inventory demand. • Organize product samples for internal review and customer use, including tracking distribution and maintaining clear sample records. • Coordinate inbound and outbound shipping activity by arranging freight details and monitoring logistics progress. • Prepare and maintain purchasing reports and related administrative documentation to support accurate operational decision-making.
2026-08-10T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations. This fully onsite opportunity is ideal for a highly organized, detail-oriented individual who is comfortable managing multiple priorities, maintaining accurate records, and providing dependable administrative support. This is a contract position with the potential to become permanent for someone who works well in a busy environment and communicates effectively in both English and Spanish. Responsibilities: • Support day-to-day office activities by assisting leadership and staff with a wide range of administrative tasks. • Enter and update large volumes of information with accuracy while maintaining well-organized records and documentation. • Manage filing systems, prepare documents, and carry out general clerical work to keep operations running smoothly. • Provide front office support by answering inbound calls, directing inquiries, and assisting visitors effectively. • Assist with payroll-related data entry and help organize supporting information when needed. • Contribute to special assignments and administrative projects while handling additional duties as business needs change.
2026-08-10T00:00:00Z

Office Assistant

Beverly Hills, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an organized Part Time Office Assistant support daily front desk and workplace operations for a high-end coworking space in in Beverly Hills. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front-office environment while keeping essential clerical tasks on track. The role involves handling incoming communication, managing document processing, and assisting with general office coordination to help the team operate smoothly. Hours are 8:30am - 3:00pm, onsite Monday - Thursday. Responsibilities:• Welcome visitors and provide attentive front-desk support to ensure a positive office experience.• Answer and route incoming phone calls promptly, taking accurate messages when needed.• Scan, organize, and maintain physical and digital documents for easy retrieval and recordkeeping.• Assist with routine clerical work such as filing, data entry, copying, and preparing basic correspondence.• Monitor front-office activity and help keep shared administrative areas orderly and efficient.
2026-07-31T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-07-30T00:00:00Z

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-08-07T00:00:00Z

Office Assistant

Costa Mesa, CA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a dependable Office Assistant for a Contract position in Costa Mesa, California. This role will support student-facing administrative operations with a strong emphasis on financial aid guidance, document handling, and responsive service for prospective and current students. The ideal candidate is organized, detail-oriented, and comfortable balancing clerical duties, phone support, and detailed record management in a fast-paced higher education environment. Responsibilities: • Provide front-line administrative support by answering inbound calls, responding to inquiries, and directing students and families to appropriate resources. • Review and organize student documents, including scanning, filing, and maintaining accurate electronic and physical records. • Assist students with financial aid-related processes by explaining application steps, eligibility basics, and required documentation. • Process assigned student files with care and accuracy while helping the team meet service timelines and operational goals. • Coordinate with admissions, registrar, and student accounts teams to help resolve questions and support a smooth student experience. • Schedule and support appointments, meetings, and follow-up communication for student-facing office activities. • Perform general clerical work such as data entry, correspondence preparation, and record updates in office systems. • Contribute to outreach events, orientation activities, and other departmental projects as needed.
2026-08-10T00:00:00Z

Office Assistant

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
An entertainment/ production company is hiring a receptionist to work from 8/20 - 8/21. Responsibilities include managing the CFO’s calendar, scheduling meetings, answering calls, managing departmental files, and processing invoices, contracts, and payments. Additional tasks include filing, data entry, and other administrative duties. Hours are 9 -6. Responsibilities:• Coordinate calendars and arrange meetings to keep schedules organized and up to date.• Respond to incoming phone calls professionally and direct inquiries to the appropriate contacts.• Maintain departmental records, files, and documentation with accuracy and confidentiality.• Support invoice handling, contract processing, and payment-related administrative tasks.• Perform data entry, filing, and general clerical work to ensure smooth office operations.• Assist with front-desk coverage and provide day-to-day administrative support across the office.
2026-08-10T00:00:00Z

Administrative Assistant - City Manager's Office

Buena Park, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Client is seeking a highly organized, professional, and customer service-oriented Administrative Assistant to support the City Manager's Office. This part-time position plays a key role in providing administrative, clerical, and customer support services while assisting with special projects, public inquiries, records management, and day-to-day office operations.The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to handle sensitive and confidential information in a professional municipal environment.Essential Duties and Responsibilities<ul><li>Provide administrative and clerical support to the City Manager's Office.</li><li>Answer and direct incoming telephone calls, emails, and public inquiries.</li><li>Prepare correspondence, reports, agendas, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate meetings, appointments, and calendar management.</li><li>Assist with public records requests and records retention procedures.</li><li>Prepare meeting materials and distribute information to staff and stakeholders.</li><li>Monitor department email inboxes and respond to inquiries as appropriate.</li><li>Enter and update data in various databases, spreadsheets, and tracking systems.</li><li>Assist with special projects, community programs, and city initiatives.</li><li>Process purchase requests, invoices, and other administrative paperwork.</li><li>Support communication efforts with residents, businesses, community groups, and outside agencies.</li><li>Maintain confidentiality regarding sensitive personnel, legal, and city matters.</li><li>Perform other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-07-20T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in California. This contract position plays an important role in keeping copy, mail, scanning, and front-of-office support services running smoothly in both physical and digital environments. The ideal candidate is organized, service-minded, and comfortable managing multiple priorities while maintaining accuracy, confidentiality, and a strong workplace presence. Responsibilities: • Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming details before starting each assignment. • Complete day-to-day copy, reprographics, mail, intake, and document handling tasks in accordance with established service standards and client expectations. • Coordinate workload effectively to ensure assignments are processed in the right sequence and delivered within committed turnaround times. • Communicate proactively with clients, team members, and leadership regarding deadlines, job status, or issues that could affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep machines ready for use. • Review completed work for accuracy and quality, while helping uphold consistent standards across team output. • Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures. • Support additional site services such as reception, hospitality, audio/visual assistance, or other administrative tasks as business needs require. • Lift and move boxes, paper, and mail items as needed, including materials up to 50 pounds on a regular basis. • Use equipment and office resources responsibly to promote efficient operations and cost-conscious service delivery.
2026-07-15T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-08-07T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Office Admin to support member records, stock transfer activities, and front-office operations for a non-profit organization. This Long-term Contract position is ideal for someone who can manage detailed paperwork, assist residents and internal teams, and keep sensitive records accurate and up to date. The role involves frequent coordination with finance, sales, escrow, and property-related teams while delivering attentive service to visitors and stakeholders. Responsibilities: • Welcome visitors to the office, answer questions, and provide courteous assistance related to membership and stock transfer matters. • Handle documentation for ownership changes, withdrawals, and related transactions while ensuring records are complete, accurate, and properly routed for approval. • Maintain resident, shareholder, and member files, including updates to databases, certificates, file maintenance forms, and other administrative records. • Coordinate inspection scheduling and communicate with sales, escrow, and property teams to support timely processing of transactions. • Prepare financial documentation, submit requests to the appropriate department, and track fees and payments connected to transfers and related services. • Issue and distribute onboarding materials for new stockholders, including identification cards, keys, welcome materials, payment cards, and assignment information. • Review eligibility documentation for family representatives, conservators, or trustees and assist with contract service pass processing when applicable. • Support annual meetings, year-end mailings, and administrative programs such as pet registration and caregiver pass documentation. • Provide backup assistance with general office support tasks, including copy and supply-related duties, as needed.
2026-08-07T00:00:00Z

Executive Assistant

Santa Monica, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leaders in a fast-paced environment in Santa Monica, California. This Contract position is ideal for someone who thrives on keeping priorities organized, managing sensitive information with discretion, and ensuring executives are prepared for meetings, travel, and key business activities. The role will partner closely with multiple leaders while serving as the primary support contact for one core executive, helping maintain efficiency across scheduling, documentation, and day-to-day operations. Responsibilities: • Manage complex executive calendars, align shifting priorities, and coordinate meetings using Microsoft Outlook and related scheduling tools. • Prepare executives for internal and external meetings by organizing agendas, tracking follow-up items, and recording clear meeting notes when needed. • Facilitate the collection of electronic and physical signatures for legal and business documents while maintaining accuracy and timeliness. • Oversee travel arrangements, including itineraries, reservations, and supporting materials for business-related trips. • Process expense submissions and maintain organized records for reports, files, and administrative documentation. • Support events and conference logistics by handling scheduling, coordination details, and communication with attendees or vendors. • Conduct research and assist with special assignments that require sound judgment, resourcefulness, and attention to detail. • Build productive relationships with external partners and provide general office and team support, including occasional personal assistance tasks for executives.
2026-07-20T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary / Contract
34.0385 - 39.413 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders in a high-volume entertainment and production setting in Burbank, California. This Long-term Contract position is ideal for someone who brings excellent judgment, strong organizational skills, and the ability to keep priorities moving in a fast-changing environment. The right candidate will be confident managing executive schedules, coordinating detailed travel plans, and handling administrative matters with accuracy and discretion. Responsibilities: • Oversee demanding executive calendars by arranging meetings, balancing competing priorities, and adjusting plans when schedules shift. • Organize domestic and international travel from start to finish, including air, lodging, ground transportation, and comprehensive itineraries. • Anticipate changes to travel and meeting plans, making prompt updates to minimize disruption for senior leadership. • Prepare and reconcile executive expense reports in Concur with a high degree of accuracy and timeliness. • Support meetings by coordinating logistics, assembling agendas or materials, and tracking follow-up items after discussions. • Handle confidential correspondence and sensitive business information with professionalism and sound judgment. • Provide day-to-day administrative assistance and contribute to special projects or operational tasks as business needs evolve.
2026-08-06T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-30T00:00:00Z