Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture. Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month).
Robert Half's client in Milford is looking for an administrative assistant for a 3-month long assignment. <br><br>Responsibilities:<br> <br>- Answering phones and making appointment reminder calls<br>- Greeting consumers, collecting co-payments<br>- Entering billing and other data into the electronic health record<br>- General administrative duties including managing medical records, medical billing data, filing, copying, scanning, supplies<br><br>Duration: 3 months<br>Hours: Monday to Friday 9am- 5pm<br>APPLY NOW is you are interested!
Are you an organized, proactive detail oriented looking to make an impact supporting senior leadership? We are seeking an Executive Administrative Assistant to join our team and help drive company success. In this critical role, you’ll provide comprehensive administrative support to executives, manage office communications, and facilitate efficient office operations. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Answer and route inbound calls in a detail oriented manner Prepare and edit correspondence, presentations, reports, and other documents Support daily administrative office functions, including filing, data entry, and record keeping Coordinate communication between executives, teams, and external partners Organize and maintain confidential files and records Assist with event planning, budgeting, and project tracking Provide educational administrative assistance where needed Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role Excellent written and verbal communication skills Strong attention to detail and organizational abilities Proficient in Microsoft Office Suite and virtual collaboration tools Ability to handle sensitive information with discretion High school diploma or equivalent required; bachelor’s degree preferred This is an opportunity to work alongside talented professionals, support top executives, and contribute to a dynamic, collaborative work environment.
<p><strong><u>Permanent Office Administrator/ Manager role!</u></strong></p><p><strong>Location: Southington (full time onsite, no exceptions)</strong></p><p><strong>Compensation will depend on experience, but can range from $52,000-$62,000, paid hourly.</strong></p><p><strong>Benefits and 401k offered!</strong></p><p><br></p><p>We are partnering with a family-owned construction company in Southington, CT, looking for an Office administrator to manage day to day administrative functions with the ability to also take on some Bookkeeping! This role will be a true jack of all trades and require someone to be flexible in a small company environment where they easily adapt. </p><p><br></p><p>Some of the day-to-day tasks will include:</p><ul><li>Answering phones, assisting customers, and scheduling </li><li>Managing office supplies and supporting managers as needed</li><li>Handling COIs and OSHA responsibilities</li><li>Processing certified payroll</li><li>Processing accounts payable </li><li>Assist with billing and accounts receivable functions</li></ul><p>Strong technical skills, 5+ years of relevant experience working for a small company, and the ability to work in an ever so changing environment is a must! </p><p>Construction experience is preferred but not required, will consider someone with relatable industry (will not consider healthcare, financial services or insurance industry backgrounds).</p><p><br></p><p>If interested, please apply today to Daniele.Zavarella@roberthalf com</p><p><br></p>
<p><strong>Job Title: Bookkeeper / Office Manager (PERMANENT, FULL TIME)</strong></p><p><strong>Location:</strong> Stratford (Fully Onsite)</p><p><strong>Compensation:</strong> $60,000–$85,000 annually (based on experience and industry background)</p><p><br></p><p>A small but rapidly growing company in a construction-related industry is seeking a <strong>Bookkeeper with strong office managerial skills</strong> to join their team. With fewer than 30 employees and continued expansion ahead, this is an excellent opportunity for a hands-on professional who thrives in a collaborative, fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><p><strong>Accounting & Bookkeeping (Full Cycle):</strong></p><ul><li>Full-cycle Accounts Payable (including invoice matching and processing)</li><li>Accounts Receivable management </li><li>Bank and credit card reconciliations</li><li>Month-end close processes</li><li>General ledger maintenance</li><li>Financial reporting support</li></ul><p><strong>Office Management:</strong></p><ul><li>Oversee daily office operations</li><li>Support leadership with administrative and operational needs</li><li>Maintain vendor relationships and contracts</li><li>Assist with process improvements as the company scales</li></ul><p><strong><u>Qualifications</u></strong></p><ul><li><strong>3+ years of bookkeeping experience</strong> (construction or related industry experience strongly preferred)</li><li><strong>Required: QuickBooks experience</strong></li><li>Strong understanding of full-cycle AP and AR processes</li><li>Experience handling month-end close and reconciliations</li><li>Excellent organizational and multitasking skills</li><li>Ability to work independently in a fully onsite environment</li></ul><p><br></p><p>If you are detail-oriented, proactive, and ready to contribute to a growing organization, we would love to hear from you.</p><p>📩 <strong>To Apply:</strong> Please send your resume to <strong>daniele.zavarella@roberthalf(com)</strong></p><p><br></p><p><br></p>
<p>Our client is seeking a professional Part-Time Stenographer to accurately document proceedings during large meetings held once a month. This contract opportunity is ideal for individuals with exceptional listening, typing, and attention-to-detail skills who thrive in fast-paced, collaborative environments. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Attend and transcribe the full proceedings of large monthly meetings</li><li>Produce accurate, timely transcripts in accordance with client requirements</li><li>Maintain confidentiality and professionalism in all interactions</li><li>Collaborate with meeting organizers to clarify terminology or complex topics, as needed</li><li>Ensure all transcripts are delivered within established deadlines</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience as a stenographer or transcription specialist</li><li>Excellent command of English, grammar, and punctuation</li><li>Strong typing speed and accuracy</li><li>Familiarity with stenographic or transcription technology/software</li><li>Ability to work independently and reliably for scheduled, monthly events</li></ul><p><br></p>
